Combo SummerCampFY24_29Jul-02Aug.pdf

COMBINED SYNOPSIS/SOLICITATION ‘COMBO’

Summer Camp FY2024

ISSUE DATE: 09 May 2024

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. Solicitation W91ZRU24R0007 is issued as a Request for Proposal (RFP). Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04, effective 01 May 2024. The DFARS provisions and clauses are those in effect to DFARS Publication Notice effective 26 March 2024.

4. This requirement is solicited as a Total Small Business set-aside. The North American Industrial Classification System (NAICS) code associated with this procurement is 721214 with a small business size standard of $9.0M.

5. The Pricing Schedule is incorporated as Attachment 1. Offerors shall complete Attachment 1 in its entirety and return with any other documentation/data as required by this Combo.

6. The Government intends to award a firm-fixed price contract for the following:

CLIN 0001 – AKNG Child & Youth Program 2024 Overnight Summer Camp Facilities with 3 Meals/Day – in accordance with Performance Work Statement (PWS) CLIN 0002 – AKNG Child & Youth Program 2024 Summer Camp Activities – in accordance with Performance Work Statement (PWS) CLIN 0003 – AKNG Child & Youth Program 2024 Summer Camp Transportation – in accordance with Performance Work Statement (PWS)

Period of Performance: 29 July to 02 August 2024 See PWS for deliverables and schedule.

Place of Performance: South Central Alaska within driving distance to Joint Base Elmendorf-Richardson

7. FAR 52.212-1 Instructions to Offerors (SEP 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

8.

a. To assure timely and equitable evaluation of the quotes, the offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. If awarded the contract, the contractor is required to submit a signed copy of the contract confirming receipt of the contractual document as directed by the contracting officer.

Specific Instructions: The response shall consist of two (2) separate parts:

Part I – Technical Acceptability - Submit one (1) copy of a price breakdown with a list of activities that can be provided. Submit evidence of past performance.

Part II – Price - Submit one (1) copy of price schedule (Attachment 1) and any pertinent additional information.

b. Award will be made to the offeror whose proposal is conforming to the solicitation and is determined to be the Best Value IAW FAR 13.106-1(a)(2). Technical acceptability and price will be considered.

9. FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2023) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(1) Technical Acceptability

(2) Price

(b) Technical acceptability: The government will evaluate based on the offeror’s submitted Part I. After the Government determines if an offeror has provided sufficient data to show technical acceptability within the parameters of the PWS, then the Government will evaluate:

(c) Price: The government will evaluate based on the offeror’s submitted Part II. Interested parties are reminded that this is a Best Value procurement and lowest price does not constitute award.

10. Each vendor shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items (MAY 2022) are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award.

11. The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (FEB 2024), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

12. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders – Commercial Items (FEB 2024) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

13. The clause at FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

14. Additionally, the following provisions and clauses apply to this acquisition:

52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier JUN 2020

Subcontract Awards 52.204-24 Representation Regarding Certain Telecommunications and NOV 2021

Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications NOV 2021 and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services-- OCT 2020

Representation.

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.212-1 Instructions to Offerors--Commercial Products and SEP 2023

Commercial Services 52.212-4 Contract Terms and Conditions--Commercial Products and NOV 2023

Commercial Services 52.219-1 (Dev) Small Business Program Representations (DEVIATION FEB 2024

2024-O0002) 52.222-41 Service Contract Labor Standards AUG 2018 52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014 52.222-50 Combating Trafficking in Persons NOV 2021 52.229-11 Tax on Certain Foreign Procurements--Notice and JUN 2020

Representation 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 http://www.sam.gov/

52.246-1 252.203-7000

Contractor Inspection Requirements Requirements Relating to Compensation of Former DoD Officials

APR 1984

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information OCT 2016

252.204-7012

Controls Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services DEC 2019 Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense MAY 2021

Telecommunications Equipment or Services -- Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense JAN 2023

Telecommunications Equipment or Services 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.225-7001 Buy American and Balance of Payments Program FEB 2024 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, JAN 2023 and Tungsten.

252.225-7055 Representation Regarding Business Operations with the MAY 2022

Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.232-7003

252.232-7010

Electronic Submission of Payment Requests and Receiving Reports Levies on Contract Payments

DEC 2018

DEC 2006

252.239-7098 (Dev) Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

15. No additional contract requirements apply to this acquisition.

16. This acquisition does not require a Defense Priorities and Allocations System (DPAS) rating.

17. NOTICE TO ALL INTERESTED PARTIES:

Please forward all questions via email no later than 8:00AM Alaska Time on 15 May 2024.

The Government may provide answers to those questions received. Responses will be posted to SAM.gov.

Offers are due no later than 1:00PM Alaska Time on 17 May 2024.

18. The POC for this solicitation is:

Joshua C. Centilli at joshua.a.centilli.civ@army.mil

2 Attachments:

Attachment 1, Pricing Schedule Attachment 2, PWS mailto:joshua.a.centilli.civ@army.mil

Attachment 1: Pricing Schedule

LINE

ITEM

DESCRIPTION

(LIST BRAND IF DIFFERENT THEN STATED ITEM)

QTY UI UNIT

PRICE

EXTENDED

PRICE

0001:

AKNG Child & Youth Program 2024 Overnight Summer Camp Facilities with 3 Meals/Day – in accordance with Performance Work Statement (PWS)

JOB

AKNG Child & Youth Program 2024 Summer Camp Activities – in accordance with Performance Work Statement (PWS)

AKNG Child & Youth Program 2024 Summer Camp Transportation

– in accordance with Performance Work Statement (PWS)

TOTAL

PRICE:

Offers must be valid through 15 June 2024.

This offer expires on:

Business Name:

Business Size: Small, Large, Women-Owned, Veteran-Owned, Other:

Net Terms (IF DIFFERENT THAN NET 30): CAGE/UEI:

Printed Name:

Title:

Signature:

Date:

NOTE: The individual signing must be a signatory official for this Entity; signature constitutes agreement to all terms/conditions contained within this solicitation.

Attachment 2: Performance Work Statement (PWS)

PERFORMANCE WORK STATEMENT (PWS)

FOR

AKNG Child & Youth Program 2024 Overnight Camp Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Facility Rental, Catering, Transportation and Specialized Activities Services, as defined in this PWS.

1.1.1 Objectives The Alaska National Guard Child & Youth Program (AKARNG CYP) requires a facility in the South Central Alaska area within driving distance from JBER to host an overnight camp.

1.2 Background: The AKARNG CYP hosts camps throughout the summer for AKNG dependents ages 6-18. Under the program fiscal guidance for 2024, the CYP may conduct activities within their available budget provided that the events have defined learning objectives that meet the intent of the ARNG CYP. The program must maximize utilization of community partnerships to reduce overall cost. Program training areas include Art, Recreation and Leisure; Sport, Fitness and Health; and Life skills.

This camp will include daytime and overnight activities for youth entering grades 6-12.

1.3 Period of Performance (PoP): The Period of Performance shall be:

29 July – 02 August 2024.

1.4 General Information:

1.4.1 Reserved

1.4.1 Place and Performance of Services: The contractor shall provide services between July 29, 2024 at 1200 through August 2, 2024 at 1600. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Reserved

1.4.6 Reserved

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses and certifications to train participants safely in water and shooting sports in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information.

(NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

• Contractor shall provide sleeping cabins with individual bunks, toilets, and shower facilities.

• Contractor shall provide hot cooked meals and a warm, dry place for 47 participants.

• Contractor shall provide waterfront activities including swimming, kayaking and/or canoeing.

• Contractor shall provide lifeguards and properly certified staff to oversee waterfront activities for 6 hours.

• Contractor shall provide facilities for shooting sports – archery and/or riflery as well as certified instructors/staff to oversee shooting sports activities for 4 hours

• Contractor shall provide field space for field sports and walking trails on the property.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall:

5.1 Provide a facility able to sleep 40 youth and 7 adults in separate bunks. Males must be in separate facility from females. Facility does not have to provide linens. Facility must include bathrooms within reasonable walking distance from sleeping areas to ensure safety of the youth.

Sleeping areas must include doors that close securely.

5.2 Provide a facility that has an indoor meeting/ eating space and outdoor space including waterfront, shooting sports area, field sports area, and hiking trails. Supervised youth shall have the ability to rotate through all areas of the camp to maximize the number of activities they can participate in.

5.3 Provide 4 hours of shooting sports and 6 hours of waterfront sports including swimming, kayaking and/or canoeing. Waterfront sports must be provided by certified instructors/ lifeguards.

Shooting sports must be provided by certified instructors. Adult supervision shall be provided for waterfront and shooting sports activities. Child & Youth Program adult volunteers will provide programming and supervision for all other activities.

5.4 Provide three (3) nutritious meals and one (1) snack per day for all participants. Special meal accommodations may be necessary if any campers or adult volunteers have food allergies or intolerances (i.e. nuts, gluten). Meals include breakfast, lunch, dinner, and an afternoon snack.

Day one will begin with hot dinner, days 2, 3, and 4 will include hot breakfast, hot lunch, and hot dinner, and the final day will include a hot breakfast and sack lunch. Headcount and known allergies will be provided in advance to ensure proper accountability and time to prepare meal plans.

5.5 Provide a locked room with lockable cabinets to safely secure all medications for participants.

5.6 Provide safe transportation for 40 youth and 7 adult participants from building 49000, Joint Base Elmendorf-Richardson (JBER), Alaska to the camp facility on day one (29 July) and return participants to JBER on day 5 (02 August).

5.7 Reserved

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility

Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense

Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001 -0499.htm

DD 250

Material Inspection and

Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1 Camp Facility

for 47 individuals within driving distance of

JBER

Provide a facility able to sleep 40 youth and 7 adults in separate bunks. Males must be in separate facility from females. Facility does not have to provide linens. Facility must include bathrooms within reasonable walking distance from sleeping areas to ensure safety of the youth. Sleeping areas must include doors that close securely.

Meets standard 100% of the time

Inspection/ Octavia Thompson or designated representative

5.2 Provide facility

with indoor space for eating and outdoor space for water, shooting, hiking, and field activities

Provide a facility that has an indoor meeting/ eating space and outdoor space including waterfront, shooting sports area, field sports area, and hiking trails. Supervised youth shall have ability to rotate through all areas of the camp to maximize the number of activities they can participate in.

Meets standard 100% of the time

Inspection/ Octavia Thompson or designated representative

5.3 Provide

instruction for waterfront and target sports activities

Provide 4 hours or shooting sports and 6 hours of waterfront sports. Waterfront sports must be provided by certified instructors/ lifeguards.

Shooting sports must be provided by certified instructors.

Meets standard 100% of the time

Inspection/ Octavia Thompson or designated representative

5.4 Meals for 47 individuals

Provide three (3) nutritious meals and one (1) snack per day for all participants.

Special meal accommodations may be necessary if any campers or adult volunteers have food allergies or intolerances (i.e. nuts, gluten).

Meets standard 100% of the time

Inspection/ Octavia Thompson or designated representative

5.5 Provide a safe, locked space for first aid and medication

Provide a locked room with lockable cabinets to safely secure all medications for participants.

Meets standard 100% of the time

Inspection/ Octavia Thompson or designated representative

5.6 Transportation

for 47 individuals and luggage

Provide safe transportation for 40 youth and 7 adults from

JBER to the camp facility on day one (29 July) and back to JBER on day 5 (02 August).

Meets standard 100% of the time

Inspection/ Octavia Thompson or designated representative