PP 20-1 OCE Customs LNO PWS for Execution.doc

Perfomance work statement (PWS) FOR Organization coordinating the exercise (OCE) CUSTOMS LIAISON OFFICIER (LNO)

GENERAL

This PWS outlines duties and qualifications required for a non-personal services OCE Customs LNO for three time periods: Exercise Cobra Gold 2020 (CG20) and Hanuman Guardian 2020 (HG20) execution during 25 October to 22 November 2019; then Hanuman Guardian 20-3 Initial Site Survey (ISS) and Initial Planning Workshop (IPW) during 25 January to 7 February 2020; followed by HG20-3 Final Site Survey (FSS) and Final Planning Workshop (FPW) during 25 April to 8 May 2020. Miscellaneous customs documentation process during 12 March to 7 May 2020 will be per customs shipping documentation processing.

1.0 SCOPE OF WORK. In accordance with (IAW) the schedule of services the contractor shall perform logistics and contracting specialist services as defined in this PWS for the United States Indo-Pacific Command (USINDOPACOM) Organization Coordinating the Event (OCE) Cobra Gold 2020 and Hanuman Guardian 2020-series event as stated below.

For HG20-3 ISS/IPW, Royal Thai Army Area I (Central) or ISS with JUSMAG-Thailand (Bangkok) for IPW

The OCE Customs LNO will work for the USINDOPACOM OCE/USARPAC G37 and USARPAC G4 Mobility Thailand Lead assisting with customs shipment documentation processing with the Thai government, HG20-3 site surveys/planning workshop, and administrative support. The OCE Customs LNO shall perform all specified tasks to acceptable performance standards. The USINDOPACOM OCE/USARPAC G37 and USARPAC G4 Mobility Thailand Lead may provide additional performance guidance as conditions warrant.

2.0 DESCRIPTION OF SERVICES. The contractor shall conduct all planning assistance and administration support functions as identified in paragraph 2.1 below (specific tasks) in a timely and professional manner. The contractor is required to have US citizenship and prior military experience.

The contractor is specifically prohibited from performing duties not identified or associated with the requirements identified in paragraph 2.1 below (specific tasks) without PRIOR approval of the JTF Contracting Officer.

The contractor shall perform duties, as directed, in such a manner as to ensure continuous support to U. S. Government personnel located in Thailand and/or supporting exercise CG20.

The contractor shall conduct all customs LNO duties to include office and administrative clerical work such as filing, faxing, computing drafting correspondence, leading survey team(s), facilitating planning working groups, and other duties required in support of OCE support operations. Knowledge of the local business customs and CG20 partner nation military relationship is desired as part of the requirement for the job. Direct interaction with numerous individuals and businesses under contract with the U.S. Government will occur on a daily basis. Therefore, the OCE Customs LNO must not have any personal relationship or bias with any entities of any type that would create a conflict of interest or the appearance of a conflict of interest.

2.1 SPECIFIED TASKS. The contractor shall be required to conduct the following taskings on a daily basis, or as required, during the period of performance of the contract as specified in paragraph 3.0.

- The contractor shall have knowledge, or possess the potential to quickly learn, to process customs shipment documentation.

- The contractor shall provide operational assistance to the USINDOPACOM OCE team and the USARPAC exercise planning team.

- The contractor shall have technical knowledge to assist the coordinating planning of all site survey/planning workshop requirements for HG20-series and CG20 with the USINDOPACOM OCE/USARPAC exercise planning team(s). This includes assisting with survey in Nakhon Ratchasima, Kanchanaburi, Krabi, Phitsanoluk, Lop Buri, Utaphao, Sattahip, and Camp Jessada along with its respective training areas.

- The contractor shall help coordinate input and provide administrative assistance to quality check HG20-1/2 and CG20, as well as HG20-3, Time-Phased Force Deployment Data (TPFDD) information and possess a general knowledge for US Military deployment / redeployment requirements.

- The contractor shall possess knowledge on the contents of a Cobra Gold Exercise Plan (EXPLAN) and its supporting annexes.

- The contractor shall possess current knowledge of USARPAC Pacific Pathways 20-1 concept for Thailand and its intent.

- The contractor shall possess general knowledge of the Government of the Kingdom of Thailand (Thai Government) customs procedures.

- The contractor shall be knowledgeable general customs/immigration procedures in accordance with Thai Government procedures.

- The contractor shall possess knowledge for planning CG20 Humanitarian Civic Action (HCA) projects and Humanitarian Assistance/Disaster Relief (HA/DR) to facilitate planning efforts.

- The contractor shall know contacts within the US Embassy Force Protection Directorate, Joint United States Military Advisory Group – Thailand (JUSMAGTHAI), Royal Thai Armed Forces, Royal and Thai Army.

- The contractor shall provide consultation to USARPAC training audience planning team(s) with institutional knowledge from previous HG/CG exercises.

- The contractor shall be capable of performing daily tasks independent of direct supervision.

2.2 CONTRACTOR’S FAILURE TO PERFORM. If the contractor fails to perform required services within the specific limitations, the government may:

a.

Accept the services at a later date without any extra cost to the Government.

b.

Refuse to accept the services if the contractor has not performed the required task in accordance with the contract.

c.

Procure the missed service, upon such terms and conditions as the Contracting Officer (KO) deems appropriate, from a responsible alternate firm and the contractor shall be liable to the government for any excess costs incurred and to continue the performance as required thereafter.

2.3 REQUIRED SKILLS. The administrative specialist must possess excellent computer skills and be proficient in the use of the following computer software: Microsoft Office 2013, MS-Word, MS-Excel, and MS-PowerPoint.

2.4 SPECIAL KNOWLEDGE, SKILLS, BACKGROUND, ABILITIES. It is desired the contractor have practical experience with the material management procedures within the following programs/disciplines:

- Humanitarian Assistance/Disaster Relief planning and operations

- Able to navigate site survey teams to their designated site.

- Posses knowledge about Washington Army State Partnership Program

2.5 ADDITIONAL FACTORS. The contractor must have extensive knowledge, practical experience, and contacts with the following agencies and organizations:

- American Embassy

- USINDOPACOM and its Service Components

- Royal Thai Supreme Command/Royal Thai Armed Forces

- Thailand Customs and Immigration

- Joint In-country Support

- Thailand State Partnership Program

3.0 PERIODS OF PERFORMANCE. First period is 10 January to 11 March 2020. Second period is 12 March to 7 May 2020 per customs shipment documentation submission. Third period is 19 April to 1 May 2020. The fourth period is 7 May to 5 June 2020.

3.1 WORK SCHEDULE AND LOCATION. 0800 to 1700 hrs daily in the OCE designated location unless otherwise directed; to include a 60 minute lunch period (1200 – 1300 hrs).

3.2 HOLIDAY PERIODS. The contractor will be required to work during Thai and U.S. holiday periods unless otherwise directed.

3.3 TRAVEL. Contractor will incur the travel cost to Bangkok, TH where first workday starts. Subsequent in-country directed travel will be compensated as defined in the Joint Federal travel Regulations. Government transportation may be used under a contract with the DoD receiving a letter of authorization (LOA) for DoD funded transportation from their contracting officer or his/her representative, pursuant to DoD 3020.41. ITA may not be issued for contractors.

3.4 SECURITY. Sensitive Unclassified for Official Use Only (FOUO) access.

4.0 WORK ATTIRE. The contractor must present a professional business-like (casual) appearance to include long or short-sleeved collared shirts and clean slacks.

5.0 GOVERNMENT FURNISHED MATERIAL. No Government Furnished Material.

5.1 PROTECTION OF GOVERNMENT PROPERTY. The contractor shall take all necessary precautions to protect Government property. All damaged property due to the contractor’s operation shall be repaired, replaced, or restored to a condition as approved by the KO and the end user at no cost to the Government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the Government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the end user and KO.

5.2 CONTRACTOR-FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated in section 5.1 as Government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions. The contractor must obtain government approval prior to procuring any equipment and/or services in support of this contract.

5.3 QUALITY ASSURANCE. The Government shall monitor the contractor's performance. The Government may increase or decrease the number of quality assurance inspections as performance dictates. The Government reserves the right to inspect all of the contractor's performance to ensure services are received. Performance meetings may be held regularly or as requested by the contracting officer, Environmental Branch or contractor.

5.4 PERFORMANCE EVALUATION MEETINGS. The contracting officer may require the contract manager to meet with the contracting officer, LOGREP, end user, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary.

6.0 SUBMISSION OF INVOICES. The contractor shall submit an original invoice monthly to the LOGREP or Service EA during exercise execution or conference support.

An invoice is a written request for payment under the contract for supplies delivered and services rendered. Each summary invoice shall be annotated and signed by the contractor or his/her designated representative that the charges are true and accurate.

In order to be proper, an invoice should include (and in order to support the payment of Interest penalties, must include) the information required:

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number; contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered.

(v) Name and address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment;

(vi) Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice; and

(vii) Any other information or documentation required by the contract

(viii) While not required, the Contractor is strongly encouraged to assign an identification number to each invoice.

The LOGREP or service component OCE will verify that all services have been performed in a satisfactory manner and accept service performed by generating, signing, and forwarding an original copy of the DD Form 250, Material Inspection and Receiving Report or signing the invoice as the DD 250 as an alternative IAW the FAR. The LOGREP or service component OCE will provide signed DD 350 and original copy of the contractor’s invoice to KO during conferences or to the FISCAL Officer during exercise execution.

6.1 PAYMENTS. Payment will be made in US Dollars to the contractor on a monthly basis upon submission of proper invoices. Payment will be executed via 175 FMSU Electronic Fund Transfer (EFT) payment process executed by the FISCAL Officer (exercise execution) or JUSMAG-THAI RM (during conferences).

7.0 GOVERNMENT Personnel

7.01 CONTRACTING OFFICER (KO). The Government will assign a KO who shall be the point of contact for all contractual matters. The KO may assign a Contracting Officer Representative (COR) to act on his/her behalf or retain this authority. The KO will inform the contractor who is assigned as COR if a COR is required.

7.02 POINTS OF CONTACTS AND AUTHORITIES. The contracting officer is the only person authorized to approve any changes to the requirements of this contract and not withstanding provisions contained elsewhere in this contract, the authority remains solely the contracting officer. In the event the contractor effects any change at the direction of any person other than the contracting officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

7.03 QUALITY ASSURANCE PERSONNEL (QAP). The Government will utilize end users as QAP who will conduct inspections of contractor work performance. The end user will inform the KO or designated LOGREP of discrepancies immediately when found for corrective action to be directed by the KO and the contractor. The Contractor shall contact the QAP to coordinate all work requirements of this contract.

8.0 CONTRACTOR PERSONNEL

8.01 CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the KO. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager or alternate(s) shall be available during normal duty hours within four (4) hours to meet on the installation with government personnel (designated by the KO) to discuss problem areas. The Contract Manager and alternate(s) must be able to read, write, speak, and understand English.

8.02 QUALITY CONTROL. The Contractor shall establish and maintain a plan to ensure the requirements of the Contract are provided as specified. The plan shall give the contractor an effective means of identifying and correcting potential and actual non-conformance or lack of performance across the entire scope/statement of contract work.

8.03 CONTRACTOR EMPLOYEES. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Defense, either military or civilian. The contractor shall endeavor to avoid employing individuals with conflicting financial interests within the meaning of the Joint Ethics Regulation and applicable guidance.

8.03.1 Contractor personnel shall at all times be under the supervision of the contractor and not under the supervision of the Government or any of its officers or employees. The contracting officer will bring discrepancies or noncompliance with the contract clauses, specifications, or PWS to the attention of the contractors’ contract manager, supervisor, or foreman for necessary corrective action.

8.03.2 The contractor agrees to utilize only experienced, responsible and capable people in the performance of the work. The Contacting Officer may require that the contractor remove from the Government job employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

8.03.3 The Contracting Officer, in writing, may require the contractor to remove from the work site, area, or base, objectionable employees.

8.03.4 Objectionable employees include those employees not properly attired or those employees using profane language, or abusing or disobeying base/host country conduct rules or regulations.

9.0 SAFETY REQUIREMENTS. The contractor shall comply with all local government published safety requirements and regulations. Some or all of these regulations are available on the Internet for download. Internet site addresses will be provided to the contractor upon request, but it is the sole responsibility of the contractor and costs will be at his own expense. The contractor shall report any accidents occurring at the workplace to the end user and the KO.

10.0 LIABILITY. The U.S. Government accepts no liability for the actions of the contractor or his employees and agents.

END OF PWS