B.08_QUESTIONS AND ANSWERS FOR W91YTZ23Q0166.pdf

QUESTIONS AND ANSWERS FOR W91YTZ-23-Q-0166

MEDICAL GAS CYLINDERS

1. Regarding "Nitrogen Medical Liquid, PER LITER" What size are the government owned dewars that are being filled?

ANSWER: 20 & 25 Liters

2. Page 30 of 73 Section 1 General “Emergency refills shall be provided within four (4) hours upon order placement.” Should the delivery time be amended to increase the delivery time?

ANSWER: This requirements in 1: General -Emergency refills shall be provided within four (4) hours upon order placement & 1.5.2 has been removed, please follow emergency requirement in 5.6

3. The statements below are contradicting, please clarify:

a) Page 31 of 73 Section 1.5.2 Emergency Services. “The contractor shall be able to provide and comply with a four (4) hour emergency, urgent on-site response when required.”

b) Page 32 of 73 Section 5.3 Specific Tasks “Emergency refills shall be delivered within four (4) hours upon order placement.”

c) Page 33 of 73 Section 5.6 Emergency Service “The contractor shall be available 24 hours a day, seven days a week, including all holidays, to meet emergency requirements.

The contractor shall provide an on-call number, acknowledge receipt of call within one hour, and make required deliveries within twelve hours or sooner from receipt of the emergency call.”

ANSWER: Please follow emergency requirement in 5.6

4. Page 32 of 73 Section 5.4 “All cylinders shall be picked up from and delivered at two different locations to MACH, 4500 Stuart Street Fort Jackson, SC 29207 & EMS 5499 Jackson Blvd Fort Jackson, SC 29207 or as directed by the COR no later than 10:30am.

Deliveries shall be scheduled between the Contractor and the Government during normal duty hours on the scheduled Wednesday.

a) “There is conflicting information regarding delivery times/days in the SOW. The above statement indicates delivery on Wednesdays, however, Section 1 (Page 30 of 73) states “Resupply of full cylinders within 24-hours of order placement.”. Please advise if the requested delivery day is Wednesday or within 24 hours of order placement?

b) Also, the above statement indicates delivery is to be completed by 10:30AM. However, it also goes on to say deliveries shall be scheduled during “normal duty hours” (per SOW

Section 1.5.1 Page 31 of 73, MAHC hours of operation are 0730 to 1600 EST Monday thru Friday). Please confirm the delivery times, which are normally a weekday window.

ANSWER: Section 1: General (a) Removal of Resupply full cylinders within 24-hour of order placement add Deliveries shall be scheduled between the Contractor and the Government during normal duty hours on the scheduled Wednesday.

(b) Deliveries are to be made by 10:30 during normal duty hours. -No change

5. Page 33-34 of 73 Section 5.11 Cylinder Maintenance/Reconditioning – Please confirm this section only applies to Contractor-owned cylinders? GFE equipment and tanks are the responsibility of the Government, not the Contractor. Any expenses in maintaining these cylinders is the responsibility of the Government.

ANSWER: Added Contractor Owned Equipment

6. Page 34 of 73 Section 5.12.1- & 5.12.2-Cylinder Retest Date – What is the GOV’s rationale for taking these cylinders out of rotation well before their re-test date?

Cylinders typically go through 5-year or 10-year testing. Removing cylinders 3-years (or even 9 months) prior to their expiration date would greatly inhibit a contractor’s local supply of available assets.

ANSWER: 5.12.1 has been changed from 9 months to one (1) year prior to expiration;

5.12.2-remains unchanged.

7. Will the GOV add a Loss (LOU) of Use CLIN for each contract year - to ensure there is a means to invoice for lost cylinders as a result of a closeout audit? If not, how will the GOV account for Cylinder Loss of Use of Contractor Owned Cylinders (Identified by a joint inventory)?

ANSWER: No, the Government will not add a Loss of Use (LOU) CLIN

8. Licensing Requirements - How does the GOV plan to ensure that offerors are compliant with State of South Carolina Board of Pharmacy requirements for licensing to distribute/wholesale Medical Grade Oxygen (a prescription drug)?

This is a requirement for the Contractor (Awardee) to be licensed by the South Carolina Board of Pharmacy, which cannot be delegated (to a SUB CONTRACTOR). Succinctly, the awardee is hired by the GOV to be the accountable entity, and not the subcontractor, hence, if for instance there was any contamination of Gas, it is the Prime SDVOB contractor that is responsible, i.e. Medical Gas is classified by the FDA as a Prescription Drug (Pharmaceutical), and given the RFQ states no licensing requirement, the only unlicensed entity in the Pharmaceutical Chain of Custody, could be the Awardee/Contract holder?

ANSWER: Licensing requirement are the responsible for the offeror to maintain according to the State and Federal regulations and laws.

How is the GOV going to discern that the offeror is properly insured for NAICS 325120/221210? This is important because there are very few underwriters that will insure small businesses for compressed gases. To be covered, the Insurance Certificate should list the applicable NAICS. FAR 52.228-5 Insurance Work on a GOV Installation:

ANSWER: Insurance requirements is the responsible of the Offeror. FAR 52.228-5 is not a requirement for this RFQ.

10: Is this a Set Aside procurement?

ANSWER: This is Full and Open Competition, small businesses and other than small businesses have the opportunity to submit a quote.

11. Is there an SF 1449 required?

ANSWER: Provide your quote on the attached solicitation provided in SAM.gov Titled:

B.08- Amended Combined Synopsis-Solicitation W91YTZ23Q0166 00001

FAR 52.212-2-Removal Factor 1: Technical (2)(d) Emergency refills of shall be delivered within four (4) hours upon order placement.

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