PWS_2018_WOMACK_.docx

PERFORMANCE WORK STATEMENT (PWS)

CATHOLIC PRIEST SERVICE

Army Medical Center, Fort Bragg, NC

1. 0. INTRODUCTION.

1.0.1. The contract Pastoral Care Provider (PCP) shall provide Catholic Pastoral Care for patient support for Army Medical Center, Fort Bragg, North Carolina. The services will be of a nature and scope described in the paragraphs below. The PCP will work in conjunction with other professionals and non-contract personnel. The PCP shall provide the non-personal services of a Catholic Priest licensed to perform services of the nature and scope described in this Performance Work Statement (PWS).

1.0.1.1. The quality of care provided by the PCP shall be of a quality meeting or exceeding currently recognized national standards as established by the Joint Commission (JC). The JC is an independent, not-for-profit organization that accredits and certifies nearly 21,000 health care organizations and programs in the United States with the aim of continuously improving health care for the public by evaluating health care organizations and inspiring them to excel in providing safe and effective care of the highest quality and value. The PCP shall give the highest regard to patient dignity and observe the precepts of the American Hospital Association’s Bill of Rights for Patients. The PCP shall abide by the Medical Treatment Facility (MTF) rules, regulations and by laws, including Medical Staff By laws, as well as applicable Army regulations governing such things as medical records.

1.1. GENERAL.

1.1.1. This contract is a Non-personal Services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

1.1.2. This is a Non-personal Services contract. The government official is the Chief, Department of Ministry and Pastoral Care (DMPC) or his designated representative. The contractor is not required to have malpractice insurance in effect for this contract, and the government will not reimburse the contractor for malpractice insurance should the contractor purchase it.

1.1.3. Responsibility and Procedures. If any suit or action is filed or any claim is made against the PCP, which occurred as a result of work performed by the PCP under this contract, the PCP shall immediately notify the Contracting Officer and the chief of the DMPC and promptly furnish them copies of all pertinent papers received.

1.1.4. Confidentiality/HIPAA. The PCP shall abide by AR 40-3 and AR 40-66 concerning the nature of limited privileged communication between patient and health care provider for security and personnel reliability programs. The PCP shall abide by AR 40-66 concerning the confidentiality of patient records, as embodied in federal statutes including the Privacy Act of 1974 and the Drug and Alcohol Act, Public Law 92-129 and HIPAA. The PCP shall direct all requests for medical information on patients to the Chief, Patient Administration Division. The PCP shall not release any medical or personal information on a patient without first receiving written approval from the government. Government will provide the regulations upon PCP request.

1.1.5. Removal of contract PCP. At any time during the performance of this contract, the Contracting Officer or the Contracting Officer’s Representative (COR) may direct the contractor to immediately remove any PCP whose actions or impaired state raises reasonable suspicion that clear and present danger of physical harm exists to a patient, other Contractor support providers, government personnel, or to the impaired individual. This provision will be used in emergency situations only and not for the purpose of bringing performance issues or other non-urgent concerns to the attention of the contractor.

1.1.5.1. If the need for a removal occurs, the COR will contact the Contracting Officer and direct the contractor to remove that individual from the military facility and to not use that individual to perform any pastoral care services required under this contract until the issue has been resolved by the Contracting Officer. The contractor shall formally meet with the COR to discuss further action in accordance with the MTF Quality Assurance and Inspection (QA&I) Plan and AR 40-68. A review of the basis for removal will be made by the Contracting Officer within 3 working days after the COR directed the removal.

1.1.5.2. If, after any investigation deemed necessary by the Contracting Officer and discussions with the COR, the Contracting Officer concludes that the PCP impairment requires permanent removal from performance under the contract, the Contracting Officer will notify the PCP that permanent removal is required. In the event of disagreements between the government and the PCP regarding impairment, the decision of the Contracting Officer will be final.

1.1.6. Conflict of Interest.

1.1.6.1. The PCP shall not bill the patient, an insurer, or anyone else for services rendered. The PCP is prohibited from receiving compensation of any kind for eligible patients treated, procedures performed, or any other actions performed, except under the terms and conditions of this contract, at the rate specified in the contract.

1.1.6.2. The PCP shall not, while performing pastoral care services under this contract, advise, recommend, or suggest to persons eligible to receive pastoral care at Army expense that such persons should receive care from the PCP at any place other than at the MTF. The PCP will not refer any patients to any company or service to which they have a direct or indirect involvement (including partnership programs and ancillary services not offered by the MTF).

1.1.6.3. The PCP is not prohibited by reason of his employment under this contract from conducting private practice, if there is no conflict with the performance of services under this contract.

1.1.6.4. The PCP shall not use Government facilities or other Government property in connection with conducting a private practice.

1.1.6.5. The PCP shall not be an employee of the United States Government if the employment would create a conflict of interest. The PCP who is an employee of the Department of Defense, either military or civilian, shall not be employed unless such person seeks and receives approval in accordance with DoD 5500.7-R and MEDCOM Reg. 600-3.

1.1.7. Sexual Harassment/Assault Response and Prevention (SHARP)

1.1.7.1. The PCP shall comply with OTSG/MEDCOM Policy Memo 13-062, Policy for Reporting Incidents of Sexual Assault and Sexual Harassment under the Sexual Assault Prevention and Response Program (SHARP), 12 Nov 2013. The SHARP reporting requirements apply only to knowledge obtained by contractor personnel while performing services under this contract.

1.1.7.2. PCP with knowledge of an incident of sexual assault occurring on a Government facility, to include a Government leased facility, where the PCP is providing services under this contract, to report the incident to the government's COR within 24 hours. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals.

1.1.7.3. PCP with knowledge of an incident of sexual harassment occurring on a Government facility, to include a Government leased facility, where the PCP is providing services under this contract, will report the incident to the government's COR within 24 hours. All incidents shall be reported whether they involve contract personnel or Government personnel, or other individuals.

1.2. SCOPE OF WORK: The PCP shall provide qualified personnel, services necessary to perform Catholic Priest Services via Pastoral Care visitations, Sunday Mass, Weekday Wednesday Mass, Special Holy Day Masses, and After Hours Emergency Visits.

1.2.1. The PCP shall comply with all applicable laws, rules and regulations, including but not limited to those included in the PWS.

1.3. SAFETY REQUIREMENTS: The PCP shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA).

1.3.1. CRIME CONTROL ACT OF 1990: No performance under this contract will be allowed without full compliance with the Crime Control Act of 1990 and the Department of the Army Circular 690-92-1, 15 November 1992, Criminal History Background Checks on Individuals in Child Care Services. The PCP shall ensure that proposed providers cooperate with and assist the Government in conducting any necessary background checks.

1.3.2. COMPLIANCE WITH CRIME CONTROL ACT OF 1990. This position requires the PCP to comply with Public Law 101-647 (Crime Control Act) and submit to a criminal history background check performed by the government. The PCP shall schedule an appointment with the Security & Intelligence Office, MTF within 3 working days after start of performance under this contract. The PCP will be fingerprinted and complete a Standard Form SF85-P. If the PCP is in a position that requires access to Critical Sensitive or Classified Information the PCP is responsible for ensuring that the employee has the required SECURITY clearance to include submitting a SF86 EPSQ questionnaire to DSS and obtaining the necessary SECURITY clearance level through Defense Investigative Security Clearance Office (DISCO) as prescribed by the National Industrial Security Program Operating Manual (NISPOM). The PCP shall be advised that a FAVORABLE report is needed as a condition of employment under Army Contracts. Until the final background checks are completed, line of sight restriction shall apply and access to classified or Critical Sensitive information will be denied until a final SECURITY clearance or an interim SECURITY clearance has been granted by DISCO and the appropriate security verification and visitation letter has been received by the MTF Security and Intelligence office. The security office will notify each department head when line of sight requirement can be lifted.

1.3.2.1. A PCP who previously received a background check and does not have a two-year break in service must get verification from Security and Intelligence Office. All employees are required to have a record re-verification and internal record check at a minimum of every five years.

1.4. SECURITY REQUIREMENTS. The MTFs are restricted access military installations. The PCP shall not begin performance until the complete documentation for a Personnel Background Investigation has been submitted. An Identification (ID) badge, the Common Access Card (CAC) and the vehicle registration will not be issued until complete documentation has been submitted to the appropriate Installation, MTF, or other Security Manager(s), as required at the facility. The CAC card is required for access to Government computer databases and also is presented to the security guards when entering the military installation. If a background investigation results in an unfavorable finding, the contracting officer will notify the contractor and the contractor employee will not be granted access to the facility, will not be able to perform services at the facility, and must return all identification badges, CAC cards, and other items issued previously by the government.

1.4.1. The PCP and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The PCP workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contract PCP security matters or processes.

1.4.2. Upon award of the contract, the PCP will immediately contact the COR for processing procedures to meet the security requirements, for information needed to access the installation/MTF initially, as well as in-processing forms.

1.4.3. Security Identification Badges. The PCP shall comply with the local installation and MTF personnel identification and access requirements.

1.4.4. The PCP shall wear a visible security ID badge, provided by the military installation or the MTF, on the front of his/her outer clothing.

1.4.5. The PCP shall be responsible for timely renewal of ID, CAC, and access documents. Absences due to the loss or expiration of such badges shall not relieve the contractor of its obligation to perform the health care services required under this contract.

1.4.6. The PCP shall immediately report any lost or stolen security badges to the COR.

1.4.7. The PCP shall turn in the MTF badge, Common Access Card (CAC), and Civilian ID Card to the COR upon termination of their services under this contract.

1.4.8. The PCP must adhere to and comply with the requirements of AR 190-13 and AR 680-10.

1.5. VEHICAL REGISTRATION.

1.5.1. The PCP shall comply with the local installation requirements for vehicle registration and operation on the military installation. Fort Bragg is a restricted access military installation. Post vehicle registration and decal requirements are no longer required; however, all privately owned vehicles must continue to be licensed, registered, inspected, and insured (must have the minimum liability coverage required by the state) in accordance with state and local laws. Rental vehicles are considered private owned vehicles for the purposes of installation entry and access. The vehicle rental contract will suffice as proper licensing, registration and insurance for installation access.

1.5.2. All vehicles are subject to search. Contract employees may encounter long delays for vehicle inspection and identification checks upon entering and exiting the installation. The government will not reimburse the contractor for time spent at installation checkpoints. Contract HCP’s should plan accordingly and report to work at their scheduled duty time, at their appointed place of duty within MTF.

1.5.2.1. Gate Access to Fort Bragg: All new potential health care provider employees for Army Medical Center, Fort Bragg, NC, are required to enter Fort Bragg at the All American Freeway gate and report to the Visitor Center to obtain a temporary 30 days pass. The Visitor Center is open 24/7. The PCP will be required to present a valid driver’s license or valid state identification card and a vehicle registration. A NCIC (National Crime Information Center) background check will be conducted and requires the following: (1) name (2) date of birth (3) SSN and (4) a simplified fingerprint check. Gate access will automatically be denied if there is a felony offense (no matter if it was last year or 20 years prior). Access will be denied if the subject has 3 misdemeanor offenses in the last 5 years (other than traffic offenses). When the PCP is cleared, they will receive a temporary gate pass with their photo and a bar code with expiration date. Extension of the gate pass is possible should the provider be unable to complete all necessary in-processing within the original 30 day pass date. The extension shall be requested 3 business days before the original pass expires. The PCP must register their vehicles via the All-American Gate to gain access onto the military installation. A valid driver’s license, government-furnished civilian ID, proof of insurance and current registration must be presented to the All-American Gate.

1.6. SAFEGUARDING MATERIAL AND CONFIDENTIALITY OF INFORMATION – ADP SECURITY.

1.6.1. The PCP shall be responsible for safeguarding all Government property provided or obtained in connection with this contract. The PCP shall safeguard information of a confidential or sensitive nature. The PCP shall not disclose or cause to be disseminated any information concerning the operation of the MTF that could result in or increase the possibility of a breach in security or interrupt the continuity of operations or which breaches the requirements of the Federal Privacy Act of 1974. However, the PCP may be required to provide testimony in legal or administrative procedures. Such participation must be consistent with the disclosure requirements imposed in this contract and coordinated with the contracting officer.1.5.2.2. The PCP under this contract shall have access to and/or process information requiring protection under the Privacy Act of 1974. These positions are considered “Automated Data Processing (ADP) Sensitive” positions. Compliance with DoD Directive 5200.2, DoD 5200.2-R, AR 25-2 and AR 380-67 (for Army), and applicable regulations for other services, is mandatory for ADP Sensitive positions.

1.6.2. Unless otherwise specified, all financial, statistical, personnel, and/or technical data which is furnished, produced or otherwise available to the PCP during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of pastoral care services under this contract. The PCP shall not release any of the above information without prior written consent of the KO. The PCP shall prepare pastoral care records, forms and documents as required, in accordance with the regulations and established guidelines listed in the contract and those established by the MTF commander.

1.6.3. The PCP shall abide by federal and local MTF regulations and requirements concerning the nature of privileged communication between patients and the PCP as may be necessary for security and personnel reliability programs. They shall also abide by federal and local MTF regulations concerning the confidentiality of patient records, to include but not limited to the Privacy Act of 1974 and the Health Insurance Portability & Accountability Act (HIPAA) of 1996. All regulations referenced are available for review from the COR, MTF, or the KO. All medical records and reports will remain the property of the Government.

1.7. PERSONAL SECURITY INVESTIGATION REQUIREMENTS.

1.7.1. The PCP shall abide by federal and local MTF regulations and requirements concerning the nature of privileged communication between patients and the PCP as may be necessary for security and personnel reliability programs. They shall also abide by federal and local MTF regulations concerning the confidentiality of patient records to include but not limited to the Privacy Act of 1974 and the Health Insurance Portability & Accountability Act (HIPAA) of 1996. All regulations referenced are available for review from the COR, MTF, or the KO. All medical records and reports will remain the property of the Government.

1.7.2. The following procedures are required as part of the security requirements contained in paragraph 1.4. The PCP under individual task orders will have access to and/or process information requiring protection under the Privacy Act of 1974. These positions are considered Sensitive positions. Compliance with DoD Directive 5200.28, DoD 5200.2-R, AR 25-2, and AR 380-67 is mandatory for Sensitive positions. Therefore, a National Agency Check with Inquiries (NACI) is required for the PCP under this contract. For JTF CAPMED facilities and Navy facilities, a NACLC (National Agency Check with Local Check and Credit Check) will be required lieu of the NACI. The PCP shall fully adhere with security requirements and the provisions of referenced publications by making an appointment (through the COR) with the appropriate security organization at the installation. Each individual will be fingerprinted and required to complete the appropriate forms, usually a Standard Form 85-P, Questionnaire for Public Trust Positions, and a SF 86, for NACLC checks. The PCP is advised that a positive report is needed as a condition of employment under this contract. The PCP shall apply for the NACI/NACLC within three (3) workdays after start of performance for the contract.

1.7.3. The PCP, as determined by the MTF to be involved in the delivery of pastoral care to children under the age of 18 on a frequent and regular basis, must meet the requirements of the Crime Prevention Act of 1990, as specified in the Supplement to the PWS, Criminal History Background Check Requirements. The PCP must also gain the permission, specified training, and/or approved and signed documentation of the Military Arch- Diocese before delivering pastoral care to persons under 18.

1.8. MEDIA INQUIRIES. The PCP shall not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the COR who will relay them to the MTF Commander. There shall be no interviews, comments, or any other response without the knowledge and approval of the MTF commander. Other than routine inquiries for external agencies, all other inquiries and complaints shall be brought to the attention of the PCP.

1.9. STANDARDS OF PERFORMANCE.

1.9.1. The government requires that the PCP be a technically competent Catholic Priest who will provide services at a standard enabling the MTF to provide a high level of quality pastoral care.

1.9.2. Joint Commission (JC) Standards. PCP shall take part in Department or MTF programs as required to meet JC standards.

1.9.3. Other performance evaluation factors will be monitored that are not quantified by numerical measurements which include: PCP exceeding the minimum qualification standards; patient customer service comments; provider and PCP relationship with hospital staff/government contracting personnel; compliance with hospital policy and procedures.

1.9.4. Performance Reports, will be provided by the COR annually to ensure acceptable performance of the contract; annual reports provided by COR to Contracting Officer after completion of each performance period will be reported to DOD and the PCP.

1.9.5. The PCP shall be responsible for the security of all Soldier information via HIPPA, confidential counseling, confidential records, and a locked drawer.

1.9.6. The PCP shall not disclose or cause to disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal actions.

1.9.7. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the COR and the contracting officer.

1.9.8. The PCP shall only conduct business with designated government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the PCP by the Government, in writing, and updated as necessary throughout the contract period. The PCP must designate the point of contact prior to the start of contract performance.

1.9.9. U.S. Government records, copies of original results and reports, verified original data, corrected data, and corrected supporting final reports are maintained by the PCP, but remain the property of the U.S. Government. These files/results must be surrendered to the COR.

1.9.10. Contractor Verification System (CVS) for PCP at Army Facility

1.9.10.1. The PCP shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

1.9.10.2. The PCP shall comply with agency personal identity verification procedures in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal information system.

1.9.11. The PCP shall ensure compliance with the provisions set forth below. For purposes of FAR Clause 52.204-9, the Government will designate a Trusted Agent (TA), and the PCP shall designate a Facility Security Officer (FSO), for this contract. The Government reserves the right to amend or supplement these provisions pursuant to the Changes clause in the contract.

1.9.12. In-processing Requirements. The PCP is prohibited from performing services under this contract absent compliance with the in-processing requirements set forth below.

1.9.12.1. For every contract service provider, the FSO shall provide the following information to the TA for input into the DEERS/RAPIDS System:

(a) Last Name

(b) First Name

(c) Middle Name

(d) Social Security Number

(e) Date of Birth

(f) E-mail Address (may be either the e-mail address of the incoming individual or the FSO).

1.9.12.2 The DEERS/RAPIDS Systems will send a notice to the e-mail address provided IAW the above requirement, in which the PCP’s user ID and password are provided. In the event the e-mail message is sent to the FSO, the FSO shall notify PCP.

1.9.12.3. The PCP shall log into the DEERS/RAPIDS System, and submit an application for acceptance into the System, using the user ID and password provided.

1.9.12.4. The application will be accepted, returned, or rejected by the TA. Notice as to whether the application has been accepted, returned or rejected will be provided to the individual’s e-mail address provided within 48 hours after submission. If the application is returned or rejected, the PCP shall contact the TA and comply with the TA’s guidance to attempt to correct and resolve the issues.

1.9.12.5. Upon approval of the application, the PCP shall receive an e-mail sent to the address provided stating the Common Access Card (CAC) application was approved and to proceed to the Verifying Office (VO) with two photo IDs to obtain a CAC. For CAC issuance, the individual must present with two forms of ID, one must be a picture ID. The e-mail will contain a URL to download the form. Acceptable forms of ID to include: Driver’s License, Military ID, Contractor Company ID with picture and expiration date, charge card with picture imprinted, and passport.

1.9.12.6. Revalidation Requirements. The TA is required to revalidate the PCP in the DEERS/RAPIDS System, every 6 months. In the event revalidation is denied, the CAC credentials shall be revoked and the CAC will not be useable to login.

1.9.13. Out-processing Requirements. When a PCP’s performance under this contract ceases, the PCP or FSO shall provide written notice to the TA. The TA will remove the PCP from the DEERS/RAPIDS System. The PCP shall ensure CAC is turned in to the Government IAW the out-processing procedures and further guidance from the contracting officer.

1.9.14. The PCP is responsible for absences due to expired identification and access documents. Such absences shall not relieve the PCP of its obligation to perform the health care services required under this contract.

1.9.23. The PCP shall immediately report any lost or stolen badges to the COR.

1.9.24. IDENTIFICATION OF PRIVACY ACT. This contract requires the development of a system of records in accordance with the Privacy Act of 1974.

1.10. SCHEDULE/PERIOD OF PERFORMANCE.

1.10.1. This is a professional full-time position. Duty hours are Monday through Friday from 0730 - 1630.

1.10.1.1. After Hours Emergency Visits. The PCP shall perform After Hours Emergency Visits as needed (Up to 30 visits per year at two hours per visit. The PCP is responding to Catholic patients, families, and staff only).

1.10.2. Absences and Illnesses. The PCP shall immediately notify COR in the event of an immediate absence due to an illness at 910-907-7729.

1.10.3. Vacations. The PCP shall coordinate vacations at least 30-60 days in advance and be mutually agreed upon by the DMPC Chief, COR and the PCP. Scheduled vacations shall be limited to two (2) weeks. The PCP shall arrange Catholic coverage for a scheduled vacation.

1.10.4. The PCP working under this contract shall be paid only for services provided. Payment to the PCP will not be made for temporary work stoppage due to circumstances beyond the control of the Medical Treatment Facility, such as acts of god, inclement weather, power outages, or temporary closing of facilities.

1.10.5. Interviews. There will be no interviews conducted by government personnel.

1.10.6. Facility Closures. During anticipated closure of the facility due to Command declared training holidays or during unplanned closure of the facility due to natural disasters, military emergencies, severe weather, or otherwise, the PCP shall not invoice the Government for services not performed and the Government will not be liable to the PCP for any such closures.

1.10.7. Federal Holidays. The PCP will not be paid on federal holidays unless Contractor PCP is scheduled to work on a holiday and will be paid for services provided as established in the contract.

1.10.8. Holidays. The following is a list of legal federal holidays as referred to elsewhere in the contract/task order. PCP may be required to work on legal holidays as determined by the Department Chief.

New Year’s Day, January 1st Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th

NOTE 1: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which the PCP is scheduled to work is closed due to the holiday and the employee is not required to report in, payment will not be made for services not rendered. Closures of the installation due to inclement weather shall be handled in the same manner.

NOTE 2: Good Friday is a paid holiday for the PCP covered by the wage determination. The PCP may be required to work on Good Friday.

1.10.9. The PCP may be required to work beyond normal duty hours to ensure completion of the scheduled patient treatment or in cases of emergencies. The PCP shall be paid for services rendered at the On Call After Hours rate if the PCP stays after normal work hours. Hours worked do not include travel to and from the MTF.

1.10.10. PERFORMANCE QUALITY. The PCP shall establish and maintain a complete Quality Control Plan that shall ensure the requirements of the contract are provided as specified in the PWS. Within thirty calendar days after contract award, three copies of a comprehensive written QCP shall be submitted to the COR and within 5 working days when changes are made thereafter.

1.11. PERSONAL APPEARANCE.

1.11.1. The PCP shall present a neat and clean appearance.

1.11.2. All outer clothing shall be laundered or dry cleaned as appropriate, well-fitting and fresh each workday.

1.11.3. Shoes shall cover the foot to meet sanitation and safety requirements. Open-toe shoes or sandals shall not be worn.

1.11.4. Fingernails shall be clean and not extend one quarter of an inch beyond the flesh tips. Acrylic nails or overlays are prohibited.

1.11.5. Hair shall be neatly groomed. The length and bulk of hair shall not be unkempt, or of extreme appearance.

1.11.6. The PCP shall wear pants or slacks, a shirt with collar and sleeves, and shoes and socks. Tank tops, cut-off pants, shower shoes or similar items of apparel are specifically prohibited. In all cases, the PCP shall conform to the established personal appearance policy of MTF.

1.12. HEALTH AND IMMUNIZATION REQUIREMENTS.

1.12.1. The PCP under this contract shall comply with the Health and Immunization requirements identified below at the time of initial request for clinical privileges and annually thereafter (see Attachment 2 for Sample Immunization form).

1.12.1.1. The PCP performing direct patient care services under this contract shall receive a general physical examination prior to commencement of services. The PCP shall provide the COR a physical examination certificate before beginning services under this contract. A physical examination certificate is required for each individual direct health care provider who will provide services. The certification shall state the date on which the physical examination was completed and the name of the physician who performed the examination. This certification shall be signed by the physician performing the examination. For the purposes of this paragraph, a physical examination administered more than 45 days prior to performance of the contract will not be considered adequate. The physical examination shall include the following:

1.12.1.1.1. A history to show that Direct Health Care provider has completed a primary series of immunization with tetanus and diphtheria toxoids and that a booster dose is current (within the past 10 years).

1.12.1.1.2. A test for the hepatitis (Type B) virus with documentation of the results. A profile shall be established to show immune status to hepatitis. Nonimmune Health Care Workers (lacking antiHB(c) or antiHB(s)) shall be required to complete an immunization series with a HepatitisB vaccine (e.g., Recombivax, Engerix).

1.12.1.1.3. The physical examination shall also document serologic evidence of immunity to measles and rubella or to provide documentation of immunization with measles, mumps and rubella (MMR) vaccine using the following guidelines:

1.12.1.1.3.1. Employees born before 1957 without documentation of previous vaccination with MMR should receive one dose.

1.12.1.1.3.2. Employees born in or after 1957 who have received one dose of MMR previously shall receive one booster dose.

1.12.1.1.3.3. Employees born in or after 1957, without documentation of any previous vaccination with MMR, should receive two doses of vaccine, separated by no less than one month.

1.12.1.1.4. The PCP's shall be screened for tuberculosis by a tuberculin skin test using the Mantoux technique. A skin test result of 10 mm of induration or more shall be required to have a chest roentgenogram and an evaluation performed. A tuberculin skin test of 10 mm of induration or more will require documentation providing an assessment of the patient (status of infection active, inactive; need for preventive treatment or not as determined by age, history of BCG (Bacillus CalmetteGuerin) vaccination; duration of skin test positively, etc.).

1.12.1.1.4.1. If all of the immunizations and tests set forth in the preceding paragraphs have not been completed, the PCP shall issue a certificate providing evidence of immunizations and tests that have been completed or started and shall provide a schedule for the completion of unfinished immunizations and lab tests. After the schedule is completed, the PCP must provide an updated and complete certificate.

1.12.1.1.4.2. The PCP performing direct health care services under this contract, who experience a parenteral (e.g., needlestick or cut) or mucous membrane exposure (e.g., splash to the eye or mouth) to blood or bloody body fluids, shall receive prompt treatment. The medical treatment facility (MTF) will evaluate the source of exposure for risk of HepatitisB, HepatitisC, and Human Immunodeficiency virus (HIV) and will provide a report of the findings to the contractor and the contract provider. It shall be the contractor's responsibility to provide appropriate treatment as needed to possibly include TetanusDiphtheria booster, Immune Globulin, HepatitisB vaccine booster, or HepatitisB Immune Globulin. The PCP shall be responsible for providing the contract employee with initial testing and if the source of exposure was unknown, positive, or considered at high risk for HIV infection, followup testing 3, 6, and 12 months after exposure. In the event of a confirmed or highly suspected parenteral exposure to HIV, the PCP shall insure that the contract provider receives appropriate counseling and is referred immediately to a private infectious disease specialist for consideration of any experimental therapy (e.g., AZT). The Government may require the contractor to provide evidence of the status of treatment and testing of the individual provider under the contract.

1.12.1.1.4.3. Failure to meet the requirements stated herein, or when test results determine a PCP has a contagious disease, the Contracting Officer may, upon the advice of the MTF commander or his clinical staff, determine that such provider is not an acceptable individual to perform services under this contract.

1.12.2. SMOKING POLICIES WITHIN MEDICAL TREATMENT FACILITIES (MTFs) -The Contractor shall ensure that all employees comply with the U.S. Army Medical Command and MTF smoking policies while performing services under this contract. Smoking restrictions will apply at any location or building where health care activities are performed under this contract.

1.13. NON-CREDENTIALED PERSONNEL DOCUMENTATION.

1.13.1. No later than 7 days after award, the PCP must submit endorsement letter and ordination from the Washington D.C. Military Archdiocese and verification of (2) completed Clinical Pastoral Education (CPE) units to the COR, along with copies of qualifying degrees, certifications, licenses, and other documentation as specified. The COR will notify the contractor of acceptance or non-acceptance of proposed employee within 3 working days of the receipt of documents based on the contents evidencing that all qualification requirements are met.

1.13.1.1. The address for coordination with the Washington D.C. Military Archdiocese is:

Archdiocese for the Military Services, USA Office of the Chancellor: Deacon Mike Yakir PO Box 4469 Washington D.C. 20017 Phone: (202) 719-3600 Fax: (202) 269-9022

1.13.1.2. Documentation shall be submitted to the COR:

Army Medical Center Department of Ministry and Pastoral Care

ATTN:

2817 Reilly Road Fort Bragg, NC 28310

1.13.2. Pre-employment Packet. Only completed pre-employment packets will be accepted by the government for processing. The PCP must ensure the pre-employment packet has the required qualifications documentation.

1.14. MOBILIZATION AND OTHER CONTINGENCY PLANNING.

1.14.1. In the event of a general or limited mobilization of reserve forces or an emergency, which impacts upon contract performance, the PCP will be expected to promptly take whatever measures are needed to meet any new demands placed upon it. Such demands could require increases in PCP-furnished property, as well as extended work hours and expansion of the contract work force. The PCP may be expected to fill in for mobilized (deployed) staff. Such demands could require extended work hours and expansion of the contract workforce.

1.14.2. To ensure the Government operations can progress with no or only minimal disruption, the PCP shall anticipate the possibility of a mobilization or similar emergency and identify the steps it will need to take to rapidly expand its contract capabilities to meet the emergency.

1.15. CONTRACT PCP FURNISHED SUPPLIES/SERVICES.

1.15.1. SERVICES.

1.15.1.1. The PCP shall furnish all services to comply with the requirements of this contract, except where specifically identified as government-furnished supplies and services.

1.15.1.2. Certificates/licenses/training shall be maintained in a current status at all times while performing services under this contract. If at any time during the contract the PCP does not renew any of the required certifications/licenses prior to the expiration date, he will not be allowed to work at a Military Treatment Facility, Hospital, or Clinic. This expense shall be borne by the PCP and will not excuse the PCP from fulfilling the requirements under this contract.

1.15.1.3. Point of Contact. Three calendar days prior to performance of services, the PCP shall designate, in writing, and provide to the COR and Contracting Officer, the name, email address, and telephone number of the point of contact for all actions on this requirement.

1.15.2. EQUIPMENT/UNIFORMS.

1.15.2.1. Nametag. The PCP shall wear an ID Badge furnished by the MTF. The ID Badge will be in compliance with, and in accordance with, MTF policy.

1.16. GOVERNMENT FURNISHED SERVICES / SUPPLIES.

1.16.1. Government Training/Orientation. The PCP will complete all training as required. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter.

1.16.1.1. Staff Orientation - New Employee. The PCP shall participate in all staff orientation and/or training. The PCP will attend a government-sponsored initial orientation to familiarize them with the policies and procedures of the MTF. Orientation attendance will be scheduled by the COR. Such orientation may include instruction on automated processing, standard operating procedures, local in-services, quality improvement policies, communications, occupational exposure to blood borne pathogens, and safety programs, etc.

1.16.1.2. Annual Training Updates. The PCP shall be required to complete an annual training update at the MTF Annual training updates may be accomplished via video or classroom instruction, computer-based instruction, or review of written materials.

1.16.1.3. Armed Forces Health Longitudinal Technology Application (AHLTA) Training (formerly known as CHCSII). The PCP shall attend training in the use of AHLTA. The length of training will depend upon the computer skills of the individual PCP. This training will be coordinated and scheduled by the COR. (Access to such patient data systems is an “Automated Data Processing Sensitive” position requiring compliance with AR 25-2 and AR 380-67.)

1.16.1.4. HIPAA Privacy and Security Training (HIPAA 101). The PCP shall be required to complete the On-Line Web-based Training Modules within the first 30 days of performance.

1.16.1.5. In addition to the specified courses listed above, the PCP is required to attend or complete on-line any Department of Defense, Army, or Federal Government directed courses, which are not available to the PCP outside of the MTF. The PCP shall participate in all mandatory training.

1.16.1.6. Government unique training. The government may elect to provide unique government training to the PCP who is performing services under this contract. If the government elects to provide such training, the government will provide such training at no additional expense to the PCP. When directed by the contracting officer, the PCP shall attend all such training in a paid status as part of the normal services required and billed under the contract.

1.16.1.7. AT Level I Training. The PCP, to include subcontractor PCPs, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 90 calendar days after contract start date. The PCP shall submit certificates of completion and subcontractor PCP, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by the PCP. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.16.1.8. IWATCH Training. The PCP and all associated sub-contractors shall be briefed on the local IWATCH program (training standards provided by the MTF antiterrorism officer). This local developed training will be used to inform the PCP of the types of behavior to watch for and instruct the PCP to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new PCPs commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.16.1.9. OPSEC Training. Per AR 530-1, Operations Security, new PCPs must complete Level I OPSEC training within 30 calendar days of their reporting for duty. The PCP must complete annual OPSEC awareness training.

1.16.1.10. IA/Information Technology (IT) Training. The PCP must complete the DoD IA awareness training before issuance of network access and annually thereafter. The PCP working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.16.1.11. PCP Who Require Access to Government Information Systems. The PCP with access to a government information system must successfully complete the DOD Information Assurance Awareness training prior to access to the information systems and then annually thereafter.

1.16.1.12. The PCP shall receive Sexual Harassment/Assault Response and Prevention (SHARP) training not later than 60 calendar days after contractor personnel begin performance under this contract. Training can be obtained either online or in person. Contractor personnel can attend SHARP training provided by MEDCOM on an every other month basis by contacting (210) 221-6118 for class date/time and availability. If the employee has an AKO account, they can access online the Team Bound Self Study course through Army Learning Management System (ALMS) at http://www.atsc.army.mil/tadlp/delivery/alms.asp

1.16.1.13. Hours for attending any of the above shall be compensated at the regular hourly rate established in the contract.

1.16.1.14. The PCP shall complete all online local APEQS Training.

1.17. GOVERNMENT FURNISHED SUPPLIES.

1.17.1. The Government will provide the use of all available MTF facilities and support services, materials, publications and forms, and equipment required for contract performance (except as designated). The PCP shall keep Government furnished supplies, equipment and work areas in a safe, orderly and clean condition. The PCP shall notify the Government whenever maintenance of equipment is required. The PCP shall abide by all MTF and Army requirements for physical security of Army property and equipment.

1.17.2. Telephones, facsimile machines, copiers and computer equipment are authorized for transaction of official Government business only and shall not be used for personal business. Personal long distance calls are not authorized and the cost of all personal long distance calls made may be deducted from the PCP’s invoice payments. Telephones, facsimile machines and computer equipment are subject to communications security monitoring at all times.

1.17.3. Space used by the PCP in performance of services may be used for other purposes during their absence. Items of clothing, personal effects, or equipment cannot be secured during their absence. The Government will not incur any liability for theft, damage to, or loss of such personal items.

1.17.4. The PCP may be issued keys. The PCP shall safeguard the keys from loss, theft or destruction, and must display all keys signed for at scheduled or unscheduled key control inspections. The PCP shall be required to reimburse the Government for lost keys, or lockset (if locksets are required to be replaced) as a result of lost keys. The cost of replacement of keys/locksets may be deducted from payments to the PCP.

1.17.5. Pagers or phones. If pagers or phones are issued, the PCP shall safeguard the pager or phone from loss, theft or destruction, and must display the pager or phone for a scheduled or unscheduled control inspection. The PCP shall be required to reimburse the Government for lost pagers or phones. The cost of replacement of pagers or phones may be deducted from payments to the PCP.

1.17.6. Protective Clothing. The MTF will supply special protective clothing and shoe covers when required.

1.17.7. Items issued will remain the property of the Government and will not be removed from the hospital. They are to be used, turned in, or disposed of as directed.

1.17.8. Emergency Healthcare. The MTF will provide emergency healthcare for injuries occurring while on duty. The PCP shall reimburse the Government for such services.

1.18. DESCRIPTION OF WORK.

1.18.1. The PCP shall provide non-personal services for professional Catholic Ministry and patient Pastoral Care Services of a nature and scope described in the succeeding paragraphs and in accordance with the Ecclesiastical and tenets of the Roman Catholic Religion established principles and ethics of the Catholic Priest profession, the standards of the JC, the standards set forth in this PWS, the terms and conditions of the contract, and the professional standards of Army Medical Center, Ft Bragg, NC. The PCP shall provide these services in conjunction with other non-contractor health care and paraprofessional personnel. The PCP shall provide these services to eligible beneficiaries of the military health care system as well as DoD personnel at no expense to the individuals. The PCP cannot bill individuals entitled to military health care for service rendered, or any other actions performed under the contract other than payment under the provision of this contract.

1.18.2. Pastoral Care Visitations: The PCP shall provide weekday ministrations. It is estimated the requirement will be for two (2) ministrations during each normal operation day (i.e., Monday – Friday, 0730 – 1630). The PCP shall plan, coordinate, and provide pastoral ministrations to include patient visitations and pastoral care. Patient visitations are scheduled visits to patients and family members with special emphasis on bedside visits in areas such as in-patient wards, intensive care units, the emergency room, and other treatment areas. Pastoral care is defined as comprehensive and in-depth ministry provided for patients, families, and staff within the framework of their religious faith, to include pastoral counseling and professional consultation, as well as timely response to mass casualties, emergencies, and alerts.

1.18.2.1. The PCP shall…