PERFORMANCE WORK STATEMENT (PWS)

Crane Repair and Preventative Maintenance Services For 20th Chemical, Biological, Radiological, Nuclear, Explosives (CBRNE) Command

22 July 2026

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. This PWS sets forth the requirements for the labor, materials, consumables, and equipment necessary to provide routine maintenance, inspection, repairs, replacement and emergency services response for cranes for 20th CBRNE. The Contractor shall provide all service requirements, repairs and replacements IAW all applicable technical guidance and publications cited within this PWS.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide maintenance, repairs, services and load test overhead cranes located in the maintenance bay of building 5046 at 6544 Harve De Grace Street, Aberdeen Proving Ground Maryland 21005.

Services shall be performed on the following equipment:

Crane 1: Serial # 83J-2913-22 Make: Philadelphia Tramrail Co Model: 10 Ton

Crane 2: Serial # 83T-2963-21 Make: Philadelphia Tramrail Co Model: 10 Ton

1.2 Background: The 20th CBRNE requires the overhead gantry cranes to be fully mission capable in order to conduct field level maintenance to the fullest extent. Evacuating equipment to depot level maintenance to compensate for the unit not having overhead lift capability directly impacts readiness and is detrimental to the operational readiness of the organization.

1.3 Scope: The Contractor shall provide non-personal service(s) contract or perform maintenance and remdial repairs and moderifications on stationary cranes, hoists, and lifting devices in the 20 CBRNE Command Headquarters maintenance bay in building 5046. The contractor shall provide all personnel, supplies, equipments, tools, and parts necessary to render equipment safe and operational.

1.3.1 Period of Performance (PoP): The PoP is will be one (1) base year and 4 options period with a six month option period IAW RFO FAR 52.217-8 Option to Extend Services.

1.4 Objectives:

For the repairs, the following information has been gathered by a recent inspection:

· Runway Electrification:

· Remove the existing damaged runway electrification and install a new four-bar runway electrification system with new tandem collector assemblies.

· Remove the old e-bar system and replace it with a new system that includes an OSHA-required ground bar.

· Safety and Compliance:

· Add an additional fused lockable disconnect outside the cage near the office entrance door to meet OSHA 1910.179 requirements.

· Fabricate and install new runway endstops to prevent over-travel of the bridge cranes.

· Install new bridge bumpers as required to reduce potential crane impact hazards.

Crane #1

· Controls & Hoist:

· Remove worn ballast resistor banks and inadequate controls; install a new control panel for the Trolley/Bridge.

· Remove the damaged pendant and cross bridge festoon system; install a new cross bridge festoon system with a new pendant and cable.

· Fabricate and install new trolley end stops to prevent over-travel.

· Component Replacement:

· Replace and furnish the wire rope.

· Supply and replace 30 main line conductor splice covers.

· Supply and replace the bridge shock-absorbing bumpers.

· Supply and replace the damaged collector assemblies.

· Supply and replace the conduit fitting cover.

Crane #2

· Controls & Hoist:

· Remove worn ballast resistor banks and inadequate controls; install a new control panel for the Trolley/Bridge.

· Remove the damaged pendant and cross bridge festoon system; install a new cross bridge festoon system with a new pendant and cable.

· Fabricate and install new trolley end stops to prevent over-travel.

· Component Replacement & Repair:

· Replace and furnish the wire rope.

· Replace and extend the damaged bridge bumpers as necessary.

· Properly secure the motor junction box back to the motor.

After initial base year repairs have been completed, regular maintenance and inspections will be performed by the contractor.

1.4.1 Preventative Maintenance/Routine Inspections: The Contractor shall coordinate with the COR, to schedule all routine yearly inspections, maintenance, load test, and any planned repairs or modernizations. Any changes to the schedule shall be communicated to the COR and TPOC in writing at least 3 days advanced notification.

1.4.2 Unscheduled Service and Repair Calls: Unscheduled service consists of unforeseen repair event(s) which require corrective action. Upon COR request, the Contractor shall be on site to troubleshoot, diagnose, and employ corrective action service within 3 days of notification. The Contractor shall respond to the COR request, by phone or by email, within 24 hours.

1.4.3 Emergency Service and Repair Calls: Emergency service consists of unforeseen event(s) which require immediate corrective action. The Contractor shall respond to the COR request, by phone or by email, within 24 hours. Upon COR request, the Contractor shall be on site to troubleshoot, diagnose, and employ corrective action within 3 days of notification.

A repair, modernization, replacement can be requested by the COR or identified or recommended by the Contractor during inspection and test services. Any repair, modernization, replacement request must include a quote for parts and labor and shall be submitted to the COR, in advance of any work being executed.

1.4.4 Load Tests: A Load Test shall be performed after any repair, modernization, replacement services if applicable. The Contractor shall provide all calibrated and accurate weights.

1.4.5 Warranty of Work: The Contractor shall warranty their labor for one (1) year. The Government will not be charged for work performed by the Contractor that fails within (1) one year from the date of the initial device repair. The Contractor shall honor all manufacturer warrantees on parts and all warranties shall be transferred to the Government.

1.4.6 Quotes for Emergency and Repair Work: The Contractor shall submit a written quote and receive the COR approval before commencement of any work not included in the Inspections or Preventative Maintenance sections of this PWS. All quotes for repair/replacement/modifications shall detail the work needed, labor costs (hours and rates), all parts and supplies required, load test (if applicable) and propose an expected timetable for completion. If a repair/replacement part is required and has the ability to impact mission, the COR shall be provided a quote for the total price broken down by labor time, parts and materials.

1.4.7 Material Acquisition: The Contractor shall provide all material, supplies, and parts required for successful performance of all preventative maintenance, repair, replacement and modernization services. Upon COR approval, parts and materials not included in inspections or preventative maintenance may be billed against the appropriate CLIN of the contract, at no more than manufacturer’s list price at the time of replacement. Purchase documentation for all parts, materials and supplies billed to the Government shall be provided as back-up data on each invoice. The Contractor shall ensure that all parts and supplies required to perform repair services are available for use within seven (7) days after the COR has approved the Contractor’s repair quote. Parts required for modification services shall be available within ten (10) working days after the COR has approved the Contractor’s repair quote. Allowances will be provided for special order parts or items no longer in production. Replacement parts and materials, if available, shall be Original Equipment Manufacturer (OEM) parts for the unit which they will be used. Any non-OEM parts must receive written approval by the COR prior to use.

1.5 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with RFO FAR 12.105.

The Contractor shall inform the COR of issues or potential issues that might affect the performance within 8 working hours of identifying those issues. Verbal reports shall be followed up by written reports within three (3) days.

1.5.1 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with standard commercial practices.

1.6 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.2 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.6.3 Government Facility Office Hours: The Government facility office hours are the hours. 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0800 to 1700. The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.6.5 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1600, Monday through Friday The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential. The Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.6.6 Training Holidays: US Army Western Hempisphere Command has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.7 Place of Performance: The work to be performed under this contract will be performed in the maintenance bay of building 5046 at BLDG 5046 at 6544 Havre De Grace Street, Aberdeen Proving Ground, Maryland 21005.

1.8 Security Requirements: The following information is provided on security related matters.

1.8.1 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.8.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within five (5) days.

1.8.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) days

1.8.4 Background Checks: (Applicable to CONUS and OCONUS requirements, the RA shall consult with the responsible Security Office and Activity Manager applicable to location(s) associated with this PWS and identify the level of background check, supported by the applicable regulation(s).)

1.8.5 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within five (5) days of receipt by the Contractor, identifying such with the appropriate contract number five (5) days The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 24 hours of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.8.6 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program AR 190-13.

1.8.7 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Site Visit: Contractor shall ensure all employees are licensed and certified technicians. Offerors must have physically inspected the project site within 120 days of the proposal submission date. If an offeror has not conducted a physical site assessment within this timeframe, they are required to coordinate and complete an onsite survey prior to submitting their proposal. Failure to conduct this mandatory site survey will disqualify the contractor from the bidding process.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall obtain visitor ID Badges to worn at all times while performing working in the government facility. Upons completion of work or termination, all badges shall be turned in with in 24 hours.

1.14 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.15 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.16 Safety: The following provides information pertaining to Safety and Accident Prevention:

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1);

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work;

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase; and

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.16.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

(1)The contractor shall conform to all federal, OSHA standards applicable to work performed and safety practices and guidelines contained within this statement of work. Contractor clause entitled Accident Prevention, Army Material Command Regulation ® 385-100, Safety and Occupational Health Regulation 20TH CBRNE 385-1, Engineering Manual (EM) 385-1-1, 29 Code of Federal Regulations (CFR) 1926/1910, and all local policies shall be strictly adhered to.

(2) Personal Protective Equipment (PPE) Clause: "The Contractor shall provide and enforce the use of proper Personal Protective Equipment (PPE). At a minimum, this includes hard hats, high-visibility vests, and safety glasses within the crane maintenance zone. For handling wire ropes, hoisting chains, or electrical work, appropriate cut-resistant or electrically rated gloves must be worn

(3) Compliance and Qualifications Clause: "All maintenance, repair, and load-testing services must be performed by certified, competent, and manufacturer-trained technicians.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) If the Contractor determines that the BaustellV, dated 10 June 1998, applies, the Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required under that regulation. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

AUG 22