Amendment_3.pdf

PDF 1 MB Posted Mar 6, 2019

Attached to: Case Management
Solicitation number: W91YTZ19R0025
Issued by: Department of the Army Medical Command

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File	Type	Posted
W91YTZ19R0025_Amendment_2.pdf	PDF	Mar 1, 2019
W91YTZ19R0025_Amendment_1.pdf	PDF	Mar 1, 2019
W91YTZ19R0025_SOLICITATION.pdf	PDF	Feb 28, 2019

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W40M RHCO-ATLANTIC USAHCA

WOMACK ARMY MEDICAL CENTER

POC: NAOMI R. WILLIAMS

BLDG 4-2817 REILLY RD

FORT BRAGG NC 28310

0011272769-0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The reason for this amendment is to post the question and answ ers, to correct errors through out the solicitation, and to change the requirment from non-personal service to personal services, and to extend the TIME only of the solicitation to 5PM EST, as show n on the summary of changes.

b. All other factors remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 73

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91YTZ19R0025

X 9B. DATED (SEE ITEM 11)

28-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Mar-2019

CODE

W40M RHCO-ATLANTIC USAHCA

NORTHERN REG CONTR OFC NRCO

6021 5TH ST BLDG 1467

FORT BELVOIR VA 22060-5580

W91YTZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91YTZ

FACILITY CODECODE

EMAIL:TEL:

W91YTZ19R0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Mar-2019 11:00 AM to 08-Mar-2019 05:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

This is a Non-personal services CLIN for Case Management Services for the United States Army Reserve Command Fort Bragg, NC. Contractor is to perform IAW the terms and conditions of this contract and included in the Performance Work Statement (PWS). Overtime is not authorized. Period of Performance is 25 March 2019 thru 24 March 2020

To:

This is a Personal services CLIN for Case Management Services for the United States Army Reserve Command Fort Bragg, NC. Contractor is to perform IAW the terms and conditions of this contract and included in the Performance Work Statement (PWS). Overtime is not authorized. Period of Performance is 25 March 2019 thru 24 March 2020.

Place of Performance - Pinellas Park, Florida.

CLIN 0002

CLIN 0003

CLIN 0004

CLIN 1001

CLIN 1002

CLIN 1003

CLIN 1004

CLIN 2001

CLIN 2002

CLIN 2003

CLIN 2004

CLIN 3001

CLIN 3002

CLIN 3003

CLIN 3004

CLIN 4001

This is a Personal services CLIN for Case Management Services for the United States Army Reserve Command Fort

Bragg, NC. Contractor is to perform IAW the terms and conditions of this contract and included in the Performance Work Statement (PWS). Overtime is not authorized. Period of Performance is 25 March 2023 thru 24 March 2024.

CLIN 4002

CLIN 4003

CLIN 4004

This is Personal services CLIN for Case Management Services for the United States Army Reserve Command Fort Bragg, NC. Contractor is to perform IAW the terms and conditions of this contract and included in the Performance Work Statement (PWS). Overtime is not authorized. Period of Performance is 25 March 2023 thru 24 March 2024.

The following have been added by full text:

QUESTIONS AND ANSWERS

1 .Request closing date be extended to 29 March 2019?

There will be no changing of the closing date of 8 March 2019; however the time for submission of proposals has changed from 11AM EST to 5PM EST, 8 March 2019.

PLEASE NOTE: A synopsis of this requirement was posted on Fedbizops 21 December 2018 for more than 30 days, giving industry ample time to prepare.

2. Is this a re-compete efforts?

Yes, this is a re-compete effort, Previous Award: W91YTZ14D0011 awarded to Franklin Government Services. Period of performance ends 24 March 2019

3. Is the incumbent contractor eligible for re-compete?

To my knowledge yes

4. Please confirm if the evaluation is based on ‘Best Value’ procedures?

Yes

5. Will government allow smaller fonts for tables and charts?

6. Under section 52.212-1 under technical it is stated “The proposal will also define how and what the quality control plan, and how they plan to transition employees and provide service on day one of contract” Is this asking for a full Quality Control plan to be provided under sub factor 3?

No, the full quality control plan will be submitted 30 days after award as a deliverable.

7. There are mentions of monetary requirements under volume one - general. Is there any pricing information requested in volume one?

8. Are all of the positions currently filled?

Yes, all the positions that are on the current contract are filled.

9. How long have the current contracted personnel (i.e. Providers, Senior Case Managers, Case Managers RN, and Case Manager LPN) been working on this contract?

The current contract has been in place for the past 5 years, and most of the staff have been on board as well.

10. How many personnel are currently working each position?

Current Award New Award

3 – Profiling Physicians 3 Profiling Physicians 39 RN Case Managers 12 RN Case Managers 27 LPN Case Managers 56 LPN Case Managers 0 Supervisor RN 4 Supervisor RN

69 75

11. Do all personnel work PHA's events on the weekends during drill?

No-

12. How long will the transition period be?

10 days- day 1 beginning at announcement of award and continue thru start date of 25 March 2019.

13. Will the government please consider not counting the compensation plans against the page count?

14. Will the government consider issuing this as a personal services contract?

Yes, the requirement has been changed from non-personal to personal as shown on the amended solicitation.

15. In paragraph 1.0.1 it states the services are “in support of Individual Medical Readiness to the Army Reserve- Medical Management Center” which is located in Florida; however, the CLINS all refer to Fort Bragg, NC. Will the personnel be located in Florida or Fort Bragg, NC, or both?

Place of Performance is Pinellas Park, Florida ONLY not nationwide, and a Pinellas County Florida WD has been amended in solicitation as well.

16 Is this tele-health services?

17. Should each Volume be submitted as a separate file?

Yes

18. Should the description of the Quality Control Plan be provided in the Transition sub factor or the Management sub factor?

Management Sub factor

19. Should the description of the Quality Control Plan be provided in the Transition sub factor or the Management sub factor?

Management Plan

20. Is it one single page per reference, or one-page total for all reference information?

One single page for all reference information

21. Can the government clarify the relevancy requirement should be for Nurses and Physicians as specified in the Past Performance Relevancy table on page 105, and not Emergency Room Physicians?

Nurses and Physicians not Emergency Room Physicians

22. Would you consider increasing the page limit, or excluding at least the compensation plans from the limit?

No, the page limit is 15 including the compensation plan, font will remain at Arial 12 as well.

23. Will the agency consider amending the solicitation to establish the relevancy period for past performance to extend to a 5-year period in order to ensure that all actual past performance is properly evaluated in making the award decision?

24. . Will the Govt. please consider changing the number of FTEs to meet Very Relevant from 65-75 to 50+, and Relevant from 64-54 to 49-39?

25. Are all of the incumbent RN Sup Case Managers currently NCCM certified?

Currently there are no Supervisor RN case managers; however, the current RN case managers are NCCM certified.

26. Regarding the anticipated PoP and transition, considering the Non-Displacement of Qualified Workers clause is applicable and there are incumbent employees in place who must be offered first right of refusal for a period of 10 days, will the Government consider the beginning of the new contract to be a transition period, or will the current contract overlap with the new one?

No, the transition period will begin at announcement of award to awardee, and will continue thru the 25 March 2019 if necessary.

27. Is there a description of job duties for the Profiling Physician?

Yes, See Attachment 1 of the PWS under (profiling physician) section.

28. Will the Profiling Physicians manage the Case managers?

29. Will the Government provide the original hire dates of all employees?

Yes, incumbent information will be given upon award,

30. Medical Mal-Practice insurance required for these positions since they are non-personal?

No, this has been changed to a personal service contract, therefore malpractice is covered under the Gonzales act.

31. What is the period of acceptance of offerors/how long do we need to hold our prices firm?

90 days

32. Will CPARS be accepted in lieu of PPQs?

Yes

33. Addendum to 52.212-2, VOL III Past Performance, “Past Performance Relevancy Table”, page 105 of 123, “Relevant” and “Somewhat Relevant” Question: The numbers of FTEs seem out of order in both sections. Would the government please confirm you want Contractors to demonstrate54 – 64 FTEs in Relevant and 43-53 FTEs in Somewhat Relevant?

Corrected chart via amendment 3 to solicitation .

34. Page 93 - Volume II Technical Merit Information it states, "The proposal will also define how and what the Quality Control plan, and how they plan to Transition employees and provide service on day one of the contract.

The management plane will explain how the contractor plans on managing the project". Please clarify what " how and what the Quality Control Plan..." is to be defined in this context.

Corrected to draft quality plan with management plan via amendment 3 to solicitation.

35. FAR 52.222-42-Employee Class Monetary Wage-Fringe Benefits- This section lists the wage for the RNCM only. The Profile Physician and LPN CM were left blank. Please provide the information.

See amended solicitation 52.222-42

36.. Page 69-Attachment #1-Professional Qualifications-Section(g)-"The HCP (Profiling Physician) shall have, and maintain a current, active, valid, and unrestricted medical license or other authorizing document...………" This section notes medical license and USMLE/post graduate education. However, it does not state what specialty the Profiling Physician is required to have. Please clarify. Also, should the Profiling Physician be board certified in a medical specialty?

Attachment 1 stands a written

37. Page 93 - Volume II Technical Merit Information: Compensation Plans - Should the offeror submit a total of (4) four compensation plans (Profiling Physician, RN Sup CM, RNCM and LPN CM?

Yes

38. Electronic Submission - Is there a file size limit for the submission documents?

No, however you might have to send them in multiple emails depending on file size and computer capabilities, which is acceptable by the government.

39. What does SUP mean?

Supervisor

40. The paragraphs states “RN” but does it reference the RN SUP Case Manager or RN Case Manager or both?

There are RN supervisors and RN Case managers

41. The paragraph states “LPN Case Reviewers” but is this the LPN Case Mangers?

Yes, they are the same

42. What is the role/responsibility of the Registered Nurse (RN) Nationally Certified Case Manager (NCCM)? Is this an additional position?

No, they are currently the RN case managers and they are NCCM certified as well.

43. Please clarify if the four (4) volumes should be submitted in Word or PDF format?

Either

44. How is the billing or invoicing process to pay the Contractor? What is the billing cycle schedule?

WAWF, on a monthly basis

45. . . . It is documented in the Solicitation that the Contract starts on March 28, 2019-for the first year, does this mean all the staff listed will start on that day, or are they staggered throughout the year?

The contract starts on 25 March in accordance with the CLIN description and delivery dates. Incumbents will be expected to start on 25 March, new hires will be brought on board during the transition period.

46. Under Volume I, General Schedule, is there a page limitation?

47. Will the experience and past performance of parent or subsidiary companies to the Prime Offeror be evaluated if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

Yes, if it is submitted as past performance it will be evaluated.

48. Are there specific or special evaluation criteria for rating the experience and past performance of a prime offeror who utilizes parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

Please see 52.212-1 and 52-212-2 Addendums for specific evaluation criteria and how it will be evaluated.

49. Are a sub-contractor’s past performance given the same weight a prime’s past performance in the proposal evaluation?

Yes

50. Are font requirements different for tables and graphics? Do the other volumes have font requirements?

All fonts should be Arial 12, no exceptions for tables or graphics.

51. Reference: Page 93 …The Proposal will also define how and what the Quality Control plan…and on page 57 Paragraph 1.9.9 Performance Quality: …Within thirty calendar days after contract award, three copies of a comprehensive written QCP shall be submitted to the CO. Can the Government please confirm that the QCP is due within thirty calendar days after contract award?

Draft QCP with proposal

52. Is this contract subject to SCA?

Yes

53. Can relevancy of past performance include similar size contracts with any Healthcare Providers vs. the requirement of solely LPNs/RNs?

54. The paragraph states that resumes are required 30 days after contract award and in additional 15 days to submit a completed hiring package. Please reconcile this requirement, with the requirement to provide a Transition Plan with staff available on day one of the contract. Does the government intend to add a CLIN with a 45-60 day transition?

55. What is the difference in qualifications between the RN Supervising Case Managers and the RN Case Manager?

Experience supervising

56. Will ALL HCPs, RN/LPNs and Physicians, only require ONE year of experience?

Yes

57. Will ALL HCPs be subject to the SAME dress code, as mentioned 1.3.3 on page 50 of the solicitation?

Yes

58. Please confirm the Comp Plan is embedded into Sub factor 1 as part of the Technical?

Compensation plan is part of the technical

59. What will the mix of Contractor/Government Civilians/Active Duty?

Most of the case management is done by contractors, active duty reservist have over sight.

60. 52.212-1 Instructions to Offerors--Commercial Items: SF 1449 - The SF1449 shall be submitted fully completed.

The offeror is cautioned that the SF 1449 must contain an original signature in block 30A of the form. What does the Government mean by original signature? Does this preclude and electronic signature in that we may submit our proposal electronically?

a. No, electronic signatures are acceptable.

61. There are typos in in the solicitation will the government be correcting the typos.

Spell check was ran, however it may not pick up all errors,

62. The sanitized copy shall be void of any identifiable references, such as CAGE Code, names (company or individual), etc.” Is there a desired or acceptable format the Government desires such as OFEROR or XXX, etc.?

63. Is the naming convention correct? Should Volume I be FACTOR I; Volume II be FACTOR II? This seems to be in line with FACTOR III Past Performance and FACTOR IV Price. The 52.212-2 states “…with appropriate consideration given to the evaluation factors: Part I - Technical (to include sub-factors), Part II – Past Performance, and Part III - Price.” Does this refer to the volumes and factors listed above? Will the Government correct this language via an amendment?

Corrected to Volume

64. The PWS (1.1.2.) states that “The contractor shall be required to carry malpractice insurance for its contract HCPs, at a level stated in the solicitation and included in any resulting contract for subject acquisition in tailored FAR Clause 52.237-7.” There is no further mention in the solicitation of the amount of malpractice coverage required. Would the Government please confirm the need for malpractice insurance coverage and if required, the levels of coverage needed?

NA – This is now a personal services contract

65. How many PPQs can be submitted?

A minimum of three, there is no maximum limit.

66. CLINs 0002-0004 have a period of performance from 28 March 2019 thru 27 March 2020, while CLIN 0001 has a period of performance from 25 March 2019 thru 24 March 2020. Would the Government please confirm the period of performance for CLINs 0001-0004?

25 March thru 24 March is the correct date, solicitation has been amended to reflect this.

66. Instructions to Offerors—Commercial Items, Volume IV:Price, para 3) you are requesting “Schedule pricing shall incorporate and include the Quantity (number of hours); X Unit Price (hours) and total amount for that Line Item.” If we created Section B Price Schedule in an Excel document would the Government accept this document as meeting the requirements in para 1) and 3) of your instructions?

67. On the Compensation Plan does the Government want an hourly amount for each benefit element or just the hourly amount for all total fringe benefits?

Hourly amount for each benefit

68. In reference to para 1.9.3 and 1.9.4 on page 56 can the government clarify that these paragraphs are relevant to a non-personal services contract.

Yes, however this is now a personal service contract.

69. Page 94 the reference to Attachment #X appears to be a placeholder. Will the government please confirm what the correct attachment number and title should be, and if not already included in the RFP, please provide a copy?

Attachment X refers to the - Compensation Plan, which was attached to the solicitation via Amendment 2.

70. Can the government confirm that on page 58, section 6, a Poliovirus vaccination is required?

Yes

71. Is there a page limit for the Executive Summary?

72. Will he Government clarify what is to be included in the General Volume?

See 52.212-2 Addendum for what is required.

73. What is the length of time it takes to in-process? Physicians? Registered Nurse? Licensed Practical Nurse?

The average in processing time is 30 days, but can vary depending on background checks etc.

74. Will these Team Leads and Alternates be the responsibility of the contractor or are these going to be assigned by the government?

The leads are contractor employees, however, the government will have the final decision on who the lead employees are.

75. Ms. Ricker’s email addresses are different as illustrated on page 92 (of 123) under the Volume IV – Price sub-paragraph and the (4) paragraph (on the same page). Please confirm the correct email address for Ms. Ricker.

Cheryl.a.ricker2.civ@mail.mil

76. If the government will not remove the requirement for a sanitized copy, will the government please provide a more detailed description of the information that must be removed, in addition to what is listed on p. 93 (i.e.

company address, company phone numbers, subcontractor information, etc.)?

Sanitized copies WILL BE submitted, removing company name, address, phone numbers, logos, subcontractor information, and any other marks/photos that would identify your/or the subcontractors company.

77. Per the PWS, the QCP is due 30 days after contract award. The language on p.93 is unclear regarding what the government is wanting offerors to address in their proposals regarding the QCP. Will the government please clarify?

Language has been clarified, draft QCP(Quality Control Plan) will be submitted with management plan.

The following have been modified:

ADDENDUM TO 52.212-1

Para (b) Submission of Offers. The following supplements this paragraph with respect to the information and documents required for submission in response to this solicitation.

(1) ELECTRONIC OFFERS: Offerors may submit electronic offers in response to this solicitation. All offerors will submit proposals for the following evaluation factors no later than the closing date and time noted on the SF 1449. Proposals must be submitted by 5 PM EST on the closing date. Proposals will not accepted after the closing date and time.

Volume I - General: Offerors are required to submit a completed Standard Form (SF) 1449 (Solicitation/Contract/Order for Commercial items) (including acknowledge of Commercial items). All final monetary extensions shall be no more than two decimal places. Extensions beyond two decimal places will not be used in price calculation. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the government. The General Volume shall be organized as follows and contain the identified information.

- SF 1449 - The SF1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30A of the form. The Contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with FAR Clause 52.212-1, Instructions to Offerors - Commercial Items. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized with the Government. - Completed FAR Clause 52.212-3 Alt 1 Offeror Representations an Certifications for Commercial Items shall be completed with all blocks in each certification representation completed trustfully and completely.

- Executive Summary - Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontracts and the task areas they are designated to provide support. The summary shall also include a list of the proposal package contents and identify the proposal's point of contract (POC) to include their name, email address, and phone number.

Volume II - Technical Capability.

Subfactor 1 – Recruitment, Retention and Compensation Plan Subfactor 2 - Training and Immunization Plan Subfactor 3 - Transition Plan Subfactor 4 - Management Plan

Volume III - Past Performance

Volume IV - Price Award will be made to the offeror provided its technical proposal conforms to the requirements of the solicitation; it has an acceptable record of past performance; price is determined to be fair and reasonable by the contracting officer; and the contracting officer determines the offeror is responsible.

The offer must arrive by the time specified in the solicitation to Ms.Naomi Williams and to the Contracting Officer, Ms. Cheryl Ricker at the following email address: naomi.r.williams8.civ@mail.mil & cheryl.a.ricker2@.civ@mail.mil

(2) Offerors must request verification by email to Mrs. Naomi Williams to confirm that their proposal was received by the time specified date and time noted in the solicitation. The Government will not be responsible for any failure of transmission; or receipt of the offer, and or any failure of the offeror to verify receipt of the emailed offer. The government is not responsible for late proposals received.

(3) The Government intends to award a firm fixed-price personal services contract under the authority of U.S.C. 1089 amd 10 U.S.C. 1091. Offerors must quote a firm-fixed price for each Contract Line Item.

(4) Any questions with respect to the solicitation shall be submitted via email not later than 6 March 2019 by 9 AM EST. Questions will not be answered if they are received late. Please submit them to the Contracting Officer, Ms. Cheryl A Ricker (cheryl.a.ricker2@civ.mail.mil) and the Contract Specialist, Ms.

Naomi Williams (naomi.r.williams8.civ@mail.mil). Telephone calls will not be responded to. Responses will be posted on Fed Biz Opps.

(5) BASIS FOR AWARD. The Government will make am award to the responsible offeror whose proposal is the most advantageous to the Government, Price and other factors considered. The award shall be consistent with the evaluation criteria discussed in FAR 52.212-2 and the Addendum to FAR 52.212-2.

This acquisition will utilize best value rocedures to make a best value trade off award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Factors to be evaluated are listed in paragraph 1 above. Award will be made to the responsible offeror whose proposal or quotation conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described in Addendum 52.212-2. The Contracting Officer intends to award without discussions, but reserves the right to do so in his or her sole discretion. If any proposal is rated Technically Unacceptable , the government will not evaluate any other factor. USING

THIS PROCEDURE, THE GOVERNMENT MIGHT NOT EVALUATE ALL PROPOSALS.

(6) The Government may reserve the right to reject a proposal if the offeror misrepresents or withholds past performance information or information regarding its certifications or business condition, or its capability to perform the requirements of this contract.

(7) SUBMISSION OF OFFERS. The solicitation shall be completed, signed and received at this office not later than the date/time specified in Block 8 of the solicitation (Standard Form [SF] 1449). The solicitation must be received no later than the designated time identified on page one (1) block 7(a). This date and time is considered received no later than the "Eastern Standard Time Zone". Please note that your offer must include all of the following information. The solicitation shall be submitted in four (4) volumes:

Volume I -General Schedule (Signed Solicitation (front page), and any solicitation amendments).

Volume II - Technical

Volume III - Past Performance

Volume IV - Price

Note: The contractor is required to provide one (1) unsanitized copy, and one (1) sanitized copy of the technical proposal. The sanitized copy shall be void of any identifiable references, such as CAGE Code, names (company or individual), etc. Offers submitted without a sanitized and un-sanitized version of the technical proposal will not be evaluated and will not be considered for award.

Volume I: General: Offerors are required to submit a completed Standard Form (SF) 1449 (Solicitation/Contract/Order for Commercial items) (including acknowledge of Commercial items). All final monetary extensions shall be no more than two decimal places. Extensions beyond two decimal places will not be used in price calculation. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the government. The General Volume shall be organized as follows and contain the identified information.

Volume II: TECHNICAL MERIT INFORMATION. The contractor shall provide written plans identifying how they will meet the technical subfactors identified above: Recruitment, Retention and Compensation;

Training and Immunization Plan; Transitional Plan and Management Plan to provide continuity of services on day one of the contract. Describe how you plan to recruit and retain qualified personnel to fill these positions.

The plan will include the offeror’s compensation plan for its health care providers; and shall specifically provide, by CLIN, a breakout of the health care provider’s annual salary rate, hourly salary rate, fringe benefits and other benefits. The written Recruitment and Retention Plan will outline how the vendor will recruit and retain qualified healthcare providers. It shall also describe the contractor plans and procedures to track training and immunizations which are in place to ensure providers maintain required certifications.

The Proposal will also define how they plan to Transition employees and provide service on day one of the contract. The management plan will explain how the contractor plans on managing the project to include providing draft quality control plan.

Volume III: PAST PERFORMANCE. Offeror is required to submit information, on a single page, identifying federal, state and local government and private contracts performed within the past three years, which are similar in scope, type of work, and complexity to the effort described in this solicitation. If none, offeror should so state and provide information on references. All offerors must submit a copy of the past performance questionnaire to each individual listed in the past performance proposal. The questionnaire should be emailed or faxed directly to naomi.r.williams8.civ@mail.mil ON OR BEFORE the closing date of the solicitation. The offeror should instruct POCs not to send a copy back to the offeror, but to the POC listed on the questionnaire. Information provided by the contractor shall state:

a) The type of service provided (should be similar to services being requested).

b) Name, telephone and fax numbers of a point of contact in the administering contracting office, -award/contract number, the term of the contract, the total amount, and number and types of personnel furnished. It is the offeror’s responsibility to ensure that their references submit the Questionnaire to the Government. The Government is not responsible for the failure of any source to respond to a request for a past performance assessment on a timely basis.

Volume IV: PRICE. The offeror shall submit the following: Base year and all option year prices, explanation or breakdown of unit prices If the prices are the same for each contract period, provide one schedule and state that the schedule applies to all contract periods. The information provided in this schedule will be used to assist in the price analysis described in EVALUATION OF THE PROPOSED PRICES, in ADDENDUM TO FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS. Offerors must complete and return the Schedule B and Attachment # X, Fully Burdened Billable Rates must be submitted by all offerors as part of the Price Proposal submission. All offerors will submit the following:

1) Price Schedule- for Base and four option years. Round figures to reflect two digits only- for the pricing schedule (unit and extended prices).

2) Provide excel spread sheet showing pricing for base and outyears which shall reflect schedule B pricing.

Please provide and show the total cost for the base and all option years.

3) Schedule pricing shall incorporate and include the Quantity (number of hours); X Unit Price (hours) and total amount for that Line Item.

Para (g) Contract award. This is amended to provide that the Government may conduct discussions prior to contract award at its sole discretion.

Para (j) Unique entity identifier (Data Universal Numbering System (DUNS) / CAGE Code). The offeror shall obtain these said Codes and registration in the System Award Management (SAM) and the Online Representations and Certifications. If you are a US firm the codes are mandatory. Award cannot and shall not be made to an offeror without these codes.

Para (m) Proposal Preparation Costs. The Government will not pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the offer.

Para (n) The offeror is responsible for ensuring that its proposal is complete. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of any stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to perform the requirement. Offerors shall assume that the government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the offeror's proposal.

Para (o) Protests received at a level higher than the contracting officer will be referred to the contracting officer. Protestor may request a review by the contracting officer or an independent review at a level higher than the contracting officer. Requests for appeals or independent review will be addressed to the contracting officer for referral to the review authority. Questions on this process will be referred to the cognizant contracting officer identified in the solicitation.

Para (p) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(End of Provision)

ADDENDUM TO 52.212-2

Paragraph (a) is hereby supplemented with the following:

The Government will review proposals received to determine if they meet the solicitation requirements. A complete proposal is one that meets all of the terms, conditions and specifications under this solicitation. The Offeror must provide all documents listed and comply with all proposal instructions in order for their proposal to be considered complete under this solictation. Only complete proposals will be evaluated for award.

The award will be made based on the best overall value (i.e., best value trade-off) basis to the offeror that is determined to be the most beneficial to the Government, with appropriate consideration given to the evaluation factors: Volume II - Technical (to include sub-factors), Volumn III – Past Performance, and Part IV - Price. All technical subfactors are equal. If any technical subfactors receive an unacceptable rating the combined technical rating will be unacceptable. Technical and Past Performance are equal and are more important than Price.

However, Price could become the determining selection factor if the quality of the proposals is determined essentially equal. In accordance with FAR 15.306 (c), the Contracting Officer may establish a competitive range in order to ensure an efficient source selection.

The selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process.

The award will be made to the Offeror whose proposal, based upon the evaluation criteria, represents the best value to the Government.

Award may be made without discussions with Offerors (except communications conducted for the purpose of minor clarification). Therefore, the offer should contain the Offeror's best terms and conditions.

Evaluation Criteria

The following evaluation factors will be used to evaluate each proposal: technical, past performance and price.

Volume 1 - General - The Government shall review the following: Solicitation and any Amendments for signatures;

and Representation and Certifications.

Volume II - TECHNICAL EVALUATION. The proposal technical factors and subfactors will be evaluated to determine the adequacy of the offeror’s proposed compensation to individual health care providers HCPs for the local area. The primary determinant will be the base salary and fringe benefits paid to the individual HCP.

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