A01_PWS_FINAL.pdf

PERFORMANCE WORK STATEMENT (PWS)

FIRING TABLES AND BALLISTICS DIVISION

PUBLICATIONS CLERK

18 MAY 2018

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide clerical support to the Publications Team of the

Firing Tables and Ballistics Division (FTaB). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel necessary to perform clerical support to the Publications Team as defined in this Performance Work Statement except for those items specified as

Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The primary mission of the Firing Tables and Ballistics Division (FTaB) is ballistic characterization of munitions and the development of aiming data, ballistic fire control information and ballistics fire control software for all unguided and certain guided combat weapon systems in the U.S. Army inventory, select tri-service systems, and select foreign military sales cases. This includes small caliber infantry systems, mortars, tank fired munitions, artillery, and rockets.

The services the contract personnel shall provide are to control inventory and execute distribution of the FTaB publications. This includes, but is not limited to, hard copy and electronic versions of our Tabular Firing Tables

(TFTs). Services also includes archiving, typically using electronic methods such as scanning, of our deliverables such as TFTs, but not limited to TFTs.

1.3 Scope:

1.3.1 BASIC SERVICES: The Contractor shall provide the following services:

1.3.1.1 Under the guidance of the Publications Officer, their back-up, or division management execute work to ensure inventory is adequate to fill orders and to fill orders to meet division deadlines.

1.3.1.2 Perform archiving activities as assigned.

1.3.1.3 Employ standard checks and balances to procedures including visual checks and arithmetic (subtract, multiply, divide, etc.).

1.3.1.4 Prioritize inventory, fulfillment and archiving work based on pre-established criteria.

1.3.1.6 Work with the Publications Officer and/or FTaB government personnel to troubleshoot difficult problems.

1.3.1.7 Prepare reports as assigned.

1.3.1.8 Complete appropriate required training by scheduled due dates, including initial training at start of contract.

1.3.2 ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Army's objective is to collect as much significant Contractor Man-Year Equivalents (CME) data as possible to allow accurate reporting to Congress and for effective Army planning. Detailed instructions can be found on the Contractor Manpower Reporting Application

(CMRA) website in the CMRA “Contractor User Guide” or “Subcontractor User Guide”. The contractor must create an account upon entering the site and is required to completely fill in the required information at the CMRA website:

https://cmra.army.mil.

1.4 General Information

1.4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered within 45 days of contract award. Changes to QCP shall be provided in triplicate within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 0730 and

1630, for 20 hours per week. Available work days are Monday thru Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Due to varying demand of work, one week notice or more shall be provided for the amount of hours in work schedule. Exact scheduling of days and hours per days shall be mutually agreed upon. Contractor must be available for work for a minimum of three (3) days per week. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.4 Place of Performance: The work to be performed under this contract shall be performed mainly at the headquarters of the Firing Tables and Ballistics Division located at APG North, a Department of Defense CONUS installation with CAC access. Other work may be located at other locations that are usually on base such as satellite inventory locations and printing facilities or within 10 miles of division headquarters. The period of time for this work is one year with two (2) one (1) year options. The contractor personnel shall require access to Defense

Technical Information Center (DTIC) while on duty at the headquarters of the Firing Tables and Ballistic Division.

1.4.5 Security Requirements: Contractor personnel performing work under this contract shall have a minimum of a

Secret security clearance prior to commencement of work under this contract, and must maintain the level of security required for the life of the contract.

The security requirements are in accordance with the attached DD254. THE HIGHEST CLASSIFICATION FOR

THIS EFFORT IS SECRET.

The contractor will be required to obtain and maintain a Facility Clearance from the Defense Security Service for the life of the CONTRACT. The contractor will only receive classified material at the actual performance location(s) as identified in block 8a of the DD254.

Information Disclosure: A Certificate of Non-Disclosure shall be signed by all contractor employees working under this effort and returned to the COR prior to award. The contractor shall not release any information or data without the approval of the Government.

Personnel: Contractor personnel shall have the appropriate level of investigation and/or security clearance for each site of performance of work. The Contractor shall observe and comply with all security provisions in effect at each selected site. Only U.S. Citizens are authorized to work on this CONTRACT. All contractor personnel that require access to classified information and/or material will be required to have a Secret clearance under this contract and must maintain the level of security clearance for the life of this CONTRACT.

The contractor will notify the COR the same day as an employee receives notice that they will be released, have been fired, or have had their security clearance revoked or suspended.

For Official Use Only Information (FOUO) and Controlled Unclassified Information (CUI): The Contractor shall be capable of accessing, handling, receiving, sending, and storing UNCLASSIFIED documents, equipment, hardware, and test items, using the applicable standards of FOUO and CUI information. All Controlled Unclassified

Information (documents designated as FOR OFFICIAL USE ONLY and/or LIMITED DISTRIBUTION) shall be submitted and electronically transmitted by a controlled means via USPS mail, AMRDEC SAFE website https://safe.amrdec.army.mil/SAFE/ and/or an approved application that is Certified for Networthiness such as the

Encryption Wizard.

FOUO CUI may be also be transmitted via commercial carrier.

NATO: Contractor personnel performing work shall require access to NATO information. Therefore, a NATO briefing shall be required and provided by the contractor’s access prior to granting access.

OPSEC: User Agency will provide OPSEC guidance/requirements. . The contractor is not required to write an

OPSEC Plan in support of this effort but must complete Level I OPSEC training within 30 calendar days of the reporting for duty.

1.4.6 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.7 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards that may be issued or loaned to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.7.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon notification of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

1.4.7.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8 Special Qualifications:

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

U.S. citizenship is required.

Secret security clearance required.

High school diploma required. Some college preferred.

Type a minimum of 45 words per minute.

Ability to bend, lift, and reach when performing inventory, order processing or archiving tasks.

Ability to use hands and arms to lift, pick and pack printed material for orders and to archive printed matter.

Ability to lift and carry 40 pounds short distances, including upstairs.

Ability to use scissors, box cutter and packing tape efficiently and safely.

Ability to operate a two and four wheeled hand cart and a hand pallet jack.

Ability to identify, sort and judge physical and quality condition of printed material.

Ability to prepare material for shipment, using tags, labels and appropriate containers.

https://safe.amrdec.army.mil/SAFE/

Ability to work with others as a team to achieve a common goal.

Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook) in a Microsoft Windows environment.

Proficient in Adobe Acrobat Pro X or higher.

Ability to drive to other on-base or near base (within 10 miles) locations for work activities during workday.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

1.4.10 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available

0730 to 1630, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.4.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear contractor badges in the performance of their service.

1.4.12 Contractor Travel: Contractor shall be required to be available to travel locally within 10 miles during the performance of this contract to perform work at the print plant or off-site inventory locations. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS.

Contractor shall be authorized travel expenses consistent with the provisions of FAR 31.205-46 Travel Costs and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR

1.4.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Monthly Reports: The contractor shall prepare reports upon request. These reports include order fulfillment, inventory management, archiving activity and closeout reports. Reports shall be submitted to the Publications

Officer/Technical Lead and/or FTaB Division Chief via email and/or hard copy using pre-established format.1.4

1.4.15 Contact information for COR/ACOR:

COR: Donna A. Williams

US Army RDECOM ARDEC

Firing Tables and Ballistics Division

RDAR-WSF-T

Building 4219

6558 Rodman Road

Aberdeen Proving Ground, MD 21005

COMM 410-278-4471

ACOR: Andrew E. Graber

US Army RDECOM, ARDEC

Firing Tables and Ballistics Division

RDAR-WSF-T

Building 4219

6558 Rodman Road

Aberdeen Proving Ground, Maryland 21005

COMM 410-278-4543

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CAC Common Access Card

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

Division specific acronyms:

FTaB Firing Tables and Ballistic Division

TFT Tabular Firing Table

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government shall provide necessary work space, telephones, computer, and other items as necessary to perform inventory, fulfillment and archiving tasks.

3.2 Equipment: The Government shall provide access to printers, scanners and fax machines, two-wheeled handcarts, and a pallet jack.

3.5 Materials: The Government shall provide standard supplies needed for order fulfillment including boxes, labels, copier paper, and packing tape.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Vehicle: The Contractor shall supply personal vehicle to be used to transport them self and up to 300 pounds of documents to and from local destinations required to execute work.

4.2 Secret Clearance: The Contractor shall possess and maintain a SECRET facility clearance from the Defense

Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 is provided as

Attachment.

4.3. NATO briefing: As described in Section 1.4.5 above.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The Contractor shall provide the following services:

5.2 ORDER FULFILLMENT

5.2.1. Perform operations for order fulfillment activities for the Firing Tables and Ballistics Division.

5.2.2 Utilize a computer and peripheries with Microsoft software and other applications to process document orders.

5.2.3 Pick hardcopy documents to fill customer orders and according to FTaB procedure and division guidelines.

5.2.4 Pack and ship hard copy orders according to FTaB procedure and division guidelines, including using scissors, box cutter and packing tape.

5.2.5 Designate appropriate mailing rates and methods per order based on pre-established criteria and policies.

5.2.6. Work requires some physical exertion including bending, stooping, lifting and reaching.

5.2.7 Process orders accurately and by division determined deadlines.

5.2.8 Travel to APG printing vendor and other on base locations to pick up proofs, pick up receipts, or to process custom orders for shipping from print site.

5.2.9 Maintain neatness and order in picking bin and shipping areas.

5.2.10 Use manual procedures to process orders if computers are unavailable.

5.2.11 Monitor order fulfillment supplies and submit re-order requests to the Publications Officer to ensure adequate amounts of shipping supplies at all times.

5.3 INVENTORY MANAGEMENT

5.3.1 Perform quality control check by comparing a sample of every delivered order of printed documents to product standard. Prepare record of quality results.

5.3.2 Log receipts of deliveries by item number, box number, quantity and quality. Mark boxes as needed for organizational purposes.

5.3.3 Move receipts to inventory racking. Log each box contents and location, Input into inventory management application and submit information to FTaB management.

5.3.4 Perform periodic physical counts of all documents to as part of inventory management activities.

5.3.5 Fill picking bins with inventory to ensure adequate material for order processing, including using a box cutter and/or scissors.

5.3.6 Submit records log of what inventory moved where, how much and when to FTaB management by close of business (COB) each day.

5.3.7 Maintain neatness and order in inventory area.

5.3.8 Lift and move materials up to 40 lbs. from floor to inventory racking, and including up or down stairs.

5.3.9 Move boxes of inventory using lifting and carrying, a hand truck and/or a hand pallet jack.

5.3.10 Utilize a web based computer application to maintain inventory and process customer orders

5.3.11 Utilize a computer and computerized scanner to archive and organize paper documents.

5.3.12 Work requires physical exertion including bending, stooping, lifting and reaching.

5.3.13 Travel to satellite inventory locations to perform work.

5.3.14 Monitor inventory and supplies such as binder inventory in offsite location to maintain on hand counts and supply empty binders to printing vendor.

5.3.15 Do not exceed FTaB tolerance limit for damaged inventory.

5.3.16 Break down empty boxes and bring to recycling area.

5.4 ARCHIVING

5.4.1 Gather together designated material to archive.

5.4.2 Prepare documents for electronic scanning, scan, and re-store original documents.

5.4.3 Utilize a computer and peripheries with Microsoft software and other applications. This includes a scanner linked to a personal computer.

5.4.4 Sort, organize and maintain catalog of hard copy archives.

5.4.5 Work requires some physical exertion including bending, stooping, lifting and reaching.

5.5 REPORTING – Using PMA and other means,

5.5.1. Prepare and submit reports on order fulfillment activity to FTaB management.

5.5.2. Prepare and submit reports on inventory activity to FTaB management.

5.5.3. Prepare and submit reports on archiving activity to FTaB management.

5.5.4. Prepare closeout report.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Information Assurance regulations

6.1.2 Acceptable Use Policy

6.1.3 CAC regulations