Combined_Synopsis-Solicitation_W91ZLK-19-R-0090_Autoclave_Calibration_and_PM.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-19-R-0090

AUTOCLAVE CALIBRATION AND PREVENTIVE MAINTENANCE (PM)

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-

05, effective 13 August 2019. The solicitation number for this request for proposal (RFP) is W91ZLK-19-

Q-0090 for a base period of 12 month plus 2 option periods.

This requirement is under the associated North American Industry Classification System (NAICS) Code

811219, Other Electronic and Precision Equipment Repair and Maintenance, and the Small Business Size

Standard is $20.5M. This is a 100% Small Business set aside. The Government contemplates award of a

Firm-Fixed Price purchase order in accordance with FAR 13, Simplified Acquisition Procedures. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services/materials.

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the services for autoclave calibration and preventive maintenance (PM) to be performed semi-annually one year from date of the award for 38 autoclaves by 16 different manufactures, except for those items specified as government furnished property and services.

52.212-1 Instruction to Offerors Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Autoclave Calibration and Preventive Maintenance W91ZLK-19-R-0090: PRICE

Proposal

Volume II: Autoclave Calibration and Preventive Maintenance W91ZLK-19-R-0090 TECHNICAL

Proposal

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-19-R-0090 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

2. INCLUDE ALL Information Below:

Base Year: 25 Sep 2019 – 24 Sep 2020

Option Year 1: 25 Sep 2020 – 24 Sep 2021

Option Year 2: 25 Sep 2021 – 24 Sep 2022

Volume II: Detail Technical Proposal shall be evaluated based on the following factor:

Technical: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the services for autoclave calibration and preventive maintenance (PM), to be performed semi-annually, from date of the award for 38 autoclaves by 16 different manufactures, as defined in this

Performance Work Statement, except for those items specified as government furnished property and services.. To be rated as acceptable, the offeror must demonstrate the ability to provide services for autoclave calibration and preventive maintenance (PM) to be performed semi-annually from date of the award for 38 autoclaves by 16 different manufactures (see below).

NOTE: Contractor shall achieve technically acceptable rating on all technical factors to be considered technically acceptable.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror. The technical evaluation will be a determination based on information furnished by the vendor. The

Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

http://www.sam.gov/

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items.

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

(a)

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b)

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

http://farsite.hill.af.mil/

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-

40.

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(Jun 2016) (E.O.13693).

52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and

13514

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

(E.O. 13513).

52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013)

(31 U.S.C. 3332).

52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

(c)

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contracting Office via email no later than

10:00 a.m. EST, 10 September 2019. Please submit questions to Peggy Pennie at

Peggy.Y.Pennie.civ@mail.mil and Sherry Compton, at sherry.l.compton.civ@mail.mil. All questions will be answered with an email response.

Firm Fixed Price (FFP) proposals must be signed, dated, and received by 10:00 a.m. EST, 20 September

2019, via email to Peggy Pennie at Peggy.Y.Pennie.civ@mail.mil and Sherry Compton, at sherry.l.compton.civ@mail.mil

All quotations from responsible sources will be considered. Vendors who are not registered in the System for Award Management (SAM) database prior to award will not be considered. Vendors may register with

SAM by calling 1-866-606-8220 or online at https://www.sam.gov.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and

Certifications- Commercial Items, with its offer.

NO TELEPHONE REQUESTS WILL BE HONORED.

mailto:Peggy.Y.Pennie.civ@mail.mil mailto:sherry.l.compton.civ@mail.mil mailto:Peggy.Y.Pennie.civ@mail.mil mailto:sherry.l.compton.civ@mail.mil https://www.sam.gov/

PERFORMANCE WORK STATEMENT

1. The U.S. Army Chemical Biological Center (CBC) located at Aberdeen Proving Grounds

Edgewood MD 21010 is requesting services for autoclave calibration and preventive maintenance

(PM) to be performed semi-annually one year from date of the award for 38 autoclaves by 16 different manufactures. See Attachment A for list of autoclaves in current use.

2. Contractor must have previous experience with calibration, PM, obtaining parts, working in a

Biosafety Level 3 laboratory and making repairs on all 16 different brands of autoclaves.

3. The contractor shall perform testing, maintenance and calibration of all designated autoclaves within CBC to comply with manufactures’ specifications and instructions. All work shall be performed on the Government installation. Autoclaves may be located in environments from biosafety level 1 to biosafety level 3. Contractor must have prior experience with entering, working in and exiting a biosafety level 3 laboratory.

4. Corrective maintenance and repair parts shall also be provided by contractor as needed. Contractor shall respond within 24 hours of customer notification. Contractor shall complete repairs within 24 hours of response time unless critical parts are needed for order and it is coordinated with the

COR’s approval.

5. The contractor shall provide names of two qualified and certified personnel to perform all duties required in the maintenance and calibration of the autoclaves. Contractor shall provide one person to enter the labs to perform maintenance duties. If a second person is required to perform a specific repair the COR must be notified prior to repair for approval. Technicians shall be familiar and trained on all the different manufactures of the autoclaves listed in Attachment A. The personal selected shall have physicals completed in Accordance with MEDCOM R40-55 (attached to solicitation for guidance). Physicals will also determine the technician’s ability to wear respiratory protection. Physicals are the responsibility of the contractor and shall be maintained at all times not to exceed one year in length, updating the physical every 12 months. Personal selected will be required to complete CBC training requirements such as biosafety, respiratory protection, etc.

6. If services are needed and there is no technician available to service any of the autoclaves listed until their physical exam is conducted and passed, there will be liquidated damages assessed in the amount of $1000.00 per day for the payment of employees who are unable to work for that day due to down time caused by the lack of technicians available to complete repairs in a timely manner.

The cost of the physical and to maintain the update is the burden of the contractor. Maintaining the appropriate medical physical is a requirement.

7. The contractor shall perform services on equipment in a biosafety level 3 laboratory environment under the following conditions:

a. Wearing Tyvek suits with a PAPR (powered air purifying respirator)

b. Work and perform duties while double gloved with either latex and/or nitrile gloves

c. Work in a laboratory that consistently grows CDC (Center for Disease Control) category A agents (examples: organisms that cause anthrax and plague)

d. Work in a confined space with hot pipes while dressed and in environmental conditions described above

e. Change into assigned clothing and showering prior to exiting lab when required

f. Provide tools for use in lab. Contractor will provide a list of tools required to complete work to the COR. Some tools maybe able to be removed from the lab once the contract period is over but some may be required to remain in the lab for safety reasons

Willing to perform this effort in the above listed conditions is a requirement and is expected with submission of proposal.

SEE BELOW FOR

PRODUCT LIST

Building Manufacturer Model/Serial Number

E3150 Consolidated SSR-3A-X1 (SN 032619)

E3150 Consolidated SSR-3A-PBX1(SN 013119)

E3150 Getinge 533LS (SN 03004271)

E3150 Steris SN B300904240

E3150 Getinge/Castle (SN URA013130)

E3160 Market Forge STME (SN 190480, ID# 90869)

E3160 Yamato SM510 (SN A7900166, ID# C2581)

E3161 Yamato SE300/B0900021

E3462 Tomy ES-315/42121019, ID# E2088

E3401 Primus ID# 16497

E3401 Sanyo MLS-3780 (SN: 2X0252)

E3401 Getinge 544LS/B7M08247

E3549 Tomy ES*315/37112039

E3549 Tomy SX-500 (SN 50163001)

E3549 Tuttnauer 3807EA (SN 2104753)

E3549 Amsco 2013 (SN 0113287-004)

E3549 Reimers Steam Generator (Model RH-30, SN 0692-45137)

E3549 BetaStar N202035-SSA-HEC (SN 4347, ID# B8987)

E3549 Tomy ES315 (SN 39121020, ID# C5490)

E3549 Steris Amsco Lab 250, ID#0334508-03 (SN 5576780-3)

E3549 Steris Steam Generator (SN 34491)

E3549 Sussman Steam Generator

E3549 Steris Lab 250 (SN 0329508-26)

E3835 Tomy ES315 (SN 0010200)

E3835 Buxton/ BetaStar 9400-15 S

E3835 Tomy SS245 (SN K010109, ID# 68772)

E3835 Tuttnauer 69107SP-1A

E3835 BetaStar 2002 (SN B-0367)

E3835 Tomy SS245 (SN K008109)

E3832 Yamato SM300 (SN B1200060)

E5100 Yamato SM510/B0300129, ID# B6890

E5100 Tuttnauer 1730M/9705941, ID# A6214

E5830 Yamato SE300 (SN B3200089)

E5560 Yamato SQ500C (SN J1503173) ID# G0777ECBC

E5951 Systec VX150 (SN 1106)

E5951 Tomy SS245E (SN 108312, ID# 77072)

E5951 Beta Star LSH-202038 (SN PA-0-2602601)

E5951 Yamato SM 200A (SN B2Z00084, ID# B5999)