JA_Memo.pdf

Limited Sources Justification or Sole Source Justification for Acquisitions under the Simplified Acquisition Threshold (Simplified Acquisition Threshold is $150K)

1. Contracting Activity: Control Number: 15-307, The Bassett Army Community Hospital Pathology Department (BACH), Fort Wainwright, AK is requesting approval of a sole source contract to Banner Health System for various specimens testing services for patients. Period of Performance 14 Sep 2015 thru 13 September 2016 for a base year and one option year.

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value: $150,000.00

Name of Intended Contractor: Banner Health System Street Address: 1650 COWLES ST City, State, Zip: Fairbanks, AK, 99701-5928 Phone: (907)458-5106

3. Description of Supplies/Services Bassett Army Community Hospital Pathology Department (BACH) requires various specimen testing services to be processed by Banner Health System DBA Fairbanks Memorial Hospital (FMH) Laboratory. The specimens will include but not be limited to: blood, serum, urine, tissue, feces, mucosal, body fluids and spinal fluids prescribed by the patients’ physician/surgeon and determined by the physicians to best meet the medical, health and life-style needs of the specific patient for whom they are required. Bassett Army Community Hospital Pathology Department (BACH) is located in the interior of Alaska and FMH is located ten miles from Bassett, while the next closest hospital is located 358 miles away. Due to the usual turnaround time required (2 hours) to allow the physicians access for patient care and patient safety, Banner Health System DBA Fairbanks Memorial Hospital (FMH) Laboratory is the only source that can provide this testing service to the hospital in a timely manner without putting patients at risk. The value of this acquisition is $140,000.00 base year/one option year.

4. Authority Cited:

xx (a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: Based on a comparison with similar lab testing services in the market place the doctor/surgeon has determine the ones that will best meet the patient's under FAR 13.106-1 (b)(1)(i), Due to the remote location of Bassett Army Community Hospital Pathology Department (BACH) and time restrictions for patient care

Banner Health System DBA Fairbanks Memorial Hospital (FMH) Laboratory is the only source that can provide the various types of testing in a timely manner without putting patients at risk. Reduced liability risk, administrative and training time represent a cost savings to the Government. Increased likelihood of successful surgery, recovery, and quality of life derived from the most appropriate implant based on the surgeon’s /doctors diagnosis is a significant intangible benefit to the Government consistent with the mission of the Army Medical Command.

6. Actions to Increase Competition: A general competitive effort is made by the surgeon’s /doctors and attending team throughout the requirement review process which considers the applicability of products from various sources to determine the lab testing products that best meets the needs of the patient. This effort at the requirement definition level is not publicized on Federal Business Opportunities in accordance with FAR 5.201, but is standard industry practice. Efforts to obtain competition are not practical because this requirement is needed for the surgery scheduled on various dates for the patients care. . Due to the increase in patient care at the hospital which is in a remote location of Bassett Army Community Hospital Pathology Department (BACH) and time restrictions for patient care Banner Health System DBA Fairbanks Memorial Hospital (FMH) Laboratory is the only source that can provide the various types of testing in a timely manner without putting patients at risk.

7. Actions to Increase Competition: This is a one time purchase.

Will this be posted on ASFI to increase competition: YES

8. Market Research: This requirement is for surgical supplies (Class VIII). Details, including key word searches, are described in the Market Research Report that supports this J&A, found at PCF 01.01_Market_ Research and submitted with the J&A for review purposes. A Dynamic Small Business Search was conducted and did not identify two or more small business that can provide the same or equal product prescribed by the surgeon for the patient.

9. Procurement History:

Previous Contract or Purchase Order Number W91YU0-13-P-0557 Previously competed? N/A No Yes

Previous authority for less than Full & Open Competition: FAR Subpart 13.106-1 (b) (1)

10. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief.

Submitted By: Timothy Moore Position Title : Bassett Army Community Hospital Email address: timothy.e.moore.civ@mail.mil

Date: 14 Sep 2015

11. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Larry A. Bradbury Position Title: Contracting Officer Email address: Larry.a.bradbury2.civ@mail.mil

Date:

MOORE.TIMOTHY

.E.1020319700

Digitally signed by

MOORE.TIMOTHY.E.1020319700

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=MOORE.TIMOTHY.E.1020319700 Date: 2015.09.14 15:41:22 -08'00'

BRADBURY.LARRY.A.

1164241951

Digitally signed by BRADBURY.LARRY.A.1164241951 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=BRADBURY.LARRY.A.1164241951 Date: 2015.09.15 12:17:35 -07'00'