AMENDMENT_W91ZLK-15-R-0045-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to provide answ ers to questions received in regards to this solicitation.

2. The solicitation proposal due date remains 21 September 2015 by 2:00pm EST.

3. The point of contact for this amendment notice is Amy Bozzard, amy.m.bozzard.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91ZLK-15-R-0045

X 9B. DATED (SEE ITEM 11)

03-Sep-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Sep-2015

CODE

ACC-APG - TENANT DIVISION (W91ZLK)

ACC-APG TENANT DIVISION

6001 COMBAT DRIVE

2ND FLOOR, ROOM C2-101

ABERDEEN PROVING GROUND MD 21005-1846

W91ZLK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS&ANSWERS

1. Question: Should the Small Business Subcontracting Plan be submitted within

Volume II Price Proposal?

Answer: Offerors shall submit a commercial plan as part of Volume I. The commercial plan shall relate to the offeror’s planned subcontracting generally, for both commercial and Government business, rather than solely to the Government contract.

The plan does not count against the page limit specified for Volume I.

2. Question: Section L A. Page 47 requires the following to be a part of Volume I:

Solicitation cover sheet, pricing pages, amendment acknowledgements and representations and certifications; however, Section L. B. Volume I Non Price states “this volume of the proposal shall exclude any pricing information”. Should the solicitation cover sheet, pricing pages, amendment acknowledgements and representations and certifications be included in Volume II Price since they will contain price information?

Answer: Yes, these items shall be included in Volume II Price Proposal. Section L, Subsection A has been revised.

3. Question: PWS 3.2 states “All personnel performing under this contract are considered key personnel;

Section L, B. Subfactor 3 opening paragraph states “The offeror shall provide resumes of Key Personnel”;

Section L, B. Subfactor 3 closing paragraph states “Offers shall submit a minimum of three (3) and a maximum of ten (10) resumes for the Level-1, Level-2, and Level-3 Industrial Hygienist(s). Only one (1) resume submission shall be required for submission for the Program Manager position.”

All personnel are considered key and offerors are required to provide resumes of all key personnel; however, there is a minimum and maximum number of resumes required. How many resumes, at each skill level (e.g Level-1, Level-2, Level-3) are required? How many total resumes are required?

Answer: Offerors shall submit a minimum of one (1) and a maximum of three (3) resumes per Level (1, 2, and 3) of the Industrial Hygienist position. All resumes submitted shall be differentiated among the various position descriptions. Only one (1) resume submission is required for the Program Manager position. No more than ten

(10) resumes total shall be submitted.

4. Question: Please confirm both volumes are to be submitted electronically and provide an email address.

Answer: Yes, both volumes are to be submitted electronically to Ms. Amy Bozzard, amy.m.bozzard.civ@mail.mil.

5. Question: What is the expected timeline for the due date of the Monthly Progress, Status, and Management Report?

In the PWS 4.2.2 narrative, it’s listed as the 20th of each month.

In PWS 7.5, it’s due by “the fifth business day of the preceding month.” This makes the selected offeror already late for a contract awarded by 30 September.

Table 1 of the PWS says “within 5 business days of proceeding month, making October’s report due in November.

Attachment 1, CDRLs, agrees with Table 1

Answer: PWS 4.2.2 and PWS 7.2 have been revised to state “within 5 days of proceeding month”.

6. Question: Para 4.3.2.1 indicates that the performance schedule includes 12 installations located in the continental U.S. (CONUS) and refers to a notional listing in Appendix B. The notional listing in Appendix B contains only 11 CONUS installations.

What is the 12th notional CONUS installation? – or is there only to be 11 CONUS installations?

Answer: This was an administrative error. The 12th CONUS installation is Fort A.P.

Hill, Virginia. Appendix B has been updated.

7. Question: The Wage Determination provided with the solicitation is for specific Maryland counties. If work will be performed in an area other than the specified Maryland counties, should the applicable Wage determination for that area be used?

For the installations TDY, do offerors need to apply to applicable wage determination for those installations for the time they will be at the site?

Answer: Offerors shall note for those individuals who are covered by the Service

Contract Act (SCA), the applicable Wage Determination shall be applied for the specific locality where the preponderance of the work shall be performed.

8. Question: SECTION L, Subsection A., PROPOSAL SUBMISSION on page 57 details that “offerors shall include the following items as part of Volume I (Solicitation cover sheet, Solicitation pricing pages, Acknowledgement of solicitation amendments, and Representations and Certification).” Should these items go in Volume II, Price rather than Volume I?

Answer: Please see response to Question # 2.

9. Question: SECTION L instruction for Subfactor 2: Corporate Experience details on page 58 that “The offeror shall submit a list of three (3) Department of Defense (DoD) contracts or efforts performed or awarded during the last five (5) years, which are similar to the requirements in Section 4.0 of the PWS.” To clarify, may offerors use contracts from other Federal Agencies as references if those contracts included work similar to the requirements in Section 4.0 of the PWS?

Answer: Offerors may submit contracts from other Federal Agencies as long as the actual work performed involves the execution of field industrial hygiene surveys compromised of worksite evaluations intended to identify the presence and extent of workplace hazards and associated controls and mitigation strategy. Section L has been revised.

10. Question: SECTION L instruction for Subfactor 3: Key Personnel on page 60 details that “Offers shall submit a minimum of three (3) and a maximum of ten (10) resumes for the Level-1, Level-2, and Level-3 Industrial Hygienist(s).” Please advise if offerors should submit three – ten resumes for each level (i.e. 3-10 resumes for level-1; 3-10 resumes for level-2, etc.) or 3 -10 resumes in total for all levels.

Answer: Please see response to Question # 3.

11. Question: Are Resumes excluded from the page count (maximum of thirty (30) pages) for Volume I, “Non-price Proposal?

Answer: The resumes are to be included as part of the page count. The page count for the Volume I, “Non-price Proposal” has been revised. As reflected in Section L, Volume I is limited to a maximum of fifty (50) pages in length inclusive of any charts, diagrams, and/or other graphics.

12. Question: SECTION 4: PERFORMANCE REQUIREMENTS, Item 4.3.2.1. on page 14 details that “The schedule will consist of performing baseline assessments at 24 Army installations (9 located in Germany, 1 located in Belgium, 2 located in Italy, and the remaining 12 installations located in the Continental United States)”. We noted only 11 CONUS locations in Appendix B. Please advise.

Answer: Please see response to Question # 6.

13. Question: Please clarify the Period of Performance. The CDRL indicates that the final report is due 9/25/2018, suggesting that this is a 3 year contract. However Section F suggests the contract is for 1 year.

Answer: The period of performance is 12 months. The CDRL has been updated to reflect this correction.

14. Question: How long is the required iWatch training?

Answer: Approximately 30 minutes, no test is required.

15. Question: How long is the required DOD Information Assurance Awareness Training?

Answer: Approximately 2 hours and requires a 70% or greater on a 10 question test.

16. Question: How long is the required Level 1 OPSEC training?

Answer: Approximately 30 minutes, no test is required

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

GENERAL INFORMATION

A. Proposals are due on or before 21 September 2015 by 2:00pm EST. Proposals shall be submitted electronically to the email address listed below.

B. All questions regarding this solicitation should be submitted in writing to the email address listed below by 2:00pm EST on 11 September 2015.

C. The point of contact regarding this solicitation is:

Amy M. Bozzard

Contracting Officer Army Contracting Command - Aberdeen Proving Ground Tenant Division / Mission Branch 6001 Combat Drive Room C2-101 Pod 37 Telephone (443) 861-4753 DSN 848-4753 Email: amy.m.bozzard.civ@mail.mil

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PERFORMANCE WORK STATEMENT

Army Public Health Command

INDUSTRIAL HYGIENE (IH) BASELINE CONTRACT

SERVICES

PERFORMANCE WORK STATEMENT

28 AUGUST 2015

W91ZLK-15-R-0045

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION……………………………………………………………........….2

SECTION 2: GENERAL REQUIREMENTS…..…………………………………………………………..….3

SECTION 3: LABOR CATEGORIES, WORK DESCRIPTIONS, AND QUALIFICATIONS……………..5

SECTION 4: PERFORMANCE REQUIREMENTS…………………………………………………………..7

SECTION 5: SPECIAL REQUIREMENTS……………………………………………………………………9

SECTION 6: GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES…….12

SECTION 7: DELIVERABLES………………………………………….………………………………………12

APPENDICES ……………………………………………………………………………………………….16

APPENDIX A: CLASSIFICATION OF SHOP PRIORITY CODES……………..………………………...16

APPENDIX B: CONUS/OCONUS LOCATIONS…………………………………………………………...18

APPENDIX C: AMERICAN INDUSTRIAL HYGIENE ASSOCIATION…………………………………...19

APPENDIX D: IH VENTILATION AND NOISE SAMPLING GUIDELINES……………………………..20

APPENDIX E: DOD INDUSTRIAL HYGIENE EXPOSURE ASSESSMENT MODEL………………….21

SECTION 1: GENERAL INFORMATION

1.0. Introduction. The mission of the Army Industrial Hygiene Program (IHP) is to provide support to the Warfighter, conserve resources, enhance readiness, and preserve health by anticipating, recognizing, evaluating, and controlling health hazards where military and civilian personnel work and serve. The IHP works cooperatively with other Army programs to:

Ensure regulatory compliance with applicable Federal, state, and local laws and Department of the Army (DA) regulations pertaining to occupational health (OH).

Accurately identify, characterize, and assess potential workplace health hazards.

Recommend appropriate engineering and administrative controls and/or personal protective equipment (PPE) to prevent occupational related illnesses, injuries, or deaths to Soldiers and civilian workers.

Recommend personnel for exposure-based medical surveillance.

Integrate established IH principles, concepts, and functions in support of related programs, such as safety, occupational medicine, biosurety, chemical surety, vision conservation and readiness, respiratory protections, indoor air quality (IAQ), asbestos control, lead abatement, and environmental compliance.

A function of the IHP is utilization of Department of Defense (DoD) mandated management information system (MIS): the Defense Occupational and Environmental Health Readiness System- Industrial Hygiene (DOEHRS-IH). The DOEHRS–IH is a Web-based, comprehensive management information system for assembling, comparing, evaluating, storing, and extracting occupational personnel exposure information. Data such as workplace environmental monitoring, engineering and administrative controls, PPE, observation of work practices, and employee health hazard education and training are collected in DOEHRS–IH.

The DOEHRS–IH is based on the DoD IH Exposure Assessment Model (EAM), which is the IH business practice used throughout the DoD and includes the following steps:

1. Define Scope and Support of Resources

2. Basic Characterization

3. Similar Exposure Group (SEG)

4. Develop Worksite Monitoring Plan

5. Characterize Exposures

6. Assess Exposures and Provide Control Plan

7. Reporting and Recording

8. Re-Evaluation

1.1. Background. The U.S. Army Medical Command (USA MEDCOM) through its subordinate command, the U.S. Army Public Health Command (USAPHC), analyzes the data acquired from installation IHP Offices and consolidates this data into the DOEHRS-IH system. In order to procure the data, the USAPHC also assists Army installations worldwide to ensure that Army worksites are receiving IH surveys for all Priority 1, 2, and 3 (P1, P2, P3) worksites or “shops”, regardless of whether it’s a baseline or yearly survey. Priority 1, 2, and 3 shop classification guidance and re-evaluation frequency information is contained in Appendix A. The data provided can then be extracted and used for a host of evaluation purposes including, risk assessment information, resource allocation, and the calculation of metrics for the Assistant Chief of Staff for Installation Management (ACSIM) Installation Status Report (ISR) and the Army Medical Department (AMEDD) Command Management System

(CMS).

1.1 Objective. The Contractor shall provide all personnel, equipment, tools, materials, and supervision to assist and support the USAPHC and Army installations worldwide with conducting and executing IH baseline surveys (baseline workplace assessments), data collection and evaluation, as well as providing training on the DOEHRS-IH MIS to USAPHC personnel.

The Contractor shall be responsible for demonstrating and performing onsite IH survey processes and workplace assessments at Army installation/worksite locations. The potential Army installations/worksites for which the Contractor may provide services are referenced in Appendix B.

The number of Army installations and worksites visited must produce data representative of or applicable to more than 900 different locations worldwide, comprising depots, arsenals, garrisons, laboratories, and other functionally diverse installation types. The data collected as a result of the assessments shall be complied, evaluated, and recorded in DOEHRS-IH by the Contractor.

1.2 Hours of Operation / Place of Performance. Contract performance shall be at a combination of

Contractor identified and Government installations. Hours of operation exclude Federal holidays or days when the Government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings. The Contractor is not required to perform services on these days.

New Year’s Day Labor Day Birthday of: Dr. Martin Luther King, Jr. Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.3 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award forums convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulations (FAR) 42.5. The Contracting Officer (KO) or the Contracting Officer’s Representative (COR) may also meet periodically with the Contractor to review performance. At these meetings the KO will apprise the Contractor of how the Government views their performance, and the Contractor can pass on to the Government any particular problems and proposed corrective action requiring resolution. These meetings shall be at no additional cost to the Government.

1.4 Contractor Travel. All travel will be at the request of the Government and allowable costs will be identified in the travel and other direct costs in accordance with FAR 31.205-46. Travel vouchers and supporting documents must be presented for payment within ten (10) Business Days after completion of the travel.

1.5 Fiscal Accountability. The Government will use sources of funds appropriate for the project/program to which services are being provided. The Contractor will be responsible for tracking costs. The Contractor will allocate, track, invoice, and account for labor hours, travel and other expenses by Contract Line Item Number (CLIN).

SECTION 2: GENERAL REQUIREMENTS

2.0. Non-Personal Services. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately. These services shall not be used to perform work of a policy/decisions making or management nature, i.e., inherently Government functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

2.1. Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel. The Contractor shall maintain cooperative and business like relations with other installation support Contractors and Government personnel. The Government Contracting Officer’s Representative (COR) will monitor all aspects of the requirement and the Contractor shall work to resolve any and all issues which may arise.

2.2. Contract Management. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the contracting office at the Army Contracting Command (ACC) – Aberdeen Proving Ground and the Contractor’s corporate offices.

2.3. Contract Administration. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall provide a Program Manager who shall be responsible for the overall management of the contract and serve as the main point of contact between the Government and the Contractor. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.4. Contract Management. The Contractor shall use key performance parameters to monitor work performance, measure results, ensure delivery of contracted product deliverables and solutions, support management and decision-making and facilitate communications. The Contractor shall identify risks, resolve problems and verify effectiveness of corrective actions. The Contractor shall institute and maintain a process that ensures problems and action items discussed with the Government are tracked through resolution and shall provide timely status reporting. Results of Contractor actions taken to improve performance shall be tracked and lessons learned incorporated into applicable processes. The Contractor shall establish and maintain a documented set of disciplined, mature, and continuously improving processes for administering all contract efforts with an emphasis on cost-efficiency, schedule, performance, responsiveness, and consistently high-quality delivery. The Contractor shall provide transition plans as required.

2.5. Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. Subcontracts must be approved by the KO prior to initiation of the award from the Prime Contractor to the Subcontractor. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. In the event a situation occurs which may give rise to the appearance of an OCI, the Contractor will notify the KO. The Contractor shall identify the circumstances and provide the Contractor’s proposed approach to avoid, neutralize, or mitigate the OCI. Contractors may add subcontractors to their team after notification to the KO and COR.

2.6 Documentation and Data Management. All physical records, files, documents, and work papers, provided and/or generated by the Government and/or generated for the Government in performance of this PWS, maintained by the Contractor which are to be transferred or released to the Government or successor Contractor, shall become and remain Government property and shall be maintained and disposed of IAW 44 USC 36 CFR and DoD directive 5015.2; Army AR 25-1 Records Management;

Records Disposition - Procedures and Responsibilities; and the Federal Acquisition Regulation (FAR), and/or the Defense Federal Acquisition Regulation Supplement (DFAR), and/or the Army Federal Acquisition Regulation Supplement (AFAR), as applicable. Nothing in this section alters the rights of the Government or the Contractor with respect to patents, data rights, copyrights, or any other intellectual property or proprietary information as set forth in any other part of this PWS.

2.7. Health Insurance Portability and Accountability Act. The Contractor shall follow applicable information protection, Health Insurance Portability and Accountability Act of 1996 (HIPAA) and privacy act data requirements to include similar host nation agreements and requirements. The Contractor shall show compliance with the HIPAA requirements set forth in Appendix D.

SECTION 3: LABOR CATEGORIES, WORK DESCRIPTIONS, AND QUALIFICATIONS

3.0. Contractor Personnel, Disciplines, and Specialties. The Contractor shall provide the necessary resources and infrastructure to manage, perform and administer the contract. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

3.1. Key Personnel. All personnel performing under this contract are considered key personnel. The

Contractor shall not remove or replace any personnel designated as key personnel, for this contract without the written concurrence of the KO. This notification shall be no later than 10 business days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on performance. No new employee shall be hired without a resume being submitted for review and approval by the Government. In addition, each employee shall complete and submit a complete background investigation package.

The Contractor shall be responsible for ensuring all employees performing service under this contract have a thorough understanding of IH data requirements and all associated activities used by management to evaluate and trend IH data across the Department of the Army. The qualifications are considered unique professional skills necessary to perform administrative and professional duties required to understand and manipulate the specialized data. Contractor personnel who collect data shall be occupational safety and health professionals who conduct their work under the review of the Government. Subordinate workers shall include both subordinate industrial hygiene and professional industrial hygiene technicians.

3.1.1. Program Manager. The overall Program Manager for the program shall have full authority to act for the Contractor on all contractual matters relating to daily operations of this contract. The Program Manager shall have a science or engineering degree and have a minimum of ten years of experience in the following focus areas: Energy and Environment, Safety and Occupational Health. At a minimum, Program Managers shall five years of experience in the performance and execution of industrial hygiene assessments. Replacement of the Program Manager shall only be done with the approval of the KO upon the recommendation of the COR; the resume of replacement personnel are required within five days prior to start date. Army shall respond within five days of request.

3.1.2. Level-1 American Board of Industrial Hygiene Association (ABIH) Certified Industrial Hygienist(s) (CIHs). The Contractor CIH(s) shall have at a minimum of 5 years of professional level, broad-scope IH experience. Broad-scope IH experience is defined as: performing evaluations of work environments & industrial processes (ex. thermal stressors, noise, toxicology, biohazards, ergonomic) involving potentially hazardous environment conditions, analysis of findings to provide recommendations of corrective measures (ex. non-engineering controls & engineering controls), and industrial hygiene investigations (ex. ergonomic & indoor air quality) using industrial hygiene equipment and sampling techniques for standard chemical and physical hazards. The Contractor CIH(s) shall at least have a 4 year bachelor’s degree from an accredited college or university with a concentration in biology, chemistry, or engineering or with at least 60 semester hours in any combination of the following fields: science, math, engineering, or science-based technology. The Contractor CIH(s) shall have completed the 40 hour Army Defense Occupational Environmental Health Readiness System-Industrial Hygiene (DOEHRS-IH) training within 30 days of the award of the contract. The Contractor shall enter and quality control (QC) all installation work place characterization data and data associated with the collection of exposure sampling, all sample results data, and demographic data into DOEHRS-IH as required by the DOD IH workplace Exposure Assessment Model.

3.1.3. Level-2 Industrial Hygienist (IH). The Contractor IH(s) shall have a minimum of 5 years of broad-scope IH experience. Broad-scope IH experience is defined as: performing evaluations of work environments & industrial processes (ex. thermal stressors, noise, toxicology, biohazards, ergonomic) involving potentially hazardous environment conditions, analysis of findings to provide recommendations of corrective measures (ex. non-engineering controls & engineering controls), and industrial hygiene investigations (ex. ergonomic & indoor air quality) using industrial hygiene equipment and sampling techniques for standard chemical and physical hazards. The Contractor IH(s) shall at least have a 4 year bachelor’s degree from regionally–accredited college or university with a concentration in biology, chemistry, or engineering or with at least 60 semester hours in any combination of the following fields: science, math, engineering, or science-based technology. The Contractor IH(s) shall have completed the 40 hour Army Defense Occupational Environmental Health Readiness System-Industrial Hygiene (DOEHRS-IH) training within 30 days of the award of the contract. The Contractor IH(s) shall enter all installation work place characterization data and data associated with the collection of exposure sampling, all sample results data, and demographic data into DOEHRS MIS as required by the DOD IH workplace Exposure Assessment Model.

3.1.4. Level-3 Industrial Hygiene Technician(s). The Contractor Industrial Hygiene Technician(s) shall have a minimum of 0-2 years of broad-scope IH experience or safety and occupational health. Broad-scope IH experience is defined as: performing evaluations of work environments & industrial processes (ex. thermal stressors, noise, toxicology, biohazards, ergonomic) involving potentially hazardous environment conditions, analysis of findings to provide recommendations of corrective measures (ex. non-engineering controls & engineering controls), and industrial hygiene investigations

(ex. ergonomic & indoor air quality) using industrial hygiene equipment and sampling techniques for standard chemical and physical hazards. The Contractor IH technicians(s) shall have completed the 40 hour Army Defense Occupational Environmental Health Readiness System-Industrial Hygiene (DOEHRS-IH) training within 30 days of the award of this contract. The Contractor IH technician(s) shall enter all installation work place characterization data and data associated with the collection of exposure sampling, all sample results data, and demographic data into DOEHRS-IH as required by the DOD IH workplace Exposure Assessment Model.

SECTION 4: PERFORMANCE REQUIREMENTS

4.0. General Information. The following section specifies the Performance Objectives and Performance Elements for the contract.

4.1 Kick-off Meeting/Periodic Progress Meetings. The Contractor shall participate and attend the following meetings in regards to the contract:

4.1.1. Upon contract award, the Contractor shall participate via teleconference a kick-off meeting which will consist of an orientation and brief for the Contractor’s Program Manager to ensure that the Contractor is familiar with the working environment and services to be performed in connection with the PWS.

4.1.2. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance, address any outstanding issues, resolve any discrepancies, etc. The Contractor shall be responsible for preparing draft meeting minutes and distributing Government approved meeting minutes submit per Table 1: Contract Deliverables.

4.2. Program Management (PM). Program Management is integral to the execution of all contract components. It is identified as a separate component to consolidate all of the PM elements and requirements into one centralized area.

4.2.1. Program Management Plan (PMP). The Contractor shall prepare and submit a Program Management Plan (PMP) for the assigned contract that describes the management and technical approach for controlling the services to be provided at the worksite. The PMP shall address the project's resources and project subtasks based upon a work breakdown structure (WBS). The WBS shall serve as the basis for program and technical planning, scheduling, cost estimating, corresponding levels of effort and resource allocation, performance management, configuration management, and status reporting. The Contractor shall:

Ensure that the PMP includes a detailed Gantt chart defining each subtask, overall program layout, schedule, project milestones, projected start and completion dates, and deliverables.

Include projected expenditure curves or spend plans for each subtask to help program managers determine if they are overspent or underspent at any time during the Period of Performance (POP).

Address PM efforts within this plan, by including how subcontractors shall interface with this project, and how the Contractor shall manage the subcontractors.

Include an organizational chart identifying the names of personnel and their expertise, plus subcontractors and their involvement in the task.

Submit the draft PMP per Table 1: Contract Deliverables, to the Government in electronic format using Microsoft Office (or a compatible system).

Submit the final PMP after addressing Government comments per Table 1: Contract Deliverables.

Revise the PMP if the PWS is changed, as required to correspond with necessary changes in the program execution, in coordination with the Government.

4.2.2. Progress, Status, and Management Report. The Contractor shall prepare and submit to the Government a report, within five business days of the proceeding month, which describes the contract project's actual costs and progress against the proposed schedule and resources as addressed in the PMP. The Contractor shall ensure that the final monthly report contains an executive summary, including the total cost and time to complete each work element. The Contractor shall submit the report to the Government in electronic format using Microsoft Office (or a compatible system) and shall ensure that the report specifically contains the following information:

Schedule, technical, travel and cost status;

Status of all subtasks and work breakdown structure (WBS) elements;

Highlights of the Contractor’s accomplishments for this period;

Highlights of work planned by the Contractor for the next reporting period;

Discussions of any problems or obstacles encountered and the actions taken to remedy the situation;

Actual vs. planned expenditures for the period by WBS/subtask;

Total expenditures; and Any other recommendations.

4.3. Execution of Industrial Hygiene Surveys. The Contractor shall conduct and execute IH surveys.

The Contractor shall provide all necessary equipment to perform IH surveys. The Contractor shall demonstrate IH sampling per guidelines in Appendix D. Upon receipt of the contract, the Contractor shall perform the following:

4.3.1. Survey Preparation. The Contractor shall review existing DOEHRS-IH and/or historical IH data prior to the start of on-site survey activities. The Contractor, the installation IH Program Manager (IHPM), and the COR shall discuss and mutually agree to the schedule and timing of the on-site visit.

Discussions shall also include the standard operating procedures for the installation, clearance procedures, if applicable, and an overview of day-to-day operations of the facilities to be surveyed.

4.3.2. Schedule. The Contractor shall prepare a DOEHRS-IH Master Plan/Schedule in accordance with Table 1: Contract Deliverables for all actions to be conducted in support of this contract within 14 days after the award. This shall include a schedule for the following: conduct of field IH assessments, analysis of data quality, standardization of data, constraints, and considerations for collecting cost and productivity data.

4.3.2.1. The schedule will consist of performing baseline assessments at 24 Army installations (9 located in Germany, 1 located in Belgium, 2 located in Italy, and the remaining 12 installations located in the Continental United States) with an average of 200 shops per location averaging 400 Ventilation assessments, and 100 sound level meter (SLM) Readings. A notional listing of the Army installations can be found in Appendix B.

4.3.3. In-brief. The Contractor shall conduct an in-brief with the IHPM upon arrival to the installation to discuss the details of the Project Management Plan (PMP).

4.3.4. Walk Through. The Contractor shall conduct a walk-through survey at each building and/or worksite within the survey location and record observations, worksite status, work practices, and controls in accordance with Army Regulation (AR) 40-5 and Department of the Army Pamphlet (DA Pam) 40-503. The Contractor shall interview supervisors, employees, available Safety and Occupational Health (SOH) office personnel, Occupational Medicine personnel, and facilities maintenance personnel as required for the type of survey being conducted.

4.3.5. Workplace Assessment. The Contractor shall conduct workplace assessments of workshops to identify potential hazards and provide recommendations for hazard control as requested.

Assessments shall be conducted in accordance with DA Pam 40-503, Technical Guide (TG) 141, the DOEHRS-IH Users Guide, and established professional Industrial Hygiene Practice as defined by American Industrial Hygiene Association (AIHA) and American Board of Industrial Hygiene (ABIH). A core component of this work involves IH baseline characterization surveys with entering of all assessments data results into DOEHRS-IH. Baseline characterization may include basic noise exposure assessments, (Sound Level Meter (SLM) readings) and basic ventilation system measurements to assess current system performance.

4.3.6. Survey Completion and Data Entry. The Contractor shall coordinate with the IHPM upon completion of survey and put in writing what dates will be used on the surveys conducted by the Contractor when putting data into DOEHRS-IH. The Contractor shall enter all applicable assessments, dates, data, and results into DOEHRS-IH. The Contractor shall not delete data or merge shops and processes in DOEHRS-IH. The Contractor cannot streamline the location tree in DOEHRS-IH. The Contractor shall not lump shops without written permission from the Government.

4.3.6.1 All DOEHRS-IH data entry pertinent to completion of baseline IH surveys shall be completed and available for review by the Government DOEHRS-IH Quality Assurance (DOEHRS-IHQA) designee within 30 working days of the last onsite visit for a given command or group of shops.

4.3.6.2 All DOEHRS-IH data entry including entry of workplace assessment and if applicable, sound level meter (SLM) and ventilation measurements (hereinafter referred to as sampling data) and updating DOEHRS-IH master schedule to record completion dates of the sampling data shall be completed within 5 working days after each sampling event (if performed).

4.4 Workplace Monitoring Plan. The Contractor shall develop monitoring plans in line with baseline hazards identified and historical health hazard assessments for those shops where a potential health hazard exists in accordance with DA Pam 40-503, TG 141, and the DOEHRS-IH Users Guide 30 days after the quality assurance of the data has been completed.

4.5 DOEHRS-IH Training. To support and provide the services necessary, the Contractor shall attend a

40 hour training seminar for the DOEHRS-IH MIS within 30 days of contract award.

The Contractor shall work with the Government to deliver training to address the Government requirement that IH professionals receive appropriate DOEHRS-IH training to properly enter data and to manipulate data stored in the database.

4.5.1. Contractor shall conduct DOEHRS-IH initial training sessions (not to exceed three [3]) in a classroom. Courses will be taught at Aberdeen Proving Ground, MD. Each class will have up to twenty (20) students. The Contractor shall provide the most recent DOEHRS-IH handouts and training materials. For proposal purposes, the Contractor shall plan on one (1) trip per training session, two (2) DOEHRS-IH subject matter experts (SMEs) per trip for five (5) days. Training materials developed by the USAPHC shall not to be used for any other reason other than to conduct training coordinated by USAPHC.

SECTION 5: SPECIAL REQUIREMENTS

5.1. Identification of Contractor Employees. All Contractor/subcontractor personnel shall be required to wear approved or provided picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, Contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor/subcontractors occupying collocated space with their Government program customer should identify their work space area with their name and company affiliation.

5.2. Security and Safety. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The Contractor shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by Government representative.

5.3. Antiterrorism Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract award. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR and TM within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

5.4. AT Awareness Training for US Based Contractor Personnel Traveling Overseas. The Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by the DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.5. Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by the DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.6. IWATCH Training. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TM. This training shall be completed within 30 calendar days of contract award, and within 15 calendar days of new employees commencing performance, with the results reported to the COR and TM no later than 45 calendar days after contract award.

5.7. Contractor Employees Who Require Access To Government Information Systems. All

Contractor employees with access to a Government info system must be registered in the Army Training Certification Tracking System (ATCTS) at the commencement of services, and must successfully complete the DoD Information Assurance Awareness training prior to access to the information systems and then annually thereafter.

5.8. Requirement For Operations Security Training. Per AR 530-1, new Contractor employees must complete Level I Operations Security (OPSEC) training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training.

5.9. Performance or Delivery in a Foreign Country. Contractor shall comply with DFARS Clause

252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the U.S. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country.

This clause applies to both contingencies and non-contingency support. The key Antiterrorism (AT) requirement is for non-local national Contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the Contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

5.10. Hazards Information. The Contractor shall not be required to handle chemical surety materials or explosives. While performing worksite assessments the Contractor or its subcontractor(s) shall be responsible for obtaining all necessary Safety Data Sheets (SDSs). The Contractor shall conduct all operations in accordance with applicable federal, state, and local regulations as well as the Contractor prepared and Government approved safety plan or the approved safety standard operation procedures (SOPs) as established for the operation of the facility.

5.11. Contractor Vehicles. All Contractor-owned motor vehicles shall conspicuously display the

Contractors company name/logo on both sides of the vehicle. All Contractor vehicles operating on Government worksite, including those used in performance of the contract and the privately owned vehicles’ (POV) of Contractor employees, shall be properly licensed by the state where registered and be registered as required by installation policy.

5.12. Quality Assurance Surveillance Plan (QASP). The Government shall evaluate the Contractor’s performance under this PWS in accordance with the Quality Assurance Surveillance Plan (QASP).

5.13. Contract Manpower Reporting. The Office of the Assistant Secretary of the Army (Manpower &

Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL contractor (labor hours) manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall verify information input by the Government and completely fill in all other required fields in the reporting system using the following web address:

http://www.ecmra.mil and then click on "Department of the Army CMRA". The required information includes but is not limited to: (1) Contracting Organization, Contracting Officer, Contracting Officer’s Representative (COR), Contracting Officer’s Technical Representative (COTR); (2) Contract number, including task and delivery order number; (3) Fiscal year covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Direct labor hours (including Subcontractors); (6) Direct labor dollars paid this reporting period (including Subcontractors); (7) Total invoiced amount (including Subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each Subcontractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the…