PWS__TES_Management_FY16_NP.pdf

PERFORMANCE WORK STATEMENT (PWS)

Conservation TES Management 28 Jun 2016

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide management of threatened and endangered species (TES) habitats in Local Training Area (LTA) Boeblingen. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: Performance of TES management measures on LTA Boeblingen at a total of 410ha habitat sites. The contractor will provide conservation specialists to ensure all measures are performed correctly. Measures are based on recommendations of the Threatened and Endangered Species report which is part of the USAG Stuttgart Natural Resources Management Plan. The contractor will provide all necessary equipment and personnel to perform the maintenance tasks.

1.2 Background: USAG Stuttgart is responsible for managing TES habitats mainly in the Local Training Area Boeblingen. A total of 520 threatened and endangered plant and animal species where recorded on this 600ha terrain. A legally required monthly maintenance of all habitat sites is necessary to preserve the supraregional value of this area. The contractor will comply with the management standards for the NATURA2000 site protected under EU legislation.

1.3 Objectives: This project will maintain and restore existing habitats of threatened and endangered plant and animal species on the LTA Böblingen. The performance of this project is required by the German federal nature protection law (Bundesnaturschutzgesetz) paragraph 20 and the nature protection law from Baden-Württemberg (Naturschutzgesetz Baden-Württemberg) paragraph 27.

1.4 Scope:

The PWS includes habitat maintenance measures such as grass mowing by hand and by machine, shrub removal by hand and by forest mill, excavation of small puddles with swamp land excavator and underwater reed mowing with amphibian TRUXOR machine.

The work areas will be identified by the forest master of the forest district Rotsteigle from the Federal Forest Agency Heuberg in cooperation with the Environmental Division USAG Stuttgart DPW and the contractor on site prior to work start.

All cut material (shrubs and grass clippings) must be removed completely from the site. The contractor is responsible for proper disposal of the cut material. Removal distances can be several kilometers. Site areas have limited accessibility by wheeled vehicles. Hand removal of cut material may be required. Mowing of areas is mostly high intensive work due to rough terrain and stripe or mosaic type mowing. Generally, soil compaction must be avoided in all habitat areas. Therefore low impact equipment is strictly required.

Access to maintenance areas is not possible at all times and must be coordinated on a daily basis with JMTC Stuttgart Range Control office at 0711-152415. Work hours may therefore vary from normal business hours.

Mobilization/demobilization of all equipment is to be included in the price proposal.

The POC for this Task Order is USAG Stuttgart DPW Environmental Division.

1.5 Period of Performance: The period of performance shall be for (1) one Basic Year plus (2) two Option Years.

Basic Period: 1 September 2016 through 31 August 2017 1st Option Period: 1 September 2017 through 31 August 2018 2nd Option Period: 1 September 2018 through 31 August 2019.

1.6 General Information

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.2 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) calendar days of contract award to the Contracting Officer’s Representative (COR). After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) calendar days to the COR for review and acceptance prior to implementation.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (IAW).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable

1.6.3 Recognized Holidays: The contractor is not required to perform services on German holidays.

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 6 a.m. and 8 p.m. Monday through Friday, except German Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed only at unsecured LTA Böblingen (field work) as well as the contractor’s office (reporting).

1.6.6 Type of Contract: The government will award a firm fixed price – indefinite delivery indefinite quantity type (IDIQ) contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. Safety briefing at Range Control must be received prior to work start.

1.6.7.2 Personnel Security Clearance Requirements: Not applicable

1.6.7.3 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract will have passed a Police Good Conduct Certificate [Polizeiliches Führungszeugnis] conducted by the Host Nation Police Department of their residence.

Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract.

If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.7.3.1 Installation Access: Access to US controlled areas is limited to personnel meeting security standards outline in AER 190-16 and USAG Stuttgart Command Policy Memorandum #58, Local national Screening Program (LNPS) and Installation Access Control. This requirement applies to all contractor employees performing work under this contract on U.S. controlled areas. Failure to submit required information or to obtain required documentation will result in the exclusion of such employees from the U.S. controlled areas until such documentation is obtained. Employees of the Contractor who do not possess a valid installation access pass will be restricted from the workplace until the pass is (re)activated.

No Contractor employees will be signed on the installation by an active card holder or contractor, to conduct work duties. The Contractor employees shall be subject to personal and vehicle searches when entering or leaving the installation. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract.

The COR shall provide the Contractor the required information and documents for installation passes. The Contractor shall provide a list of all employees that have that need to be registered for installation access.

The format and content will be provided by the COR. The contractor shall provide an installation pass log within 30 business days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.6.7.3.2 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(3) Notify the KO or COR of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(4) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.4 Employment Eligibility: Not applicable.

1.6.7.5 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.6.7.6 Key Control: Keys to MOUT site fence need to be picked up at Range Control on a daily basis.

1.6.7.7 Lock Combinations: Not applicable.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer within five (5) business days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30 p.m., Monday thru Friday except German holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: the contract manager must have a degree in land management or forest science.

1.6.11 Special Qualifications or Certifications: Contractor personnel must possess the following technical qualifications:

a. Contractor must have a certified landscape conservationist certified by German chamber of agriculture or German district government (staatlich gepruefter Natur-und Landschaftspfleger, geprueft durch die deutsche Landwirtschaftskammer oder dt. Regierungspraesidium).

b. Minimum of 5 year work experience in natural resources management (biotope conservation measures, restoration projects, documentation of maintenance measures).

c. Contractor must have a Senior biologist for field evaluation and success control.

d. Contractor must have an employee with a Masters degree in forest science

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious.

1.6.13 Contractor Travel: Not applicable

1.6.14 Other Direct Costs: Not applicable

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from KO Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.1 Non-Disclosure Statements: Reserved.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved.

1.6.19 Training Requirements: Not applicable.

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://Jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

1.6.19.1.1 If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.6.19.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at https://www.iad.gov/ioss/opse1301/index.htm. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.6.19.3 Information Assurance (IA) Training: Not applicable.

1.6.19.4 iWATCH Awareness: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided in this PWS by the USAG Stuttgart ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report on suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within thirty 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than five (5) calendar days after completion. All training materials can be found at http://www.detrick.army.mil/ready/iwatch.cfm/.

1.6.19.5 Interacting with Government Employees for Contractors (Ethics for Contractors): Contractor employees shall complete Interacting with Government Employees for Contractors within 30 calendar days after contract start date and within 30 calendar days for new personnel. The Contractor shall submit a Memorandum For Record (MFR) within 10 calendar days when all employees have completed the training.

The MFR shall be submitted to the COR (or to the contracting officer, if a COR is not assigned).

Interacting with Government Employees for Contractors training is available at http://education.oge.gov/training/module_files/ogegovctr_wbt_07/10.html. Contractor personnel must complete an annual (face to face) training every 12 months. The COR will provide annual training information.

1.6.20 Foreign (OCONUS) Requirements: Not applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

GIS – Geographic Information System Geospatial Database – GIS supported application ESRI ArcGIS 10.3.1 – current GIS software version used at the Garrison

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.12. Shall. Imperative.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AER Army Europe Regulation AFFSSIR Armed Forces Repository of Specimen Samples ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation AT Anti-Terrorism CFR Code of Federal Regulations CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA) DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction DPW Division of Public Works FAR Federal Acquisition Regulation FHP Force Health Protection FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IA Information Assurance IACS Installation Access Control System IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization LTA Local Training Area NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SERE Survival, Evasion, Resistance and Escape SOP Standard Operating Procedures SPOT Synchronized Pre-deployment and Operational Tracker TCN Third Country National TE Technical Exhibit TES Threatened and Endangered Species U.S.C. United States Code

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government

Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable.

3.2 Facilities: Not applicable.

3.3 Utilities: Not applicable.

3.4 Equipment: Not applicable.

3.5 Materials: Not applicable.

3.6 Common Access Cards (CAC): Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Not applicable.

4.3. Materials:

4.4. Equipment: The contractor must provide the following equipment to perform the maintenance measures:

1. Heavy caterpillar (for compaction sensitive areas)

2. Tracked swamp land excavator (for compaction sensitive wetland areas)

3. Heavy forest mill (for large scale shrub removal)

4. Walking excavator “Spinnenbagger” (for areas not accessible by wheeled vehicles)

5. Amphibious weed cutter TRUXOR (for land and under water weed cutting)

4.5 Common Access Cards (CAC): Not applicable

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

The contractor shall provide services for the monthly TES habitat maintenance program to include mobilization/demobilization of all equipment. A total of 48 management units throughout LTA Boeblingen will be treated according to the existing concept. There will be four meetings for each contract period: a project kick-off meeting and three separate quarterly status review meetings. Each of the meetings will be on site LTA Boeblingen and is assumed to last approximately four-six hours.

An overall Project/Contract manager and/or Contractor’s site supervisor needs be indentified and shall attend all the meetings. The Project Manager for this task will report back to the COR and provide them with information in regards to the results of the meetings. No one other than the Contracting Officer is authorized to make changes to the contract. Surveillance, guidance, and communication pertaining to fulfillment of the PWS requirements shall be provided by the COR to the PM/Site Lead. For the kick-off meeting an overall draft work plan will be submitted defining measures to be performed on each area and a monthly maintenance schedule. This will be commented after the kick-off meeting and shall be considered by the Contractor for the Final Work Plan. The Contractor shall be prepared to present their methodology, and time schedule for achieving all project tasks at the kick-off meeting, with ensuing discussion of the proposed approach.

Scheduling, coordination and oversight of the management measures will be performed on site including coordination with Federal Forestry Service and daily scheduling with Range Control. This task will be performed by a certified landscape conservationist to ensure all measures are performed correctly.

The status review meetings will be held quarterly and the purpose of these meetings will be to discuss project activities and successes. One week prior to each of the status review meetings, the contractor will submit a status report to allow sufficient time for the Government to review it.

In the event the Contractor is having challenges in certain areas, or if the Government is not satisfied with the progress, corrective measures will be identified at the meetings with specific recommendations to be provided by the COR or Contacting Officer to the Contractor.

5.2. Specific Services.

1 Shrub removal up to 10cm by handheld machine including proper disposal Shrub removal on meadow areas, clear cutting of trees or rocks (steep slope possible), pruning of field hedges. Remove shrubs up to Ø 10cm with handheld bush cutter or chainsaw. Remove shrub material from site with proper disposal in coordination with forestry. Areas can be difficult to access and vehicles must drive very carefully (balloon tires, small vehicles)

2 Mowing by hand/litter mowing including proper disposal Mowing of meadow areas with small tractor or with handheld mower (in single cases). Areas can be in steep hillside situation and/or access is difficult. Special equipment with balloon tires is to be used to protect sensitive vegetation (coordinate with COR). Contractor is responsible for removal of accumulated material and proper disposal.

3 Mowing by machine (1-axle-bar-mower) sloped and wet areas including proper disposal Mowing of partly sloped and/or wet meadow areas. Appropriate special equipment with balloon tires is required in most cases (coordinate with COR). Material will become property of contractor. Contractor is responsible for immediate removal of accumulated material and proper disposal. Brief storage on site is possible for drying.

4 Mowing by machine, litter meadows (tractor, bar-mower) including proper disposal Mowing of meadow areas to a great extent on plane level. Appropriate special equipment with balloon tires is required in most cases (coordinate with COR). Areas will only be treated to 20-50% in stripes or mosaic like as defined by COR. Material will become property of contractor. Contractor is responsible for immediate removal of accumulated material and

5 Mowing by machine, plane areas (tractor, rotary-mower) including proper disposal

Mowing of meadow areas to a great extent on plane level. Appropriate special equipment with balloon tires is required in most cases (coordinate with COR). Areas will only be treated to 20-50% in stripes or mosaic like as defined by COR. Material will become property of contractor. Contractor is responsible for immediate removal of accumulated material and

6 Soil excavation in wetland areas Soil excavation (soil class 2-5) at ponds, renaturation of banks, excavating of sludge, flattening of banks, removal of vegetation and soil, land modeling, establishment of new natural small ponds. Excess excavation material has to be transported up to 20 km and installed at suitable sites after coordination with COR and Forestry Office.

Areas can be difficult to access and vehicles must drive very carefully (balloon tires, tracked excavator, small vehicles)

7 Ponds clear cutting, amphibious weed cutter (TRUXOR) Mowing of reed and other vegetation at small pond areas with an amphibious weed cutter (TRUXOR). Contractor is responsible for immediate removal of accumulated material and proper disposal.

8 Heavy forest mill hours

9 Caterpillar (heavy) hours

10 Excavator hours

11 Walking excavator hours

12 Truck hours

13 Swamp land excavator hours

14 Documentation of management measures Provide completion report to include description of treatment on each management unit (40 units total) with photo documentation (before and after measure). Report is to be submitted as digital copy (MS Word) and hard copy in German and English.

All cut material (shrubs and grass clippings) must be removed completely from the site. The contractor is responsible for proper disposal of the cut material. Removal distances can be several kilometers. Site areas have limited accessibility by wheeled vehicles. Hand removal of cut material may be required. Mowing of areas is mostly high intensive work due to rough terrain and stripe or mosaic type mowing. Generally, soil compaction must be avoided in all habitat areas. Therefore low impact equipment is strictly required.

Access to maintenance areas is not possible at all times and must be coordinated on a daily basis with JMTC Stuttgart Range Control office at 0711-152415. Work hours may therefore vary from normal business hours.

Mobilization/demobilization of all equipment is to be included in the price proposal.

5.3 Enterprise-Wide Contractor Manpower Reporting (eCMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site: http://www.ecmra.mil/. There are four separate eCMRA tools:

Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

a. DIN standards (German Industry Standards) of German Construction Contract Procedures (VOB), Part C, identified below are governing:

DIN 19 917 Top Soil Work

DIN 18 299 General Regulations for all kinds of Construction Work DIN 18 300 Earth Work DIN 18 302 Well Construction Work DIN 18 303 Sheathing Work DIN 18 304 Piling, Jiggling and Pressing Work DIN 18 305 Dewatering Work DIN 18 306 Sewer Work DIN 18 308 Drainage Work for Agriculturally Utilized Areas DIN 18 310 Stabilization Work at Waters, Dikes and Coastal Dunes DIN 18 311 Wet Excavation Work DIN 18 320 Landscape Construction Work DIN 18 331 Concrete and Reinforced Concrete Work DIN 18 332 Natural Stone Work DIN 18 333 Cast Stone Work

b. Other regulations:

Department of the Army. February 1997. AR 200-1. Environmental Protection and Enhancement Department of the Army. February 1995. AR 200-3 Natural Resources – Land, Forest and Wildlife Management Department of Defense (DoD). (July 2014). Final Governing Standards Germany (FGS-G)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment or Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

7.3 Attachment 3 – Estimated Workload Data

7.4 Attachment 4 – Language Qualification Requirements

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLA

NCE

PRS # 1.

The contractor shall provide Management: Operate an effective Management system to ensure all services are successfully completed IAW this PWS paragraph 5.2

The contractor provides effective management IAW para 5.2 this PWS

No more than two validated unacceptable services or two validated stakeholder complaints.

100 % inspection

PRS # 2.

The contractor shall provide scientific oversight and coordination to ensure all services completed in a professional and timely manner IAW this PWS paragraph 5.1

The contractor provides scientific oversight IAW para 5.1 this PWS

No more than one validated unacceptable services or two validated stakeholder complaints.

100 % inspection

PRS # 3

Environmental Compliance:

all US Government, Host Nation (German) Federal, State, Local Laws and Regulations IAW this PWS paragraph 6.1

The contractor complies with environmental law and regulation IAW para 6.1 this PWS

No more than one validated unacceptable service.

100 % inspection

Note 1. Unacceptable performance exceeding threshold levels will adversely impact contractor performance evaluations.

Note 2. If the government validates complaints of unacceptable services, the government may require re-performance of the unacceptable services. Re-performance of unacceptable services must be re-performed within 24 hours after the government’s request to re-perform unacceptable services and found to be acceptable upon re-inspection.

Note 3: At the determination of the COR, failure to meet Performance Standard due to circumstances beyond the control of the contractor (e.g., weather delay, mission change, etc,) will not be considered the fault of the contractor.

Note 4: Stakeholders as mentioned in this PRS are defined as members of the Federal Forestry Service, JMTC TSC Stuttgart and RP Stuttgart.

ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Meeting Minutes Within 7 days of scheduled meeting (kick off meeting and quarterly progress meetings)

1 digital copy MS Word file

USAG Stuttgart, DPW, ATTN:

IMSG-PWE

Kelley Barracks Plieninger Str. 289 70567 Stuttgart

Quarterly progress reports ( 4 total)

7 days prior to quarterly progress meetings

1 digital copy MS Word file

IMSG-PWE

Kelley Barracks

Completion report with photo documentation

NLT 400 days after

NTP

1 digital copy, 2 hard copies (German and English)

CD, MS Word file

IMSG-PWE

Kelley Barracks

ATTACHMENT 3

Estimated Workload Data

ITEM

NAME

ESTIMATED

MONTHLY

QUANTITY

ESTIMATED TOTAL

QUANTITY

(12 months)

1 Shrub removal up to 10cm by handheld machine sqm 1,000 12,000

2 Mowing by hand/litter mowing sqm 850 10,200

3 Mowing by machine (1-axle-bar-mower), sloped and wet areas sqm 2,500 30,000

4 Mowing by machine, litter meadows (tractor, bar-mower) sqm 1,350 16,200

5 Mowing by machine, plane areas (tractor, rotary-mower) sqm 1,600 19,200

6 Soil excavation in wetland areas cbm 4.5 54

7 Ponds clear cutting, amphibious weed cutter (TRUXOR) hrs 3.5 42

8 Heavy forest mill hours hrs 5 60

9 Caterpillar (heavy) hours hrs 2 24

10 Excavator hours hrs 2 24

11 Walking excavator hours hrs 3.5 42

12 Truck hours hrs 3.5 42

13 Swamp land excavator hours hrs 6 72

14 Quarterly Progress Reports Each 1 4

Annual Completion Report with photo documentation Each 1 1

ATTACHMENT 4

U.S. Department of State Foreign Affairs Handbook Volume 3 Handbook 2 – Foreign Service National Handbook

3 FAH-2 H-400 Appendix C Language Qualification Requirements

(TL:FSNH-4; 8-3-98)

LEVEL 1 Rudimentary Knowledge At this level an employee is, at most, required to have a rudimentary verbal understanding of a very limited English vocabulary, and such as might be required in understanding and following instructions of the type that might be given to a motor pool chauffeur. This level of understanding is typically not required for positions such as laborer and trades occupations where contacts are primarily with other local employees.

LEVEL 2 Limited Knowledge At this level an employee needs only a limited knowledge of written and spoken English, and a vocabulary limited to the specific occupation. An employee at this level would be expected to understand and carry out verbal instructions of a repetitive character, and to be able to prepare simple reports of the type that might be expected of a motor pool dispatcher.

LEVEL 3Good Working Knowledge At this level an employee is required to have a good working knowledge of both written and spoken English. The employee should be able to read and understand agency regulations, operating instructions, memoranda, and related material concerning the field of work, to prepare correspondence and standardized reports, and to communicate effectively with English speaking staff members and the general public, including both English speaking and non-English speaking persons.

LEVEL 4 Fluent At this level an employee is required to possess a high degree of proficiency in both written and spoken English, including the ability to translate the host country language into precise and correct English, and English into the applicable foreign language. On occasion, an employee at this level might be expected to act as an interpreter in situations where considerable importance attaches to proper word meaning.

LEVEL 5 Professional Translator/ Interpreter or Equivalent This level is essentially limited to professional translators and interpreters whose proficiency in written and spoken English truly matches that of a well-educated native speaker. This includes the ability to deal effectively with highly technical and sophisticated terminology in which fine nuances of meaning may at times assume major importance in negotiations. At this level an employee should be capable of simultaneous translation, as in the case of conference reporting. An equivalent level of difficulty and responsibility relates to those employees who are required to be fluent in two or more foreign languages, or two or more distinctly different and complex native dialects.