A.02.04_USAHCA_LSJ__or_SSD_under_SAT_(21_Oct_16)West_Point_Cateringmasv2.pdf

Control Number: 19-RHCO-A-163

RFQ#: W91YTZ19Q0103

Sole Source Justification For Acquisitions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold if $250K)

1. Contracting Activity:

Regional Health Contracting Activity-Atlantic (RHCO-A) Fort Bragg Contracting Cell 6021 5th Street, Building 1467 Fort Belvoir, VA 22060-5505

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value: $ 12,573.70

Period of Performance: 14 January through 17 January 2019

Name of Intended Contractor: DCA Culinary Group Cadet Restaurant Street Address: Ruger Road Eisenhower Hall, BLDG 655 City, State, Zip: West Point, NY 10996

Phone: 845-938-7732

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is $12,573.70

b. The purchase of all donor refreshment at the café Area on the 2nd Floor, Eisenhower Hall, West Point Military Academy no later than (NLT) 14 January through 17 January 2019 at 10:00 am each morning for the Armed Service Blood Program West Point Blood Drive. The vendor shall provide 3,152 assorted cookies, 300 dozen assorted mini donuts, 20 gallons of orange juice, 96 ½ pints of milk,186 two liter bottles of soda, 30 cases of bottled water, 125 gallons of coffee, 33 cocktail napkins, 3,410 plates, 3,410 cups, and 5 plastic tablecloths.

4. Authority Cited:

(a) FAR 13.106-1(b) (1) (i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b) (1) (ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a) (1) (i) (A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a) (1) (i) (B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: In order to maximize the use and exposure of West Point, the West Point Club (WPC) has partnered with the Directorate of Cadet Activities (DCA) for catering services.

The WPC is West Point's caterer for all non-cadet related events and the entry point for all catering questions. Should the WPC, due to size restrictions or date conflicts, be unable to cater your event there is an agreement in place that allows the WPC to refer you to their partner, DCA, located in Eisenhower Hall. At this time DCA and WPC has proprietary rights for the sale of any food or beverages at West Point Military Academy café located in Eisenhower Hall; no outside food or beverages are allowed to be brought in. Based on the above information, in order for the MTF to provide the needed refreshments to the blood donors they will need to go through WPC or DCA.

Failure to provide the refreshments will halt critical blood drives/donations. We will continue to review our options and if the proprietary status changes, this requirement will be competed.

6. Actions to Increase Competition: This Justification and Approval documentation will be posted on the Federal Business Opportunities (FedBizOpps) website to increase future competition. No additional action will be taken to increase competition for this requirement

7. Market Survey: LTC Sloan, Chief, Blood Services met with the Cadet Catering Office at West Point on 26 September to discuss the quantities and deliveries of catered items. The Cadet Blood Drive menu is based on historical items and quantities since this blood drive was organized in 2003.

DCA has proprietary rights for the sale of any food or beverages.

8. Procurement History:

Previous Contract: W91YTZ-18-P-0067, $11,898.50, 20 December 2018 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR 13.106-1(b)(1)(i)

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief.

I certify this product is not available using mandatory sources or delivery cannot be made by the required delivery date.

Submitted By: LTC Melanie Sloan Position Title : Chief, Blood Services

Email address: melanie.a.sloan.mil@mail.mil Date: 20 December 2018

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Cheryl A. Ricker Position Title: Contracting Officer

Email address: Cheryl.a.ricker2.civ@mail.mil Date: