B01 Combined Synopsis Solicitation W91YTZ24Q0089 8-21-2024.pdf

Document Type: Combined Solicitation/ Synopsis

Date: 21 August 2024

Subject: Medical Physicist (Diagnostic Service Support)

Solicitation Number: W91YTZ24Q0089

Response Date: 04 September 2024 at 12:00 PM EDT

Point of Contact: jessie.g.hart.civ@health.mil

Set-Aside: 100% small business set aside

Delivery Location: Dwight David Eisenhower Army Medical Center (DDEAMC) Fort

Eisenhower, GA 30905

Period of Performance: 20 September 2024 to 19 September 2025

NAICS Code: 541690 Other Scientific and Technical Consulting Services

Size Standard: $19,000,000

Contracting Office Address

Department of the Army

US Army Medical Command

Army Health Contracting Activity

Medical Readiness Contracting Office - East

9275 Doerr Rd. Bldg. 1221

Fort Belvoir, VA 22060-5505

The Medical Readiness Contracting Office – East, Belvoir Health Contracting Branch intends to solicit and award a Firm-Fixed Price contract with a period of performance of one (1) base year plus four (4) option years for a total of up to five years. Services will be provided in support of Dwight David Eisenhower Army Medical Center (DDEAMC) Fort Eisenhower, GA 30905 for Medical Physicist (Diagnostic Service

Support) to conduct compliance inspections (also called “health physics surveys”) of various diagnostic x-ray systems.

The Contractor shall provide supplies to include, but not be limited to, all equipment, tools, accessories, and installation necessary to perform services under this contract. See CLIN structure and performance work statement below:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation number W91YTZ24Q0089 is issued as a request for quote (RFQ). This is a 100% small business set-aside requirement. The NAICS Code is 541690 Other Scientific and Technical Consulting Services

The Small Business Size Standard is $19,000,000. Services will be performed under PSC H965 Other QC/test/inspect - medical, dental, and veterinary equipment and supplies.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06. Interested persons may identify their interest and capability to respond to the requirement and submit proposals. Provide your Unique Entity ID (UEI);

CAGE code; tax ID number; and proposal for evaluation purposes.

All quotes received after the date of publication of this synopsis and prior to the due date and time will be considered by the Government.

Submit quotes via email ONLY to Jessie Hart at jessie.g.hart.civ@health.mil no later than 04 September 2024 @ 12:00 PM EST. No telephonic requests will be honored.

Clauses and provisions throughout this solicitation can be viewed by accessing website www.acquisition.gov. FAR provision 52.212-1

[Instructions to Offerors Commercial Items] applies to this acquisition to include the following addenda: All offerors are cautioned that if selected for award, they must be registered in the System for Award Management (SAM) program. The SAM can be accessed via the internet at https://www.sam.gov/ Confirmation of SAM registration will be validated prior to awarding a contract. The provision at FAR 52.212-2, Evaluation – Commercial Items and any addendums to this provision apply to this acquisition. The clause at FAR 52.212-5 (DEVIATION

2018-O0021) (SEP 2018), Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition. The following provisions in their latest editions apply to this solicitation.

ADDENDUM TO 52.212-1

Para (b) Submission of offers All offerors must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award. Offerors may obtain information on registration Internet at https://www.sam.gov. Or the

SAM Help desk at https://www.beta.sam.gov

(1) ELECTRONIC OFFERS. The Offeror shall submit electronic offer in response to this solicitation. The offer must arrive by the time specified in the solicitation to the following email addresses:

Primary: jessie.g.hart.civ@health.mil

Alternate: partson.maradzika1.mil@health.mil

(2) Offerors must email Jessie Hart and/or Major Maradzika to verify receipt of the offer. The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer. All questions pertaining to this requirement must be received electronically by COB 28 August 2024.

(3) The Government intends to award a firm fixed-price non-personal services contract under the authority of 10, U.S.C. 2304 and 41 U.S.C.

253.

(4) BASIS FOR AWARD. The Government will make a best value LPTA award consistent with the evaluation criteria discussed in FAR

52.212-2 and the Addendum to FAR 52.212-2.

(5) SUBMISSION OF OFFERS. The solicitation should be completed, signed and received at this office not later than the date/time specified in Block 8 of the solicitation (Standard Form [SF] 1449). Please note that your offer must include all of the following information. Submit proposal in two separate parts as follows:

PART I: TECHNICAL INFORMATION. The information provided by the offeror will be a significant factor in the Government’s determination of technical acceptability. (Refer to Addendum 52.212-2)

The offeror shall submit a technical proposal to detail how they will perform the requirements as outlined in the Performance Work Statement.

Technical capability should include product literature, catalog price lists; warranties, guarantees, technical specifications, delivery information, any additional terms and conditions. Technical capability should also list information about similar government contracts or projects if available.

PART II: PRICE. The information provided in this schedule will be used to assist in the price analysis described in EVALUATION OF THE

PROPOSED PRICES, in ADDENDUM TO FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS.

A complete proposal package must include the following:

1) CLIN pricing for the base and option years. Offeror must round the unit and total price to the penny.

2) Complete and sign SF 1449, page 1, Blocks 17a & b, 30a, b & c.

3) Signed amendments (if any).

4) Representations and Certifications found at FAR 52.212-3 Alt 1 and 52.219-28 MUST be completed and returned as part of the proposal submission.

Para (g) Contract award. This is amended to provide that the Government may conduct discussions prior to contract award at its sole discretion.

(End of Addendum)

ADDENDUM TO 52.212-2

Paragraph (a) is hereby supplemented with the following:

The Government will evaluate the offeror’s proposal strictly in accordance with its contents. A proposal that is unrealistic in terms of technical quality will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risks of the contractual requirements. Such proposal may be determined unacceptable.

Award will be made using the lowest-price, technically-acceptable approach. Award will be made to the offeror that presents the proposal that possesses all of the following characteristics:

(1) meets the acceptability standards for non-price factors,

(2) conforms to the solicitation, http://www.sam.gov/ http://www.beta.sam.gov/

(3) determined acceptable to the Government,

(4) is from a responsible offer (as defined in Federal Acquisition Regulation Part 9), and

(5) has the lowest price of those offerors meeting the first four characteristics listed here.

Technical acceptability will be determined through an evaluation of the offeror’s technical proposal.

Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate proposals and award a contract without discussions. Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint.

However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary.

Evaluation Factors. The following factors will be evaluated:

FACTOR 1. Overall Technical Evaluation A combination of the technical merit and past performance subfactors. Technical merit demonstrates the ability to meet the requirements of the solicitation and past performance rating demonstrate the probability of meeting the minimum past performance solicitation requirements.

Overall Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets acceptable ratings for both Technical

Merit and Past Performance sub-factors

Unacceptable Proposal does not clearly meet the minimum requirements for either the Technical Merit or Past

Performance sub-factors

SUB-FACTOR 1A. Technical Merit. Technical merit ratings reflect the Government’s confidence in each offeror’s ability, as demonstrated in its proposal, to perform the requirements stated in the Performance Work Statement and solicitation. In evaluating the proposal risk, the

Government will make an independent judgment of the probability of success, the impact of failure and the alternatives available to meet the requirements.

Contractor must have recognition Qualified Experts (QE) from the following:

• Georgia Department of Health and Senior Services (DHSS)

• Georgia Radiation Control Program (GRCP)

• American College of Radiology (ACR)

• Food and Drug Administration (FDA)

• Meet all Joint Commission training and certification requirements

The following adjectival ratings will be used in evaluating each offeror’s technical merit of their proposal.

Technical Merit Acceptable/Unacceptable Ratings

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Note: To receive consideration for award, a rating of acceptable must be achieved for the technical merit sub-factor.

SUB-FACTOR 1B. Past Performance The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

Sources of Past Performance Information for evaluation are as follows:

• Past performance information provided by the offeror, as solicited;

• Past performance information obtained from questionnaires tailored to the circumstances of the acquisition; and

• Past performance information obtained from any other sources available to the Government, to include, but not limited to, Contractor

Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency; and interviews with

Program Managers, Contracting Officers, and Fee Determining Officials.

The following adjectival ratings will be used in evaluating the past performance for each offeror.

Past Performance Acceptable/Unacceptable Ratings

Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable Based on the offeror’s performance record, the

Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: To receive consideration for award, a rating of acceptable must be achieved for the past-performance sub-factor.

FACTOR 2. Price will be evaluated separately from the technical factor and will be evaluated for fairness and reasonability in terms of:

A. That the prices are consistent with and reflect the efforts associated with services ordered.

B. Options. The Government will evaluate the offer for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

C. Price analysis techniques will be used to evaluate the offeror’s proposal, but will not be scored. Pricing will be evaluated for fair and reasonableness in terms of the Government’s requirements. The Government is interested in proposals that meet the requirements with acceptable risk, at a fair and reasonable price.

(End of Addendum to FAR 52.212-2)

SEE ADDENDUM

(No Collect Calls)

W91YTZ24Q0089 21-Aug-2024

b. TELEPHONE NUMBER

240-608-2357

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 04 Sep 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91YTZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JESSIE G. HART

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012104317

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W40M MRCO EAST

MEDICAL READINESS CONTR OFFICE EAST

9275 DOERR ROAD BLDG 1221

FORT BELVOIR VA 22060-5580

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HT0862 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DDEAMC - FORT EISENHOWER

DDEAMC - FORT EISENHOWER

300 FORT EISENHOWER

AUGUSTA GA 30905

TEL: FAX:

FAX:

TEL: 703-545-6700

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

541690

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

W91YTZ24Q0089

Section SF 1449 - CONTINUATION SHEET

52.212-4 ADDENDUM

(v) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL clauses included herein are incorporated intothis contract either by reference or in full text. If incorporated by reference, see clause 52.252-2 herein for locations where full (End of Addendum)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Each Full Field Digital Mammographic Unit

FFP

Full Field Digital Mammographic Unit - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

PURCHASE REQUEST NUMBER: 0012104317

PSC CD: H965

NET AMT

0002 1 Each Stereotactic Biopsy

FFP

Stereotactic Biopsy - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0003 1 Each Pet-CT Annual

FFP

Pet-CT Annual - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0004 1 Each SPECT-CT Annual

FFP

SPECT-CT Annual - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0005 1 Each Cardiac Cath Lab

FFP

Cardiac Cath Lab - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0006 1 Each

CT

FFP

CT - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0007 2 Each Angiography/Interventional Radiology

FFP

Angiography/Interventional Radiology - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0008 2 Each Conebeam CT

FFP

Conebeam CT - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0009 2 Each

MRI

FFP

MRI - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0010 3 Each Gamma Camera

FFP

Gamma Camera - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0011 3 Each Rad/Fluoro

FFP

Rad/Fluoro - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0012 12 Each C-arm

FFP

C-arm - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0013 1 Each Bone Densitometer

FFP

Bone Densitometer - Contractor shall provide radiation survey services and certification on equipment 20 September 2024 to 19 September 2025

FOB: Destination

0014 5 Each Reinspections

FFP

Reinspections - For equipment listed on CLINs above, after equipment maintenance, relocation, or replacement contractor shall reinspect to provide radiation survey services and certification on equipment. Estimated 1 to 5 reinspection events per year. 20 September 2024 to 19 September 2025

1001 2 Each OPTION Full Field Digital Mammographic Unit OY1

FFP

Full Field Digital Mammographic Unit OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September

FOB: Destination

1002 1 Each OPTION Stereotactic Biopsy OY1

FFP

Stereotactic Biopsy OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1003 1 Each OPTION Pet-CT Annual OY1

FFP

Pet-CT Annual OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1004 1 Each OPTION SPECT-CT Annual OY1

FFP

SPECT-CT Annual OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1005 1 Each OPTION Cardiac Cath Lab OY1

FFP

Cardiac Cath Lab OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1006 1 Each

OPTION CT OY1

FFP

CT OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1007 2 Each OPTION Angiography/Interventional Radiology OY1

FFP

Angiography/Interventional Radiology OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September

FOB: Destination

1008 2 Each OPTION Conebeam CT OY1

FFP

Conebeam CT OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1009 2 Each

OPTION MRI OY1

FFP

MRI OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1010 3 Each OPTION Gamma Camera OY1

FFP

Gamma Camera OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1011 3 Each OPTION Rad/Fluoro OY1

FFP

Rad/Fluoro OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1012 12 Each OPTION C-arm OY1

FFP

C-arm OY1 - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

FOB: Destination

1013 1 Each OPTION Bone Densitometer

FFP

Bone Densitometer - Contractor shall provide radiation survey services and certification on equipment 20 September 2025 to 19 September 2026

1014 5 Each OPTION Reinspections OY1

FFP

Reinspections OY1 - For equipment listed on CLINs above, after equipment maintenance, relocation, or replacement contractor shall reinspect to provide radiation survey services and certification on equipment. Estimated 1 to 5 reinspection events per year. 20 September 2025 to 19 September 2026

2001 2 Each OPTION Full Field Digital Mammographic Unit OY2

FFP

Full Field Digital Mammographic Unit OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September

FOB: Destination

2002 1 Each OPTION Stereotactic Biopsy OY2

FFP

Stereotactic Biopsy OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2003 1 Each OPTION Pet-CT Annual OY2

FFP

Pet-CT Annual OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2004 1 Each OPTION SPECT-CT Annual OY2

FFP

SPECT-CT Annual OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2005 1 Each OPTION Cardiac Cath Lab OY2

FFP

Cardiac Cath Lab OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2006 1 Each

OPTION CT OY2

FFP

CT OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2007 2 Each OPTION Angiography/Interventional Radiology OY2

FFP

Angiography/Interventional Radiology OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September

FOB: Destination

2008 2 Each OPTION Conebeam CT OY2

FFP

Conebeam CT OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2009 2 Each

OPTION MRI OY2

FFP

MRI OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2010 3 Each OPTION Gamma Camera OY2

FFP

Gamma Camera OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2011 3 Each OPTION Rad/Fluoro OY2

FFP

Rad/Fluoro OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2012 12 Each OPTION C-arm OY2

FFP

C-arm OY2 - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

FOB: Destination

2013 1 Each OPTION Bone Densitometer

FFP

Bone Densitometer - Contractor shall provide radiation survey services and certification on equipment 20 September 2026 to 19 September 2027

2014 5 Each OPTION Reinspections OY2

FFP

Reinspections OY2 - For equipment listed on CLINs above, after equipment maintenance, relocation, or replacement contractor shall reinspect to provide radiation survey services and certification on equipment. Estimated 1 to 5 reinspection events per year. 20 September 2026 to 19 September 2027

3001 2 Each OPTION Full Field Digital Mammographic Unit OY3

FFP

Full Field Digital Mammographic Unit OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September

FOB: Destination

3002 1 Each OPTION Stereotactic Biopsy OY3

FFP

Stereotactic Biopsy OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3003 1 Each OPTION Pet-CT Annual OY3

FFP

Pet-CT Annual OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3004 1 Each OPTION SPECT-CT Annual OY3

FFP

SPECT-CT Annual OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3005 1 Each OPTION Cardiac Cath Lab OY3

FFP

Cardiac Cath Lab OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3006 1 Each

OPTION CT OY3

FFP

CT OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3007 2 Each OPTION Angiography/Interventional Radiology OY3

FFP

Angiography/Interventional Radiology OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September

FOB: Destination

3008 2 Each OPTION Conebeam CT OY3

FFP

Conebeam CT OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3009 2 Each

OPTION MRI OY3

FFP

MRI OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3010 3 Each OPTION Gamma Camera OY3

FFP

Gamma Camera OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3011 3 Each OPTION Rad/Fluoro OY3

FFP

Rad/Fluoro OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3012 12 Each OPTION C-arm OY3

FFP

C-arm OY3 - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

FOB: Destination

3013 1 Each OPTION Bone Densitometer

FFP

Bone Densitometer - Contractor shall provide radiation survey services and certification on equipment 20 September 2027 to 19 September 2028

3014 5 Each OPTION Reinspections OY3

FFP

Reinspections OY3 - For equipment listed on CLINs above, after equipment maintenance, relocation, or replacement contractor shall reinspect to provide radiation survey services and certification on equipment. Estimated 1 to 5 reinspection events per year. 20 September 2027 to 19 September 2028

4001 2 Each OPTION Full Field Digital Mammographic Unit OY4

FFP

Full Field Digital Mammographic Unit OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September

FOB: Destination

4002 1 Each OPTION Stereotactic Biopsy OY4

FFP

Stereotactic Biopsy OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4003 1 Each OPTION Pet-CT Annual OY4

FFP

Pet-CT Annual OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4004 1 Each OPTION SPECT-CT Annual OY4

FFP

SPECT-CT Annual OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4005 1 Each OPTION Cardiac Cath Lab OY4

FFP

Cardiac Cath Lab OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4006 1 Each

OPTION CT OY4

FFP

CT OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4007 2 Each OPTION Angiography/Interventional Radiology OY4

FFP

Angiography/Interventional Radiology OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September

FOB: Destination

4008 2 Each OPTION Conebeam CT OY4

FFP

Conebeam CT OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4009 2 Each

OPTION MRI OY4

FFP

MRI OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4010 3 Each OPTION Gamma Camera OY4

FFP

Gamma Camera OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4011 3 Each OPTION Rad/Fluoro OY4

FFP

Rad/Fluoro OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4012 12 Each OPTION C-arm OY4

FFP

C-arm OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

FOB: Destination

4013 1 Each OPTION Bone Densitometer OY4

FFP

Bone Densitometer OY4 - Contractor shall provide radiation survey services and certification on equipment 20 September 2028 to 19 September 2029

ESTIMATED COST

4014 5 Each OPTION Reinspections OY4

FFP

Reinspections OY4 - For any equipment listed on CLINs above, after equipment maintenance, relocation, or replacement contractor shall reinspect to provide radiation survey services and certification on equipment. Estimated 1 to 5 reinspection events per year. 20 September 2028 to 19 September 2029

PERFORMANCE WORK STATEMENT

Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

Medical Physicist (Diagnostic Service Support)

(04/01/2024)

Part 1 General Information

1. General: This is a non-personal service requirement for Radiation Survey Service Certification and Testing on radiation producing modalities on equipment listed below to maintain accreditation.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Radiation Survey Service Certification and Testing on radiation producing modalities in order to maintain accreditation for the equipment listed below.

1.2 Background: The Health Physics Office requests a contract in order to continue obtaining services to conduct compliance inspections (also called “health physics surveys”) of various Dwight David Eisenhower Army Medical Center (DDEAMC) diagnostic x-ray systems. These periodic inspections are required to meet FDA requirements, Army regulations (MEDCOM 40-42, TB MED 521), and Joint Commission in order to assure diagnostic x-ray systems meet technical requirements so that they provide adequate clinical images and reduce radiation exposure to patients and staff to defined or recommended limits. This contract should cover the cost of one annual survey for each system plus cost for recall in the event of a system repair.

1.3 Scope: Contractor shall provide all labor, supplies, tools, material, transportation, parts, and equipment to perform Medical Physics Radiation Survey Service Certification for the CT System, PET-CT, SPECT-CT, Gamma Camera, C-Arms, Mini C-Arms, Bone Density Machine, Rad/Fluoroscopic X-Ray Systems, Angiography X-ray, Cardiac Cath X-ray, MRI and Mammography Full Field Digital X-ray equipment. The equipment is located throughout Eisenhower Army Medical Center. The performing contractor must have been officially recognized by the Georgia Department of Health and Senior Services (DHSS) Georgia Radiation Control Program (GRCP), ACR, and Food and Drug Administration as a Qualified Experts (QE). Contractor must also meet all Joint Commission training and certification requirements.

1.4 Objectives: The objective of this contract is to provide compliance inspections for various diagnostic x-ray systems IAW FDA, Army regulations and Joint Comission standards.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within (15 days) after date of contract award (Deliverable #A.001)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within (10 days). If the Government has provided comments, the Contractor shall then have (10 days) to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than (30 days) prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government

Provided Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 (Optional addendum to the QCP) An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within (30 days).

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 48 hours of identifying those issues. Verbal reports shall be followed up by written reports within three business days

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan

Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1630, Monday through Friday except U.S. Holidays identified in paragraph

1.5.3.1 above or when the Government facility is closed+ due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730 to 1630, Monday through Friday. The Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. For example, “The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. All work must be coordinated in advance and approved by the Goventment Technical Representative (GTR) at 706-787-4692 during these scheduled closing. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 to 1630, Monday through Friday. The facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall schedule all work with the Government Technical Representative (GTR) at 706-787-4692, prior to arrival to include access to the installation.

1.5.5 Training Holidays: Fort Gordon, to include Eisenhower Army Medical Center, has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with the GTR at 706-787-4692 will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

1.5.6 Place of Performance: The work to be performed under this contract will be performed Dwight D. Eisenhower Army Medical Center and Tingay Dental Clinic. The government facilities are located on 300 Hospital Rd Fort Eisenhower, Georgia 30905.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract will not require a security clearance. They will not have access to classified, Confidential, Secret or Top Secret information.

1.6.2 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract require a security clearance. Personnel will not have access to classified, confidential, Secret or Top Secret information under this contract. The Contractor shall ensure that Contractor employees and subcontractor employees performing services under this contract comply with FAR 52.204-2 Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contractor shall ensure the employee complies with the DoD Security Agreement (DD Form 441), and the NISPOM rule at 32 Code of Federal Regulation (CFR) Part 117, effective 24 Feb 2021. The NISPOM is the National Industrial Security Program Operating Manual to which contractors must implement and comply.

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: Access to Fort Eisenhower will be coordinated through the GTR at 706-787-4692. Ms. Day will forward and retrieve the required documents to be submitted to the installation for access. In addition, the Contractor shall provide the

Contracting Officer, via the COR, an Initial Installation Pass Log within (three (3) calendar days) after contract award (Deliverable #A.002). The log must at a minimum contain the following information (Name, Date of Birth, SSN, Address, Title). The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within ten (10) days after any changes to the log (Deliverable #A.003).

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within ten (10 days) (Deliverable #A.004).

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within ten (10 days) (Deliverable #A.005).

1.6.3.4 Common Access Cards (CAC) and CAC Log: The Contractor personnel will not require use of Common Access Cards (CAC).

1.6.4 Background Checks: Contractor personnel shall submit required documents for NCIC (background) check to enter the installation as required by gate 6 security. All required document must be submitted to the GTR (Government Technical Representative wither Ms Day),

1.6.4.1 U.S. Citizen: Contractors will not work with or teach youth under the age of 18 years as part of this contract. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within (5 days) of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable #A.006). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within (5 days) of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable #A.007). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall not be issued Government Keys at any time as part of this contract.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Certified Medical Physicists, Scheduler, Administrative Assistance and Accounting Manager. The Contractor shall provide a Certified Medical Physicist who shall be responsible for the performance of the Medical Physics Surveys. The name(s) of the Certified Medical Physicist along with a Curriculum Vitae(CV) or Credentials Package (Deliverable A.008) shall be provided in writing to the Contracting Officer and GTR no later than 15 days after the contract award and along with subsequent reports.

Acceptance of the CV or credentials by the Contracting Officer and GTR is required before these individuals are permitted to perform any task on this contract.

Qualifications for all key personnel are listed below:

1.11 Identification of Contractor Employees: All Contractor personnel performing surveys where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor personnel will not be issued workspace (staging site, on-site office,…