OPSEC_PWS.PDF

Performance Work Statement (PWS)

Operations Security Program Services

Joint Task Force (JTF) Guantanamo Bay (GTMO), Cuba

Performance Work Statement for JTF-GTMO OPSEC Services Contract

Table of Contents Part 1.0 GENERAL INFORMATION

1.1 Description of Services

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 Quality Control

1.7 Quality Assurance

1.8 Recognized Holidays

1.9 Hours of Operation

1.10 Place of Performance

1.11 Security Clearances

1.12 Physical Security and Key Control

1.13 Lock Combinations

1.14 Shredding Procedures

1.15 Post Award Conference and Periodic Progress Meetings

1.16 Contracting Officer Representative (COR)

1.17 Personnel Status

1.18 Identification of Contractor Employees

1.19 Contractor Travel

1.20 Data Rights

1.21 Organizational Conflict of Interest

1.22 Phase-In Period

1.23 Phase-Out Period

1.24 Medical Requirements

1.25 Contractor Personnel Requirements

1.26 Defense Base Act (DBA) Insurance Coverage

1.27 Contractor Personnel Qualifications

1.28 Key Personnel

1.29 Operations Security

PART 2.0 DEFINITIONS & ACRONYMS

2.1. Definitions

PART 3.0 GOVERNMENT FURNISHED ITEMS

3.1 Information

3.2 Facilities

3.3 Utilities

3.4 Materials

3.5 Software

3.6 Services

3.7 Equipment

PART 4.0 CONTRACTOR FURNISHED ITEMS

4.1 General

4.2 Materials

4.3 Housing

4.4 Household Goods

4.5 Training

PART 5.0 SPECIFIC TASKS

5.1. Overview

5.2 Operations Security (OPSEC) Program Services

5.3 Working Conditions

5.4 Contract Manpower Reporting (CMR)

5.5 Synchronized Pre-deployment and Operational Tracker (SPOT) System

5.6 Contractor Performance Assessment Reports (CPARS)

PART 6.0 APPLICABLE PUBLICATIONS

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1

TECHNICAL EXHIBIT 2

Part 1.0 GENERAL INFORMATION

1.1 Description of Services.

This is a contract for non-personal services to provide Operations Security Services. The Government will not exercise any supervision or control over contractor personnel performing the services herein. Contractor personnel shall be accountable solely to the Contractor who is responsible to the Government. The contractor shall provide all personnel, transportation, housing, and supervision necessary to perform the services as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards outlined in the contract.

1.2 Background.

The JTF-GTMO J3 Directorate provides Operations Security services to the JTF-GTMO area of responsibility, including external exercise coordination with Naval Station Guantanamo (NAVSTA). Operations Security (OPSEC) services are crucial to JTF-GTMO’s mission success. OPSEC is applicable to all personnel, missions and supporting activities on a daily basis. OPSEC denies adversaries information about friendly capabilities, activities, limitations, and intentions that adversaries need to make competent decisions. Without prior knowledge of friendly actions, adversary leaders cannot act effectively to prevent friendly mission accomplishment. It applies to all activities and is required during training, sustaining, preparing for, and conducting operations, exercises, tests, or activities. The combination of antiterrorism, counter terrorism, consequence management, and intelligence support constitute the overall Combating Terrorism Program. By effectively preventing and, if necessary, responding to terrorist attacks commanders protect all activities and people allowing missions to proceed unimpeded.

1.3 Objectives.

The objective of this contract is to provide the following services:

• OPSEC Program Services −JTF-GTMO OPSEC program management

• Training planning and execution

• Working group management

• OPSEC Reports

−JTF-GTMO J3 Operations OPSEC Support

• Plans & procedures

• Applicable Military Commissions events

• Communicate with external entities

1.4 Scope.

The scope of this contract is to provide Operations Security services within the JTF-GTMO area of responsibility for the period stipulated in the contract.

1.5 Period of Performance.

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years. Base year of performance shall begin 16 December 2018 and end 16 December 2019.

1.6 Quality Control.

In compliance with the clause entitled Inspection of Services--Fixed Price, FAR 52.246-4, the contractor shall establish, maintain, and adhere to a Quality Control Plan to ensure the requirements of this contract are provided as specified herein. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s quality control program is the means by which it assures and documents that its work complies with the requirement of the contract. The contractor shall make appropriate modifications at no additional cost to the Government. The plan shall be submitted with the proposal and will be incorporated into the resulting contract. After award, any and all changes to the Quality Control Plan will be submitted to the COR within five business days for approval.

The Government will monitor contractor compliance of the Quality Control Plan. At a minimum, the plan shall include the following elements:

(a) Inspection System. The contractor shall develop, implement and maintain a system to inspect the services to ensure compliance with PWS requirements, and applicable laws and regulations. The contractor shall specify a scheduled frequency of inspections, the titles of the individuals who shall do the inspection, and their organizational placement.

(b) Deficiency Prevention. The contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable. The Quality Control Plan shall be designed to intercept inferior services before they are provided to the Government.

(c) Inspection Files. The contractor shall document all inspections conducted, and the necessary corrective and preventive actions taken. This documentation shall be kept on site and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

(d) Complaints. The contractor shall document all customer complaints and report the complaint to the COR within one workday after receipt of complaint. The contractor shall use electronic mail or other written memoranda as notification. Each customer complaint reported to the COR shall have a scheduled completion date subject to COR approval. The Quality Control Plan shall be updated, at no additional cost to the Government, as required to preclude a recurrence of the complaint.

1.7 Quality Assurance.

1.7.1 The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.2 According to the Inspection of Services--Fixed Price clause, FAR 52.246-4, the Government will evaluate the contractor's performance under this contract. The contractor shall establish, implement, document and maintain a quality assurance program for evaluation of the internal processes, controls, metrics and procedures. All surveillance observations will be recorded by the Government. When an observation indicates defective performance, the COR will require the contractor to initial the observation indicating acknowledgment of deficiency.

The initialing of the observation does not necessarily constitute contractor concurrence with the observation, only acknowledgment that the contractor has been made aware of the defective performance. Any action taken by the contracting officer (KO) as a result of surveillance will be according to the terms of the contract.

1.7.3 The contractor shall bring problems or potential problems affecting performance to the attention of the COR as soon as possible. Verbal reports shall be followed up by written reports to the COR no later than five (5) calendar days.

1.7.4 Re-performance by the contractor to correct defects found by the Government as a result of quality assurance surveillance or by the contractor as a result of its quality control, shall be at the contractor’s own expense and shall not be reimbursed by the Government. Unsatisfactory Work that cannot be re-performed may result in a contract deduction or request for consideration.

1.8 Recognized Holidays.

The contractor is not required to perform services on the below listed recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Independence Day Christmas

1.9 Hours of Operation.

The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.10 Place of Performance.

Services will be performed within the JTF-GTMO area of responsibility, Guantanamo Bay, Cuba.

1.11 Security Clearances.

1.11.1 All contractor personnel performing work under this contract shall be a U.S. citizen and shall maintain at least a Top Secret Security Clearance with Sensitive Compartmented Information (TS/SCI) which is active in the Joint Personnel Adjudication System (JPAS) at time of award, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with DD form 254.

1.11.2 Due to the security clearance required to perform this contract, the contractor shall take any necessary actions to keep turnover to a minimum. Frequent turnover of contractor personnel may jeopardize the mission and performance of this contract.

1.11.3 Contractor personnel shall comply with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M), as revised.

1.11.4 At the time of award or when hiring new contract workers, the Contractor shall ensure contractor employees performing services under this contract have passed all required security checks necessary to obtain security clearances. Documentation of these checks shall be made available to the COR upon request. The Government retains the right to exclude any contractor personnel from performance of duties under this contract if a security check reveals information an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract.

1.11.5 The contractor shall furnish to the COR copies of Non-Disclosure Agreements (NDAs) for each employee performing under this contract, as required by DOD Directive 5105.21-M-1 during contract phase-in. Neither the Contractor nor the Contractor’s employees shall disclose or cause to be disclosed, any information concerning DOD operations and activities, which could result in, or increase the likelihood of, the possible breach of the activities security or interrupt the continuity of DOD operations. Unauthorized disclosure of and/or failure to properly safeguard classified information, proprietary data, or other information by the Contractor (or any persons under the contractor’s control) may subject the Contractor, its agent(s), or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code. Inquiries received by the Contractor concerning work performed under this contract shall be referred to the Government for evaluation under Freedom of Information Act of 175, Public Law 93-502, 5 U.S.C., section 552. The determination of whether records shall be released shall remain with the Government.

1.11.6 The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR, in coordination with the JTF Public Affairs Office.

1.11.7 Contractor personnel may be required to submit to random drug testing and/or polygraph examination. Routine random drug and polygraph testing is a standard security practice used throughout the Department of Defense. It is not intended to accuse or infer any guilt upon the test subject. Contractor personnel who are randomly selected to undergo a polygraph examination, and refuse to participate or fail to successfully complete the examination may have their access to classified information suspended and be disqualified to perform services under this contract. All contractor personnel shall comply with the provision of the DFARS 252.223- 7004, Drug Free Work Force clause, pertaining to drug testing program.

1.12 Physical Security and Key Control.

1.12.1 The contractor shall safeguard all government equipment, information and property furnished for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured by contractor personnel.

1.12.2 In the event that keys, other than master keys, are lost or duplicated, the contractor shall coordinate with the COR to re-key or replace the affected lock(s). However, the Government may decide to replace the affected lock(s), or perform the re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock(s) shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.12.3 Use of Government-issued keys and key cards by any persons other than contractor personnel is prohibited.

1.13 Lock Combinations.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.14 Shredding Procedures.

The Contractor shall shred 100% of all unclassified and classified document and follow all JTF- GTMO disposal policies that will be furnished to the contractor during phase-in.

1.15 Post Award Conference and Periodic Progress Meetings.

1.15.1 The Contractor shall attend the post award conference convened by the contracting officer in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5.

1.15.2 The contracting officer, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. The contractor shall prepare and submit meeting minutes to the COR within three business days after the meeting. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.16 Contracting Officer Representative (COR).

The COR will be identified by separate letter, as appointed by the Contracting Officer. The COR monitors all technical aspects of the contract and assists in contract administration. The appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract, or to direct contractor personnel to perform any tasks not listed in the contract.

1.17 Personnel Status.

Contractor personnel performing on-site are authorized to move to GTMO on an accompanied status, which means that they are authorized to move with their families. Contractor personnel performing under this contract shall not be considered Government employees.

1.18 Identification of Contractor Employees.

1.18.1 All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed. The COR will coordinate issuance of required installation passes to contractor personnel. Contract personnel shall wear laminated identification badges provided by the Government at all times while on U.S. Installation(s).

Badges shall be worn on the outer garment, in accordance with installation policy, in full view at appropriate times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

1.18.2 Government issued identification remains the property of the Government and shall be returned to the issuing office prior to leaving GTMO at the end of the contract, or when the employee is not working on this contract anymore.

1.19 Contractor Travel.

1.19.1 The contractor shall be responsible for all travel expenses. The Government will not reimburse any travel expenses to the contractor. The contractor shall be responsible for all contractor personnel leave expenses for the duration of the contract.

1.19.2 Contractor may be required to attend off-island conferences or training not to exceed more than once quarterly. All travel and per diem expenses shall be covered by the Contractor.

The Government will not reimburse any travel or per diem expenses to the contractor.

1.20 Data Rights.

1.20.1 The Government has unlimited rights to all documents and material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.20.2 All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The contractor shall protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

1.21 Organizational Conflict of Interest.

(a) Work under this contract may create a future organizational conflict of interest (OCI) in the way of unequal access to information that could prohibit the Contractor from competing for, or being awarded future Government contracts. It is not the intention of the RCO-GTMO to foreclose a vendor from a competitive acquisition due to a perceived OCI. RCO-GTMO Contracting Officers are fully empowered to evaluate each potential OCI scenario based upon the applicable facts and circumstances. The final determination of such action may be negotiated between the impaired vendor and the Contracting Officer. The Contracting Officer's business judgment and sound discretion in identifying, negotiating, and eliminating OCI scenarios should not adversely affect the RCO-GTMO’s policy for competition. The RCO-GTMO is committed to working with potential vendors to eliminate or mitigate actual and perceived OCI situations, without detriment to the integrity of the competitive process, the mission of the RCO-GTMO, the Army, or the legitimate business interests of the vendor community.

(b) Mitigation plans. The contractor shall review its OCI mitigation procedures to avoid any potential OCI created by performance under this contract. The contractor shall submit the reviewed OCI mitigation plan to the Contracting Officer no later than thirty (30) days after award. The RCO-GTMO reserves the right to reject a mitigation plan, if in the opinion of the Contracting Officer, such a plan is not in the best interests of the RCO-GTMOC or the Army.

Additionally, after award, the RCO-GTMO will review OCI mitigation plans as needed, in the event of changes in the vendor community due to mergers, consolidations, or any unanticipated circumstances that may create an unacceptable organizational conflict of interest.

(c) Potential Organizational Conflict of Interest. The following provides examples of situations where mitigation plans may or may not be required by the RCO-GTMO. These examples are not intended to be all inclusive.

(1) Unequal access to information. Access to "nonpublic information" as part of the performance of an Army contract could provide the contractor a competitive advantage in a later competition for another Army contract. Such an advantage could easily be perceived as unfair by a competing vendor who is not given similar access to the relevant information. If the requirements of the Army procurement anticipate the successful vendor may have access to nonpublic information, the successful vendor should be required to submit and negotiate an acceptable mitigation plan.

Alternatively, the "nonpublic information" may be provided to all vendors.

(2) Biased ground rules. A contractor in the course of performance of an Army contract has in some fashion established important "ground rules" for another Army contract, where the same contractor may be a competitor. For example, a contractor may have drafted the statement of work, specifications, or evaluation criteria of a future Army procurement. The primary concern of the Army in this case is that a contractor so situated could slant key aspects of procurement in its own favor, to the unfair disadvantage of competing vendors. If the requirements of the Army procurement anticipate the contractor may have been in a position to establish important ground rules, including but not limited to those described herein, the contractor should be required to submit and negotiate an acceptable mitigation plan.

(3) Impaired objectivity. A contractor in the course of performance of an Army contract is placed in a situation of providing assessment and evaluation findings over itself, or another business division, or subsidiary of the same corporation, or other entity with which it has a significant financial relationship. The concern in this case is that the contractor's ability to render impartial advice to the Army could appear to be undermined by the contractor's financial or other business relationship to the entity whose work product is being assessed or evaluated. In these situations, a "walling off" of lines of communication may well be insufficient to remove the perception that the objectivity of the contractor has been tainted. If the requirements of the Army procurement indicate that the contractor may be in a position to provide evaluations and assessments of itself or corporate siblings, or other entity with which it has a significant financial relationship, the affected contractor should provide a mitigation plan that includes recusal by the vendor from the affected contract work. Such recusal might include divestiture of the work to a third party vendor.

(d) The contractor shall provide information which concisely describes all relevant facts concerning any past, present or currently planned interest, (financial, contractual, organizational, or otherwise) relating to the work to be performed and bearing on whether the offeror or contractor has a possible OCI.

(e) If the contractor does not disclose any relevant facts concerning an OCI, the contractor, by signing the contract, warrants that to its best knowledge and belief no such facts exist relevant to possible OCI.

(f) Remedies for nondisclosure. The following are possible remedies should a contractor refuse to disclose, or misrepresent, any information regarding a potential OCI:

(1) Refusal to provide adequate information may result in disqualification for award.

(2) Termination of the contract, if the nondisclosure or misrepresentation is discovered after award.

(3) Disqualification from subsequent RCO-GTMO contracts.

(4) Other remedial action as may be permitted or provided by law or in the resulting contract.

1.22 Phase-In Period.

To ensure a smooth transition, the Contractor shall coordinate recruiting and moving personnel, as well as process required clearances, during the phase-in period. The Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. To ensure a smooth transition in the change of work effort from the current contract, the contractor shall begin the phase-in period at least sixty-days (60) prior to full-performance commencement. The purpose of the phase-in period is to:

a. Become thoroughly familiar with work requirements and JTF-GTMO work procedures.

b. Complete personnel requirements to assure satisfactory performance beginning on the contract start date. Complete training requirements and accomplish necessary training of contractor employees (PWS 1.25.9).Obtain DoD travel and NAVSTA clearances (https://www.cnic.navy.mil/guantanamo/InstallationGuide/GTMOEntryClearanceInfo rmation/index.htm). . The contractor shall obtain proper theater and area clearances required for travel to GTMO. Refer to https://www.fcg.pentagon.mil (Guantanamo Bay) for full details.

c. Submit paperwork to obtain JFT badges.

d. Submit documents required in PWS 1.25.6.

e. Obtain housing for personnel

(https://www.cnic.navy.mil/guantanamo/FleetAndFamilyReadiness/HousingAndLod ging/index.htm).

f. Register in the Contract Manpower Reporting website, as required herein.

g. Complete registration in the Synchronized Pre-deployment and Operational Tracker

(SPOT) System for personnel performing on-site.

h. Request access to CPARS.

i. Obtain Defense Base Act insurance and submit proof to Contracting Officer.

1.22.1 The contractor will be allowed access to the facilities to familiarize employees with equipment, reporting, work scheduling, and procedures. However, such access will not interfere with the production efforts of current contract personnel. To preclude such interference, the contractor shall make arrangements for access to the Government facilities with the contracting officer or the contracting officer’s representative.

1.22.2 The Contractor shall create, maintain and submit a Phase-in Plan to the COR, via electronic mail, no later than five (5) calendar days prior to transition commencement. The Phase-in Plan shall be discussed and reviewed with the COR prior to transition commencement and can be changed or modified upon the agreement between the COR and the Contract Manager. The Contractor shall furnish a copy of the final Phase-in Plan to the Contracting

Officer no later than 30 days after phase-in commencement. At a minimum, the Phase-in Plan shall include:

a. Estimated start and completion dates for the transition.

b. Detailed list of all tasks to be completed with estimated start and completion date for each transition phase.

c. Title of personnel responsible for each phase-in task.

1.22.6 Defense Base Act (DBA) Insurance Coverage. Pursuant to the War Hazards Compensation Act (WHCA) and Defense Base Act (DBA), DBA insurance coverage is mandatory for contractor personnel that will be performing on-site in Guantanamo Bay, Cuba.

The Defense Base Act provides workers' compensation protection to civilian employees working outside the United States on US military bases or under a contract with the U.S. government for public works or for national defense.

a. The contractor shall submit written proof of DBA insurance to the contracting officer no later than 30 calendar days after award. Failure to comply with this requirement may result in termination of contract, and carries penalties assessed by the Department of Labor.

b. Compliance with the DBA is exclusively the contractor’s responsibility. Information about DBA coverage, benefits, penalties, and how to obtain a quote & insurance, may be found at the Department of Labor http://www.dol.gov/owcp/dlhwc/lsdba.htm

1.23 Phase-Out Period.

In the event there is a change in contractor or if the operation reverts to the Government in-house, the incumbent contractor shall provide familiarization, as described in paragraph 1.22, Phase-in Period, to the Government or the follow-on contractor, whichever the case may be.

During the phase-out period, the incumbent shall be fully responsible for continuing work on all tasks identified in this PWS. The Government reserves the right to conduct site visits in all areas associated with this contract in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor shall cooperate to permit an orderly transition to the successful contractor.

With regard to the successor contractor's access to incumbent employees, a recruitment notice may be placed in each area. The incumbent contractor shall turn over to the Government all books, manuals, records, and other documentation created for the contract prior to vacating the premises at the end of the contract.

1.24 Medical Requirements.

1.24.1 Contractor personnel shall retain medical insurance coverage that includes provisions to cover the costs of emergency medical evacuation from Guantanamo Bay if so ordered by the local medical authorities.

1.24.2 Contractor personnel shall obtain the vaccinations and immunizations required by local hospital prior to arriving in GTMO.

1.24.3 Medical services at the local hospital are limited. Contractor personnel shall obtain a physical screening for pre-existing medical as required by the local hospital prior to arrival in

GTMO

(https://www.cnic.navy.mil/guantanamo/InstallationGuide/GTMOEntryClearanceInformation/in dex.htm)

1.25 Contractor Personnel Requirements.

1.25.1 Conduct of Personnel.

a. In accordance with DoD regulation 500.7, Standards of Conduct and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS. The Government will not reimburse the contractor for travel and other expenses associated with the removal of personnel.

b. The Government reserves the right to require the contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor personnel shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary and is in the best interest of the Government.

c. Contractor personnel are not authorized to carry or possess firearms while stationed in

GTMO.

1.25.3 Contractor personnel may be required to work under austere and/or harsh conditions.

1.25.4 The contractor shall provide personnel for this contract possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Contractor personnel shall be trained and certified to accomplish all work required by their designated position.

1.25.5 Contractor personnel may have to respond to contingencies, work nights, and/or weekends. The Government will authorize any and all work outside of regular hours prior to commencement of the work. Contractor personnel performing on-site under this contract are not considered emergency essential personnel. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.25.9 Training.

a. JTF-GTMO will provide all contractor personnel with initial orientation / familiarization training on organizational structure and processes, workflow, product formats, and unique databases and other software.

b. Within 30 calendar days after contract start date, or 30 calendar days after employment of new personnel, and one a year after that, all contractor employees, who are employed under the contract, shall complete the following:

i. Human Rights Training found at link: http://www.reddelasamericas.net (select Human Rights, and then select training); approximate time to complete on line is 1-2 hours.

ii. ISOPREP Training Available on line at https://www.fcg.pentagon.mil Refer to the Foreign Clearance Guide (GTMO) part 7-c for detailed instructions.

Approximate time to complete is 30 minutes. ISO PREP completion can be submitted via mail (if there is not access to SIPR Net). If you don’t have access to a SIPR Net computer the COR will provide instructions. Upon completion of online training by the contractor, submission of the ISOPREP document, and finalized flight dates, the COR shall submit for theater and area clearances. The COR shall ensure the clearances are processed and approved prior to contractor flight. The clearances shall be approved prior to travel to GTMO. Information Assurance (IA) Training – For access to Government computers, contractor’s personnel shall complete IA training. The link may be found at:

https://ia.gordon.army.mil/courses.asp. Approximate time to complete online is 1 hour. Certificates for the DoD Information Assurance Awareness training are valid for 12 months.

iii. AT Level I awareness training is available at https://atlevel1.dtic.mil/at. Training must have been completed within the last 12 months and maintained yearly thereafter.

iv. OPSEC Level I training is available at https://www.iad.gov/ioss/opse1301/index.htm. Training must have been completed within the last 12 months and maintained yearly thereafter.

1.26 Defense Base Act (DBA) Insurance Coverage.

a. The contractor shall maintain DBA insurance coverage throughout the duration of the contract.

b. The contractor shall submit proof of insurance to the COR once a year, for each performance period, no later than 30 calendar days prior to the beginning of each performance period.

c. Compliance with the DBA is exclusively the contractor’s responsibility

1.27 Contractor Personnel Qualifications.

Contractor personnel assigned to this contract shall possess the following qualifications prior to the start of the contract:

OPSEC Program Bachelor's degree Certifications:

OPSEC 2500/2400, OPSEC 3500, and OPSEC Minimum of five years’ experience providing oversight, implementation and management for an OPSEC program, and performing the following tasks:

• Facilitate OPSEC program implementation

• Conduct surveys, self-inspections and program reviews to enhance OPSEC management and program implementation

• Participate in OPSEC and Threat Working Groups

• Prepare and brief OPSEC program material

• Support the preparation of OPSEC summary sheets and background papers

• Review and provide comments on functional and/or technical documents, plans, reports, drawings, and specifications relating to OPSEC requirements

• Attend and participate in meetings associated with the OPSEC program

1.28 Key Personnel.

Contractor personnel associated with the OPSEC Program and the OPSEC Program are considered key personnel by the government. Qualifications for all key personnel are listed above at 1.27 Contractor Personnel Qualifications. The contractor shall designate which person shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the primary is absent shall be designated in writing to the contracting officer. When bringing new personnel to perform on-site either on a temporary or permanent basis, the contractor shall submit the resume of the proposed personnel to the COR for approval prior to obtaining GTMO entry clearances.

1.29 Operations Security.

a. If the contractor personnel disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any contractor employee from performance of duties under this contract. The exclusion of a contractor employee for security reasons will not relieve the Contractor from performance of services required under this contract.

b. Contractor personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. Contractor personnel shall not post or discuss government facility activities on any unauthorized public access media. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed in accordance with the procedures described herein and applicable JTF-GTMO policy when no longer needed to preclude recognition of information.

PART 2.0 DEFINITIONS & ACRONYMS

2.1. Definitions.

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week: Monday through Friday, unless specified otherwise.

2.1.14 Unity of Effort: The state of harmonizing efforts among multiple organizations working towards a similar objective. This prevents organizations from working at cross purposes and it reduces duplication of effort. Multiple organizations can achieve unity of effort through shared common objectives.

2.2. Acronyms.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CMR Contractor Management Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense GTMO Guantanamo Bay FAR Federal Acquisition Regulation IAW In Accordance With IOT In Order To ISOPREP Isolated Personnel Report JTF Joint Task Force KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operation Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USSOUTHCOM United States Southern Command WAWF Wide Area Workflow

PART 3.0 GOVERNMENT FURNISHED ITEMS

3.1 Information.

The Government will provide all JTF-GTMO Standard Operating Procedures and Policies applicable to this contract to the contractor during the phase-in period by the COR. The Government will provide information on how to obtain housing, and information concerning entry clearance requests for contractor personnel. Other than those listed herein, the Government will not provide any tools, materials, gear or supplies to meet the requirements of this contract.

3.2 Facilities.

3.2.1 The Government will furnish office workspace for the contractor on-site staff to meet the requirements in this PWS, to include desk space, telephones, and communications networks.

3.2.2 Contractor personnel are authorized to use U.S. Government facilities and services at USNB GTMO at their own expense. Authorized facilities within USNB GTMO include: base housing, commissary, Base Exchange, post office, medical and dental facilities, MWR recreation facilities, restaurants, banking facilities, and legal assistance. All items bought at the Base Exchange shall be for personal use and consumption only and shall not be sold or used for commercial purposes. The Government reserves the right to withhold the privileges from any contractor personnel in case of abuse.

3.3 Utilities.

The Government will provide all utilities in the Government-owned facilities. The cost for utilities in the living areas of contractor personnel is the responsibility of each individual. The contractor shall be responsible for operating under conditions that preclude the waste of utilities in the Government-owned facilities, which include turning off the water faucets or valves, and lights after use.

3.4 Materials.

The Government will not furnish materials for the performance of this contract, other than office supplies.

3.5 Software.

The Government will furnish specialized software for the performance of this contract. The Government will provide training associated with specialized software.

3.6 Services

The Government will provide phone, internet, and custodial services at the Government-owned facilities being used by contractor personnel under this contract.

3.7 Equipment.

The Government will furnish office equipment, such as computers (including one Apple computer), telephones, printers and copiers. The Contractor shall ensure that Government-provided equipment is operationally safe, and well maintained.

PART 4.0 CONTRACTOR FURNISHED ITEMS

4.1 General.

Except for the items specifically stated to be Government furnished in Part 3.0 Government Furnished Items, the Contractor shall furnish all personnel, transportation, tools, materials, gear and supplies to meet the requirements of this contract. The Contractor shall procure all material and supplies that are incidental to the provision of services specified in this PWS.

4.2 Materials.

The contractor shall furnish any and all materials required for the performance of this contract, except office supplies, which will be furnished by the Government.

4.3 Housing.

Contractor personnel shall coordinate the leasing of housing units with U.S. Naval Base (USNB), Guantanamo Bay, Housing Department IAW Housing Department procedures, instructions, and regulations. Housing units available for leasing include the following appliances:

refrigerator/freezer, stove, dishwasher, and clothes washer and dryer. Provision of these appliances is subject to change. Issuance of these housing units and rental rates are controlled by the Housing Department, building 2295. Contractor personnel shall abide by all Family Housing Instructions, IAW USNS Guantanamo Bay Housing Department.

4.4 Household Goods.

The contractor is responsible for the shipment of household goods for on-site contractor personnel to USNB Guantanamo Bay, Cuba. The Government will authorize the use of Government shipping rates.

4.5 Training.

The Contractor shall provide any and all training required to obtain and maintain OPSEC certifications to contractor personnel performing on-site under this contract.

PART 5.0 SPECIFIC TASKS

5.1. Overview.

The contractor shall assist JTF Staff to ensure that the OPSEC activities are planned, coordinated, and integrated within JTF-GTMO in accordance with DoD, Army, Joint Operations, USSOUTHCOM and JTF-GTMO regulations, publications, directives, as well as all subordinate directives and publications, as amended and revised throughout the duration of this contract. The contractor shall assist in the presentation of OPSEC concerns and issues at all critical planning meetings. The contractor shall facilitate OPSEC Program coordination between the JTF Staff, Joint Detention Group, Joint Intelligence Group, Joint Medical Group, Civilian and Department of Defense Intelligence Agencies, the Department of Justice, and Naval Station Guantanamo Bay. The contactor shall provide training to the JTF's units, activities, and organizations to ensure uniform implementation of the JTF Command OPSEC Program. The contractor shall inform to the JTF Commander, staff directors, and subordinate units on OPSEC Program policies.

5.2 Operations Security (OPSEC) Program Services.

The contractor shall perform the following tasks:

a. In-briefings. Contractor shall conduct OPSEC in-briefings to incoming JTF personnel during the monthly newcomers briefing. Contractor shall conduct OPSEC brief during the newcomers brief held approximately once a month. OPSEC in-briefings must include the rules established by JTF-GTMO for release of information, such as mission, facilities, standard operating procedures, and detainees. The Contractor shall also cover the rules of engagement for media and social interaction, social media information restrictions, photography policies and individual responsibilities.

b. De-briefings. Contractor shall conduct the OPSEC de-briefings bi-weekly for departing personnel in accordance with JTF policy. OPSEC de-briefings shall include the rules established by JTF Guantanamo for release of information, such as mission, facilities, standard operating procedures, and detainees. Debriefings shall also cover the rules of engagement for media and social interaction, social media information restrictions, photography policies and individual responsibilities.

c. The contractor shall facilitate the quarterly OPSEC working group to discuss current JTF- GTMO OPSEC requirements. The working group (consisting of all subordinates OPSEC officers and other security-related positions within JTF-GTMO) will incorporate command guidance into OPSEC measures. Additionally, the working group will make recommendations to the command, concerning OPSEC issues within the JTF GTMO Area of Responsibility (AOR), by developing solutions and recommendations.

d. Contractor shall screen media, to include photographs and video, for pre-publication screening in compliance with JTF GTMO OPSEC policy and make recommendations to JTF personnel for approval.

e. Contractor shall provide information to JTF staff on the local OPSEC policy to ensure compliance with all related directives and the JTF-GTMO command mission. The information adheres to local OPSEC policy and is compliant.

f. Contractor shall perform administrative updates to JTF OPSEC policies within 7 working days from notice of change.

g. Contractor shall maintain a filing system in accordance with the Army Records Information Management System (ARIMS) Army Regulation 25-400-2 for current and archived non-disclosure forms of military and civilian personnel assigned or previously assigned with JTF-GTMO within the last three calendar years.

h. Contractor shall provide OPSEC direct support for JTF-GTMO J3 operations such as plans, Detainee Movements, Detainee Human Remains Movements, Commissions (Rehearsals, Hearings and Trials), Media Visits, and Exercises/Drills throughout the duration of the contract.