PWS_PLS_Vegetation_Communities_FINAL_17July17.pdf

PERFORMANCE WORK STATEMENT (PWS)

Planning Level Survey (PLS) Vegetation Communities

16 July 2017

Part 1 General Information

1. General: This is a non-personnel services contract to provide repetitive ecosystem management within the USAG Stuttgart. The contractor will perform a baseline data survey on plant communities at Patch Barracks, Kelley Barracks, Panzer Kaserne, Böblingen FH, Robinson Barracks, SAAF, and Kornwestheim Golf Course. The survey will include data collection and research, field work, mapping and reporting. Additionally the contractor will perform a gap analysis and evaluate damages on natural vegetation communities. An implementation plan for corrective actions is to be developed including coordination with stakeholders.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: Services to be rendered under this contract consist of following major tasks:

Task 1 – Field Survey of vegetation units - yearly control in order to evaluate the vegetation condition and traffic safety.

Task 2 – Gap analysis – for visible vegetation damages, a more detailed examination for determining the traffic safety is required.

Task 3 – Scientific evaluation – includes consultant or subject matter expert services related to vegetation damages, as a result of improper operation in the vegetation vicinity, like storage of equipment and excavated soil in the immediate neighborhood or damage of roots during trenching.

Task 4 – Restoration of vegetation damages. Includes planting, as stipulated in the Garrison Integrated Natural Resources Management Plan, with the objective to improve the quality of various vegetation habitats.

Task 5 – Update of existing GIS layers (ESRI ArcGIS vs.10.3.1) - based on data gathered during the recurring control of trees. Survey results described in Task 1 will be used to update existing database and GIS maps (vegetation areas and tree points).

A comprehensive evaluation report including implementation plan will be submitted.

Task 6 – Contractor Management Reporting (CMR) - annually

1.2 Background: The vegetation within the Garrison Stuttgart area has been entered into an official electronic register some years ago. Whilst doing so, a map of the Stuttgart Community was prepared, entering the conditions of the vegetation by following various criteria.

1.3 Scope: The Contractor shall provide non-personal services to provide baseline data, survey reports and updated mapping layers.

1.4 Objectives: The Government will provide the existing ecosystem data as an MS Access database and the contractor shall update this database. Maps (Arc View GIS) will be provided or made available digitally and must be updated as required (in Government desired format).

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team,

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals,

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses,

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance,

e. How the contractor will ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control),

f. How the contractor will inventory and track maintenance of all Government Provided Equipment /

Materials,

g. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future, and

h. How the contractor will file and save all Quality Control related documents for the life of the contract plus

5 years.

An analysis of quality control and timeliness reports shall be sent to the Contracting Officer’s Representative (COR) within ten (10) calendar days after the end of each Task Order. A final QCP shall be submitted to the KO through the COR for review and acceptance within 30 calendar days after date of contract award. After acceptance of the QCP, the contractor will receive the KO’s acceptance in writing. Any changes to the accepted QCP will be required to be resubmitted for acceptance within five (5) calendar days before implementation.

The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. Verbal reports will be followed up by written reports within five (5) calendar days.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

U.S. Holidays - Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Host Nation Holidays - Work shall not be performed on local Host Nation* holidays occurring during the normal workweek unless otherwise directed by the KO.

* Local host nation holidays occur in the region/state where contract performance takes place.

The US holidays are:

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January President’s 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

The German national and local holidays are:

New Year’s Day January 1st Three Kings Day January 6th Good Friday (Kart Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Whit Monday Varies Corpus Christ Varies Day of German Unity October 3rd All Saint Day November 1st 1st Christmas December 25th 2nd Christmas 26th

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700-1700 Mon.-Fri. except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government/directed facility closings.

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: Only outdoor work will be performed under this contract at all USAG Stuttgart installations:

- Patch Barracks

- Kelley Barracks

- Möhringen Family Housing

- Panzer Kaserne

- Böblingen Family Housing

- Robinson Barracks

- Stuttgart Army Airfield (SAAF)

- Golf Course Kornwestheim

1.6.7 Type of Contract: The Government will award a Firm Fixed Price – indefinite delivery indefinite quantity (IDIQ) contract.

1.7 Security Requirements: N/A

1.7.1 Security Program: N/A

1.7.2. Personnel Security Clearance Requirements: N/A

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE RERQUIREMENTS (June 2016). USAG Stuttgart Command Policy Memorandum #58, Local National Screening Program (LNPS) and Installation Access Control. The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) calendar days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.7.4 Background Checks: – U.S. and Host Nation Contractors. The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) days after changes.

1.7.4.1 U.S. Citizen: Contractors that work with or teach youths under the age of 18 years are subject to local and stateside background checks. The activity manager will determine the extent of background checks required. The contractor employee may begin performance of the contract after receiving a favorable local background check. The contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the activity manager. The contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the activity manager. The contractor also agrees to replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the activity manager. Activity managers will forward a copy of each background check, identifying such with the appropriate contract number, to the contracting officer for inclusion in the contract file. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the activity manager. As a minimum prior to beginning performance, local national and third country national contractors will furnish the activity manager a Polizeiliches Fuehrungszeugnis issued within the previous four months. The activity manager will determine the favorability of the Polizeiliche Fuehrungszeugnis. Local nationals and third country nationals agree to the same employee termination provisions as stated for US Citizens (above). A copy of the Polizeiliche Fuehrungszeugnis will be forwarded to the contracting officer with appropriate contract number, for inclusion in the contract file.

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, Government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.8. Key Control: N/A

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.10 COR: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The follow personnel are considered key personnel by the Government:

Program Manager: The contractor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer through the COR within five (5) calendar days after contract award.

The program manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The program manager or alternate shall be available between 7:30 a.m. to 16:00 p.m., Monday thru Friday except US Federal holidays or when the Government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.11.1 Contractor Minimum Qualifications: Contractor shall provide the below certifications with proposal submission. Only properly certified personnel will be permitted to work under this contract.

a. Master degree in environmental science (Diplom Ingenieur Umweltschutz univ.)

b. Master degree in Forestry Science (Diplom Ingenieur – Forstwirtschaft univ.)

c. Certified Tree Inspector (FLL zertifizierte Baumkontolleur or European Tree Worker)

d. Training certificate of visual tree assessment (VTA) seminar not older than 1 year

e. Publicly appointed and sworn urban tree expert (öffentlich bestellter und vereidigter Baumsachverständiger)

f. The company performing field work will have at least 10 years of professional urban tree survey experience in Germany (proof by reference)

g. The company performing field work will have at least 3 years experience of survey work on military installations (proof by reference)

h. Army IGI&S Training and Workshop Certificate

i. Certified Microsoft Office Specialist – MS Access 2013

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification.

1.13 Contractor Travel N/A

1.14 Other Direct Costs: N/A

1.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: N/A

1.16.1 Non-Disclosure Statements: N/A

1.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.18 Phase In /Phase Out Period: N/A

1.19 Safety: N/A

1.19.1 Safety Plan and Program: N/A

1.20 Environmental Compliance: N/A

1.20 Environmental Compliance Plan and Program: N/A

1.21 Required Training:

1.21.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.21.2 OPSEC Training: N/A

1.21.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within thirty (30) calendar days after the contract is awarded. Training slides can be found on the Army OneSource we site: http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.21.4 Information Assurance (IA) Training: N/A

1.21.5 Personally Identifiable Information (PII): N/A

1.22 Authorized to Perform Services in Germany: Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor also shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

Contractor employees who:

(a) are not nationals of Germany or other European Union countries, and

(b) are not members of the force, the civilian component or their dependents, and

(c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

By acceptance of and performance under this contract and any task orders or delivery orders issued hereunder, the Contractor affirms that it has complied with the requirements above. Compliance with this clause and German law is a material contract requirement. Noncompliance by the Contractor or Subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract, task order, or delivery order for default.

1.23 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and/or appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2004/108/EC. For radio transmitting and telecommunication devices furnished in the Federal Republic of Germany, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by furnished appliances or equipment are solely the responsibility of the Contractor.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

ESRI ArcGIS 10.3.1 – current GIS software version used at the Garrison

GIS – Geographic Information System

Geospatial Database – GIS supported application

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Traffic Safety - Property owner is liable for the public safety requirements

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GIS Geographic Information System HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VTA Visual Tree Assessment ZTV Baumpflege Zusätzliche Technische Vertragsbestimmung und Richtlinien für Baumpflege

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: N/A

4.4 Equipment: N/A

4.5 Common Access Cards (CAC): N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services to provide baseline data, survey reports and updated mapping layers. The Government will provide the existing ecosystem data as an access data base and the contractor shall update this data base. Maps (Arc View GIS) will be provided or made available digitally and must be updated.

5.1 Field Survey of vegetation communities:

The contractor shall perform yearly a baseline data survey on 80 hectare vegetation communities at USAG Stuttgart (80ha = 6000 vegetation units) to determine the condition and traffic safety of the plants.

Contractor will perform yearly a visual tree assessment (VTA) of vegetation units. Areas of focus, the improved areas, will be coordinated between COR and contractor. During the VTA the condition, vitality, damage level and traffic safety of the vegetation units will be determined. Any required maintenance (care) work has to be noted in accordance with their priority, set by the contractor and entered into database. Any maintenance work ongoing or already completed or no longer necessary has to be deleted in the database. VTA must be accomplished during the control period (April – August) and should be done within 8 weeks. The VTA is required per contract year and per vegetation unit (= 1 tree) lasting about ½ hour. The control visits have to be performed by a certified tree expert IAW German FLL regulation. In the event that mature vegetation units are not yet registered through the existing inventory these units shall be registered, inspected and tagged. The tag shall identify the vegetation unit number, be similar to the existing tags. The tags shall be bolted to the tree with wood screw (DIN 571, SH A2, 5x70mm), on young vegetation units cable ties shall be used to attach the tag. The location (x/y) data of the vegetation unit shall be at least in an accuracy of 1m, most current GIS data will be provided. Also the missing tags from registered vegetation units must be replaced similar to the existing tags.

5.2 Gap analysis:

In the case of visible vegetation damages found during VTA or identified by COR, the contractor shall perform a more detailed examination for determining the traffic safety (according FLL Regulation “eingehende Untersuchungen”, paragraph 5.2.4.”technical investigation procedures”). The contractor shall perform these further examinations not to exceed 50 vegetation units (1 vegetation unit = 1 tree).

These have to be carried out in accordance with the VTA (visual tree assessment) method. In doing so, a drill resistance measuring device (resistograph), possibly a Schallhammer (sound measuring device), or in required individual cases a Zuwachsbohrer (hollow core driller) or a fractometer will be used. In special cases, a sound tomography (Picus or Arbotom) has to be applied. The results and further maintenance recommendations have to be included in the annual status service report. Parts of this report are an introduction, describing the method applied per plant, a protocol sheet with a description of the condition, a photo-documentation as well as any tables and results of the examination and as well as recommendation of measures to be taken. The objective of this analysis and evaluation is to determine whether a tree is still stable and vital to comply with the traffic safety requirements.

The gap analysis report must be provided for all critical vegetation units and summarized for each installation (ARLOC), in German and in a timely manner.

5.3 Evaluation:

During the contract period the Professional Tree Expert IAW FLL (Baumsachverständiger nach FLL) shall furnish a biological opinion about plant damages in 5 different cases (caused through improper construction measurements, accidents). The beginning of each survey shall be within three (3) working days after notice proceed. These reports are due to COR within one (1) month of evaluation. The value of the damaged plants must be calculated. The vegetation must be surveyed to determine the traffic safety. This expertise is the requirement to claim damages and compensation measures from the causer.

This report must be provided in German and English (American English).

5.4 Restoration of vegetation damages:

5.4.1 Special Requirements:

The contractor shall seek a digging permit prior to the performance of any excavation work. The maps provided shall insure that all restoration work keeps clear of pipe and cable routes of any kind.

The U.S. Army will make all utilities (power, water) available to the contractor free of charge.

All areas fouled by ongoing work shall be cleaned up after completion of work or, if necessary, while work is still being performed. Restoration of vegetation is to be performed on existing lawns which should only be driven on during suitable dry weather conditions. All trimming necessary during the restoration shall be included in the unit prices. Use of chemical weed killers is prohibited. Plant stabilizers (guying, plant staking) shall be provided, and not treated with preservatives. The contractor is responsible to insure that all work is performed in conformance with all pertinent German laws, rules, provisions, and ordinances existing at the federal, state and municipal level. The contractor shall also perform all work in compliance with accepted standards of the trade. The work shall be performed in accordance with, but not limited to, the following publications listed in PART 6 - APPLICABLE PUBLICATIONS.

5.4.2 Restoration:

Restoration work includes the provisions of plants for 4 ha (= 20 vegetation units). The transportation of plants to the planting site will be in accordance with DIN 18920, DIN 18916, DIN 18915 and ZTVLaStB 92. Plants shall be protected from damage during transportation. The final locations will be specified by the government at the kick-off meeting. Restoration work includes excavating and backfilling of planting pits. The planting hole must be prepared by adding plant substrate with minimal 30% material for soil improvement (perlite, mature compost etc). The hauling away and disposing of excess material will be in accordance with German law. The restoration work includes provision of plant anchoring kits using tripod mounts with lattice frames, roots watering system, application of plant bark mulch to protect the plants from weed infestation and dehydration, as well as evaporation/sun protection consisting of white trunk protection color (Stammschutzfarbe) until beginning of grown.

A mowing protection in form of a sliced drainage pipe (diameter 22 cm, high 30 cm) is requested. All plants which die in this time period have to be replanted at no additional cost. Plants to be replanted will be defined at a site visit (Government and Contractor) every year. Dead plants have to be replanted Mid/End of November of the same year (until the start of the next vegetation period).

All these work shall be included in the unit prices. All plants must meet the requirements of DIN 18919 and FLL guidelines, revision 1995. The required type and quality of the restoration plants:

10 x Acer platanoides ‘Cleveland’, high stem, 3xv. with rootball, trunk dia. 16 – 18

10 x Tilia platyphyllus, linden tree, high stem, 3xv. with rootball, trunk dia 16 – 18

10 x Fagus sylvatica, beech tree, high stem, 3xv. with rootball, trunk dia. 16 – 18

10 x Sorbus aucuparia‘Edulis’, mountain ash, high stem, 3xv. with rootball, trunk dia 14 – 16

10 x Prunus serrulata ‘Kanzan’ oriental cherry, Sol. 3xv. with rootball, height 200 –250

5.4.3 Post-Completion Care:

Post-completion care includes watering the circular beds, 10 operations, one-time fertilizing with liquid fertilizer “Baumkraft fluid 6+5+11” made by Compo or equivalent (dissolve 2.5 l of fertilizer per plant in 200 l of water), as well as cleaning the circular beds in four separate operations by hoeing, cut off dry sprouts, adjust plant anchoring kits, restore water rims.

5.5 Update of GIS layers and database (300 hrs = 30 JA):

Provide survey results and mapping data in digital standard format.

The vegetation survey data will be integrated into the existing database and GIS layers (ESRI ArcGIS 10.3.1 geodatabase, MS Access 2013 database, Coordinate System: UTM WGS 84 Zone 32N). The contractor will provide all work necessary to update 6000 vegetation records and 3 GIS layers (existing vegetation, removed vegetation, newly planted vegetation). The data will be delivered and installed at the EMO Stuttgart.

The updating will include, but is not limited to, the improvement of filtering, functions, correction of incorrect data layers and improvement of data display functionality. For this task the contractor will provide all technical expertise and resources required.

5.5 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours. In all communication the management language is English.

5.6 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAG Stuttgart via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at:

dod.ecmra-army-support-desk@mail.mil or usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil.

If contract period of performance ends prior to September 30, the contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures:

DIN 18915 Vegetation technology in landscaping (Vegetationstechnik im Landschaftsbau – Bodenarbeiten) DIN 18916 Planting work (Pflanzen und Pflanzarbeiten) DIN 18919 First Year and Maintenance Care of Green Space (Entwicklungs- und

Unterhaltungspflege von Grünflächen) DIN 18920 Bioengineering in Landscaping (Schutz von Bäumen, Pflanzenbeständen und Vegetationsflächen bei Baumaßnahmen) ZTV-Baumpflege Additional Technical Terms and Conditions and Guidelines for Tree Care and Surgery.

Revision 2001 ZTV-La-StB 92 Gütebestimmungen für Baumschulpflanzen (FFL) Empfehlungen für das Pflanzen von Bäumen (FFL)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

7.3 Attachment 3 – Estimated Workload Data

7.4 Attachment 4 – USAG Stuttgart Command Policy Memorandum #58 Local National Screening Program (LNSP) and Installation Access Control

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 5 Section 5.1 Field survey

Contractor will complete all controls within vegetation period (April – October)

100% compliance Random Sampling

2) PWS Part 5 Section 5.2 Gap analysis required gap analysis during contract period.

100% compliance

100% Inspection

3) PWS Part 5 Section 5.3 Scientific evaluation required evaluations during contract period.

100% compliance

100% Inspection

4) PWS Part 5 Section 5.4 Restoration of vegetation damages restorations in fall within period of performance.

100% compliance 100% Inspection

5) PWS Part 5 Section 5.5 Update of GIS layers and database

Contractor will provide a complete update within period of performance.

95% compliance 100% Inspection

ATTACHMENT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Annually Status/Service Report

1 time at the end of the contract period.

1 digital copy in German and English, 2 hard copies (1x German and 1x English)

CD,

MS Word file

COR / USAG

Stuttgart, Kelley Barracks, DPW, ATTN: IMSG-PWE

Plieninger Str. 289 70567 Stuttgart

Gap analysis;

in accordance with paragraph 5.2 of PWS Qty. 50

50 times during the contract period as requested

50 digital copies:

50 Gap analysis in German and English

MS Word file, CD ROM

COR / USAG

Stuttgart, Kelley Barracks, DPW, ATTN: IMSG-PWE

Plieninger Str. 289 70567 Stuttgart

Scientific evaluation;

in accordance with paragraph 5.3 of PWS Qty. 5

5 times during the contract period as requested

5 digital copies:

5 Evaluations in German and English

MS Word file, CD ROM

COR / USAG

Stuttgart, Kelley Barracks, DPW, ATTN: IMSG-PWE

Plieninger Str. 289 70567 Stuttgart

Restoration of vegetation damages;

in accordance with paragraph 5.4 of PWS Qty. 4 ha = 20 trees

During the contract period in fall

Vegetation units

Updated Access 2013 Database and ArcGIS

10.3.1 layers. All 30 jobs/ 300 hrs. in accordance with paragraph 5.5 of PWS

During the contract period

1 digital copy MS Access 2013 database and ESRI ArcGIS 10.3.1 GIS geodatabase (Coordinate- System: UTM WGS 84 Zone 32N)

COR / USAG

Stuttgart, Kelley Barracks, DPW, ATTN: IMSG-PWE

Plieninger Str. 289 70567 Stuttgart

Contract Manpower Report (CMR); in accordance with paragraph 5.6 of PWS

Not later than 31 October of each calendar year

1 digital copy when report is complete

1 print screen of CMR data base

COR / USAG

Stuttgart, Kelley Barracks, DPW, ATTN: IMSG-PWE

Plieninger Str. 289 70567 Stuttgart

ATTACHMENT 3

ESTIMATED WORKLOAD DATA:

ITEM NAME, Scope of work UNIT ESTIMATED QUANTITY

5.1 Yearly field survey of vegetation units Hectare 80 hectare = 6000 vegetation units

5.2 Gap analysis of vegetation units Vegetation unit (= 1 tree) 50 ea

5.3 Scientific Evaluation One biological opinion 5 ea

5.4 Restoration of vegetation damages Vegetation unit (= 1 tree) 20 ea

5.5 Update of GIS layers and database Each ( = 10 hrs) 30 Each = 300 hrs

5.6 CMR Reporting Each 1 ea

ATTACHMENT 4