A02_Combined_Synopsis_Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-17-T-0049

PREVENTIVE MAINTENANCE, REPAIR SERVICE AND TECHNICAL SUPPORT

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-95. The solicitation number for this request for proposal (RFP) is W91ZLK-17-T-0049.

This requirement is under the associated North American Industry Classification System (NAICS) Code 541330, Engineering Services and the Small Business Size Standard $15M. The Government contemplates award of a Firm-Fixed Price type contract in accordance with FAR Part 13, Simplified Acquisition Procedures.

This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following service.

1. Q262A1 DMMP Gas Life Tester Rebuild The contractor shall provide the design, fabrication and system integration for the Q262A1 rebuild effort. This Statement of Work solicits the support contractor to provide the expertise, parts and labor to perform the tasks described herein.

52.212-1 Instruction to Offerors Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Preventive Maintenance and Repair W91ZLK-17-T-0049 PRICE Proposal Volume II: Preventive Maintenance and Repair W91ZLK-17-T-0049 TECHNICAL PROPOSAL

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-17-T-0049 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

2. INCLUDE ALL Information Below:

Item 0001: Q262A1 DMMP Gas Life Tester Rebuild

QTY: 1 Unit of Issue: JOB Total Price: ________

Item: 0002: ACCOUNTING FOR CONTRACT SERVICES

QTY: 1 Unit of Issue: JOB Total Price: Not separately priced

The Accounting for Contract Services/Contractor Manpower Reporting requirement has been added to the statement of work, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter ―No Cost.

Price Restraint: NSP

Total Price: ______________

Volume II: Detail Technical Proposal to include the following elements:

1. Technical approach – All Offerors shall provide a discussion which demonstrates the understanding of the requirements stated in the PWS.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror. The technical evaluation will be a determination based on information furnished by the vendor in the submitted proposals. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017).

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C.

2313).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub.

L. 111-8, and section 745 of Division D of Pub. L. 110-161).

52.219-28, Post Award Small Business Program Representation (July 2013) (15 U.S.C. 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C.

3332).

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O.13495).

Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-- Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247).

Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at least 30 days before the contract expires.

52.219-30 – Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program.

(a) Definitions. “Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

“WOSB Program Repository” means a secure, Web-based application that collects, stores, and disseminates documents to the contracting community and SBA, which verify the eligibility of a business concern for a contract to be awarded under the WOSB Program.

(b) Applicability. This clause applies only to--

(1) Contracts that have been set aside or reserved for, or awarded on a sole source basis to, WOSB concerns eligible under the WOSB Program;

(2) Part or parts of a multiple-award contract that have been set aside for WOSB concerns eligible under the WOSB Program; and

(3) Orders set aside for WOSB concerns eligible under the WOSB Program, under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from WOSB concerns eligible under the WOSB Program. Offers received from concerns that are not WOSB concerns eligible under the WOSB program shall not be considered.

(2) Any award resulting from this solicitation will be made to a WOSB concern eligible under the WOSB Program.

(3) The Contracting Officer will ensure that the apparent successful offeror has provided the required documents to the WOSB Program Repository. The contract shall not be awarded until all required documents are received.

(d) Agreement. A WOSB concern eligible under the WOSB Program agrees that in the performance of the contract for--

(1) Services (except construction), the concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees;

(2) Supplies or products (other than procurement from a non-manufacturer in such supplies or products), the concern will perform at least 50 percent of the cost of manufacturing the supplies or products (not including the costs of materials);

(3) General construction, the concern will perform at least 15 percent of the cost of the contract with its own employees (not including the costs of materials); and

(4) Construction by special trade contractors, the concern will perform at least 25 percent of the cost of the contract with its own employees (not including cost of materials).

(e) Joint Venture. A joint venture may be considered a WOSB concern eligible under the WOSB Program if--

(1) It meets the applicable size standard corresponding to the NAICS code assigned to the contract, unless an exception to affiliation applies pursuant to 13 CFR 121.103(h)(3);

(2) The WOSB participant of the joint venture is designated in the System for Award Management as a WOSB concern eligible under the WOSB Program;

(3) The parties to the joint venture have entered into a written joint venture agreement that contains provisions--

(i) Setting forth the purpose of the joint venture;

(ii) Designating a WOSB concern eligible under the WOSB Program as the managing venturer of the joint venture, and an employee of the managing venturer as the project manager responsible for the performance of the contract;

(iii) Stating that not less than 51 percent of the net profits earned by the joint venture will be distributed to the WOSB;

(iv) Specifying the responsibilities of the parties with regard to contract performance, sources of labor, and negotiation of the WOSB contract; and

(v) Requiring the final original records be retained by the managing venturer upon completion of the WOSB contract performed by the joint venture.

(4) The joint venture must perform the applicable percentage of work required in accordance with paragraph (d) above; and

(5) The procuring activity executes the contract in the name of the WOSB concern eligible under the WOSB Program or joint venture.

(f) Nonmanufacturer. A WOSB concern eligible under the WOSB Program that is a non-manufacturer, as defined in 13 CFR 121.406(b) or FAR 19.102(f), may submit an offer on a WOSB requirement with a NAICS code for supplies, if it meets the requirements under the non-manufacturer rule set forth in those regulations.

All questions must be submitted via email to amy.c.dubree2.civ@mail.mil by 28 August 2017, 10:00 a.m.

EDT. SUBJECT LINE: W91ZLK-17-T-0049 Questions from (INSERT COMPANY NAME). All questions will be answered via an amendment to the solicitation on FBO.

NO TELEPHONE INQUIRES WILL BE HONORED.

Quotations must be signed, dated, and received by 31 August 2017, 3:00 p.m. EST via email to amy.c.dubree2.civ@mail.mil

NO TELEPHONE INQUIRES WILL BE HONORED.

STATEMENT OF WORK

Q262A1 DMMP Gas Life Tester Rebuild

1. INTRODUCTION. The objective of this contract is to provide design, fabrication and system integration for the Q262A1 rebuild effort. This Statement of Work solicits the support contractor to provide the expertise, parts and labor to perform the tasks described herein.

2. BACKGROUND. The Edgewood Chemical Biological Center (ECBC) Test, Reliability & Evaluation Branch (TREB) operates specialized equipment used to test Chemical, Biological, Radiological, and Nuclear (CBRN) filters for the Department of Defense (DOD) and the Department of Energy (DOE) as well as various commercial customers. The Q262A1 DMMP Gas Life Tester was originally designed to perform Dimethyl methylphosphonate (DMMP) gas life testing of filters with an airflow ranging from 100 – 2000 CFM. In order to accommodate the higher end of the flow range the system was built with large diameter tubing, which limited the stability at the lower end of the flow range. Through years of method development and lessons learned through continual process improvement it has been determined that the system shall be re-designed in order to provide the best possible test service to our customers. The full scope of design, fabrication and integration of the test system is beyond the capabilities of the TREB engineers and technicians that operate the equipment.

3. APPLICABLE DOCUMENTS

3.1 Spears Thermoplastic Flanges, Technical Information Weights & Dimensions, 1 February 2010 (http://spearsmfg.com/).

3.2 Spears PVC & CPVC Injection Molded Class 150 Flanges, Technical Information (http://spearsmfg.com/).

3.3 DAB Round Low Temperature Air Duct Heater, Information Sheet (https://www.chromalox.com/catalog/industrial-heaters-and-systems/indistrial-air-infraredradiant-heaters/industrial%20duct%20heaters/dab).

3.4 Kurz Instruments, Inc. Series 534FTB In-Line Flow Meter, Technical Specifications (http://www.kurzinstruments.com/products/in-line-mass-flow-meters.html).

3.5 Edgewood Chemical Biological Center (ECBC) Test, Reliability & Evaluation Branch Q262A1 Rebuild Drawing (Figure 1. below).

4. REQUIREMENTS. This is a non-personal service contract to provide design, fabrication and system integration for the Q262A1 rebuild effort in accordance with (IAW) applicable documents referenced above and description provided below. Services shall be provided during normal working hours.

The contractor shall provide the following parts and services:

1) Tube to adapt to the existing Q262A1 air blower

2) Entry and exit transition to existing circular air heater assembly

3) Entry and exit flanges to new Kurz air flow meter.

4) Air flow tubing and 90 degree tube to an instrumentation ‘T’ with cover plate.

5) Tubing to second ‘T’ with (2) pneumatically operated, 8 inch valves.

6) ID transition to 10 inch PVC pipe.

7) Flange transition to standard 10 inch PVC flange.

8) Stanchions to support all tubing and equipment.

9) Assembly of all components at Bldg. E5165.

10) Fabrication and installation of all necessary hardware, supports and adapters to ensure proper system function.

Refer to the Q262A1 Rebuild Drawing shown in Figure 1 below.

Figure 1. Q262A1 Rebuild Drawing

The contractor shall adhere to the following specifications when performing this effort:

a. The tubing shall be constructed of a material that is chemically resistant, rust inhibitive and have a smooth interior surface.

b. The sections of tubing shall be easily connected and disconnected yet not allow air leakage when a differential pressure of up to 24 inches water column is applied during usage. Any seals used to connect tubing must also be chemically resistant.

c. All components that comprise the rebuilt Q262A1 shall interface with existing equipment and be sufficiently supported using stanchions, braces or other hardware to ensure entire system is level and to prevent collapse. A Government representative will inspect all work to ensure this requirement is met.

5. PERIOD OF PERFORMANCE. Period of performance for this effort shall be six (6) months from time of award.

6. PLACE OF PERFORMANCE. Test, Reliability and Evaluation Branch, E5165 Caliber St. Aberdeen Proving Ground, MD 21010.

7. HOURS OF NORMAL OPERATION Business hours are 0800-1600, Monday through Friday, excluding federal holidays.

8. PERSONNEL. Design, fabrication and system integration shall be performed by competent personnel, experienced and qualified to provide the required services without unnecessary delays or interference with government mission.

9. SAFETY. Contractor employees shall comply with the Army Safety Program (AR 385-10) and all applicable Occupational Safety and Health Standards.

https://safety.army.mil/Portals/0/Documents/ONDUTY/AVIATION/PUBSANDFORMS/Standard/Arm y_Regulation_385-10.pdf https://www.osha.gov/

10. SECURITY. Contractor personnel will be required to check in at security checkpoint of Aberdeen Proving Ground, Edgewood Area. Contractors shall provide photo ID, and be prepared to have their vehicles searched. Contractor personnel will be issued a Visitor’s Badge at the facility and be accompanied by a Government escort at all times. (The contractor shall not be required to: have access to classified material; to generate classified material; or to store classified material at the contractor’s or government facility or whether access to the RDECOM Local Area Network is required.)

11. GOVERNMENT CONTRACTING OFFICER’S REPRESENTATIVE (COR)

COR – To be completed at award (Name Office Address Telephone Email)

12. NON-PERSONAL SERVICE STATEMENT. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

13. CONTRACTOR MANPOWER REPORTING (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has established a secure data collection site, entitled Contractor Manpower Reporting System, for the purpose of capturing contractor (and subcontractor) manpower utilized during the performance of this contract. As a result, the contractor shall report all the information required by the Contractor Manpower Reporting System. The information requiring completion by the contractor includes, but may not be limited to the following: Contracting Office, Contracting Officer, Contracting Officer's Technical Representative, Contract number, Requiring activity identification code (UIC), Command, Obligated Dollars, Fund cite information, Contractor name, address, phone number, e-mail address, Direct labor hours, Direct labor dollars, Federal Service Code (FSC) and Locations of service. The contractor shall submit all required information before final invoice. The contractor shall access the Contractor Manpower Reporting System database on the internet and fill-in the required data entry fields. The system can be accessed at the following internet address:

https://cmra.army.mil