Site_Visit_Minutes_08_Aug_17.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 183D WING (ANG)

SPRINGFIELD ILLINOIS

08 August 2017

MEMORANDUM FOR RECORD

FROM: 183 MSG/MSC

SUBJECT: MINUTES OF PRE- BID (QUOTE) CONFERENCE AND SITE VISIT,

SOLICITATION W91SMC-17-Q-0005, SEAL EXTERIOR MASONRY P-25.

Date: 08 August 2017 – Time 1300-1400 hours.

1. The list of contractors attending the meeting is down on the attached sign-in sheet.

The following Government representatives attended the meeting:

Name Title

TSgt Alicia Braun Contracting Officer

SrA Rachel Clark Contract Specialist

Capt Eric Marks Deputy Base Civil Engineer

2. The following items were discussed during the Pre- bid (Quote) Conference:

a. The Contract period is 120 days. This includes all work to include cleanup and punch list items. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Contractors should expect delays in gaining access to the Base for security reasons. Every contractor that needs to gain entry to the installation will have their vehicles searched by

Security Forces at the Main Gate. Late quotes due to delays at the Base Entrance will not be excusable.

c. Interested offerors must be registered in System for Award Management (SAM). To register go to: https://www.sam.gov/. You will need your DUNS number to register.

3. A Power Point slide presentation on the project specifics and basis for award was provided to all attendees. (Attached)

4. During the presentation it was mentioned that if mailing quotes or bonds, to notify the Contracting

Office to ensure package is received on time.

5. The Power Point presentation was followed by a tour of the subject jobsite.

https://www.sam.gov/

6. It was mentioned that TSgt. Braun will not be in the office the day Quotes are due. For that reason, if emailing quotes CC SMSgt. Brent Keller (brent.d.keller.mil@mail.mil) and SrA Rachel

Clark (rachel.e.clark18.mil@mail.mil).

7. Questions must be submitted in writing via email, especially technical questions to:

alicia.c.braun.mil@mail.mil and brent.d.keller.mil@mail.mil. DO NOT CONTACT the Design

Engineers or the Government Engineers. All questions must be routed through the Contracting

Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued.

All correspondence, questions and answers, amendments etc. will be issued/ posted at https://fbo.gov.

8. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

9. The pre- bid (quote) conference and site visit concluded at 1400 hours.

ALICIA BRAUN, TSgt, ILANG

Contract Officer

Attachments

Sign-in Sheet

Power Point Slides mailto:alicia.c.braun.mil@mail.mil mailto:brent.d.keller.mil@mail.mil https://fbo.gov/