A01_Performance_Work_Statement.docx

U.S. Army 20th CBRNE Command G4 Property Accountability Augmentation Team

Performance Work Statement (PWS)

1.0. Background: The 20th CBRNE Command is a deployable Headquarters that supports Unified Land Operations and performs mission command for Army and/or Joint CBRN and EOD Forces to achieve National Combating Weapons of Mass Destruction (CWMD), Homeland Defense, and Defense Support to Civil Authorities (DSCA) objectives, while providing globally responsive CBRNE forces to combatant command. The current Modification Table of Organization and Equipment (MTO&E) and augmented Tables of Distribution and Allowances (TDA) do not authorize staff positions to provide logistical support for the organization, coordination and inventory of the logistical supply system. This capability gap precludes the accomplishment of the necessary maintenance and accountability of equipment and turn-in capabilities. The 20th CBRNE Command G4 staff’s capability to execute necessary logistical tasks will internally and externally diminish without this capability mitigated by contractor support.

2.0. Purpose. This Performance Work Statement (PWS) establishes requirements to provide Property Control Activity (PCA) and Automation Resource Management logistical support for the United States Army 20th Chemical, Biological, Radiological, Nuclear, Explosives Command (CBRNE CMD) G4 at Aberdeen Proving Ground, MD. The Contractor will perform to the standards and the specifications contained in this PWS, which further defines requirements for this specific effort.

The Core Capability of this contract is Logistic Support Teams, core capability #7.

The DODAAC of the Customer is W58FUP.

The ‘Ship To’ address for the Customer is:

2400 21st Street Aberdeen Proving Ground, MD 21010

(410) 436-9606

3.0. Scope. This requirement is to provide the following:

3.1. Provide logistics support that shall include receipt, storage, ensuring condition code, completeness, and serviceability of parts prior to issue, inventory, and preparing material for dispatch utilizing correct procedures.

3.2. Maintain a variety of automation resources, perform physical inventories, preparation of reports, and maintenance of records.

3.3. Operate various types of vehicles, material handling and cleaning equipment.

4.0 Period of Performance

4.1. This effort is for a Base year plus two (2) Option Years.

4.2. The Contractor shall propose for the base year and two Option Years which, if executed, will continue performance through to the end of the period of performance. At this time, the volume of requirements is anticipated to remain consistent for the entire PoP, including Option Years.

5.0. Requirements:

The contractor shall provide the skilled personnel and required supervision to satisfy 20th CBRNE CMD G-4 requirements for PCA Support. The Contractor shall maintain warehouse supply support which shall include receipt; storage; ensuring condition code, completeness, and serviceability of parts prior to issue; inventory; and preparing material for dispatch utilizing correct Army regulation procedures. The Contractor shall also provide inventory and receiving/shipping personnel to perform data entry, update inventory, and enter items into a variety of automation resources. The Contractor shall perform physical inventories, preparation of reports, maintenance of records, and the operation of various types of vehicles, material handling, cleaning equipment, spares and repairs as directed, and other requirements as defined below.

5.1. Project Management

5.1.1. The Contractor will efficiently and effectively manage this effort to ensure all the necessary planning (technical, business, administrative, and training), organizing, managing, coordinating, and tracking (e.g., cost, schedule, deliverables) activities are successfully accomplished to meet the objectives of this effort.

5.1.2. The Contractor shall track program schedule and performance, and maintain related da-ta. The contractor will coordinate with the COR to ensure program objectives are achieved.

5.1.3. The Contractor will also provide coordination of customer reports, deliverable letters, project start-up and closure functions, and assistance as necessary.

5.2. Logistics Support

The Government estimates that this effort will require five full-time equivalent unit supply/stock control-type personnel. One of the five will act as team lead for purposes of coordinating with the Contracting Officer’s Representative (COR) and other customer personnel, making workload assignments among the contractor team, and ensuring that the quality of the support provided is consistently high.

5.2.1. Personnel Requirements: All Contractor personnel providing support under this effort must meet the following qualifications:

5.2.1.1. Personnel must be licensed to drive/operate Government owned commercial vehicles (up to a Class C non-CDL) and material handling equipment (including but not limited to box trucks or forklifts). Forklift certification must be maintained annually.

5.2.1.2. Personnel will be capable of lifting weights of up to 40 pounds and carrying the weight for a distance of up to 30 feet unassisted. Heavy exertion, kneeling, crouching, stooping and walking may be frequent and is required for the performance of these tasks.

5.2.1.3. Personnel must be knowledgeable of basic supply management principles and Army regulatory requirements.

5.2.1.4. Personnel must have applicable training or proven experience with the Global Combat Support System-Army (GCSS-A) Logistics Information System.

5.2.2. Warehousing & Supply Support: Specific job duties include, but are not limited to:

5.2.2.1. Providing customer assistance in a timely and courteous manner.

5.2.2.2. Providing support to units in accordance with Army Supply Regulations, DA Pamphlets, 20th CBRNE CMD Policies and Procedures, technical manuals, and standing operating procedures.

5.2.2.3. Applying basic supply management principles and knowledge of regulatory requirements and performing supply management functions pertaining to proper-ty request, receipt, storage, issue, inventory, and property accountability.

5.2.2.4. Assisting the Government with the receiving, issuing and storage of materiel; identifying, requesting and receiving material, parts and supplies; examining and inventorying items of supply received to verify part number/stock number and quantity according to the shipment documentation. Ensuring condition code, e.g. completeness and serviceability of parts and materiel prior to distribution.

5.2.2.5. Preparing material for dispatching using correct material handling methods and devices to ensure receipt at final destination without damage or discrepancies.

5.2.2.6. Performing physical inventories, preparation of reports, maintenance of records and the operation of various types of vehicles, material handling and cleaning equipment.

5.2.2.7. Maintaining files in accordance with applicable Army Regulations.

5.2.2.8. Using Force Management System Web (FMSWeb), LOGSA Web based Logistics Integrated Database (WEBLIDB) and Logistics Information Warehouse (LIW), Army Enterprise Systems Integration Program (AESIP), Material Master Record, and GCSS-A to download approved current and future authorization documents, document number status, and ARC Codes for equipment.

5.2.2.9. Reconciling authorization documents with property records and identify, initiate, and track all types of administrative changes required to adjust Primary Hand Receipts and/or the Property Book for PBO approval (Equipment changes in GCSS-A, using DD250 receipts, DA 3161 lateral transfers, DA 2765-1 found on installations and DD 1348-1, issue and turn-in documents).

5.2.2.10. Assisting in identifying excess property for redistribution through internal cross-leveling requirements and/or provide turn-in disposition.

5.2.2.11. Maintaining frequent contact with units to resolve issues concerning property book management.

5.2.2.12. Posting property accountability transactions using fax copies of adjustment documents except for Financial Liability Investigation of Property Loss (FLIPL). FLIPLs shall be inputted directly into the system (these documents cannot be faxed or scanned).

5.2.2.13. Posting in GCSS-A all standard and non-standard Line Item Number (LIN) equipment reflecting serial numbers and annotate them on the property book accounts for each hand receipt holder.

5.2.2.14. Ensuring all issue and turn-in documents are complete, legible and accurate.

5.2.3. Team Lead Support: In addition to the duties described in Paragraph 5.2, the Team Lead may also be required to perform additional duties including, but not limited to:

5.2.3.1. Supervising contractor warehouse personnel, ensuring tasks are delegated from the customer and work hour accounting is maintained in accordance with con-tractor procedures. Ensuring contract requirements are fulfilled during holiday and vacation periods.

5.2.3.2. Providing back-up functions when customer is absent from the warehouse. Managing the flow of supplies and equipment in and out of the warehouse.

5.2.3.3. Bringing all Sensitive-item Inventory Listings not completed by the established suspense date to the attention of the 20th CBRNE Property Book Officer (PBO) immediately.

6.0 Deliverables, Reporting, and Other Required Submissions:

The Contractor will provide management reports to document program/project performance.

6.1. The Contractor will provide informal status updates as required notifying the government of any issues impacting the effort.

6.2. The Contractor will provide quarterly project status reports which address the performance of the Task order. The report should address any current or potential issues, as well as plans to mitigate those issues. Quarterly reports will not include financial data.

6.3. CMRA Reporting: The contractor shall report ALL contractor labor hours required for performance of services provided under this contract for the 20th CBRNE CMD via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://dodcmra.hqda.pentagon.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

6.4. At Level I training. All contractor employees, including subcontractor employees, requiring access to an Army controlled installation, facility, or area shall complete AT Level I Awareness Training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contract employee and subcontract employee to the COR (or to the contracting officer, if a COR is not assigned) within 90 calendar days after completion of the training by all employees and subcontractor personnel. This is an annual training requirement. AT Level I training is available at: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam.

6.5. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD net-work using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

6.6. For contractors to maintain and recover a CAC. Contractor shall comply with DoDI 5200.46, dated 9 Sep 14, DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC). When eligibility is denied, revoked, contract completion, or contractor fails to maintain the DODI Basic Adjudication Standards or Supplemental Adjudication Standards listed within, CACs will be recovered by the Contractor and will immediately be rendered inoperable and returned to the COR or the local Real-time Automated Personnel Identification System (RAPIDS) site and the turn-in receipt forwarded to the COR. In addition, agencies' physical and logical access systems will be immediately updated to eliminate the use of a CAC for access. Contractor shall report departed employees and the dates their CAC were returned to the COR or RAPIDS site as of the last day of the month on a monthly basis IAW SOFARS clause 5652.242-9002. The re-port will include the names and circumstances of those departed employees whose CAC was not retrieved. Negative reports are required.

7.0 Work Hours

7.1. Normal Work Schedules:

7.1.3. Changes will be coordinated with the local POC in advance of requirements when known.

7.2. Overtime: There is no anticipated requirement for overtime (OT).

7.3. Base Closures:

7.3.1. For purposes of base closures, due to weather emergencies or for other unanticipated reasons to include Government Shutdowns, the support on this effort is considered mission essential.

7.3.2. Determinations of contract requirements during base closures (or any event that results in minimum manning guidance) will be made on a case-by-case basis considering ongoing operational requirements.

7.3.3. In instances during which contractor support is NOT required during a base closure, charging guidance will be provided by the contractor’s company through normal chain of communication.

7.4. Working Conditions

7.4.1. Able to sit and work at a computer keyboard for extended periods of time.

7.4.2. Able to stoop, kneel, pull, bend at the waist and reach on a daily basis.

7.4.3 Able to lift up to 40 pounds occasionally.

8.0 Travel: CONUS and OCONUS travel is not anticipated in support of this effort.

9.0 Government Furnished Items: The Government shall provide programmatic documents and archives, applicable standard operating procedures, applicable regulations and guidelines, and other source documents, as may be required to execute tasks and functions. The Government shall provide a work space and required IT support to conduct required task functions. Since the Government property provided to the contractor is incidental to the place of performance, a Government Furnished Property List is not required per FAR 45.000(b)(5).

10.0 Identification of Contractor Employee(s):

a. ID Badges. Contractor personnel will be issued badges for building access and 20th CBRNE Command access. Badges will be turned in at the end of the contract or upon separation of the employee from 20th CBRNE Command. The Government will issue a Common Access Card (CAC) and other forms of DoD identification necessary to access 20th CBRNE Command and other Government facilities.

b. Display of ID Badges. Contractor personnel shall wear these ID badges and ensure they are visibly displayed at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

c. Answering Telephones. Contractor personnel shall identify themselves as Contractor employees when answering Government telephones.

d. Utilizing Electronic Mail. When prime Contractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), e-mail address and the name of the individual’s company as part of his or her signature block. Under no circumstances will a contractor exercise any inherently government functions, to include adopting job titles that denote the authority to perform governmental functions or use of business cards with the same or similar information

11. Government Rights: As specified in paragraph 252.227-7020, DFARS, “The Government shall have unlimited rights in works first produced, created, or generated and required to be delivered under this contract.” The Government retains the right to all items produced in relation to their duties by personnel working under this contract.

a. Products developed, produced, created, and generated by the contractor shall be done using government furnished information management drives, portals and available for view and usage at all times to Soldiers and Civilians in the command.

b. No work produced for the Government shall be stored on private or personal information management sites or locations.

c. Products produced, created, developed, and generated by the contractor for this contract will not be distributed to any organization external to 20th CBRNE Command without prior approval of a Government official with release authority.

12. Use and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public.

13. SECURITY REQUIREMENTS

Contractor personnel or any representative of the contractor shall abide by all security regulations and shall be subject to security checks. All personnel must possess a “SECRET” security clearance IAW DD254. The customer will provide all physical security measures relating to tools, equipment, parts and supplies.

13.1. Access and general protection policy and procedures. All Contractor employees requiring access to an Army controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The Contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, must be a US citizen, Director of Emergency Services, or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in Contractor security matters or processes.

13.2. iWATCH training. The Vendor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the designated security office. Training shall be completed within 90 calendar days of contract award and within 90 calendar days of new employees' commencing performance with the results reported to the COR no later than 120 days after contract award and new employees' commencing performance.

13.3. Access to government information systems. All contract employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DoD Information Assurance Awareness training prior to access to the information system and then annually there-after.

13.4. Requirement for OPSEC training. Per AR 530-1, Operations Security, new contract employees must complete OPSEC Level I training within 30 calendar days of reporting for duty. All contract employees must complete annual OPSEC Awareness training.

13.5. Information assurance/information technology training. All Contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD, Army training requirements in DODD 8570.01, DoD 8570.01-M, AR 25-2 and 20th CBRNE CMD requirements within 180 calendar days of employment.

13.6. Information assurance/information technology training certification. Per DoD 8570-01-M, DFARS 252.239.7001, and AR 25-2 the Contractor employees' supporting IA/IT functions shall be appropriately certified upon contract award. Baseline certification as stipulated in DoD 8570-01-M, must be completed upon contract award.

13.7. Handling/access to classified information. The vendor shall comply with FAR 52.204-2, Security Requirements for access to information classified "Confidential," "Secret," or "Top Secret." The Vendor must execute a Security agreement (DD Form 441), IAW the National Industrial Security Program Operating Manual (DoD 5220.22-M) and any revisions to DoD 5220.22-M (Note: A DD Form 254 will be required for any contract that requires access to classified information and/or a security clearance.)

13.8. Vendor to obtain a Facility Clearance and individual clearances at the appropriate level. The Vendor must obtain a Facility Clearance at the appropriate level (IAW the NISPOM DoD 5220.22-M) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance at the appropriate level at the start of the period of performance. Security clearances and Facility Clearance (FCL) requirements are required to be maintained for the life of the contract in accordance with the DD254 attached to the contract.

13.9. Pre-screen applicants using E-Verify Program. The Vendor must pre-screen applicants using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the applicant has two valid forms of government issued identification. An initial list of applicants must be provided to the COR later than 7 business days after the initial contract award to start the CI-focused security screening process.

13.9.1. The contract requires the contractor to possess a Secret Facility Clearance at the time of proposal submission. Those personnel providing services on this contract are required to possess the requisite security clearance level at the time of proposal submission. It is the contractor’s responsibility, based on the information contained in the DD Form 254, to submit the required paperwork to obtain a facility clearance and the clearances for the personnel requiring access to classified material.

13.9.2 The contactor is authorized to obtain approval from the Command’s Security Officer to travel with classified documents or information. Additionally, the contractor will obtain an equipment property pass from the Headquarters Commander in order to travel with Government furnished equipment.

14. Location: As directed by the 20th CBRNE Command’s Contracting Officer Representative (COR), this work shall be performed at 2400 21st Street, Aberdeen Proving Ground, MD 21010. The Government will provide space, furnishing, materials, supplies, and equipment not designated to be provided by the contractor during the period of performance.

15. Performance Assessment/ Quality Assurance Surveillance Plan (QASP):

The Performance Requirements Summary (PRS) is a list of performance objectives and performance thresholds that will be regularly verified by Government personnel. Each performance objective represents a significant performance criteria required in the PWS by the Government at the time of contract award. The performance threshold represents the minimum acceptable level of performance. The performance objectives and performance thresholds represent only the significant tasks of this contract and do not excuse the Contractor from performance of other responsibilities identified in this PWS. Performance objectives will be monitored regularly by Government Technical Monitor (TM). The COR will function as Quality Assurance Evaluator (QAE). The following objectives will be required at a minimum.

PRS:

Process equipment receipt inventories

TBD

Random inspection Complete within 3 business days of receipt.

Process equipment delivery/issue upon availability

TBD

Random inspection Complete within 3 business days of equipment availability