Solicitation-W91WRZ-18-Q-0008_Security_Camera_Equipment_Supplies.pdf

REQUEST FOR QUOTE

SOLICITATION NUMBER

W91WRZ-18-Q-0008

Quotes due by Monday, 9 January 2018, 1400 hours Eastern Standard Time (EST)

The quote shall be valid for 30 days

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is issued as a Request for Quotation (RFQ). Submit written quotes (oral quotes will not be accepted) on RFQ reference number W91WRZ-18-Q-0008.

3. This solicitation document and incorporated provisions and clauses are those in effect through

FAC 2005-95, dated 19 January 2017; DFARS 22 December 2016; and AFARS REVISION # 026, 13 October 2017.

4. This solicitation is conducted as an unrestricted procurement. The North American Industry

Classification System (NAICS) code is 332722.

5. Potential offerors are to quote on the following line items: SEE ATTACHMENT 1

6. Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

7. FAR 52.212-1 ADDENDUM

FAR 52.212-1 Instructions to Quoters—Commercial Items ADDENDUM.

This addendum replaces provision FAR 52.212-1 in its entirety.

Instructions to Offerors--Commercial Items (JUN 2008), applies to this acquisition. Stressed importance is placed on FAR 52.212-1(b) (4). All quotes must include the following information: GSA Contract number, Price (Unit price & extended price for each), Company’s complete mailing and remittance address, discounts for prompt payment if any, CAGE Code, Dun & Bradstreet number (DUNS), and Taxpayer ID number (if a US vendor), technical specifications, Point of contact name, phone number and email address. Quotes must be valid for a period of no less than 30 days. Vendors shall indicate, by number of calendar days, the amount of time needed to deliver the items described in paragraph (v). Any questions pertaining to the solicitation are due 29 December 2017 at 1000 EST. All offers and/or questions are to be furnished to MAJ Yvonne Evangelista by email yvonne.m.evangelista.mil@mail.mil, Catherine.t.johnson4.mil@mail.mil and southcom.gtmo.jtf-gtmo-j4.mesg.410th-contracting@mail.mil. E-mail size is limited to 3MB, but multiple e-mails may be sent before the quote close date, 9 January 2018. The following provisions are applicable:

8. 52.212-2 ADDENDUM

FAR 52.212-2 Evaluation of Quotes—Commercial Items ADDENDUM.

This addendum replaces provision FAR 52.212-2 in its entirety.

(a) The Government will issue a purchase order resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and mailto:yvonne.m.evangelista.mil@mail.mil mailto:southcom.gtmo.jtf-gtmo-j4.mesg.410th-contracting@mail.mil other factors considered, in accordance with FAR 13.106. Only the lowest price received will be evaluated.

If that vendor is found to be technically acceptable, no other vendor will be evaluated for technical acceptability. If the perceived lowest price is not technically acceptable then the next lowest will be evaluated until a vendor is technically acceptable. The following factor(s) shall be used to evaluate offers:

1. Price

2. Technical acceptability of the items offered to meet the Government’s requirement

3. Visible PICTURES of every item is required with any submission to ascertain technical acceptability of an item. Failure to provide PICTURES will be cause for rejection of the quote. Additionally, if the PICTURES fail to show that the product offered conforms to the requirements of the solicitation, the Government will reject the quote.

Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

(i) Vendors are required to submit the unit price for each item listed in Attachment 01 – Price List. The Unit Price should be rounded to the penny to avoid rounding errors, including any discounts. Since the Government intends to issue the delivery order without discussions, suppliers are encouraged to offer their most advantageous pricing with their response accompanied with any descriptive literature.

(ii) Vendors must provide a price on the supplies specified in line item (CLINs) or the quote will not be eligible for award. Only quotes rated as technically acceptable will be eligible for award.

(b) Notification. For acquisitions for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful quoters shall be given only if requested or required by FAR 5.301.

(End of provision)

SHIPPING INSTRUCTIONS: FOB Destination to Jacksonville, FL.

(1) The contractor shall follow all instructions and requirements below. Failure to do so may delay receipt of goods, and result in delayed payment.

(2) The contractor shall deliver all goods under the contract to the Government consolidation point below.

Destination for goods under this contract is the local JTF-GTMO Warehouse. The contractor shall verify that all goods are delivered and received at the local warehouse from the consolidation point prior to submitting an invoice in WAWF.

(3) The contractor shall mark all boxes as follows:

***UNMARKED BOXES WILL BE RETURNED TO THE SENDER***

(4) FAILURE TO NOTIFY BELOW POCs WILL DELAY IN THE SHIPMENT OF GOODS AND

PAYMENT TO THE CONTRACTOR. ANY INVOICES SUBMITTED IN WAWF WILL BE

REJECTED IF THE INFORMATION LISTED BELOW IS NOT PROVIDED WITHIN 7

CALENDAR DAYS AFTER THE INVOICE IS IN WAWF.

Before shipping items to the Government, the Contractor shall submit the following information via e-mail to the addressees below.

Contract Number Tracking Number Shipping Company Ship From Address Ship To Address Items shipped listed by CLIN and quantity for each line item in the contract Date Of Shipment

a. RECEIVING CUSTOMER POC: TBD.mil@mail.mil

b. WAREHOUSE OFFICE POC: christopher.j.paquette6.mil@mail.mil

c. ALTERNATE WAREHOUSE OFFICE POC: anthony.monroigdiaz.mil@mail.mil

d. CONTRACTING OFFICE: yvonne.m.evangelista.mil@mail.mil & deltori.j.thompkins.mil@mail.mil

e. MOBILITY OFFICE: dawn.m.magiera.mil@mail.mil

(5) See below for TCN and priority numbers:

TCN: YOUR TCN NUMBER HERE

PRIORITY NUMBER: 3

The contractor shall contact the following POC to obtain additional TCN and priority numbers if multiple shipments.

POC: CPT MAGIERA, DAWN M.

PHONE: 757-458-3559

EMAIL: dawn.m.magiera.mil@mail.mil

FOR ADDITIONAL SHIPPING INSTRUCTIONS ONLY (*PLEASE DO NOT ADDRESS ANY OF

THE ITEM(S) TO MS. KELLER, MS. THORNTON, AND MR. DOOLITTLE*):

POC TO COORDINATE DELIVERY TO JACKSONVILLE:

Candace Keller, Transportation Officer / candace.keller@navy.mil

JTF GTMO/J4 CONTRACT: your contract # here

TCN: YOUR TCN NUMBER HERE

PORTUS

8998 BLOUNT ISLAND BLVD

JACKSONVILLE, FL 32226

mailto:klint.p.hemmelgarn.mil@mail.mil mailto:gabriel.t.morgan.mil@mail.mil mailto:dechi.y.tetchi.mil@mail.mil mailto:yvonne.m.evangelista.mil@mail.mil mailto:deltori.j.thompkins.mil@mail.mil mailto:dawn.m.magiera.mil@mail.mil mailto:dawn.m.magiera.mil@mail.mil mailto:candace.keller@navy.mil

Fleet Logistics Center 8998 Blount Island Jacksonville FL 32226 904-751-8886

CONTACTS TO ASSIST DELIVERY DRIVER IN JACKSONVILLE:

Jacksonville Warehouse POC: Annette Thornton (904) 751-1845 (or 8801) AThornton@portus-us.com Jacksonville Warehouse POC: Brad Doolittle (904) 751-1845 office/ (904) 838-2319 cell

(6) The contractor shall verify that all items have been received at the local JTF GTMO warehouse from Jacksonville. Contact information for JTF GTMO warehouse personnel is as follows:

POC: SSG PAQUETTE, CHRISTOPHER J.

PHONE: 757-458-3280

EMAIL: christopher.j.paquette6.mil@mail.mil

ALTERNATE POC: SGT MONROIGDIAZ, ANTHONY

PHONE: 757-458-3084

EMAIL: anthony.monroigdiaz.mil@mail.mil

9. CLAUSES INCORPORATED BY FULL TEXT

52.233-4703 HQ, AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC.

The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256)450-8840

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

mailto:AThornton@portus-us.com mailto:christopher.j.paquette6.mil@mail.mil mailto:anthony.monroigdiaz.mil@mail.mil

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

[X] COMBO

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

See inspection and acceptance terms in the order.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W91WRZ Admin DoDAAC W91WRZ Inspect By DoDAAC W585PN Ship To Code W585PN Service Approver (DoDAAC) W585PN Service Acceptor (DoDAAC) W585PN

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

RECEIVING OFFICE POC: christopher.j.paquette6.mil@mail.mil ALTERNATE RECEIVING OFFICE POC: anthony.monroigdiaz.mil@mail.mil CONTRACT SPECIALIST: yvonne.m.evangelista.mil@mail.mil & southcom.gtmo.jtf-gtmo-j4.mesg.410th-contracting@mail.mil CONTRACTING OFFICER: Catherine.t.johnson4.mil@mail.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

RECEIVING OFFICE POC: christopher.j.paquette6.mil@mail.mil ALTERNATE RECEIVING OFFICE POC: anthony.monroigdiaz.mil@mail.mil CONTRACT SPECIALIST: yvonne.m.evangelista.mil@mail.mil & southcom.gtmo.jtf-gtmo-j4.mesg.410th-contracting@mail.mil CONTRACTING OFFICER: Catherine.t.johnson4.mil@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

10. FAR 52.212-4, Contract Terms and Conditions—Commercial Items (JUN 2010) applies to this acquisition. The following clauses are applicable:

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (JAN 2012) (DEVIATION) 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.252-1 Solicitation Provisions Incorporated by Reference - Http://www.acquisition.gov 52.252-2 Clauses Incorporated by Reference - Http://www.acquisition.gov 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items

252.232.7003 Electronic Submission of Payment Requests

252.232-7006 Wide Area Workflow Payment Instructions 252.233-7001 Choice of Law (Overseas) 252.247-7023 Transportation of Supplies by Sea

The full text of the FAR and DFARS can be accessed on the Internet at http://www.farsite.hill.af.mil/

11. Email Response to RFQ: Please provide the quote directly to the Buyer. The vendor is required to respond by the stated time in the paragraph below.

12. Late Quotes/Responses: Quote must be received by 9 January 2018, 1400 hours Eastern Standard

Time (EST) in order to be considered timely. Email must be sent to yvonne.m.evangelista.mil@mail.mil, Catherine.t.johnson4.mil@mail.mil and southcom.gtmo.jtf-gtmo-j4.mesg.410th-contracting@mail.mil by the due date specified. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified for receipt of quotes is “late” and will not be considered unless it is the only quote received. Please be advised that the Government will treat proposals received after the deadline as late in accordance with FAR 52.212-1(f).

13. Discussions: The Government intends to evaluate quotes and award a contract without discussions.

However, the Government reserves the right to conduct discussions if deemed in its best interest.

14. Point of Contact: If you have any questions, contact the Contracting Officer, SSG Catherine T.

Johnson, at 210-808-7204 or via e-mail catherine.t.johnson4.mil@mail.mil and southcom.gtmo.jtf-gtmo-j4.mesg.410thcontracting@mail.mil.

http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.farsite.hill.af.mil/ http://www.farsite.hill.af.mil/ mailto:yvonne.m.evangelista.mil@mail.mil mailto:southcom.gtmo.jtf-gtmo-j4.mesg.410th-contracting@mail.mil mailto:southcom.gtmo.jtf-gtmo-j4.mesg.410th-contracting@mail.mil mailto:catherine.t.johnson4.mil@mail.mil