Special_Notice-Sources-Sought-Omnicell.docx

SOURCES SOUGHT

Pharmaceutical Cabinet Maintenance

INTRODUCTION

The Regional Health Contracting Office - Atlantic, Gordon Health Contracting Cell, Fort Gordon, Georgia is issuing this sources sought synopsis as a means of conducting market research to identify potential sources having an interest and industry technologies available to support/provide maintenance for Government Owned Pharmaceutical cabinets (Omnicell) and components.

The result of this market research will contribute to determining the method of procurement, if a requirement materializes. Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

PROGRAM BACKGROUND

Contract is required to shall provide updated software when available, exchange /replacement medication cassettes, provide labor and materials necessary to maintain the storage cabinet to original equipment manufacturer (OEM) specifications, and provide 24 hour telephone technical support.

REQUIRED CAPABILITIES

1. SPECIFIC TASKS.

1.1 Subscription Service Agreement on pharmaceutical storage and dispensing system. The contractor shall provide updated software when available.

1.2 Exchange/Replacement Medication Cassettes. Upon notification by Department of Pharmacy, Martin Army Community Hospital personnel, of a problem with the medication cassette the contractor shall ship a replacement cassette at no cost to the government to: Martin Army Community Hospital, Attn: Department of Pharmacy, 6600 Van Aalst Blvd, Bldg. 9250 room IQ11, Fort Benning, GA 31905. Upon receipt of replacement cassette Martin Army personnel will ship defective cassette to contractor’s specified address.

1.3. Labor and materials necessary to maintain the storage cabinet to OEM specifications. Upon notification by Department of Pharmacy personnel of a problem with the storage cabinet, the contractor shall provide labor/materials necessary to return unit to fully functional capability. If on site serviced required, contract service personnel shall report to Building 9250 room GC120C to sign in. Onsite service location is Main Outpatient room IQ11, Martin Army Community Hospital.

1.4. Provide 24 hour telephone technical support:

1.5. Provide onsite repair within twenty-four (24) hours of notification.

1.6. To ensure accountability of equipment and proper handling of sensitive information, all equipment (Servers, Workstations etc.…) and components exchanged by the contractor in the course of maintenance shall be processed through the Property Book Office (PBO), BMACH, before the contractor leaves the premises or within 24 hours (1 work day) after a weekend or holiday. Any changes in serial numbers, models numbers, etc…will be clearly identified by line for each/any changes to the equipment on any documentation provided to the PBO, BMACH.

1.7. System Down-Time. The system cannot be inoperable greater than forty-eight (48) hour.

1.8. Vehicle operation: CSP operating motor vehicles on federal property shall possess an operator's license for the category of vehicle being operated and auto insurance as required by regulations/laws governing said federal property. CSP shall park in the appropriately designated parking areas as determined by the COR. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition.

2. CONTRACTOR RESPONSIBILITY:

2.1. The Contractor shall be responsible for all items of Government equipment throughout the period they are under his control.

2.2. The Contractor shall be responsible for any damages to Government owned equipment and property and shall replace or repair any property damaged due to a fault of the Contractor or his representatives. All such replacement or repair shall be at the Contractor's expense and approved by the KO.

2.3. The Contractor shall ensure all areas where equipment is serviced on site are left in a clean, neat, safe, and orderly condition. To prevent safety hazards, no equipment shall be left pulled out or apart upon Contractor departure from the work site. Equipment being repaired shall be safely secured at all times.

2.4. The Contractor is not responsible for service required due to Government misuse or abuse, or damage to the system or its components when it has been determined that the damage resulted from an act of God. The Contractor has four hours to make this determination and submit it to the COR for resolution.

SPECIAL REQUIREMENTS

Authorized access to the government network for all vendors is via a Business-2-Business (B2B) connection. If this access is required you must contact the hospital Information Management Division to receive the required paperwork. Once all the paperwork is submitted and approved the B2B connection shall be established for the system requested.

ELIGIBILITY

The applicable NAICS code for this requirement is 811219 with a Small Business Size Standard of $20.5M. The Federal Supply Code (FSC) is J065.

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than five (5) 8.5 X 11 inch pages, font no smaller than 10 point) demonstrating ability to provide the products/systems listed in this Technical Description. Any information regarded as restrictive should be identified. Documentation should be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, J. Odessa White, in either Microsoft Word or Portable Document Format (PDF), via email, jacquetta.o.white.civ@mail.mil no later than 12:00 p.m. Eastern Time on 14 February 2019 on and reference this synopsis number in subject line of e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.

If your organization has the potential capacity to provide the required equipment maintenance service, please provide the following information: 1) Organization name, address, primary points of contact (POCs) and their email address, FAX, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

Version – February 2017