W91ZLK-18-T-0040_MTP_2100_Lynx_Rack_Washer_Combined_Synopsis_Solicitation_.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-18-T-0040

Lynx Rack & Tunnel Washers

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-99. The solicitation number for this request for proposal (RFP) is W91ZLK-17-T-0040.

This requirement is under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, and the Small Business Size Standard $7.5M. The Government contemplates award of a Firm-Fixed Price in accordance with FAR 13.5, Simplified Procedures for Certain Commercial Items. This procurement will be evaluated as the lowest price technically acceptable, for the procurement of the following services/materials.

Preventative Maintenance on-site visits, at the ), Research and Technology (R&T) Directorate of the Edgewood Chemical Biological Center (ECBC), Veterinary Services Team (VST), Research and Technology (R&T) Directorate of ECBC, for 2 - MTP 2100 Series Rack Washer 1 – Lynx Series Tunnel, cage, and Utensil Washer on Aberdeen Proving Ground Edgewood Area.

52.212-1 Instruction to Offerors Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

ALL PRICE QUOTES SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-18-T-0040 Price Quote.

Proposal Format:

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror. The technical evaluation will be a determination based on information furnished by the vendor in the submitted proposals. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items.

This clause applies, and the following clauses are incorporated by reference.

http://www.sam.gov/

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C.

2313).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub.

L. 111-8, and section 745 of Division D of Pub. L. 110-161).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

52.219-28, Post Award Small Business Program Representation (July 2013) (15 U.S.C. 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C.

3332).

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

http://farsite.hill.af.mil/

52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O.13495).

Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-- Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247).

Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at least 30 days before the contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 48 mths.

All questions must be submitted via email to Peggy.Y.Pennie.civ@mail.mil by 20 August 2018, 10:00 a.m.

EST. SUBJECT LINE: W91ZLK-18-T-0040. Questions from (INSERT COMPANY NAME). All questions will be answered with an email response.

Quotes must be dated, and received by 24 August 2018, 10:00 a.m. EST via email to Peggy.Y.Pennie.civ@mail.mil

Performance Work Statement for

Preventive Maintenance and Service Support

Rack & Tunnel Washers

1.0 Background

The U.S. Army Edgewood Chemical Biological (ECBC) Aberdeen Proving Ground, Maryland, is a subordinate command of the U.S. Army Research and Engineering Development Command (RDECOM). The Veterinary Services Team (VST) is under the Research and Technology (R&T) Directorate of ECBC. One of the VST’s main responsibilities is to take care of all research animals within the R & T directorate. There are laws, rules and guidelines that need to be followed in carrying out our responsibilities, which includes maintaining equipment that is used to sanitize and sterilize caging and supplies.

mailto:Peggy.Y.Pennie.civ@mail.mil mailto:Peggy.Y.Pennie.civ@mail.mil

2.0 Objective

To provide full service maintenance on the following equipment:

2 - MTP 2100 Series Rack Washer

1 – Lynx Series Tunnel, cage, and Utensil Washer

To provide emergency service not to exceed a price of 1,500.00

3.0 Scope of Work

-Descaled tanks at quarterly visit.

-Removed and cleaned debris screens and strainers and checked for defects before reinstalling.

- Removed and cleaned all spray arms, jets and manifolds are. All jets are checked for alignment.

-Flush and clean all tanks make sure they are don’t have any debris or scale build-up.

-Tested and adjusted all safety features as needed.

-Inspected and rebuilt/replaced as needed all valves to include control, check and steam traps are.

-Inspect and lubricate all motors, drive manifolds and conveyor bearings

-Inspect, adjust, and replaced as needed, all doors, windows and gaskets

-Visual inspection of cabinets, seams and framework.

-Inspect control panel and junction boxes for signs of water or damaged wiring, repair as needed.

-Run equipment through series of tests to ensure proper pressure, temperature and performance. Calibrate sensors as needed.

-Report any and all safety deficiencies to management.

-All emergency calls are responded to within a four hour window, to minimize downtime.

4.0 Security Requirements

-does not require a CAC, but do require access to DOD facility or installation

-Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCICIll) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

-access and general protection/security policy and procedures

- Contractor and all associated subcontractors employees shall provide all information

Required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal

Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5. Period of Performance: The period of performance shall be for one (1) Base year of 12 months and three

(3) 12 month option years. The Period of Performance reads as follows:

Base Year August 30, 2018 - August 29, 2019

Option Year I August 30, 2019 - August 29, 2020

Option Year 2 August 30, 2020 - August 29, 2021

Option Year 3 August 30, 2021 – August 29, 2022

6. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The contractor shall comply with the government’s quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

Quality Assurance Surveillance Plan Cage wash machines PM

1.0 INTRODUCTION

1.1 Purpose. The role of the Government in quality assurance is to ensure contract standards are achieved. The purpose of the Quality Assurance Surveillance Plan (QASP) is to identify the methods and procedures the Government will use to evaluate contractor actions while performing the requirements in the Performance Work Statement (PWS). It is designed to provide an effective surveillance method by monitoring contractor performance for each listed performance objective in the Performance Requirements Summary (Section 7).

1.1.1 The QASP provides a systematic method to evaluate the services the contractor is required to perform as specified in the PWS.

1.1.2 The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and PWS requirements will periodically review the QASP throughout the life of the contract.

2.0 ROLES AND RESPONSIBILITIES.

2.1 Contracting Officer Representative. The Contracting Officer Representative (COR) is responsible for quality assurance guidance and to ensure that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.1.1. The COR evaluates and documents contractor performance in accordance with the QASP and PWS.

2.1.2. The COR notifies the Contracting Officer of any significant performance deficiencies using a Contractor Discrepancy Report with supporting documentation.

2.1.3. The COR maintains surveillance documentation.

2.1.4. The COR recommends improvements to the QASP and PWS throughout the life of the contract.

2.1.5. The COR will monitor all contractor performance IAW the Edgewood Chemical Biological Center’s (ECBC) Building E-3150. The monitoring activities will include but are not limited to:

a. For each repair or maintenance visit, the contractor will be escorted at all times while in the building housing the instrumentation.

b. COR will document contractor’s hours.

c. COR will examine submitted report(s) for accuracy and timeliness. Each invoice, after review and approval is signed and dated by the technical POC and filed appropriately.

d. COR will provide input to the contractor’s final report if necessary.

e. COR will ensure all work is completed and delivered within the stated time requirements (see PWS)

f. COR will inspect all invoices for accuracy and certify in Wide Area Work Flow (WAWF) by the centers

WAWF POC.

Contracting Officer. The Contracting Officer is responsible for safeguarding the interests of the United States Government in contractual relationships. Only the Contracting Officer is authorized to bind the Government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.2.1. The Contracting Officer delegates authority for inspection and/or acceptance in accordance with the terms of the contract.

2.2.2. The Contracting Officer informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

DESCRIPTION OF SERVICES

3.1. Scope of Work.

The objective of this contract is to provide yearly full-service preventative maintenance support, on-site repairs.

This is non-personal services contract to provide routine preventive maintenance and as-needed repair of a SCM Schlyer rack washer, a MTP 2100 rack washer, and a Lynx tunnel washer. The Government shall not exercise any supervision or control over the contract service provider performing services herein.

4.0 QUALITY REQUIREMENTS

4.1. Quality Control Program. The contractor, not the Government, is responsible for management and quality control actions to meet the terms of the contract.

5.0 SURVEILLANCE. The COR will perform quarterly surveillance based on the quality and effectiveness of the contractor’s data deliverables as well as the services provided.

5.1 Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any objective, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects will not be counted against the contractor. The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable for any requirement by the COR, the COR will inform the contracting officer for resolution. Significant performance deficiencies must be submitted to the Contracting Officer using a Contractor Discrepancy Report and include supporting documentation.

6.0 DOCUMENTATION REQUIREMENTS.

6.1 Service Reports

7.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Perform quarterly preventative maintenance and service on 2 rack washers and 1 tunnel washer (listed in 3.1).

Provide service reports for each quarterly visit.

Provide emergency service and repairs not to exceed 1,500.00.

7.1 Overview. This PRS summary identifies the services required by the PWS over which the Government will exercise surveillance.

7.2 Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Revising and resubmitting the documentation at no cost to the Government is the preferred method for correcting unacceptable performance. The contractor shall provide the Government a written response as to why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

7.3 Performance Objectives, Indicators, Thresholds, and Surveillance Methods. The services required by the contractor are summarized into performance objectives and indicators, along with the minimum standards that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Indicator Performance Threshold

Method of Surveillance

PRS # 1. Service Reports

(PWS Para 5.1;

Exhibit Line Item Number (ELIN) A001)

Service Report is thorough, accurate, complete and accepted in accordance with the Data Item Description (DID) and the Government schedule.

95% accuracy and completeness with first draft.

100% accuracy with one correction/rewrite.

100% inspection of deliverables

The evaluation ratings are as follows:

Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit.

The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.