Attachment_4_-_Statement_of_Work.docx

STATEMENT OF WORK

I. INTRODUCTION

The purpose of this procurement document is to obtain systems furniture, executive furniture, seating, filing systems, workbenches, business center, storage, and installation services for the 176 WG at Joint Base Elmendorf, AK.

II. PROJECT REQUIREMENTS

A. NECESSARY COMPONENTS: The successful contractor awarded this project shall provide all components, hardware, and parts necessary for proper assembly, installation, and operation, even though certain items may not be specifically described in the specifications.

This includes all fittings, couplers, brackets, adapters, panel connectors, etc. Contractors shall include the cost of such components, hardware, and parts in the quotation price.

B. NEW AND UNUSED: All goods shall be new, unused, produced from current production components, and shall be delivered ready for use. No components may be used that are not contained in the manufacturer’s current parts catalog.

C. STANDARD COMPONENTS: Unless superseded by parts description specifications, goods shall include all components and accessories listed by the manufacturer as standard.

D. DELIVERY: All shipping and handling charges shall be paid by the contractor.

Responsibility and liability for loss or damage shall remain with the contractor until final inspection and acceptance by the customer agency.

E. ENVIRONMENTAL CONSIDERATIONS: All furniture should comply with current federal and agency sustainability requirements. In accordance with Executive Orders 13101 and 13123, preference may be given to products with beneficial environmental characteristics. This may include recycled content, limits on volatile organic compounds (VOC) emissions, energy efficiency, recyclability, rapidly renewable, and biobased materials. Quotes should include information on the environmental characteristics of offered products, including certifications, if any.

F. KEY PERSONNEL: Replacement of key personnel: If one or more of the key personnel is unavailable for work under the order, the contractor shall immediately notify the contracting officer and replace such personnel with personnel of equal qualifications. The government reserves the right to accept or reject personnel identified for tasks assigned under the order.

G. PERFORMANCE OF WORK ON GOVERNMENT PREMISES: Current rules and regulations applicable to the premises where the work will be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, presenting valid identification for entrance, smoking restriction and any safety procedures as outlined in the site regulations.

III. PROJECT SCOPE OF WORK

The contractor shall be responsible for the design, order, and installation of new replacement furniture in the locations specified in the Scope of Work and solicitation.

The contractor should not assume that space will be available to allow for staging or storage on the site for the furniture, in which case, delivery coordination and staging must be closely monitored. If space is available, product can be staged and stored on site with proper coordination of the building manager for that specific job site. The contractor will work with voice/data cabling and electrical contractors in a coordinated fashion as the systems furniture is installed (if applicable). The contractor will coordinate all deliveries and installation times with the specified point of contact (POC) for each unit/section.

Completion of the installation requirement will require the following minimal tasks:

1. Provide on-site management, coordination and technical assistance by the contractor’s project manager working with the Government representative throughout the installation phase.

2. Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move them to the appropriate areas.

3. Complete installation of furniture systems in accordance with Government approved manufacturer specific drawings and specifications. Any missing or damaged products must be replaced IMMEDIATELY.

4. Contractor shall provide electronic copies (via email or CD) of each of the following upon contract award:

a. Product Warranties

b. Copies of final drawings with part numbers

c. Installation Instructions

5. The contractor must arrange delivery to the installation site location in accordance with the Installation Schedule.

6. The contractor will be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the successful contractor to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and daily submissions of checklists to the designated agency representative on site. Proper measures (protective runners, pads, etc.) shall be utilized by the contractor to protect the building (elevators, walls, floors, etc.).

7. The contractor shall ensure that all products and installation comply with all applicable state, local and federal building codes, local ordinances and regulations.

8. The contractor shall prepare the office space for occupancy and immediate (“Turn-Key” of Systems Furniture) use.

9. The contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes and laws. The contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the contractor. It is at the contractor’s option to furnish a dumpster on site to contain their debris. This dumpster must be emptied regularly to ensure cleanliness at the site. The contractor shall at all times keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. This material shall be removed on a daily basis to eliminate the accumulation of debris. Prior to completion of the work, the contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the contractor or used under the contractor’s direction.

10. The contractor shall conduct one (1) post-installation orientation/training sessions for personnel to instruct users and assigned maintenance personnel on how to maintain panels, work surfaces, and components utilized in the project. The training shall include, but not be limited to the following: cleaning, repairs, assembly, disassembly, maintenance and rearrangement of panels, work surfaces and components. Orientation/Training sessions may be videotaped by the customer for future use in orientation.

11. At least one week prior to the beginning of delivery and installation, the contractor’s representative, supervisor, and/or members of the installation crew shall complete the base pass template with information for all individuals requiring access to the base.

12. The contractor will be responsible for confining its crew and work to the designated project areas. The contractor will also be responsible for ensuring that the installation personnel are identifiable.

13. Building Utilities: The contractor’s work shall not interrupt building utility services without the prior written approval of the customer and the Contracting Officer.

14. The contractor shall correct all minor deficiencies and make all minor adjustments as required for life safety within seventy-two (72) hours after completing the installation on each floor. The contractor shall be responsible for all replacement costs, including communications, shipping, and installation.

15. The contractor shall correct all punch list items, to the satisfaction of the customer, within {5} working days after completing the furniture installation. Exceptions may be made for deficiencies requiring coordination with manufacturers (such as replacement items requiring shipping from manufacturer which can often be 4-6 weeks).

16. Furniture Cleaning: The contractor shall clean and dust furniture surfaces inside and out with a spray cleaner upon completion of installation of each floor. Use only approved nontoxic cleaners.

BUILDING PARTICULARS:

{This information shall be provided for the site where installation is to be provided.} Agency Project Manager: TSgt Zach Gowin Agency Building Manager: Various (ask office/unit POC before time of delivery) Point of Contact for Pre Offer Walk Thru: TSgt Zach Gowin Installation Begin Date: Approx. 6-8 weeks after date of contract (ADC), or whenever items arrive, whichever is sooner.

Installation End Date:

Please consider and coordinate the following with the office/unit POC for each section that will be receiving furniture:

Dimensions of the Doors at Entrance of site Corridor Height And Width Loading Dock Walls, Floors and Lobby On site Storage Staging Building Restrictions

PROJECT ADMINISTRATION

The main project point of contacts:

Procuring Activity: TSgt Zach Gowin 907-551-0246 (phone) zachary.gowin.2@us.af.mil (e-mail)

210th (17470 Airlifter Dr) MSgt Andre Marron 907-551-1830 andre.marron.1@us.af.mil

TSgt Eric Langerman eric.langerman@us.af.mil

JFHQ (Bldg 49000 Davis Hwy, Ft Richardson, AK 99505) SSgt Angustia Thippaluc 907-428-6080 angustia.thippaluc.1@us.af.mil

LRS (8515 Saville Ave) MSgt Leanne Amodemo 907-552-0758 leanne.amodemo@us.af.mil

WG Staff (17441 Airlifter Dr) Lt Col Amy Carle 907-551-0158 amy.carle@us.af.mil

MXG C17 Admin (17508 Airlifter Dr) SrA Germany Kuper 907-551-4905 or 907-552-5163 germany.kuper@us.af.mil

MSgt Troy Freeman 907-551-4905 or 907-552-5163 troy.freeman@us.af.mil

SMSgt Terry Friend 907-551-7622 terry.friend.1@us.af.mil

MXG Hangar 11 Helo Section (16430 Airlifter Dr) MSgt Anthony Hemenway 907-551-3258 anthony.hemenway.2@us.af.mil

MXG Munitions Shop (16456 Airlifter Dr) MSgt Benjamin McCulloch 907-551-1405 benjamin.mcculloch.1@us.af.mil

MXG Structural Shop (17508 Airlifter Dr) MSgt Michael Sicotte 907-551-0811 michael.sicotte.1@us.af.mil

THE FOLLOWING PROCEDURE SHALL BE STRICTLY ADHERED TO:

Any difficulties in reaching agreement or making progress on the design by either party shall be reported to the Project Manager/Contracting Officer.

The successful contractor shall submit the name of the assigned Project Manager who will oversee and coordinate the Project:

NAME: ___________________________________________

ADDRESS: ___________________________________________

TELEPHONE: ___________________________________________

EXPERIENCE: ___________________________________________

The Project Manager or Representative shall be on site during the installation phase to address any problems and to ensure a smooth installation process.

On site progress meetings will be held after contract award, as well as continued meetings during the installation phase. Meeting frequency will be determined after contract award.

DESIGN

The contractor shall be responsible for providing all design aspects and documents to the customer for review and approval.

1. A copy of the finalized design shall be submitted to the Contracting Officer, marked “approved” and signed by the Project Manager. The successful contractor will assist the customer by providing suggested colors, fabrics and accessories which will coordinate with carpets, paints, etc. in the area. A statement of actual hours and costs shall accompany the design from the contractor.

2. The bill of materials generated from the design shall be submitted by the contractor to the Contracting Officer who will then issue a purchase order to cover the material and installation. The bill of materials must have a signed, certified statement that the bill of materials conforms to the approved final design. NO CHANGES IN THE BILL OF MATERIALS MAY BE MADE WITHOUT WRITTEN NOTIFICATION TO THE PROJECT MANAGER AND

APPROVAL AND SIGNATURE OF THE CONTRACTING OFFICER.

3. When installation is complete the contractor shall submit a statement of acceptance, to be reviewed and signed by the Project Manager (with any exceptions noted), then forwarded to the Contracting Officer.

4. Any request to modify design/installation documents or pricing must be negotiated and approved, IN WRITING, by the Contracting Officer. NO PERFORMANCE ON A REQUESTED CHANGE ORDER SHALL BE PERFORMED UNTIL A SIGNED MODIFICATION HAS BEEN RECEIVED BY THE CONTRACTOR. The contractor shall represent its products on the developed floor plans. The contractor shall ensure that its layout is in compliance with area building and local code requirements. The contractor shall complete the floor plans and final working drawings, field verified, coded and suitable for installation from architectural drawings provided by the customer. As stated above the contractor SHALL conduct a site verification to ensure that the design reflects the dimensions of its product line and the plans are correct. NO RELIEF SHALL BE PROVIDED FOR CONTRACTOR’S FAILURE TO MAKE THIS VERIFICATION. THE DESIGN SHALL INCORPORATE THE WORKSTATIONS TO BE OCCUPIED BY THE CUSTOMER AND ALL SUPPORTING EQUIPMENT, SUCH AS PRINTERS, STORAGE, FACSIMILE MACHINES, COPIERS, ETC., UNLESS OTHERWISE SPECIFICALLY EXCLUDED.

All drawings are to be done on a CAD System. The drawings shall reflect the “as-installed” condition.

All layouts must be approved by the customer Project Manager prior to the contractor starting the installation phase.

The contractor shall provide an inventory of all product installed under this project. The final Bill of Materials, final drawings with part numbers, installation drawings and installation instructions will serve to meet inventory needs.

The design phase shall include interviews with the customer Project Manager and any other necessary customer personnel to obtain the information required to develop layouts and select materials and finishes. The final approved layouts, drawings, and bill of materials shall be submitted to the customer Project Manager in a timely manner in order to meet required delivery and installation schedule.

The number of prototypicals used for this request for quotel are for quotation purposes. The actual space plan will utilize variations of these prototypicals in order to maximize the space available and accommodate organizational boundaries.

The successful contractor shall ensure that the design firm maintains a detailed record of all hours expended on the design of this project. When the design is finalized, the successful contractor shall submit to the Contracting Officer a copy of the design and bill of materials (BOM) marked “APPROVED” and signed by the customer Project Manager. Accompanying the approved design and BOM shall be a statement of the actual hours and costs incurred for the design work. The hours shall be broken down into specific functions performed on a daily basis. The contractor shall justify all hours annotated.

THE PERFORMANCE OF DESIGN SERVICES WHICH ARE OUTSIDE OF THE SCOPE

OF WORK DESCRIBED ABOVE REQUIRES THE WRITTEN APPROVAL OF THE

CONTRACTING OFFICER BEFORE IMPLEMENTATION. THE GOVERNMENT WILL

NOT PAY THE CONTRACTOR FOR DESIGN SERVICES CONSIDERED TO BE

OUTSIDE THE SCOPE OF WORK OR PERFORMED WITHOUT THE CONTRACTING

OFFICER’S APPROVAL.