W91WFU-16-T-0005_--_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Clergy to Provide Roman Catholic Services USAG Stuttgart, Religious Support Office (chap-control #10), IMCOM-E.

03 March 2016

1. General: The Contractor shall perform on-call Roman Catholic clergy services for the USAG Stuttgart Religious Support Office (RSO) to include conducting Mass, providing opportunity for Confession, and providing Sacraments on an on-call emergency basis. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform on-call clergy services for the Roman Catholic community within the USAG Stuttgart RSO community as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The US Army Garrison (USAG) Stuttgart, Religious Support Offices (RSO) has the responsibility to provide a part time clergy for Roman Catholic services. The RSO requires contractor support of its religious operations.

1.3 Objectives: The contractor shall perform clergy services for Roman Catholics within the USAG Stuttgart RSO community. The contractor is required to perform services at Patch, Panzer, Kelly and Robinson Barracks.

The contractor’s services shall include all planning, programming, administration and management necessary to perform the services specified in this PWS.

1.4 Scope:

1.4.1 This PWS defines clergy services for Roman Catholics as required to support the activities of the USAG Stuttgart RSO in the performance of its mission. The primary mission of the USAG Stuttgart RSO is to ensure individual free exercise of religion for Department of Defense military personnel, family members, and authorized civilians; a statutory requirement under USC Title 10. The USAG Stuttgart RSO accomplishes its mission by providing religious activities which include, but are not limited to, faith group specific worship, sacraments, rites, and ordinances, as well as other spiritual and religious programs integral to faith experience.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12 month option years. The Period of Performance reads as follows:

Base Year 01 April 16 – 31 March 17 Option Year I 01 April 17 – 31 March 18 Option Year I 01 April 18 – 31 March 19

1.6 Quality Control

1.6.1 Quality Assurance: Government personnel, other than contracting officers and Quality Assurance Evaluators (QAEs), may observe Contractor operations. However, these personnel may not interfere with Contractor performance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and Performance Requirements Summary (PRS).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Inspections: The Government reserves the right to conduct random sampling, customer complaint, planned sampling and 100% surveillance inspections to assure quality of accomplished work. The Contractor shall be required to correct deficiencies found within the time limitations prescribed. Exceeding prescribed time limitations because of failure to correct any such deficiencies will be reported as non-performance to the Contracting Officer (KO). Follow-up inspections will be conducted, at random, of a certain percentage of work found to be deficient at the initial inspection. Government personnel will notify the Contracting Officer of all items found to be defective on this second inspection. The Contractor shall have no more than 1 working day to correct all deficiencies. If the Contractor fails to complete all corrective actions after 1 working day, as determined by an additional inspection, the case will be reported as non-performance to the KO.

1.6.3 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. The Contractor's Manager will meet with the Contracting Officer periodically during the time of the performance of this contract. Other meetings shall be held as determined by the KO. If a deficiency in the contract performance is determined which cannot be rectified through verbal coordination between the KO and the Contractor, the KO shall prepare and issue a Contract Discrepancy Report clearly identifying the problem areas to the Contractor. A meeting will be held when a Contract Discrepancy Report is issued. Mutual effort will be made to resolve all problems identified.

1.6.4 Reserved

1.6.5 Contracting Officer: Only the Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the Contractor and any other person be effective or binding to the Government. When/if, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction unless the Contracting Officer has issued a contractual change or otherwise resolved the issue.

1.6.6 Key Personnel: The follow personnel are considered key personnel by the government: Catholic Cleric/Contract Manager. The contractor shall provide a Catholic cleric who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the contracting officer within 5 days of contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during the hours of operation specified in PW 1.7. The COR or any other designated U.S.

Government official shall be able to contact the Contract Manager at all times during the duty hours specified in this contract.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor shall provide credentials of newly hired personnel to the Chaplains Office and KO no later than thirty days prior to performance; newly hired personnel must be approved by the KO prior to start of performance.

1.7 Hours of Operation: Full services for each session must be provided between Monday – Sunday (See Table 1). The contractor is responsible for conducting business as stated in the Schedule of Sessions listed in Table 1.

1.7.1 Place of Performance: The work to be performed under this contract shall be performed for the USAG Stuttgart community at Panzer, Patch, Kelly, and Robinson Barracks.

1.8 Type of Contract: The government will award a Firm Fixed-Priced contract.

1.9 Place of Performance: The work to be performed under this contract shall be performed for the USAG Stuttgart community at Panzer, Patch, Kelly, and Robinson Barracks.

1.10 Type of Contract: The government will award a Firm Fixed-Priced contract.

1.11 Security Requirements: All personnel must qualify for and keep in their possession a community wide installation pass. The Contractor must submit to the COR a complete list of personnel and commercial vehicles.

The Contractor shall inform his personnel that they may be submitted to search when entering or leaving the installation at the discretion of the commander. Upon completion of the contract work or upon employee’s termination, the Contractor shall return all Government issued passes/badges to the COR. The U.S. Government reserves the right to request security checks. Those persons deemed to be prejudicial to the interest of the Government should be immediately removed from work upon notification to the Contractor without specifying the reason. The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract will have a “Favorable” Police Good Conduct Certificate [Polizeiliches Führungszeugnis] with “No Record of Misconduct” [Keine Eintragung] conducted by the Host Nation Police Department of their residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.11.1 Installation Passes: Access to US controlled areas is limited to personnel meeting security standards outline in Homeland Security Presidential Directive 12, USAREUR Regulation 604-1, Army in Europe Regulation 190-16 and the USAG’s Supplement thereto, Local national Screening Program (LNPS) and Installation Access Control. This requirement applies to all contractor employees performing work under this contract on U.S. controlled areas. Failure to submit required information or to obtain required documentation will result in the exclusion of such employees from the U.S. controlled areas until such documentation is obtained. Employees of the Contractor who do not possess a valid installation access pass will be restricted from the workplace until the pass is (re)activated. No Contractor employees will be signed on the installation by an active card holder or contractor, to conduct work duties. Contractor employees are prohibited from signing on post any family members or any other non-employees. The Contractor employees shall be subject to personal and vehicle searches when entering or leaving the installation. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract.

The COR shall provide the Contractor the required information and documents for installation passes. The Contractor shall provide a list of all employees that have that need to be registered for installation access. The format and content will be provided by the COR. The contractor shall provide an installation pass log within [60] days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within 3 workdays. Under no circumstances shall the Contractor employ individuals who cannot be issued an installation pass pursuant to this paragraph. Once the contract is in operation, the Contractor shall ensure that any new personnel are properly cleared with the COR and are in possession of the appropriate installation passes before they are assigned to perform any service under this contract.

1.11.1.2. Identification of Contractor Employees: The Contractor shall furnish a badge, which shall include as a minimum the person's name and name of the Contractor. The badge shall be laminated or otherwise treated to prevent changes to the data. Each employee shall wear the badge on the outer clothing on the front of the body between the neck and waist and such badge must be visible at all times. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.11.2. Operations Security (OPSEC) Requirements: The Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.11.3. Childcare Background Investigations/Checks: The Contractor’s personnel performing work under this contract is to be performed in close and/or frequent contact with children and as such the Contractor’s personnel is identified as sensitive in nature and requires a COMPLETED background check prior to authorizing access to the U.S. Installations. No temporary passes shall be issued. Contractor personnel shall pass a background check sufficient enough for them to be authorized by the U.S. Federal Government to work with children as required within 15 days of contract award. This background investigation shall be in accordance with Army Directive 2014-23 and all Supplements thereto.

1.11.3.1. Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Notify the KO or COR of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.11.4. Security/Safety Training: The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures provided by the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.4.1. Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 10 calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://Jkodirect.jten.mil. Contractor personnel must complete refresher training every 12 months except AOR specific AT Level I training which shall be completed as required by local AT policies.

1.11.4.1.2 If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.11.4.2. iWATCH: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program training standards provided by the COR. This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 45 calendar days after contract award.

1.11.4.3 Army Training Certification Tracking System: All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.11.4.4. IA Training: All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within six months of employment.

1.11.4.5. OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://www.iad.gov/ioss/opse1301/index.htm. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.11.5. Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor shall conform to the provisions of AR 190-13 for safeguarding the Government furnished facility and material contained therein. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.11.6. Key Control: The contractor shall have access to facilities in order to conduct services defined within this PWS. The Government may issue keys to the contractor. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.11.6.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.11.6.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.11.6.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.11.6.4. Common Access Card: The Contractor or sub-Contractor personnel must obtain a Common Access Card (CAC) to perform duties and tasks. Prior to the performance of the contract, the Contractor/Sub-contractor must meet the minimum requirements set-forth in HSPD-12. The Contractor has 120 days from the award of the contract to obtain a CAC. All sub-Contractors must have a CAC prior to any work being provided.

1.12 Special Qualifications:

Contractor personnel shall be a Catholic cleric and shall possess either of the following credentials:

Master of Divinity - M.Div. (U.S.): minimum academic requirement, with an official letter from the Archdiocese for the Military Services, USA, stating that the priest is in good standing and has faculties from his diocese to celebrate the Sacraments, and has VIRTUS training (sexual abuse prevention).

OR

Sacred Theology Bachelor Degree (S.T.B) for local nationals: Provide a “Celebret” which is an official letter from the diocese stating that the Catholic Cleric is in good standing and faculties to celebrate the Sacraments.

1.12.1 Language Requirements Contractor employees must be able to read, write, speak, and understand English fluently so as to be able to satisfy work requirements. They must be able to communicate effectively and compose correspondence and other written communications about work for which they are responsible.

1.12.2 U.S. Military Personnel performing the services of this contract shall have a minimum four years’ experience and working knowledge of the United States (U.S.) military and the U.S. military family lifestyle.

1.12.3 Communication Personnel shall demonstrate the ability to communicate effectively with chaplain, military personnel, volunteers, different religious groups, and government representatives in English, orally and in written format.

1.12.4. Computer Skills Personnel shall possess a computer literacy and proficiency in (1) Microsoft Windows operating system and use of its hierarchical file system, (2) Microsoft Office Professional software, and (3) Internet Web interface with secure websites sufficient enough to perform the services required by this contract.

1.12.5 Driver’s License Contractor personnel shall possess and maintain a valid driving license. Contractor personnel shall be required to obtain a Transportation Motor Pool (TMP) license. In order to receive a TMP license the contractor shall complete TMP online training and maintain valid driver’s license throughout the life of the contract.

1.13 Data Rights The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

1.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center

DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RSO Religious Support Operations RB Robinson Barracks Chapel TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The government shall provide the Contractor file space required to maintain records and files incident to the services provided in this contract. Files are the property of the U.S. government. Contents of files will not be divulged to outside sources.

3.2. Contractor shall be authorized use of government telephone (with commercial access) for local and long distance. No reimbursement for calls placed outside the conduct of business is authorized. Contractor shall comply with any call logging requirements. Contractor must understand that government telephones are subject to monitoring at all times. Use of government telephones and communication services constitutes consent to monitoring. Government property made available under this contract is only for use in the performance of services described in this contract.

3.3. A photocopy machine shall be made available for use by the Contractor on a space available basis to fulfill contract requirements. Contractor shall not copy material in violation of copyright restrictions.

3.4. The government will provide adequate non-dedicated deskwork area with computer and LAN access on a space available basis for use by Contractor to meet the requirements of this contract.

3.5. Contractor may use the chapel religious education library for resource materials currently on hand, together with such resource books, reference works and related items, which are part of that library. Contractor may suggest the purchase of additional curriculum and resources for inclusion in the chapel library and literature racks. Contractor’s suggestions shall create no obligation of the government to purchase or pay for additional curriculum and resources.

3.6. Contractor may request audiovisual aids including blackboards, projection equipment, and video equipment through the USAG Stuttgart RSO NCOIC according and/or USAG Stuttgart RSO DRE according to USAG Stuttgart RSO SOP. No reimbursement will be made for training aids purchased and used by the Contractor.

3.8. The Contractor shall have access to the chapel and office facilities during normal duty hours.

PART 4

CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILTIES

4. CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor shall provide a fully trained work force whose capability and quality meets the standards detailed in this PWS.

4.2. US Government Employees: The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the Contractor employ any person who is an employee of the Department of Defense either military or civilian, unless such person seeks and receives approval in accordance with Agency and local regulations. In addition, the Contractor shall not employ any person who is an employee of the Department of Defense if such employment would be contrary to the policies contained in guidance on conflict of interest directives.

4.3 Government Personnel: In Accordance With (IAW) FAR 3.601 a Government Contract CANNOT be awarded to a Government Employee or to a business concern or other organization owned or substantially owned or controlled by one or more Government employees.

4.4 Quality Assurance Personnel: The Contractor is prohibited from employing off-duty quality assurance personnel.

4.5Control of Contractor Employees: The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this work statement will be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the general intent and specific policies set forth in the performance work statement and in regulations set forth in this document.

When the Government directs, the Contractor shall restrict the employment under the contract or remove from performance on the contract any person who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. (See USAREUR Regulation 604-1, Foreign National Employee Screening Program, and USAREUR Acquisition Instruction Subpart 4.403)

4.6 Performing Services: Personnel performing the services of this contract shall present a neat and well-groomed professional business appearance and consistently conduct themselves in a professional manner.

4.7 Liability for Injury and Damages and Insurance:

4.7.1 Reporting of Accidents or Injuries: The Contractor shall notify the COR within 2 hours of occurrence of all accidents involving personal injury or property damage. The notification is to be followed by written notification within 3 working days. If the accident involves a U.S. firm or German firm, the Contractor shall submit a copy of DA Form 285 (U.S. Army Accident Investigation Report) to the Chaplain’s office no later than 3 working days after occurrence of all personal injury accidents and property damage according to the regulation.

4.7.2 Fire, Safety and Health Hazards:

(a) Contractor personnel shall immediately report to the Chaplain’s office any situation which a prudent individual would normally associate as a fire hazard or a threat to the health or safety of individual or government property.

(b) In order to provide safety control for protection of the life and health of employees and other persons; for protection of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of the Contract, the Contractor shall comply with U.S.

Government and German safety and health law and regulation requirements.

(c) Contractor personnel shall obey all installation traffic regulations. Violation of posted traffic regulations may constitute grounds for withdrawal of an employee's installation pass.

4.7.3 Submission of Electronic Invoices: The contractor shall submit invoices for the previous month’s work to the COR for verification NLT the 10th working day of month.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1. General.

5.1.1. In the Schedule of Services (SOS), sessions will be as short as 30 minutes or as long as one (1) hour, depending upon (1) the circumstances at the time the service is being performed, and (2) the innovative methods developed by the contractor for performing services.

5.2. On-Call Worship Services (Mass)

5.2.1 Contractor shall conduct regularly scheduled Masses, whether weekly or on a Holy Day of Obligation.

5.2.2. During the conduct of regularly scheduled Masses, the Contractor shall celebrate the Eucharist and provide the homily and liturgy for the service.

5.2.3. In preparation for the conduct of regularly scheduled Masses, the Contractor personnel shall coordinate with the worship instrumentalist and song/worship leaders, and other volunteers participating in the service to ensure a coordinated service of worship for the congregation.

5.2.4. Contractor shall ensure that an Offering Control Sheet is completed for each service conducted even if no offering was received. Contractor personnel shall ensure that attendance and number of communicants are annotated on the Offering Control Sheet for each service conducted.

5.3. Provide Opportunity for Confession.

5.3.1. Contractor shall hear parishioner Confessions. For purposes of this contract, each confession shall be considered a session.

5.4. Provide Sacraments in an On-Call Emergency.

5.4.1. Contractor shall perform Sacraments on an on-call emergency basis as a back up to the USAG Stuttgart RSO Catholic Priest Chaplain. Only the USAG Stuttgart RSO Garrison Chaplain, or the USAG Stuttgart Catholic Priest Chaplain can authorize contact of the Contractor to arrange for performance of this service.

5.5 Disclosure of Information.

5.5.1 Personnel performing the services of this contract shall maintain strict confidentiality regarding personal information of all persons interviewed or participating in religious programs. Personal notes, applications, and check lists shall be maintained in a restricted file and locked during those times when staff persons authorized access are not present.

5.5.2. Personnel performing the services of this contract will come in contact with individuals seeking the assistance of chaplains. The fact that individuals are seeking assistance with family and or personnel issues is confidential and sensitive information. Personnel performing the services of this contract shall share this information only with the chaplain involved

5.5.3. The Disclosure of sensitive information regarding chaplain counseling appointments and individuals involved could result in immediate termination of the contract.

5.6.4. Enterprise-Wide Contractor Manpower Reporting (eCMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site: http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1. Army Regulations (AR).

6.1.1. AR 165-1 Chaplain Activities in the United States Army (25 Mar 04).

6.1.2. AR 25-50 Preparing and Managing Correspondence (3 Jun 02).

6.2. Policies and Standard Operating Procedures (SOPs).

6.2.1. USAG Stuttgart Command Group SOPs.

6.2.2. USAG Stuttgart RSO Administrative SOPs.

6.2.3. USAG Stuttgart RSO Chapel Tithes and Offerings SOP.

6.2.4. USAG Stuttgart RSO Resource Management SOPs.

6.2.5. USAG Stuttgart RSO Distribution Plan.

6.2.6. Religious Education Strategic Plan, United States Army Chief of Chaplains

6.3. Federal Guidelines.

6.3.1. DOD Directive NUMBER 1342.17 (December 30, 1988)

6.3.2. Unified Facilities Criteria UFC 4-730-02 (January 16, 2004)

Attachment 1 Clergy for Roman Catholic Services, USAG Stuttgart RSO

USAG Stuttgart, Religious Support Office (chap-control #10), IMCOM-E.

Performance Requirements Summary (PRS)

Reference Number Performance Objective Standard

Maximum Deviation from Requirement

Method of

Surveillance

Paragraph 4.7.3.1

Contractor shall submit invoices for the previous month’s work

Invoice is submitted through WAWF NLT 10th working day of the month

2% Random sampling by Community Chaplain

Paragraph 5.2

Contractor shall provide On-Call worship services (Mass)

Contractor shall conduct regularly scheduled Masses, whether weekly, or on a Holy Day of Obligation

0% Random sampling by Community Chaplain

Paragraph 5.3

Contractor shall provide opportunity for Confession

Contractor shall hear parishioner Confessions 0%

Random sampling by Community Chaplain

Paragraph 5.4

Contractor shall provide Sacraments in an On-Call emergency

Contractor shall perform Sacraments on an on-call emergency.

0% Random sampling by Community Chaplain

Paragraph 5.5.1

Contract shall maintain strict confidentiality regarding personal information

No information shall be shared with unauthorized persons.

0%

Validated customer complaint received by the Community Chaplain

Paragraph

5.6.4 Contractor shall report

ALL Contractor manpower (including subcontractor manpower) required for performance of this contract

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year

0% CMR Database

Attachment 2 Clergy for Roman Catholic Services, USAG Stuttgart RSO

USAG Stuttgart, Religious Support Office (chap-control #10), IMCOM-E.

Schedule of Sessions chap-

Cleric for Roman

Catholic Services

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Total

Clin Description

0001 On-Call Worship Service 8 8 8 8 8 8 10 15 10 10 8 8 109

Provide opportunity for Confession 6 6 7 6 6 8 6 6 6 6 6 6 75

Provide Sacraments in an On- Call emergency 2 2 3 2 2 2 2 2 2 2 2 2 25