W91SMC-18-T-6003_Questions_and_Answers_31_Jan_2018.docx

Contractor Questions through 31 January 2017 Yellow Ribbon Reintegration Symposium Event Solicitation # W91SMC-18-T-6003

1. QUESTION: Do signs need to be provided outside of the meeting space?

ANSWER: Yes, The hotel should provide signage that states what course and speaker is within each room.

2. QUESTION: Will the Government provide the names of the speakers and the topics to the company?

ANSWER: Yes.

3. QUESTION: Are there any items that need to be provided with the response to the solicitation?

ANSWER: Yes, A successful contractor will provide the inspection provided by the local State Fire Marshall for the city, the most current public health inspection provided by either the state or county that the contractor resides in for the food establishment, pool areas, hot tubs, etc.

4. QUESTION: Does the room rate increase if there is more than 2 persons staying in the room?

ANSWER: No. GSA rate remains the same whether there are 1 person or 4 persons staying in the room. However, the occupancy of the room will not exceed that which is approved by the state of Illinois’ Fire Marshall.

5. QUESTION: Are there 250 persons staying at the hotel and going to the meeting space?

ANSWER: The number of persons has been amended within the solicitation.

6. QUESTION: Does the lower number of persons attending affect the catering?

ANSWER: Yes. The contractor should now only accommodate for no more than 100 persons eating the meal.

7. QUESTION: Can the breakfast be provided within the regular hotel breakfast area?

ANSWER: No. A breakfast buffet will still be need to be made available within the conference meeting area.

8. QUESTION: Who will be the point of contact once the contract is awarded?

ANSWER: The primary and alternate Contracting Officer’s Representative will be through whom all questions prior and during the event should be emailed to. The Yellow Ribbon Coordinator is only in charge of the training provided. They may be cc’d on emails that the contractor may experience, but that person is not a Government employee and cannot obligate the Government.

9. QUESTION: Can the contractor subcontract out to a separate location for the hotel rooms if hotel rooms are not available?

ANSWER: Yes. However, the hotel must be inspected by the Government prior to the event and it must be within a 5 mile driving distance of the contractor’s conference meeting space.

10. QUESTION: Does the contractor need to have a State of Illinois Commercial Operator/ Applicator Licensure?

ANSWER: No. This requirement has been removed from the solicitation.

11. QUESTION: Will the Government answer any other questions after this point in time?

ANSWER: No. The question period has ended and any remaining questions will only be addressed after award.

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