UMCS PWS_20200121.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

Utility Monitoring and Control System (UMCS) Maintenance and Services (M+S) at United States Army Garrison (USAG) Humphreys

21 January 2020

PART 1_GENERAL INFORMATION

1.1 Description of Services/Introduction: The contractor shall provide all labor, materials, equipment, tools, transportation, supervision, technical guidance and field experience necessary for the preventive and corrective maintenance of the Utility Monitoring and Control Systems (UMCS), Direct Digital Control (DDC) Systems, Heating, Ventilation and Air Conditioning (HVAC) Systems, Supervisory Control and Data Acquisition (SCADA) Systems, Electrical Distribution Systems, Power Generation Systems, Communication Infrastructure, and other associated systems at USAG Humphreys. The contractor shall have the appropriate licenses, certifications, proprietary tools, and expertise to perform duties as required. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: USAG Humphreys is undergone a multi-Billion transformation program that will add 450 plus state-of-art Energy Efficient Leadership in Energy and Environmental Design Silver facilities to the inventory. This brings a major challenge as each facility is equipped with the latest state-of-art Utility Monitoring Control Systems (UMCS) to monitor and controls the energy savings systems which also includes the efficient HVAC system for each building.

UMCS is critical aspect of sustainment for USAG- Humphreys’ infrastructure.

Objectives: The objective of this contract is to provide maintenance and repair or corrective maintenance on all vertical building UMCS for HVAC and SCADA, alternate energy system, Building Automation System (BAS), Life Safety Control systems (exclude fire alarm and chemical/biological/radiological contaminant detection, filtration, and responds system), utility metering, and other systems requiring electronic monitoring and control at USAG Humphreys.

Preventive maintenance includes all inspections, testing, routine service, and maintenance in accordance with prescribed manufacturer guidelines and intervals. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at USAG Humphreys promptly and diligently as required by the standards of this contract.

1.3 Contractor shall be responsible for performing maintenance and service on control systems which include: all ancillary components, mechanical equipment, electrical equipment, subsystems, data transmission systems, systems integration and operate and maintain control system software Graphical User Interface (GUI).

1.4 Period of Performance: The period of performance shall be for phase in period of first three

(3) months, follow by one (1) Base Year of 9 months and four (4) 12 month option years. The Period of Performance reads as follows:

Phase In 1 July 2020 – 30 September 2020

Base Year 1 October 2020 – 30 June 2021

Option Year I 1 July 2021 – 30 June 2022

Option Year II 1 July 2022 – 30 June 2023

Option Year III 1 July 2023 – 30 June 2024

Option Year IV 1 July 2024 – 30 June 2025

1.5 General Information

1.5.1 Holidays:

1.5.1.1 U.S. Federal holidays are as follows:

1 January (New Year's Day) 3rd Monday, January (Dr. King’s Birthday) 3rd Monday, February (President’s day) Last Monday, May (Memorial Day) 4 July (Independence Day) 1st Monday, September (Labor Day) 2nd Monday, October (Columbus Day) 11 November (Veterans' Day) 4th Thursday, November (Thanksgiving Day) 25 December (Christmas Day)

1.5.1.2 ROK legal holidays are as follows:

1 and 2 January (New Year) Lunar New Year (On the Lunar Calendar) 1 March (Independence Movement Day) 1 May (Labor Day) 5 May (Children's Day) Buddha's Birthday (On the Lunar calendar) 6 June (Memorial Day) 17 July (Constitution Day) 15 August (Liberation Day) Chu-Sok (On the Lunar Calendar)

3 October (National Foundation Day) 25 December (Christmas Day)

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800 ~ 1700 hrs. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed on buildings listed in Technical Exhibit (TE01_building_list)

1.6.4 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The plan shall clearly describe the offeror’s quality control methods and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re-occurrences. Three paper copies and one electronic copy of a comprehensive written QCP shall be confirmed by Contracting Officer’s Representative (COR) then accepted by Contracting Officer (KO) within 5 working days if there is any changes after award. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Safety Plan: The Contractor shall submit a Safety Plan that demonstrates the contractor’s approach to conducting comprehensive safety control. The plan shall clearly describe the contractor’s safety training and safety methods and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re-occurrences of any safety issues. The safety plan shall be confirmed by Contracting Officer’s Representative (COR) then accepted by KO within 5 working days if there is any changes after award. Management Plan: The Contractor shall provide a management plan include a profile of the management team that identifies the key management people in the company, the function each team member will fill, and each individual’s skills that qualify him or her for the position.

Additionally, the Contractor shall submit an organizational chart that identifies personnel and configuration of maintenance teams of adequate size and qualifications which reflects the capability to manage and perform the solicitation requirements. The management plan shall be confirmed by Contracting Officer’s Representative (COR) then accepted by KO within 5 working days if there is any changes after award.

1.6.7 Type of Contract: The Government will award an A Hybrid Contract with Requirements and Firm Fixed Price (FFP) CLINs.

1.6.8 Security Requirements

1.6.8.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.2.1 Lost keys shall be reported to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

1.6.8.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

QCP.

1.6.10 Contractor Qualification.

1.6.10.1 The prime contractor shall have at least two (2) years of experience within the last twelve (12) years in working with UMCS or DDC including design of HVAC systems. The contractor shall have at least two (2) successful LEED-Silver accreditation consulting experience within last twelve (12) years and must be familiar and have experience with LEED version 3.0 or above. The contractor shall have experience in working U.S. facility HVAC TAB (Test of Air Balance) contract activity. The contractor shall have minimum of two (2) in last twelve (12) years of experience in VAV (Variable Air Volume) design and operation consulting activities.

The contractor shall have at least two (2) years of experience in working with building energy model activity related to building energy programs.

1.6.10.2 The contractor shall have experienced and licensed LEED AP Professional by U.S. or ROK government, shall have licensed professional engineers in mechanical and/or electrical engineering as well as one licensed professional HVAC specialist engineer. Operation control diagnostic FDD & OG solution specialist with minimum of 2 years’ experience in troubleshooting HVAC DDC systems.

1.6.10.3 The contractor shall have licenses of Engineering Entity with specialty in mechanical engineering and electrical engineering. The contractor shall have the valid business licenses/certifications listed below:

1) Electrical System Repair (전기공사업)

2) Mechanical System Repair (기계설비공사업)

3) Information Communication (정보통신공사업)

1.6.11. Key Personnel: The contractor shall keep all submitted staffing plans current for maintenance of HVAC for vertical buildings with a formal review completed each year. The following personnel are considered key personnel by the Government. All certification & license requirements shall be current. The contractor shall notify any changes in writing to Contracting Officer and COR to the before the changes in personnel become effective. Qualifications for all key personnel are listed:

1.6.11.1 Contract/Project Manager (CM): The Contractor shall provide a contract manager to, act as the primary project manager, who shall be responsible for the performance of the work.

During normal duty hours (0800-1700 hours), Monday thru Friday, the CM shall respond within 30 minutes from the time notified by the Contracting Officer’s Representative (COR) to meet on the installation at the location specified by the COR. After duty hours and including weekends, the CM shall respond within one (1) hour from the time notified by the COR to meet on the installation at the location specified by the COR. The CM is required to have successful and proven track record of contract/project management experience with contract value of at least $1.0M USD in last seven (7) years. The CM shall be required to understand and communicate in English.

1.6.11.2 Building Automation Systems (BAS) Technical Engineer: Acts as the chief engineer and on-site leader to plan, execute, and complete building automation system installation projects and lifecycle maintenance services. Performs system programming, installation coordination, system, and network commissioning and close out. Completes typical installation hardware design and software programming using established standards as required. Manages the selection, ordering, budget, and delivery schedule of project materials. Completes the loading, device verification and commissioning of all system controllers as required. Validates complete system functionality and troubleshoots problems with subcontractors and other trades to ensure proper operation. Provides accurate as-built and commissioning documentation. Along with Contract Manager, provides work direction to subcontractors, technicians, designers and administrators as necessary. Ensures work performed is in compliance with state, local and Federal legal requirements. The person proposed shall have minimum of two (2) years relevant experience working with the UMCS/HVAC/BAS/SCADA technology field as well as commissioning of digital HVAC systems and equipment associated with building automation systems within last seven (7) years. The proposed personnel shall be required to understand and communicate in English. The proposed person shall have a Professional Engineer (PE) license in any engineering discipline, either U.S. or ROK license is acceptable.

1.6.11.3 Control Systems Engineer: Designs and configures technically complex HVAC controls and other low-voltage control systems to meet the intent of the project requirements as defined by the PWS. Performs analysis to define, analyze and allocate requirements. Creates flow diagrams, sequence of operations, bill of materials, network layouts, and electrical schematics as required. Develops and tests software programs necessary to operate the system per the intent of the project requirements. Prepares drawings, equipment schedules, and other submittals to communicate design and operational intent to customers, consultants, field installation team, and subcontractors. Assists with commissioning, validation of complete system functionality, and troubleshooting to ensure proper operation of the systems. Performs analysis of requirements and components and performs audits to ensure intended functionality and performance is achieved.

Assists in performing site specific training for owner / operator. The person proposed shall have minimum two (2) years of related experience in above duties in last seven (7) years.

1.6.11.4 System Integration Engineer: Responsible overall system testing and integration across multiple vendor platforms. Troubleshoots, and resolves all communications related issues between various systems. The person proposed shall have two (2) years of related experience in the electronic systems/information technology field and demonstrated experience in the project’s functional area within last seven (7) years. Minimum education requirement is that the person proposed shall have a Bachelor’s degree in engineering from an accredited university or college (either in U.S. or ROK), or a related field, or in the project’s functional area.

1.6.11.5 HVAC Engineer: Serve as a subject matter expert on HVAC activities according to established procedures or instructions. Provide technical support on TAB and/or HVAC commissioning, preventive maintenance, and troubleshooting duties. Works independently to assist with technical support for elements such as: complex processes, structural elements, electric/electrical/electronic components, equipment, applications, systems, software, networks, satellites, telecommunications, facilities, or machinery. Complies with the standards and organizational requirements relative to specific assignments. The person proposed shall have two

(2) years of experience related to specific heating ventilation and air conditioning experience with associated controls. Experience with Government or industry processes, procedures, standards, methodologies, or tools as relative to the assignment within last seven (7) years. The person proposed shall have a valid Air-Conditioning and Refrigeration Machinery (공조냉동) Craftsman License either from U.S. or ROK.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. While on post at USAG Humphreys, the contractor personnel shall present a professional appearance and be easily recognizable as contractor employees. Identification of all contractor employees and visiting workers shall be accomplished by wearing distinctive clothing and or individual photo badges or escort badges bearing the name of the company and the word “UMCS Maintenance”.

The distinctive clothing and individual photo badges or escort badges shall be provided at the contractor’s own expense.

1.6.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The contractor is allowed to use of tobacco or smoking only in authorized locations. The Contractor shall remove from the job site any employee for reasons of misconduct, improper safety practices, on duty consumption of alcohol or controlled drugs or security issues. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced or improperly influencing anyone in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct in political related activities or events on or in US Army Facilities.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase-In Plan (PIP): The Contractor shall clearly demonstrate how the contractor will prepare for 100% full performance in accordance with the PWS and transition. The contractor shall include all general and administrative (G&A) functions and pre-hiring activities normally accomplished by contractor prior to physical phase-in performance. The contractor shall describe in detail how the contractor will provide reports, services, suspense dates, a time phased and milestone driven schedule of key events and procedures needed to assure readiness and 100% full performance under the contract by the end of the one (3) month phase-in period. The approach must be designed to ensure successful transition to full performance of work by the conclusion of the phase in period. If unable to meet any task timeline, you will notify the KO and

COR.

Task Description Employee Group No Later Than (NLT) Date Before Contract Full

Performance Start Base Access Paperwork

USAG Humphreys All Contractor Workforce

Into Operations

Initial Work Schedule Contract Manager 5

1.6.17 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.17.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR.

The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days of contract award.

1.6.17.2 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within fourteen (14) calendar days of contract award or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO.

1.6.17.3 Installation Access and Control

a. Installation Access: Entry to the installation will require prior coordination with the COR or designated representative, current vehicle registration, proof of vehicle insurance, up-to-date vehicle inspection certification, valid driver’s license for the vehicle driver, copy of the Contractor’s current contract, and picture identification for driver. The Contractor requiring access to the installation will be required to comply with the installation access control policy/procedures.

b. Search and Control: Installations across South Korea are controlled access posts. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor-owned vehicles, Contractor employees, and their personal property shall be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-16, Physical Security, shall apply to Contractor personnel entering any installation.

c. Pass and Identification: The Contractor shall ensure the pass and identification items (valid driver’s license, current vehicle registration, current vehicle inspection, and current insurance) required for the contract performance are obtained for contractor and non-government owned vehicles with the US Army Garrison Humphreys (USAG-H) Department of Emergency Services (DES) Visitor Center.

1.6.18 Emergency Services

1.6.18.1The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.18.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.19 Environmental Control: All hazardous materials and wastes including Freon, asbestos, cleaning solutions generated by this contact shall be managed by contractor licensed/certified personnel and disposed in accordance with ROK Environmental law and regulations. The contractor shall maintain a collection point for hazardous wastes generated by his work. The collection point shall receive a certification from Director of Public Works (DPW) Environmental Office prior to use. Disposal of hazardous wastes from the installation shall be accomplished by the contractor and fully coordinated with DPW Environmental Office. Under no circumstances shall the contractor flush hazardous material down sinks, toilets, drains or dispose of by dumping in trash collection containers or burying. The Contractor should provide asbestos awareness training certificates to the KO or COR for inclusion into the management plans.

1.6.19.1. Compliance with Laws and Regulations. The contractor shall comply with all applicable ROK Environmental laws, regulations and requirements regarding environmental. In the case of environmental laws/regulations/requirements change during the contract period, the contractor shall comply with such law/regulation as changed.

1.6.19.2. Notification of Environmental Spills. If the contractor spills or releases any substances, such incidents shall be reported to the KO or COR immediately then it shall be informed Environmental office. The contractor shall be liable for the spill or release of such substances and for all safety precautions, testing and clean up with disposal of all materials from the contaminated site.

1.6.19.3. Material Storage and Use. The contractor shall be responsible for and follow manufacturer’s guidelines and professional recommendations for the control of humidity, temperature, cleanliness and material handling including hazardous materials.

1.6.19.4. Environmental and Hazardous Materials Handling. The contractor is responsible for advising/ training all his employees of Environmental and Hazardous Materials Handling and storage practices. Contractor is also required to have and maintain MSDS for all material in use by the contractor during the duration of this contract.

PART 2_ DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 Definitions:

2.1.1 Addition. A change to a real property facility that adds to its overall external dimension or footprint.

2.1.2 Alteration. A change to control system to the facility or control components to improve current use. This includes installed equipment made a part of an existing facility. Additions, expansions or extensions are not alterations.

2.1.3 Asbestos Hazard Abatement. Activity is defined as any activity involving the removal, renovation, enclosure, repair or encapsulation of any asbestos containing materials in any amount.

2.1.4 Breakdown. The stoppage or collapse of control equipment, in a facility, or a component thereof, which requires immediate corrective action to restore it to an operating condition.

2.1.5 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.6 Completion Time. The interval between the time the contractor receives the request for the service and the time all work requested is completed and the work order is closed out.

2.1.7 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.8 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.9 Contract Discrepancy Report (CDR). A formal, written documentation of contractor poor performance or lack of performance for contracted work.

2.1.10 Control Equipment Maintenance. Mandatory services of Control equipment listed in Appendix C. The purpose of this requirement is to ensure that all listed control equipment of all facilities receive periodic inspection, repair, maintenance and service.

2.1.11 Control Point to Point. To install a senor on a unit or equipment to monitor the status or temperature or pressure of an equipment from the control center, work required to run wire, power and other control data equipment to make the censer operate property at the BOCC UMCS control center.

2.1.12 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.13 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. Electrical circuits and all electrical components including panel, breakers, weather head and mast, and conductors up to connection to overhead electrical service drop. Circuitry, throughout the facility, including breakers and service entrance panel; not to include underground electrical service from source to service entrance panel.

2.1.14 Emergency Work/Emergency Maintenance. Work required during or after normal duty hours to correct an emergency situation that threatens health, safety, property, or mission. An emergency includes, but is not limited to; heating or cooling control failure, fire hazards, heating failure, broken DDC system, it also includes elimination of health, or safety hazards, or any other hazard deemed detrimental to the mission or operational effectiveness caused by UMCS.

2.1.15 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.16 Equipment-in-Place (EIP). EIP is a special category of personal property. It consists of capital equipment and other nonexpendable supplies of a movable nature that are not affixed as an integral part of the facility and may be removed without destroying or reducing the usefulness of the facility.

2.1.17 Facility. An integral structure such as a house, apartment building, picnic shelter, and bicycle storage shed playgrounds, garages and gazebos. A single family dwelling is called a “Unit” which contains all of its components include installed fences which belong to the structure unless otherwise specified herein. A facility does not include sidewalks, driveways, yard sprinkler systems, landscaping, or occupant-contractual or owned structure. A facility includes all interior utilities, interior communication lines, and the various utilities as outlined but are not limited to the following:

2.1.18 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government- furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.19 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.20 Maintenance. Work required preserving and maintaining a control system in such condition that it may be used effectively for its designated control purpose. Maintenance includes work done to prevent damage which would be more costly to restore than to prevent.

Maintenance includes work to sustain components. Examples include recalibration of sensors, refastening loose actuators, and sealing duct leaks.

2.1.21 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.22 Major Components. Roof top units, exterior compressors, cooling towers, heating boilers, pumps and plumbing systems, chemical treatment system, interior duct, VAV systems, ceiling coil, floor VAV, wall mounted HVAC system, duct mounted sensors, electrical panels, transformers, exterior control system.

2.1.23 Major Equipment. A piece of equipment that is separate and distinct as well as critical and necessary to a UMCS functioning. An example of major equipment related to UMCS are the boilers and AHUs.

2.1.24 Unscheduled Maintenance. Unscheduled maintenance is a call that has a material cost in excess of $500.00 and exceed labor cost of $600.00.

2.1.25 Minor Repair. A minor repair is a call that has a material cost of $500 or less.

2.1.26 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.27 Occupied Quarters. Any unit that has a military personnel assigned to it. All units are considered occupied even through no any military personnel may be present at the unit at any given time of the day or night.

2.1.28 Performance Assessment. Those actions taken by the Government to assure services meet the requirements of the performance work statement (PWS).

2.1.29 Performance Assessment Plan (PAP). A written Government plan detailing how Contractor performance and Quality Control will be monitored and assessed by the Government to ensure receipt of quality services and facilitate payment in accordance with the contract’s terms and conditions.

2.1.30 Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the maximum allowable defect rate (MADR) for each work requirement.

2.1.31 Personal Property. Any property not considered real property. This includes property book items.

2.1.32 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.33 Property. All tangible property, both real and personal.

2.1.34 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.35 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.36 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.37 Real Property. All land and interest in lands. Includes buildings, warehouses, right-of-way, utility systems, and all other improvements permanently attached and ordinarily regarded as real estate. Does not include machinery, equipment, or fixed signal communication systems that may be removed without harming the usefulness of the structure.

2.1.38 Repair. Restoration of a control unit to such condition that it may be used effectively for its designated control purpose. Correction of deficiencies in failed or failing components of existing control systems to meet current Army standards and codes where such work, for reasons of economy, should be done concurrently with restoration of failed or failing components. A utility system or component may be considered “failing” if it is energy inefficient or technologically obsolete.

2.1.39 Removal. Remove of components such as actuators, valves, pumps, CPUs and sensors and install new components.

2.1.40 Restoration and Modernization. Alterations of facilities to implement new or higher standards or to accommodate new functions.

2.1.41 Response Time. The interval between receipt of the initial notification and the time of the contractor arrives on the scene for initial investigation.

2.1.42 Routine Control Maintenance. Preventive Maintenance of building UMCS and all components appurtenances as defined in Sections 6 through 14 of this PWS. Frequencies stated are minimum frequencies unless manufactures recommendations or industry standards dictate a more frequent interval between inspections, at which case the more frequent interval shall be followed.

2.1.43 Roof. Roof shall be defined as a structural covering that does not allow the outside elements from entering a facility and affords protection from the outside elements for the occupants in the unit. Roof top control equipment, shall include but limited to; exhaust units, fan coil, cooling towers, and all control systems associated with standard roof top design.

2.1.44 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.45 Sustainment. Repair services necessary to ensure optimal condition of UMCS components and operations over its life-cycle duration. Such work includes the full spectrum of immediate or scheduled repair and or replacement services and any services to be provided on an emergency basis.

2.1.46 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.47 Urgent Work. Work required during normal duty hours to correct an emergency situation that threatens health, safety, property, or mission. Urgent work includes, but is not limited to;

HVAC control failure, fire hazards, heating failure, cooling failure, broken DDC system. It also includes elimination of fire, health, or safety hazards, or any other hazard deemed detrimental to the mission or operational effectiveness due to UMCS system failure.

2.2 Acronyms:

AAFES U.S. Army and Air Force Exchange Service

ACM Asbestos Containing Material

ACOR Alternate Contracting Officer's Representative

ADAAG Americans with Disabilities Act Accessibility Guidelines for Buildings and Facilities

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

BOCC Base Operations Control Center

CAP Contractor Acquired Property

CFR Code of Federal Regulations

CLIN Contract Line Item Number

COM Change of Occupancy Maintenance

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CPSC U.S. Consumer Product Safety Commission

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

DU Dwelling Unit

FAR Federal Acquisition Regulation

GFCI Ground Fault Circuit Interrupter

GFE Government-furnished equipment

GFP Government-Furnished Property

HEPA High Efficiency Particulate Arresting

HIPAA Health Insurance Portability and Accountability Act of 1996

HVAC Heating, Ventilating and Air Conditioning

IAW In Accordance With

KO Contracting Officer

MSDS Material Safety Data Sheets

NEC U.S. National Electric Code

NFPA U.S. National Fire Protection Association

NTP Notice to Proceed

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PA Property Administrator

PAP Performance Assessment Plan

PIPO Phase In/Phase Out

PM Preventive Maintenance

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RCMP Reliability Centered Maintenance Program

RFP Request for Proposal

RFQ Request for Quotation

RM Routine Maintenance

TE Technical Exhibit

TO Task Order

UPH Unaccompanied Personnel Housing

USAG United States Army Garrison

WAWF Wide Area Work Flow

PART 3_GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 General. The Government will provide administration space to set up BOCC at bldg. 6140, the storage and shop space (Bldg # : To Be Determined) for UMCS maintenance service will be provided sufficient to house required on-site equipment as required.

3.2 Government Furnished Workspace and Facilities. Maintain all Government-Furnished office, shop and storage space in a neat and orderly condition. The storage of any hazardous materials is not allowed unless approved by the COR. Use assigned spaces only for contract purposes. Upon conclusion of the resulting contract, return all assigned areas in a clean, neat and well-maintained condition, and remove all Contractor property.

3.3 Government Furnished Utilities. The Government furnishes utilities in Government owned facilities at no cost. Furnish any required utility connections. The contractor shall use utilities in a prudent manner consistent with energy conservation policies. Use lights only where work is being performed. Turn off water faucets at end of use.

3.4 Damages. Damages caused by contractor employees shall be repaired at no cost to the government.

PART 4_CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General. The contractor shall furnish all the items required to perform this contract except Government- furnished items or services specified in Paragraph 3 in this PWS.

4.2. CONTRACTOR FURNISHED Base Operation Control Center (BOCC) AND COMMUNICATION SYSTEM. The contractor shall be responsible for costs to purchase and install BOCC monitors, computers, commercial telephones, computer lines and furniture systems for their own BOCC operations and communication throughout the contract period. The contractor shall also answer Demand Maintenance Orders (DMO) from the Service Order desk and provide status and repair report to Service Order desk, Contractor employees are responsible for inputting the DMO cost data to the General Fund Enterprise Business System (GFEBS) for all service orders responded by UMCS contractor. The contractor shall install the telephone and separate internet for their use and service call system and pay the internet and telephone costs incurred by this contract. All contractor furnished equipment and property will belong to the Government after the end of life of this contract.

4.3. VEHICLES. All vehicles shall be in operable condition and meet local safety requirements.

Each vehicle shall exhibit the name of the contractor and the words “USAG Humphreys, UMCS Maintenance” on each side of the cab. The sign shall be readable from at least 20 feet away.

Contractor-operator vehicles shall comply with installation traffic regulations.

4.4. WORK INFORMATION MANAGEMENT SYSTEMS. The contractor shall provide PC-based DMO call tracking system, work control, inventory, data analysis system and Windows compatible in English with the one what the Government is using. The system shall allow data transfers to the DPW. The Government owns the right for any computer-generated data.

4.5. QUALITY STANDARD. The contractor shall submit a list of supplies, materials, and equipment on ENG Form 4025-R, Material Approval Submittal through COR for approval.

These items shall meet specifications listed herein. The contractor shall not use any equipment, materials or supplies without prior Government approval. The Government may inspect the contractor’s equipment, materials or supplies at any time. Any of the contractor’s equipment, materials or supplies that do not meet the specifications shall be removed by the contractor.

4.6. The items fail to meet the required standards shall be replaced by the contractor at contractor’s expense. All contractor-furnished materials used in maintenance, repair, or replacement shall be of a quality equal to or better than the items to be replaced. The contractor shall consider matching existing materials such as color, texture, in replacement and repairs of material selection. If existing materials cannot be matched, then variations shall be submitted, for coordination/acceptance by the COR prior to the installation.

PART 5_SPECIFIC TASKS

5.1 Contractor is responsible for setting up (within 90 days) and operating the Base Operations Control Center (BOCC). The entire BOCC operation center shall be set up and operated by contractor at DPW facility bldg. # 6140 third floor. Automation Control Systems (ACS) specialists shall monitor the status of UMCS at the BOCC during normal duty hours, shall provide status of, HVAC equipment, LEED energy equipment, chiller/boiler system controls, Supervisory Control and Data (SCADA) systems. The contractor shall perform this monitoring services as the central point of all UMCS for Camp Humphreys. The contractor will be responsible for receiving and responding to the service phone calls from DPW Service Order desk or DMOs and assigning the repair works to the UMCS technicians including emergency, urgent and routine minor repair works requested by the DPW Service Order desk. The contractor shall establish their own service call tracking system for all UMCS identified in Technical Exhibit01 (TE01_building_list). As part of the UMCS service call the contractor shall have capability to trouble shoot and identify all HVAC related faults and handle all service calls including emergency calls effectively. The contractor shall develop clear detailed procedures and guidelines to implement a service call responds system to ensure the performance is accomplished in accordance with this PWS.

5.1.1 The troubleshooting tasks include procedures for providing report of recommendation which may include repair or replacement of control equipment, or call to DPW service order desk to submit/request DMO to be assign to the appropriate shop for repair, the trouble shooting technician may have to directly contact DPW Operation and Maintenance, personnel for clarification and any replacement or repair which is outside the control system requirements.

When the contractor suspects repair beyond UMCS control systems, contractor shall notify the DPW service…