A02_PWS_GATE_MAINTENANCE_CONTRACT_August_2019.pdf

PERFORMANCE WORK STATEMENT

ATC SECURITY GATE MAINTENANCE AND REPAIR

ABERDEEN TEST CENTER, APG

ABERDEEN PROVING GROUND, MD

1.0 SCOPE OF WORK. This is a Non-Personal services contract to perform inspections, preventive maintenance and emergency repairs on security gates with components at the U.S. Army Aberdeen Test Center (ATC), Aberdeen Proving Ground (APG), MD 21005-5059. Service shall ensure gates and components are in working/serviceable order.

1.1 GENERAL. ATC is a multi-purpose test center with diverse test capabilities and facilities located in the Restricted Area of Aberdeen Proving Ground. ATC has full responsibility for supporting and controlling access to Restricted Areas located at both APG North and South. Restricting access to these areas is a mission essential requirement for safety, test integrity and security. ATC has implemented full-access gate automation at all Restricted Area gates. All gates are automated using AMAG operating system supported by ATC and ARL issued Restricted Area photo access credentials.

In addition to the four (4) Restricted Area entrance and exit points, ATC uses automated gates to control access to nine (9) sensitive range areas inside the Restricted Area.

Full-time access to the Restricted Area and ranges is required to support full test mission execution.

1.2 APPLICABILITY. This effort is in support of the existing and future mission of ATC located in and around Aberdeen Proving Ground (APG), Aberdeen, Maryland, to include off-site locations in Edgewood and Churchville, Maryland.

1.3 PERIOD AND PLACE OF PERFORMANCE. The period of performance shall be as shown within the contract. Performance will take place at ATC, APG, Maryland, to include off-site locations in Edgewood and Churchville, Maryland. Specific locations are:

A. Gate 13, Colleran Road (Aberdeen): Main access point to the APG North Restricted Area

B. Gate 24, Combat Drive (Aberdeen): Secondary access point to the APG

North Restricted Area

C. Gate 25, Bush River Road (Aberdeen): Main access point to Phillips Army Airfield (PAAF) APG North Restricted Area.

D. Post 10, Ricketts Point Road (Edgewood): Main access point to the APG South Restricted Area

E. Gate 18: Colleran Road (Aberdeen): Exit gate from the APG North

Restricted Area (outbound only) & Entrance/exit pedestrian turnstile.

F. BTD Range Gate, Radar Road (Aberdeen): Entrance to sensitive test range

G. Ford’s Farm Gate, Old Baltimore Road (Aberdeen): Entrance to sensitive test range

H. Bldg 714F, Michaelsville Road (Aberdeen): Entrance to sensitive test area

I. Churchville Test Area, State Highway 136 (Churchville): Entrance to sensitive test range

J. Bldg 338 (Aberdeen): Entrance to sensitive Automotive maintenance area.

K. Poverty Island C Tower (Aberdeen): Entrance to sensitive test range.

L. UTF/LWE Old Baltimore Road (Aberdeen): Entrance to sensitive test range.

M. Bldg 5014, Boothby Hill Rd (Aberdeen): Entrance to rear apron & test bays.

2.0 SCHEDULING. ATC is currently operating under an Alternate Work Schedule. The work schedule is 8 workdays of 9 hours each, 1 workday of 8 hours, and every other Friday off as depicted below.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday Week 1 hrs

0 9 9 9 9 8 0

Week 2 hrs

0 9 9 9 9 OFF 0

Current hours of operation are 7:00 a.m. to 4:30 p.m., to include a 30 minute meal period, with the exception of the first Friday in the Government’s bi-weekly pay period which is 7:00 a.m. to 3:30 p.m. Contractor personnel shall be available during the Regular Work Schedule, Monday through Friday, 8:00 a.m. to 4:30 p.m. Weekends and Federal holidays are excluded.

3.0 TECHNICAL REQUIREMENTS: The contractor shall provide all labor, material, equipment, and resources required for the contract. Priority of effort will be Restricted Area access gates that include: Gate 13, Gate 24, Gate 25 and Post 10 Edgewood followed by the nine (9) range gates. The contractor shall respond to emergency calls within 24 hours excluding weekends and holidays. The contractor shall ensure that access gates, gate operators, controllers and all related components listed are serviced, maintained, and repaired to keep gate in continuous automated operation. Service is limited to inspections, preventative maintenance, and remedial services and COR initiated on-call emergency repair to gates and gate equipment noted in Section 3.5.1.

3.1 SEMIANNUAL INSPECTION AND PREVENTIVE MAINTENANCE: The contractor shall conduct two (2) preventive maintenance inspections and perform preventive maintenance as needed for each of the four Restricted Area entrance gates (Gates 13, 24, 25 and Post 10). All inspections and preventive maintenance shall include gate operators and control units to ensure that all components are operating properly. The contractor shall be responsible for providing a lift which is necessary to properly inspect the Gate 13 outbound gate.

33.1.1 INSPECTIONS AND PREVENTIVE MAINTENANCE (PM): The semiannual preventive maintenance inspections and preventive maintenance for the four Restricted Area Gates (Gates 13, 24, 25 and Post 10) shall occur in October and April.

Inspections and PMs shall be initiated no later than the 15th calendar day of the month.

The Contacting Officer’s Representative (COR) shall be notified of the date of the scheduled inspections and PMs no later than 48 hours prior to contractor performance.

Any deficiencies discovered during the inspection shall be repaired immediately unless repair parts must be procured. The contractor will maintain a stock of parts that are routinely replaced due to normal wear and tear (i.e. guide roller assemblies, guide chain guards, ice/debris scrapper and brushes, photo eye reflectors, drive wheels, etc.) to facilitate the immediate replacement of those parts during the PM.

3.1.2 DOCUMENTATION: The contractor shall provide a written inspection report to the COR addressing operating conditions of each gate noting services performed and recommendation for parts replacement, upgrade, or repair not able to be completely as part of the PM. The report shall include a written estimate detailing recommended repairs, price and availability of repair parts, proposed timetable, and all material required for repair/modifications. The report is due to the COR within 5 (five) working days of the inspection. After the review of the cost estimate, the COR will approve or disapprove and establish a timeline for completion.

3.1.3 REMEDIAL SERVICES: Parts required for repairs shall be available within ten

(10) working days after the COR has approved the contractor’s cost estimate.

Allowances will be provided for special order parts or items no longer in production.

Repairs shall be completed within fourteen (14) days of the COR’s approval. Contractor shall requisition and install parts that meet current operating system requirements and technical specifications. Contractor shall dispose of old or replaced parts.

3. 2 ANNUAL INSPECTION AND PREVENTIVE MAINTENANCE OF RANGE GATES

WITH REMEDIAL SERVICES: The annual inspections, preventive maintenance, and remedial services for each of the nine (9) Range Gates (Gate 18, BTD, Ford’s Farm, Bldg 714F. Churchville Test Area, Bldg 338, C Tower PI, UTF/LWE, and Bldg 5014). All inspections, preventive maintenance, and remedial services shall include gate operators, barrier arm operators if present, and control unit to ensure that all components are operating properly.

3.2.1 INSPECTIONS AND PREVENTIVE MAINTENANCE (PM): The annual inspections and preventive maintenance for the nine Range Gates shall occur in October. Inspections and PMs shall be initiated no later than the 15th calendar day of the month. The COR shall be notified of the date of the scheduled inspections and PMs no later than 48 hours prior to contractor performance. Any deficiencies discovered during the inspection and PM shall be repaired immediately unless repair parts must be procured. The contractor will maintain a stock of parts that are routinely replaced due to normal wear and tear (i.e. guide roller assemblies, guide chain guards, ice/debris scrapper and brushes, photo eye reflectors, drive wheels, etc.) to facilitate the immediate replacement of those parts during the PM.

3.2.2 DOCUMENTATION: The contractor shall provide a written inspection report to the COR addressing operating conditions of each gate noting services performed and recommendation for parts replacement, upgrade, or repair not able to be completely as part of the PM. The report shall include a written estimate detailing recommended repairs, price and availability of repair parts, proposed timetable, and all material required for repair/modifications. The report is due to the COR within 5 (five) working days of the inspection. After the review of the cost estimate, the COR will approve or disapprove and establish a timeline for completion.

3.2.3 REMEDIAL SERVICES: Parts required for repairs shall be available within ten

(10) working days after the COR has approved the contractor’s cost estimate.

Allowances will be provided for special order parts or items no longer in production.

Repairs shall be completed within fourteen (14) days of the COR’s approval. Contractor shall requisition and install parts that meet current operating system requirements and technical specifications. Contractor shall dispose of old or replaced parts.

3.3 EMERGENCY REPAIRS: The contractor shall respond to breakdown notifications at Gates 13, 10, 24 and 25 within 24 hours of notification and within 48 hours of notifications for remaining nine (9) gates (range gates). When possible, the contractor shall repair the gate immediately. When parts requisition is required, the contractor shall provide the COR with a written cost estimate detailing price and availability of parts within 1 (one) working day of the contractor onsite response. Upon COR approval of the estimate, the contractor shall order and receive parts and make the repair within 14 days of initial COR notification. If repair cannot be accomplished within 14 days, contractor shall notify COR of reason for delay and provide an estimated repair completion date.

3.4 COORDINATION OF SERVICES: Contractor shall conduct all repairs at gates with access assistance provided by ATC Security. ATC Security will control access to operators, controllers, and supporting structures during gate maintenance operations.

Contractor shall schedule gate maintenance with ATC Security by calling (410) 278- 4053/3228, to coordinate time to conduct maintenance.

3.5 EQUIPMENT/COMPONENTS:

3.5.1 COMPONENTS:

AMAG Symmetry HSE Eight Door Controller

A. Gate 13:

1. Gate Operators: HySecurity, Slide drive 40 Model 222 E ST; QTY 2 ea

2. Gate Barrier Arm Operators: Lift master Model MAT-DC-BB3; QTY 2 ea

3. Gate Central Control Unit: AMAG Symmetry M2150-8DBC-DL-HSE; QTY 1 ea

4. Card Reader: HID MultiCLASS RPK40 SE KeyPad Reader - (Black) Reads Prox, iClass, PIV (921PHRNEK0002H); QTY: 3ea

5. Pedestrian Turnstile Unit; QTY 1 ea

B. Gate 24:

1. Gate Operators: HYSecurity, Slide drive 40 Model 222 E ST; QTY 2 ea

2. Gate Barrier Arm Operators: FAAC, Model 640; QTY 2 ea

3. Gate Central Control Unit: AMAG Symmetry M2150-8DBC-DL-HSE; QTY 1 ea

4. Card Reader: HID MultiCLASS RPK40 SE KeyPad Reader - (Black) Reads Prox, iClass, PIV,5-16VDC* (921PHRNEK0002H); QTY 1 ea

C. Gate 25:

1. Gate Operators: HySecurity, Slide drive 40 Model 222 E ST; QTY 2 ea

2. Gate Barrier Arm Operators: Lift master Model MAT-DC-BB3; QTY 2 ea

3. Gate Central Control Unit: AMAG Symmetry M2150-8DBC-DL-HSE; QTY 1 ea

4. Card Reader: HID MultiCLASS RPK40 SE KeyPad Reader - (Black) Reads

Prox, iClass, PIV,5-16VDC* (921PHRNEK0002H); QTY 2 ea

D. Post 10 Edgewood:

1. Gate Operator: HYSecurity, Slide drive 40 Model 222 E ST; QTY 1 ea

2. Gate Central Control Unit: AMAG Symmetry M2150-8DBC-DL-HSE; QTY 1 ea

3. Card Reader: HID MultiCLASS RPK40 SE KeyPad Reader - (Black) Reads

Prox, iClass, PIV,5-16VDC* (921PHRNEK0002H); QTY 1 ea

E. Gate 18:

1. Gate Operator: Lift Master; Mdl SL585; QTY 1 ea

2. Gate Central Control Unit; AMAG Symmetry M2150-8DBC-DL-HSE QTY 1 ea

3. Pedestrian Turnstile Unit; QTY 1 ea

4. Card Reader; HID MultiCLASS RPK40 SE KeyPad Reader - (Black) Reads Prox, iClass, PIV,5-16VDC* (921PHRNEK0002H); QTY: 1ea

F. Gate Bldg 701BTD:

2. Linear Numeric Key Pad; QTY 2 ea

G. Gate Bldg 714F:

1. Gate Operator: Lift Master; Mdl SL585;QTY 1 ea

H. Ford’s Farm Gate:

1. Gate Operator: Lift Master; QTY 1 ea

2. Linear Numeric Key Pad: QTY 1 ea I. Bldg 10306 Churchville Test Center Gate:

1. Gate Operators: Lift Master; Mdl SL 585 QTY 2 ea

J. C-Tower Poverty Island Gate:

1. Gate Operator: Lift Master; Mdl SL 585 QTY 1 ea

K. UTF/LWE Gate:

L. Bldg 338 Gate:

2. Linear Numeric Key Pad: QTY 3 ea

M. Bldg 5014 Gate:

1. Gate Operator: Lift Master; Mdl SL585; QTY 1 ea

2. Linear Numeric Key Pad; QTY 1 ea

4.0 INVOICING. The contractor shall use the Wide Area Work Flow (WAWF) to submit invoices for services provided to the Government, inspected and accepted by the COR.

At a minimum the invoice shall include the invoice number, date, contract number, description of services, and total amounts invoiced by CLIN. Invoices shall be input as Invoice 2-in-1. The contractor shall notify the COR when invoices have been input into

WAWF.

5.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR). The COR for this requirement: Lonny Andersen. The COR will work directly with contractor to set maintenance schedule, coordinate maintenance or emergency visits and to receive and process invoices for services. The COR will report all services and payment to the ATC Security Officer and will coordinate with Contracting for any issues related to contract execution, funding or need for modification. The COR will work through ATC Contracting to get issues, questions or reports to the Contracting Officer (KO). The COR will interface directly and consistently with contractor to ensure that contract requirements are known, understood and executed. When issues, conflict or question arise, COR will resolve at the lowest level or notify the KO.

6.0 NON-PERSONAL SERVICES STATEMENT. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

7.0 CONTRACTOR MANPOWER REPORTING. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has established a secure data collection site, entitled Contractor Manpower Reporting System, for the purpose of capturing contractor (and subcontractor) manpower utilized during the performance of this contract. As a result, the contractor shall report all the information required by the Contractor Manpower Reporting System. The information requiring completion by the contractor includes, but may not be limited to the following: Contracting Office, Contracting Officer, Contracting Officer's Technical Representative, Contract number, Requiring activity identification code (UIC), Command, Obligated Dollars, Fund cite information, Contractor name, address, phone number, e-mail address, Direct labor hours, Direct labor dollars, Federal Service Code (FSC) and Locations of service. The contractor shall submit all required information before final invoice. The contractor shall access the Contractor Manpower Reporting System database on the internet and fill-in the required data entry fields. The system can be accessed at the following internet address:

https://cmra.army.mil.