W91QVP-20-Q-7014_Solicitation.docx

REQUEST FOR QUOTE (RFQ): W91QVP-20-Q-7014

COBRA GOLD 20, Thailand

This is a Request for Pricing and Availability. This is NOT an order. This document is not legally binding and does not commit the US Government in anyway.

1. All Completed prices must be submitted via email to CPT Joshua Clelland at 715th.ct@gmail.com and joshua.p.clelland.mil@mail.mil. All submissions are due to the responsible Contracting Office no later than 31 Dec 2019 @ 12:00 PM local Thailand time.

2. The U.S. Government intends to award to the lowest price technically acceptable offeror that can meet the delivery schedule or period of performance.

3. The U.S. Government has the right to change, modify or cancel the requirement in its entirety at no penalty within 48hrs of execution of the Period of Performance of Services or Delivery of Goods.

4. Do NOT share this RFQ with other vendors or this may result in being eliminated from the competition.

5. To be eligible for award under this request, contractors shall respond by the closing date and time as referenced above. Failure to submit the required information may result in your offer being considered non-responsive.

6. To be eligible for award under this request, contractors shall provide a copy of their Defense Base Act Insurance Certificate or equivalent. Failure to submit the required information may result in your offer being considered non-responsive.

7. The Government intends to use the Electronic Funds Transfer (EFT) as payment. Contractor must be able to accept payment via EFT in Thai Baht (THB) in order to be eligible for award.

8. Contractors shall submit an electronically completed copy of the “Vendor EFT Data Sheet” in order to be eligible for award. EFT document shall not be handwritten.

9. All quotes shall be valid for at least 90 days from submission.

10. The Contractor shall list all prices in Thai Baht (THB).

11. Payment terms of the resulting purchase order will be via EFT.

12. Questions can be sent to CPT Joshua Clelland at 715th.ct@gmail.com and/or joshua.p.clelland.mil@mail.mil.

13. Last Date/Time for questions is 27 Dec 2019 @ 5:00 PM local Thailand time.

********** PLEASE PROVIDE THE FOLLOWING INFORMATION **********

COMPANY NAME: ____________________________________________________

POINT OF CONTACT NAME: ____________________________________________

POINT OF CONTACT PHONE: ___________________________________________

SUBJECT TO THE AVAILABILITY OF FUNDS

(See clause below)

REQUIREMENT DETAILS

PACIFIC PATHWAY 20-1 OCE ASSISTANT from 17JAN-05JUN2020, as outlined in the Performance Work Statement (PWS).

17JAN-5JUN

Bangkok, Thailand

JOB

Name: _____________________________________

Signature: _____

Date: _____

PERFOMANCE WORK STATEMENT (PWS) FOR PACIFIC PATHWAY 20-1 ORGANIZATION CONDUCTING THE EXERCISE (OCE) ASSISTANT

GENERAL

This PWS outlines duties and qualifications required for a Non-personal services OCE Assistant for an extended period in support of COBRA GOLD 2020/HANUMAN GUARDIAN 20-1/2 execution, as part of PACIFIC PATHWAY 20-1 HANUMAN GUARDIAN 2020-3 (HG20-3) Initial Site Survey (ISS)/Initial Planning Workshop (IPW) during 4-14 February 2020, and HG20-3 Final Site Survey (FSS)/Final Planning Workshop (FPW) during 24 April to 1 May 2020.

1.0 SCOPE OF WORK. In accordance with (IAW) the schedule of services the contractor shall perform logistics and contracting specialist services as defined in this PWS for the United States Indo-Pacific Command (USINDOPACOM) Organization Coordinating the Event (OCE) Cobra Gold 2020, USARPAC Hanuman Guardian 2020-1/2, and USARPAC Hanuman Guardian 2020-3 during the following time periods:

The OCE Assistant will work for the USINDOPACOM OCE/USARPAC G37 assisting with CG20 Assessment/Exercise Summary Report, HG20-3 site surveys/planning workshops, administrative support, OCE foreign disclosure officer, and as USARPAC PACIFIC PATHWAYS (PP 20-1) assistant Liaison Officer (LNO) as supplement for PP 20-1 LNO team to JUSMAGTHAI. The OCE Planning Assistant shall perform all specified tasks to acceptable performance standards. The USINDOPACOM CG OCE/USARPAC G37 may provide additional performance guidance as conditions warrant.

2.0 DESCRIPTION OF SERVICES. The contractor shall conduct all planning assistance and administration support functions as identified in paragraph 2.1 below (specific tasks) in a timely and professional manner. The contractor is required to have US citizenship and prior military experience.

The contractor is specifically prohibited from performing duties not identified or associated with the requirements identified in paragraph 2.1 below (specific tasks) without PRIOR approval of the JTF Contracting Officer.

The contractor shall perform duties, as directed, in such a manner as to ensure continuous support to U. S. Government personnel located in Thailand and/or supporting exercise CG20, HG20-1/2, and HG20-3 ISS/IPW/FSS/FPW.

The contractor shall conduct all planning assistant duties to include office and administrative clerical work such as filing, faxing, computing, drafting correspondence, leading survey team(s), providing institutional knowledge, standing in for OCE in meetings, and other duties required in support of OCE support operations. Knowledge of the local business customs and CG20 partner nation military relationship is desired as part of the requirement for the job. Direct interaction with numerous individuals and businesses under contract with the U.S. Government will occur on a daily basis. Therefore, the OCE Planning Assistant must not have any personal relationship or bias with any entities of any type that would create a conflict of interest or the appearance of a conflict of interest.

2.1 SPECIFIED TASKS. The contractor shall be required to conduct the following taskings on a daily basis, or as required, during the period of performance of the contract as specified in paragraph 3.0.

USARPAC exercise planning team.

- The contractor shall have technical knowledge to assist the coordinating planning of all site survey requirements for HG20-series (1-3) and CG20 with the USINDOPACOM OCE/USARPAC exercise planning team(s). This includes assisting with survey in Nakhon Ratchasima, Kanchanaburi, Lop Buri, Krabi, Phitsanoluk, Chacheongsao, Utaphao, Sattahip, and Camp Jessada along with its respective training areas.

- The contractor shall help coordinate input and provide administrative assistance to quality check HG20-3 Time-Phased Force Deployment Data (TPFDD) information and possess a general knowledge for US Military deployment / redeployment requirements.

- The contractor shall possess knowledge on the contents of a Cobra Gold Exercise Plan (EXPLAN) and its supporting annexes to help consolidated as part of the USINDOPACOM OCE team.

- The contractor shall possess current knowledge of USARPAC Pacific Pathways 20-1 concept for Thailand and its intent.

- The contractor shall possess general knowledge of the Government of the Kingdom of Thailand (Thai Government) customs procedures.

- The contractor shall be knowledgeable general immigration procedures in accordance with Thai Government procedures.

- The contractor shall know contacts within the US Embassy Force Protection Directorate, Joint United States Military Advisory Group – Thailand (JUSMAGTHAI), Royal Thai Armed Forces, Royal and Thai Army.

- The contractor shall provide consultation to USARPAC training audience/planning team(s) with institutional knowledge from previous HG/CG exercises.

- The contractor shall be capable of performing daily tasks independent of direct supervision.

- The contractor shall have experience conducting and writing/drafting assessments at the operational/strategic level.

- The contractor shall have experience as a planner at the USARPAC level to understand OCE requirements and as working group lead during previous CG planning conferences to understand Working Group lead requirements in order to help planning facilitation with the USARPAC G37/USINDOPACOM OCE staff.

- The contractor shall have operational knowledge, or least potential to quickly learn, to facilitate the Pacific Pathway Task Force movement from one Thai Army Area to another in support of HG20-1 and HG20-2 execution.

- The contractor shall have experience holding a previous security clearance of TS/SCI to understand Foreign Disclosure Officer requirements when dealing with information given to foreign partner nations.

2.2 CONTRACTOR’S FAILURE TO PERFORM. If the contractor fails to perform required services within the specific limitations, the government may:

2.3 REQUIRED SKILLS. The administrative specialist must possess excellent computer skills and be proficient in the use of the following computer software: Microsoft Office 2013, MS-Word, MS-Excel, and MS-PowerPoint.

2.4 SPECIAL KNOWLEDGE, SKILLS, BACKGROUND, ABILITIES. It is desired the contractor have practical experience with the material management procedures within the following programs/disciplines:

- Providing satellite communications positioning recommendations.

- Able to navigate site survey teams to their designated site.

- Foreign Disclosure

- Interpersonal skills

2.5 ADDITIONAL FACTORS. The contractor must have extensive knowledge, practical experience, and contacts with the following agencies and organizations:

- American Embassy

- USINDOPACOM and its Service Components

- Royal Thai Supreme Command/Royal Thai Armed Forces

- Royal Thai Army

- Thailand Customs and Immigration

- Joint In-country Support

- USARPAC level (operational/strategic) exercise planning experience

3.0 PERIODS OF PERFORMANCE. 17 January to 5 June 2020.

3.1 WORK SCHEDULE AND LOCATION. 0800 to 1700 hrs daily in the OCE designated location unless otherwise directed; to include a 60 minute lunch period (1200 – 1300 hrs).

3.2 HOLIDAY PERIODS. The contractor will be required to work during Thai and U.S. holiday periods unless otherwise directed.

3.3 TRAVEL. Contractor will incur any travel cost to base duty location (Bangkok, TH), where first workday starts. Subsequent in-country directed travel will be compensated as defined in the Joint Federal travel Regulations. Government transportation may be used under a contract with the DoD receiving a letter of authorization (LOA) for DoD funded transportation from their contracting officer or his/her representative, pursuant to DoD 3020.41. ITA may not be issued for contractors.

3.4 SECURITY. Sensitive Unclassified for Official Use Only (FOUO) access.

4.0 WORK ATTIRE. The contractor must present a professional business-like (casual) appearance to include long or short-sleeved collared shirts and clean slacks.

5.0 GOVERNMENT FURNISHED MATERIAL. No Government Furnished Material.

5.1 PROTECTION OF GOVERNMENT PROPERTY. The contractor shall take all necessary precautions to protect Government property. All damaged property due to the contractor’s operation shall be repaired, replaced, or restored to a condition as approved by the KO and the end user at no cost to the Government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the Government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the end user and KO.

5.2 CONTRACTOR-FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated in section 5.1 as Government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions. The contractor must obtain government approval prior to procuring any equipment and/or services in support of this contract.

5.3 QUALITY ASSURANCE. The Government shall monitor the contractor's performance. The Government may increase or decrease the number of quality assurance inspections as performance dictates. The Government reserves the right to inspect all of the contractor's performance to ensure services are received. Performance meetings may be held regularly or as requested by the contracting officer, environmental Branch or contractor.

5.4 PERFORMANCE EVALUATION MEETINGS. The contracting officer may require the contract manager to meet with the contracting officer, LOGREP, end user, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary.

6.0 SUBMISSION OF INVOICES. The contractor shall submit an original invoice monthly to the LOGREP or Service EA during exercise execution or conference support.

An invoice is a written request for payment under the contract for supplies delivered and services rendered. Each summary invoice shall be annotated and signed by the contractor or his/her designated representative that the charges are true and accurate.

In order to be proper, an invoice should include (and in order to support the payment of Interest penalties, must include) the information required:

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number; contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered.

(v) Name and address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment;

(vi) Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice; and

(vii) Any other information or documentation required by the contract

(viii) While not required, the Contractor is strongly encouraged to assign an identification number to each invoice.

The LOGREP or service component OCE will verify that all services have been performed in a satisfactory manner and accept service performed by generating, signing, and forwarding an original copy of the DD Form 250, Material Inspection and Receiving Report or signing the invoice as the DD 250 as an alternative IAW the FAR. The LOGREP or service component OCE will provide signed DD 350 and original copy of the contractor’s invoice to KO during conferences or to the FISCAL Officer during exercise execution.

6.1 PAYMENTS. Payment will be made in US Dollar to the contractor on a monthly basis with submission of proper invoices. Payment will be executed via 175 FMSU Electronic Fund Transfer (EFT) payment process executed by the FISCAL Officer (exercise execution).

7.0 GOVERNMENT PERSONNEL

7.01 CONTRACTING OFFICER (KO). The Government will assign a KO who shall be the point of contact for all contractual matters. The KO may assign a Contracting Officer Representative (COR) to act on his/her behalf or retain this authority. The KO will inform the contractor who is assigned as COR if a COR is required.

7.02 POINTS OF CONTACTS AND AUTHORITIES. The contracting officer is the only person authorized to approve any changes to the requirements of this contract and not withstanding provisions contained elsewhere in this contract, the authority remains solely the contracting officer. In the event the contractor effects any change at the direction of any person other than the contracting officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

7.03 QUALITY ASSURANCE PERSONNEL (QAP). The Government will utilize end users as QAP who will conduct inspections of contractor work performance. The end user will inform the KO or designated LOGREP of discrepancies immediately when found for corrective action to be directed by the KO and the contractor. The Contractor shall contact the QAP to coordinate all work requirements of this contract.

8.0 CONTRACTOR PERSONNEL

8.01 CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the KO. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager or alternate(s) shall be available during normal duty hours within four (4) hours to meet on the installation with government personnel (designated by the KO) to discuss problem areas. The Contract Manager and alternate(s) must be able to read, write, speak, and understand English.

8.02 QUALITY CONTROL. The Contractor shall establish and maintain a plan to ensure the requirements of the Contract are provided as specified. The plan shall give the contractor an effective means of identifying and correcting potential and actual non-conformance or lack of performance across the entire scope/statement of contract work.

8.03 CONTRACTOR EMPLOYEES. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Defense, either military or civilian. The contractor shall endeavor to avoid employing individuals with conflicting financial interests within the meaning of the Joint Ethics Regulation and applicable guidance.

8.03.1 Contractor personnel shall at all times be under the supervision of the contractor and not under the supervision of the Government or any of its officers or employees. The contracting officer will bring discrepancies or noncompliance with the contract clauses, specifications, or PWS to the attention of the contractors’ contract manager, supervisor, or foreman for necessary corrective action.

8.03.2 The contractor agrees to utilize only experienced, responsible and capable people in the performance of the work. The Contacting Officer may require that the contractor remove from the Government job employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

8.03.3 The Contracting Officer, in writing, may require the contractor to remove from the work site, area, or base, objectionable employees.

8.03.4 Objectionable employees include those employees not properly attired or those employees using profane language, or abusing or disobeying base/host country conduct rules or regulations.

9.0 SAFETY REQUIREMENTS. The contractor shall comply with all local government published safety requirements and regulations. Some or all of these regulations are available on the Internet for download. Internet site addresses will be provided to the contractor upon request, but it is the sole responsibility of the contractor and costs will be at his own expense. The contractor shall report any accidents occurring at the workplace to the end user and the KO.

10.0 LIABILITY. The U.S. Government accepts no liability for the actions of the contractor or his employees and agents.

END OF PWS

CLAUSES AND PROVISIONS:

CLAUSES INCORPORATED BY REFERENCE

Officials

the Solicitation

of the Contract

00008)

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 -- Instructions to Offerors -- Commercial Items. (DEVIATION 2018-O0013) As prescribed in 12.301(b) (1), insert the following provision:

Instructions to Offerors -- Commercial Items (Jan 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn ia facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925) Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

Class Deviation 2018-O0013—Micro-Purchase Threshold, Simplified Acquisition Threshold, and Special Emergency Procurement Authority. Effective April 13, 2018. This deviation remains in effect until it is incorporated into the FAR or DFARS, or otherwise rescinded

(j) Unique entity identifier. (Applies to all offers exceeding the micro-purchase threshold and offers at any dollar value if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.)

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision) DBA Language for Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (or Section L if construction):

The offeror will be required to provide evidence of a pricing estimate for Defense Base Act (DBA) insurance coverage (otherwise known as DBA workers’ compensation insurance) from an approved Department of Labor provider, normally via a broker, either with its offer or prior to award. This is to demonstrate that the offeror has taken the DBA insurance requirement into consideration as part of its proposal. The offeror’s estimated cost of DBA insurance will be included as part of the overall pricing and will not be separately priced or evaluated. The offeror’s price quotation must be inclusive of the cost of obtaining Defense Base Act (DBA) insurance, and maintaining coverage throughout the entire period of performance including any option period(s). After award the contractor will not receive separate reimbursement from the Government for obtaining the insurance policy.

Vendors shall ensure that their quoted pricing accounts for the open market pricing of obtaining DBA insurance coverage. THERE WILL BE NO PRICE ADJUSTMENT AFTER AWARD. Vendors are responsible for knowing the coverage limits of their DBA insurance policy. The contractor will be required to have a DBA policy in place prior to the commencement of work.

The contractor shall purchase DBA insurance only from carriers that are authorized to provide such coverage by the United States Department of Labor (DOL). This requirement also applies to all subcontractors. The DOL maintains a website that contains a complete list of authorized insurance carriers at http://www.dol.gov/owcp/dlhwc/lscarrier.htm. Carriers authorized to provide DBA insurance are identified with the letters “DB” in the column titled “Acts Covered.” The following providers are for information only and do not represent an endorsement by the US Government. The list is NOT all inclusive.

1. Insurance Providers: Listed below are some companies that provide DBA insurance although there are many others. The providers listed below are for information purposes only and do not represent an endorsement by the US Government. Offerors/Contractors are encouraged to review the DOL website or to contact insurance brokers, in paragraph (2), to identify other companies that are authorized to provide DBA insurance coverage. This list is not all-inclusive.

AIG: http://www.aig.com/Defense-Base-Act_3171_417691.html Allied World Insurance: https://www.alliedworldinsurance.com/usa-casualty-defense-base-act-and-foreign-voluntary-workers-compensation Chubb: https://www2.chubb.com/us-en/business-insurance/federal-government-contractors.aspx CNA: https://eservices.europassistance-usa.com/sites/DBA/Anon/Pages/Welcome.aspx?ReturnUrl=/sites/DBA/_layouts/Authenticate.aspx?Source=%2Fsites%2FDBA&regPrompt=1 Starr Companies: http://www.starrcompanies.com/insurance/defenseoverview Zurich: http://www.zurich.com/

2. Insurance Brokers. Insurance brokers are representatives of insurance providers and sell insurance to contractors. Listed below are some companies that provide this service, although there are many others. The brokers listed below are for information purposes only and do not represent an endorsement by the US Government. This list is not all inclusive and may NOT be current. Contractors should request the names of insurance brokers from the insurance provider to obtain DBA insurance coverage.

AON Corporation: http://www.aon.com/reinsurance/specialty_practices/accident_health_life.jsp Clements Worldwide: https://www.clements.com/intl-specialty-commercial/dba-workers-comp?name=bing&utm_source=bing&utm_medium=cpc&utm_campaign=brand&utm_content=text&brokerId=mkt_bing Global Underwriters: http://www.defensebaseact.com/ LMG International: http://www.lmg-intl.com/dba/ Lockton: http://dbainsuranceservices.com Marsh & McLennan: http://www.marsh.com Moody Insurance Worldwide: http://www.moodyinsurance.com/gov_defense_base.shtml DBA Language for FAR 52.212-2, Evaluation – Commercial Items (or Section M):

To be eligible for award, offerors must include:

Evidence of a quotation/price estimate for DBA insurance, from an authorized underwriter, that includes the scope of work described in this solicitation. Please see the paragraph on DBA insurance in the Addendum to FAR 52.212-1 (Section L if construction) for more information on obtaining coverage, including a list of authorized insurers.

(End of provision) 52.212-2 -- Evaluation -- Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

__Pricing____________________________________ __Technical acceptability_______________________ [Contracting Officer shall insert the significant evaluation factors, such as

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304);

Technical and past performance, when combined, are __________ [Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision) 52.212-3 Offeror Representations and Certifications—Commercial Items.

As prescribed in 12.301(b)(2), insert the following provision:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision— “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation”, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation…