Mod_01_RFQ_for_BPA_for_Uniforms_and_Linen.docx

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO.

W91WRZ-16-Q-0002

6. SOLICITATION ISSUE DATE

16 Nov 2015

7. FOR

INFORMATION CALL

8. OFFER DUE DATE/LOCAL TIME

16 Dec 2015 / 1400 HRS

9. ISSUED BY CODE

ECC RCO GTMODIRECTORATE OF CONTRACTING

JTF GTMO

BLDG 906

APO AE 09360

|X| UNRESTRICTED

|_| SET ASIDE: % FOR

|_| SMALL BUSINESS

DESTINATION UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

NET 30

SIC:

SIZE STD:

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

JTFGTMO/J4 WAREHOUSE

PORTUS 8998

BLOUNT ISLAND BLVD

JACKSONVILLE, FL 32226

SEE BLOCK 9

18a. PAYMENT WILL BE MADE BY CODE

As instructed on each individual BPA Call.

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED |_| SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA |X| ARE |_| ARE NOT ATTACHED.

|_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED.

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT FOR

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

BPA Terms and Conditions

1. Description of agreement. The supplier shall furnish prison uniforms, linen and shoes if and when requested by the contracting officer through a BPA call during the period specified herein. The total aggregate purchase limit is $1.0 M.

2. Extent of obligation. The Government is not obligated to issue any orders under this agreement; however, it is obligated to pay only to the extent of authorized purchases actually made under the BPA. This agreement may be terminated upon 30 days written notice by either party.

3. Purchase limitation. The dollar limit for each BPA call shall be $150,000.

4. Delivery Period. The Government may order the items listed on this agreement as needed during the periods listed below. The delivery periods for this BPA are as follows:

i. Period 01: 1 Jan 2016 – 31 Dec 2016

ii. Period 02: 1 Jan 2017 – 31 Dec 2017

iii. Period 03: 1 Jan 2018 – 31 Dec 2018

iv. Period 04: 1 Jan 2019 – 31 Dec 2019

v. Period 05: 1 Jan 2020 – 31 Dec 2020

5. Individuals authorized to purchase under the BPA. The contracting officer is the only individual authorized to place orders under this agreement by issuing a fully funded BPA call (order).

6. Delivery tickets. All shipments under the agreement shall be accompanied by delivery tickets that shall contain the following minimum information:

i. Name of supplier.

ii. BPA number.

iii. Date of purchase.

iv. Purchase number.

v. Itemized list of supplies furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

vii. Date of delivery or shipment.

7. Price List. See Attachment 01 – Price List for the list of items that will be included in the BPA. Prices are FOB destination to Jacksonville FL.

8. Shipping. All items shall be shipped FOB destination to the following address, as specified on each BPA call.

JTF GTMO J4 Warehouse VIA JAX Port 8998 Blount Island Blvd Jacksonville FL 32226

9. Funding. This BPA does not obligate any funds.

10. Annual Review. The supplier may submit a new price list for the items listed in paragraph 7 of this BPA, should there be any increase or decrease in the unit price. Any updates to the price list shall be submitted prior to the start of the new BPA period only, and will be effective for the new delivery period. Retroactive price changes are prohibited.

11. Invoices. The supplier shall submit an invoice for each BPA call in WAWF after each delivery of supplies in accordance with the below instructions.

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s). Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. As referenced in shipping instructions. As instructed on each individual BPA Call.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

RECEIVING OFFICE POC: As instructed on each individual BPA Call.

ALTERNATIVE RECEIVING OFFICE POC: As instructed on each individual BPA Call.

CONTRACT SPECIALIST: As instructed on each individual BPA Call.

CONTRACTING OFFICER: As instructed on each individual BPA Call.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

RECEIVING OFFICE POC: As instructed on each individual BPA Call.

ALTERNATIVE RECEIVING OFFICE POC: As instructed on each individual BPA Call.

CONTRACT SPECIALIST: As instructed on each individual BPA Call.

CONTRACTING OFFICER: As instructed on each individual BPA Call.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

12. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

13. Clauses. The following clauses apply to the BPA calls.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

FAR: https://www.acquisition.gov/far/ DFARS: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.232-37 Multiple Payment Arrangements MAY 1999

(End of clause)

52.233-4703 HQ, AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256)450-8840

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation and DFAR (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of (DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DoD FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (AUG 2013) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). X Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-- Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

14. Instructions to Offerors.

i. Quotes are due 16 December 2015, 1400 hours Eastern Time (EST) and must be submitted by e-mail to JTFGTMO-410thContracting@jtfgtmo.southcom.mil by the due date specified.

ii. Questions concerning this requirement must be submitted via e-mail by 9 December 2015, 1400 hours EST to JTFGTMO-410thContracting@jtfgtmo.southcom.mil

iii. Suppliers are required to submit the unit price for each item listed in Attachment 01 – Price List. The Unit Price should be rounded to the penny to avoid rounding errors; and be consistent with the pricing submitted on your published price list or federal schedule contract (GSA), including any discounts. Since the Government intends to issue the BPA without discussions, suppliers are encouraged to offer their most advantageous pricing with their response accompanied with any descriptive literature.

iv. The Government may issue multiple BPAs resulting from this solicitation to the responsible offeror(s) whose offer(s) conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

v. A vendor’s quote will be determined technically acceptable if it meets the requirements of this paragraph. The following factors will be used to evaluate offers:

a. Technical Acceptability. In order to be determined technically acceptable the quote must include descriptive literature to clearly demonstrate that the items in the quote meet or exceed the minimum requirements outlined in paragraph 7 of the BPA.

b. When proposing equal items, vendors must submit descriptive literature.

c. Vendors must complete and submit Attachment 01 – Price List to be eligible for award. Only quotes rated as technically acceptable will be eligible to receive the BPA.

d. The Government will use the following ratings and descriptions to determine Technical Acceptability.

Technical Acceptable/Unacceptable Ratings

[END OF DOCUMENT]