A21._W91QVN-19-R-0245.docx

W91QVN19R0245

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PERIOD OF PERFORMANCE

Section SF 1449 - CONTINUATION SHEET

Osan AB

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

FOB: Destination

PSC CD: J023

NET AMT

Kunsan AB

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

Phase-In

The contractor shall provide all labor, material, equipment, and management for transition from existing contract to new contract IAW Para 1.5.16 of PWS.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

FFP

Provide inspection, maintenance, and repair of War Reserved Material (WRM) Vehicles for Osan Air Base.

NET AMT

PERFORMANCE WORK STATEMENT (PWS)

FOR

WAR RESERVE MATERIEL (WRM) VEHICLE MAINTENANCE

FOR OSAN AND KUNSAN AB (MAIN OPERATING BASES)

1. GENERAL: This is a non-personnel services contract to provide maintenance for War Reserves Material (WRM) vehicle fleet. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform WRM vehicle maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The maintenance and management of the WRM fleet has been provided by contractors for over 20 years. This has been a labor only contract throughout its history and has had an onsite Government COR/QAP providing oversight. The WRM fleet is a diverse fleet comprised of both commercial and military specific equipment.

1.3. Objectives: Contractor will provide labor for the Maintenance, Storage, Documentation and Issuance of vehicles in the WRM Vehicle Fleet. To include Rapid Airfield Damage Repair (RADR) vehicles and attachments listed in the current Master Vehicle Report (MVR). Exemption: Vehicles with a Supply Use Code “L”, commonly referred to as Integrated/Joint-use assets will be maintained by 51 LRS/Vehicle Management. A sufficient number of qualified personnel should be assigned to execute the maintenance and management of the vehicle fleet.

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months (including 15 days of phase-in) and four (4) 12-month option years. The Period of Performance reads as follows:

1.5. General Information

Quality Control. The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be provided to the KO with contractor's proposal and shall be updated thereafter to maintain an effective and efficient quality control program. The Contracting Officer will make final review and acceptance of the QCP and any subsequent changes within 30 days after the contract is awarded.

1.5.1.1. A QCP shall be submitted within 30 days of contract award. In the event QCP changes, the contractor shall submit revised QCP to COR within 5 working days from the changes. The QCR will cover all the objectives of the QCP.

1.5.1.2. The QCP shall be a comprehensive program to plan and deliver quality services to the Government.

1.5.1.3. The QCP shall cover and prioritize all services described in this contract and PRS table.

1.5.1.4. The QCP shall describe a method acceptable to the Government of identifying deficiencies in the quality of service performed under this contract before the level of performance becomes unacceptable and address processes for corrective actions without dependence upon Government direction.

1.5.1.5. The QCP shall describe a method acceptable to the Government of identifying deficiencies in the quality of service performed under this contract before the level of performance becomes unacceptable and address processes for corrective actions without dependence upon Government direction.

1.5.1.6. The QCP shall establish an inspection system covering all services required by this contract. This plan shall specify areas to be inspected on either a scheduled or an unscheduled basis and the title of the individual who will do the inspection.

1.5.1.7. The QCP shall contain specific quality control techniques and standards for contract services identified in the Performance Requirements Summary and Inspection of Services Clause list. The quality control methods shall be comprehensive and adaptable to the reporting systems of the QCP. Control measures must be specified and metrics developed to ensure accurate program monitoring.

1.5.1.8. The QCP shall include a customer complaint feedback system for correction of validated complaints and to inform the Government of corrections. The QCP shall describe how the Government may identify problem areas or situations to the contractor. The customer complaint program shall be compatible with the reporting and communication systems of the QCP.

1.5.1.9. The QCP shall require documentation of all contractor quality control inspections and corrective actions to be maintained by the contractor throughout the term of this contract. Inspection documents and the corrective action taken shall be made available to the KO or designated representative.

1.5.1.10. The QCP shall address Key Control plan IAW PWS 1.5.6.6.

1.5.2. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays: The Contractor is not required to provide the services on following U.S. Government and ROK legal holidays listed below.

U.S. Government Holidays

Christmas Day

ROK Holidays

NOTE 1: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which contract personnel is scheduled to work is closed due to the holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours.

Closures of the installation due to inclement weather or other such acts of nature shall be handled in the same manner.

1.5.4. Hours of Operation: The contractor shall be responsible for conducting business, between the hours of 0700 to 1600 Monday thru Friday with one hour lunch with two 15 minute break times, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Additionally contract employees shall be able to work flexible hours as the mission dictates.

1.5.5. Place of Performance: The work to be performed under this contract will be performed at both Osan AB WRM facilities and storage areas as follows:

Osan AB: Bldgs 1326 (shop), 1327 (shop), 1219, 2460, 2462 & 2464 Kunsan AB: Bldgs 960, 967(shop), 968 (shop), 968-A, 969, 971, Dome A, Dome B, and Dome C

1.5.6. Security Requirements:

1.5.6.1. The contractor shall employ, under this contract, individuals who meet the qualifications for necessary security clearances, to be issued by the Republic of Korea Air Force (ROKAF), or other responsible authority, or by the U.S. Government, to gain access to the sites where the work is to be performed. The failure of contractor employees to obtain necessary clearances shall not excuse nonperformance under this contract.

1.5.6.2. Installation/Base Passes. The Contractor is responsible for arranging base passes and necessary vehicle permits required for access onto any site listed in PSW to perform the requirements of this contract, and obtain the necessary base passes and vehicle permits prior to performing any portion of the contract requirements. The contractor’s employees and representatives is required to have proper identification prior to entering a Government Installation, such identification to be controlled by the Security Section, Provost Marshal, or equivalent security control authority at the installation concerned. All contractor employees and representatives shall have in their possession a Korean Citizens Identification Card in addition to the above requirements. For security reasons the contractors shall submit a list of their employee's names and contractor’s vehicle license plates numbers to the area COR for approval at least two weeks in advance. No employee of the contractor will be allowed entrance to Government Installations without such approval. The U.S. Government and the ROKAF will issue all required installation or base passes to contractor personnel and contractor vehicles at no cost to the contractor. The contractor shall be responsible for all passes issued to their employees or subcontractor employees under this contract. The contractor shall return all applicable base passes, upon termination of employment or completion of this contract, to the appropriate office at each location, as designated by the Contracting Officer, and the contractor shall obtain a certificate of receipt for those passes. It should be noted that the temporary pass takes at least two (2) weeks to process and is issued for only three (3) months. The permanent base pass requires at least two (2) months to process. A base pass with privileges will only be issued to company officials and the Site Superintendent and Site Foreman. No other individual will be authorized escort privileges.

1.5.6.3. Site Manager, Supply Technician and Fleet Management & Analysis Technician shall obtain and maintain common access cards (CAC) IAW with all Air Force/USFK regulations, policies, and procedures. CAC is required for access to DPAS, LIMS-EV, AFI’s,VM Neighborhood, T.Os and all applicable guidance and policies.

1.5.6.4. Restricted Areas: A military escort will be provided when necessary to maintain or repair certain WRM when admittance is restricted for security reasons. Entry into USAF restricted areas will be in accordance with AFI 31-101. If access to ROKAF controlled areas is required in the performance for this contract, the U.S. Government will assist the Contractor to gain entry, and will follow ROKAF procedures established for this purpose. The contractor shall maintain an employee access list, and provide it to the COR. This list shall give the full name of each employee, the employee’s identification number, and the ROKAF or U.S. Government and contractor-issued identification credentials.

1.5.6.5. A driver’s license or any other license is not an identification credential. These are permits and are not valid for requesting entry to a military installation/facility.

1.5.6.6. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.6.7. Key Control. The Contractor shall establish and implement methods of making sure all keys and key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR and Contracting Officer.

1.5.6.7.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks will be deducted from the monthly payment due the Contractor at the KO’s discretion. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor at the KO’s discretion.

1.5.6.7.2. The Contractor shall prohibit the use of Government issued keys and key cards by any persons other than the authorized Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than authorized Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.6.7.3. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.7. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.8. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

1.5.9. Special Qualifications:

1.5.9.1. Key Personnel: The following personnel are considered key personnel by the government: Contract Manager, Site Managers, Shop Foremen, Material Control Specialists and Fleet Management & Analysis (FM&A) Technicians. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manager or alternate (who will filled in while CM is absent) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during 0700 to 1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. All key personnel working on this contract shall have the ability at an intermediate level of daily conversing in, being understood, and understand English as exemplified in their written and verbal skills in their functional duties in the performance of services as required by this contract. If the Government, at its sole discretion, determines that the language skill required of the position are not being met, the Government reserves the right to require the contractor to provide a new contract employee that does possess the required language proficiency skills required of the position, at no additional cost to the Government. Qualifications for all key personnel are listed below:

1.5.9.2. Contract Manager (CM). CM qualifications shall include minimum experience of two (2) years as a supervisor of an activity engaged in inspection, repair, and maintenance of WRM and In-use equipment or similar equipment as the vehicles covered under this contract. The CM shall have responsibilities of both MOBs. The CM shall be identified in the contractor’s proposal and the CM’s resume shall be included therein. The contractor shall notify the Contracting Officer and COR at least fourteen calendar days prior to appointing a new CM or alternate contract manager and shall provide the Contracting Officer with a resume which demonstrates the new contract manager’s and/or alternate’s experience and other qualifications. There shall be no substitutions of key personnel without prior approval of the Contracting Officer.

1.5.9.3. Site Managers. The contractor shall provide two (2) site managers, one (1) for Osan AB and one (1) Kunsan AB. The site managers will be responsible for the performance of the work under this contract. The site manages shall be responsible for assisting the Contracting Officer’s Representative (COR) with dissemination of WRM information, standardization of all contractor operated data management systems, and assisting the COR during all inspections. The identification of the site managers and their alternate(s) at each locations, who shall act for the contractor when the site manager(s) is(are) absent, shall be designated in writing to the Contracting Officer not later than the post award conference.

1.5.9.3.1. The site managers shall have full authority to act for the contractor on all matters relating to daily operation of this contract. The site managers shall be available during normal duty hours within 30 minutes in person at their site location after notification by the COR, or other U.S. Government representative designated by the Contracting Officer, to discuss problem areas. After normal duty hours the site managers shall be available within 2 hours after notification by the COR or other authorized U.S. Government Representative.

1.5.9.4. Shop Foreman. The contractor shall provide two (2) shop foremen, one (1) for Osan AB and one (1) for Kunsan AB under this contract, i.e. Vehicle Maintenance Shop Foreman. The shop foremen shall be responsible for day to day work operations in their respective shops. Each shop foreman shall possess copy of current and valid license in Craftsman Motor Vehicle Maintenance (자동차정비기능사) issued by the ROK Government.

1.5.9.5. Fleet Management and Analysis (FM&A) Technician. The contractor shall provide two (2) FM&A technician, one (1) for Osan AB and one (1) Kunsan AB. The Contractor FM&A technician shall possess sound working knowledge of computer systems and data base programs. Each FM&A must have a sufficient working knowledge of Microsoft Computer Programs (i.e. Excel, Word) to create and maintain computer program required to track schedules and in-commissions/status reports required in the PWS using Fleet Management Information Systems (FMIS).

1.5.9.6. Specific Employee Requirements:

1.5.9.6.1. Corrosion Technicians (CT). The contractor shall provide a minimum of four (4) fully qualified and trained corrosion control technicians, two (2) at Osan AB and two (2) at Kunsan AB. These individuals shall have at least five (5) years’ experience removing, preparing, priming, and applying top coats to all Bare Base/WRM equipment maintained in this PWS. The technicians be fully knowledgeable applying polyurethane coatings and using the following equipment: spray booth, air supplied respirators, ventilation equipment, sand blasting equipment, and spray guns. In addition these technicians shall have a basic knowledge of structural repairs. i.e. sheet metal, installing rivets, and welding.

1.5.9.6.2. Material Controller Specialists (MCS): The contractor shall provide two (2) MCS, one (1) for Osan AB and one (1) for Kunsan AB. The Contractor shall only provide individuals that are fully knowledgeable of the USAF supply system. Computer knowledge is required to operate FEDLOG, Database, and Windows programs. Material Control Specialists shall be responsible to order all needed supplies to maintain the WRM and equipment fleet. At a minimum these specialists shall research, track, and inventory all USAF materials in their possession. They shall maintain Technical Order and Publication files and manage the Hazardous Waste Program.

1.5.9.6.3. Environmental Management Technician (EMT). The contractor shall provide two (2) EMTs, one (1) for Osan AB and one (1) Kunsan AB. The EMT’s shall possess sufficient knowledge required to manage the contractor’s environmental program for this PWS. The EMT’s shall have adequate knowledge of Korean and US environmental laws. At a minimum, each EMT shall be able to identify, classify, handle, package, provide proper documentation, and required coordination for transporting Hazardous Wastes and used petroleum products using Codes of Federal Regulations (CFRS). The EMT’s shall manage hazardous waste collection points and provide a collection and disposal plan that complies with Korean and U.S. Government laws and regulations. Each EMT shall develop and implement hazardous waste spill plans and countermeasures. Each EMT shall conduct hazardous waste and spill response training to contract employees. Each EMT shall manage the HAZMAT minimization program.

1.5.9.6.4. Vehicle Mechanics (VM). The contractor shall provide VMs for Osan AB and Kunsan AB WRM. The Contractor shall provide experienced VMs that are qualified in pneumatic, hydraulic, electrical, mechanical, air conditioning and other general purpose/special purpose vehicle accessory systems for maintenance of all the types of vehicles covered under this contract. The Contractor shall use its own special mechanics for instruction on military unique or special purpose vehicles (i.e., refueling, firefighting, 463L, Material Handling Equipment (MHE).

1.5.10. Contractor shall provide one CM who has responsibilities over Osan AB and Kunsan AB WRM and provide other key personnel that have been described above. However, the other key personnel can perform in multiple positions within the same AB site.

1.5.11. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.12. Contractor Travel: N/A

1.5.13. Deleted

1.5.14. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.15. PHASE IN /PHASE OUT PERIOD: To minimize any decreases in service and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 15 day phase in and phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.5.15.1. Phase-in Period. The contractor shall submit a phase-in schedule to the Contracting Officer Representative (COR) prior at the beginning of the phase-in period. The contractor’s phase-in plan shall describe how and when assumption of these responsibilities will occur. The intent of this transition period is to efficiently and gradually transfer mission responsibility from the government to the contractor. During the Phase-In period contractor shall prepare a minimum of Installation/Base Passes, Safety Plan, and Equipment Inventory.

1.5.15.2. Phase Out. The U.S. Government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent contractor, the incumbent contractor shall provide all reasonable support to the U.S. Government and the successful offeror to ensure an orderly transition and minimize any impact on the operation. With regards to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility. The incumbent contractor recognizes that the services provided by this contract are vital to the U.S. Government’s overall effort; that continuity therefore must be maintained at a consistently high level without interruption; that upon expiration of this contract, a successor, either the U.S. Government or another contractor, will require assistance from the contractor; and the contractor must give its best efforts and cooperation in order to effect an orderly and efficient transition from its operation to a successor. The incumbent contractor shall provide a comprehensive transition plan not later than the follow-on contract pre-performance conference for approval by the Contracting Officer. The transition plan shall include provisions for incumbent contractor actions to assist and coordinate with the U.S. Government and the successor contractor in the changeover with all functions on the contract performance start date. The transition schedule shall be coordinated with all affected activities and managed to minimize any adverse impact on the mission. The incumbent contractor shall provide sufficient numbers of personnel to conduct a joint inventory of all U.S. Government-furnished property listed in Appendix 4.

1.5.16. ENVIRONMENTAL CONTROLS

1.5.16.1. Compliance with Laws and Regulations. The contractor shall comply with all environmental protection requirements in accordance with Republic of Korea environmental laws and regulations and the governing standards in the Overseas Environmental Baseline Guidance Document (OEBGD). The contractor shall be liable for any damages incurred under this contract when determined by the U.S. Government that the contractor’s employees) were negligent. The entire cost required to clean up spills and/or failure to comply with environmental protection requirements shall be deducted from the contractor’s monthly payment due or preceding payments due. The contractor is responsible for complying with all existing, federal, state, and local environmental laws and regulations, including Environmental Governing Standards in USFK Reg 201-1 and applicable Service supplements. The contractor is also responsible for obtaining appropriate environmental permits required for contract performance. Copies of USFK Reg 201-1 and applicable Service supplements can be obtained from on-site COR.

1.5.16.2. The contractor shall designate, in writing, an environmental manager (EM) at each site. The Contractor’s EM shall ensure that all hazardous material is properly marked, packaged, sealed and transported to the base accumulation point. They will also coordinate with the USAF environmental coordinator and the monitor located at each location to ensure contract maintenance and emergency response requirements to spills and violations comply with standards. The contractor is responsible for managing a program that complies with governing standards in the following areas:

a. Hazardous Materials Handling

b. Hazardous Waste Handling

c. Certified Hazardous Waste Disposal

d. Spill Response and Countermeasures

e. Spill prevention

f. Waste Minimization

g. Hazardous Waste Train the Trainer Certification training

h. Spill Response Training

1.5.16.3. The contractor shall keep the records of all inspections conducted and necessary corrective action taken. These documents shall be made available to the COR or Government representatives during the term of the contract. All inspection records shall be maintained in computer files. Records will be backed up and saved to discs, 2 each. One disk will be turned over to the COR for the previous weeks-scheduled compliance, and succeeding week’s schedule of maintenance to be performed. At the end of each week the COR, and contractor will trade discs, so that one will always have the latest data in the event of computer system failure at one of the sites. Any word-processing type files are to be kept in the latest version of Microsoft Word

1.5.16.4. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to COR. The liability for the spill or release of such substances rests solely with the contractor and its agent. (NOTE: IF THE CONTRACTOR WILL ROUTINELY HANDLE MATERIALS WHICH COULD HAVE A HARMFUL EFFECT ON THE ENVIRONMENT, ADD APPROPRIATE SUBPARAGRAPHS ON HOW TO DISPOSE OF AND HANDLE SPILLAGES OF THESE MATERIALS.)

1.5.16.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

1.5.17. SAFETY REQUIREMENTS: In performing work under this contract, the contractor shall:

1.5.17.1. The Contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of Contractor personnel, the property of the U.S. Government, the Republic of Korea, as well as the private individuals and firms who may be exposed to or endangered by his actions. The precautions shall include, but shall not be limited to, the following.

1.5.17.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Korea Environmental Governing Standards by US Force Korea.

1.5.17.3. Conducting and recording weekly safety meetings.

1.5.17.4. Compliance with USAF safety publications (i.e. AFOSH) required by this contract.

1.5.17.5. Use of the proper warning signs, markers, barricades and/or lighting to protect pedestrians and vehicular traffic from hazardous conditions.

1.5.17.6. Ensuring that toxic, flammable, explosive gases, liquids, chemicals, fuels, etc. are eliminated before commencing work on fuel storage tanks, systems and on other systems utilizing chemicals associated with toxic materials.

1.5.17.7. Ensuring that the Contractor uses only those electrical/mechanical vehicles, equipment and tools that are designed and constructed for use in the hazardous situations to be confronted, and ensuring that protective clothing and equipment are provided to the workers.

1.5.17.8. Ensuring that all electrical equipment and tools are properly grounded and that all electrical systems, appliances, tools and equipment are de-energized before commencing maintenance/repair work on these items.

1.5.17.9. Ensuring that all vehicles, equipment, scaffolding, rigging etc. are in safe operating condition.

1.5.17.10. Vehicles shall be operated in a safe manner at all times IAW FM 21-305/AFMAN 24-306 Manual For Wheeled Vehicle Driver and the operator must comply with all base and local traffic laws.

1.5.17.11. Any accident involving any vehicle or WRM under this contract shall be reported immediately to the COR. The contractor shall also submit a report through the COR to the Contracting Officer which shall include: the time and date of occurrence, the place of occurrence, a list of personnel directly involved, and a narrative of the accident that includes a chronological account of the accident and circumstances. Any accident reports required by other applicable U.S. Government authorities shall be submitted by the contractor.

1.5.18. CONTRACTOR PERSONNEL

1.5.18.1. The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the KO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours. Additionally contract employees must be able to work flexible hour on some day as mission dictates.

1.5.18.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.5.18.3. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

1.5.18.4. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of Army, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation.

1.5.18.5. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. Acceptance Inspection. Receipt and inspection of new or used WRM prior to placing into service.

2.1.2. Active Vehicle Storage. A method of vehicle storage where vehicles are normally stored outside, or in open- ended aircraft shelters requiring more frequent care and upkeep.

2.1.3. Air Force Instructions (AFI). An official publication of the US Air Force that contains mandatory regulatory requirements. These publications may require strict compliance with other US Air Force publications or documents.

2.1.4. Air Force Manual (AFM). Similar to Air Force Regulations. Provide guidance or how to accomplish a task.

2.1.5. Air Force Occupational Safety and Health (AFOSH) Standards. A special publication series which describes safety and health hazards associated with engineering construction, shop operations, etc., with guidance on proper safety and health procedures that will need to be observed.

2.1.6. AFTO Form 35O. (Repairable Item Processing Tag) used to record discrepancies on Air Force equipment and for inter-shop routing of repairable parts.

2.1.7. Base Maintenance Vehicle. Vehicles with “C” or “D” coded registration number. Primarily designed for maintenance activities such as construction, repair work, etc.

2.1.8. Bench Check. This term includes any off-equipment actions by maintenance in determining the condition status of an item and the determination of capability or lack of capability to return an item removed for a malfunction or an alleged malfunction, to a serviceable status. It also includes repair actions when the repair is accomplished concurrently with the bench check.

2.1.9. DELETED.

2.1.10. DELETED.

2.1.11. Contract Manager. A Contractor representative employee responsible for the performance of the contractor’s work force and satisfactory completion of this contract at all sites.

2.1.12. Active Vehicle Storage. A method of vehicle storage where vehicles are normally stored outside, or in open-ended aircraft shelters requiring more frequent care and upkeep.

2.1.13. Air Force Instructions (AFI). An official publication of the US Air Force that contains mandatory regulatory requirements. These publications may require strict compliance with other US Air Force publications or documents.

2.1.14. Air Force Manual (AFMAN). Similar to Air Force Regulations. Provide guidance or how to accomplish a task.

2.1.15. Air Force Occupational Safety and Health (AFOSH) Standards. A special publication series which describes safety and health hazards associated with engineering construction, shop operations, etc., with guidance on proper safety and health procedures that will need to be observed.

2.1.16. AFTO Form 35O. (Repairable Item Processing Tag) used to record discrepancies on Air Force equipment and for inter-shop routing of repairable parts.

2.1.17. Base Maintenance Vehicle. Vehicles with “C” or “D” coded registration number. Primarily designed for maintenance activities such as construction, repair work, etc.

2.1.18. Bench Check. This term includes any off-equipment actions by maintenance in determining the condition status of an item and the determination of capability or lack of capability to return an item removed for a malfunction or an alleged malfunction, to a serviceable status. It also includes repair actions when the repair is accomplished concurrently with the bench check.

2.1.19. DELETED

2.1.20. Contract Manager. A Contractor representative employee responsible for the performance of the contractor’s work force and satisfactory completion of this contract at all sites.

2.1.21. Contracting Officer (KO). A member on the staff of U.S. Army, Contracting Command Korea, whose office is responsible for contract administration.

2.1.22. Contracting Officer’s Representative (COR). The COR is the on-site representative for the Contracting Officer. He monitors the Contractor’s performance pursuant to the provisions of this contract. 411th CSB makes all appointments in writing.

2.1.23. Corrosion Control Inspection (CCI). Consist of in-depth inspection to identify, treat corrosion, and apply protective coatings.

2.1.24. Inventory Management System. The format in which data files stored are on disks or hard drives.

2.1.25. DD Form 1574. (Serviceability Tag) to be attach to all serviceable equipment stated within the PWS.

2.1.26. DD Form 1576. (Test/Modification Tag) to be attached to all equipment or consumables requiring system modification.

2.1.27. DD Form 1577. (Unserviceable Consumed Tag) to be attached to all unserviceable assets beyond the repair capability of the contractor and U.S. Government.

2.1.28. DD Form 1577-2. (Unserviceable/Repairable Tag) to be attached to all unserviceable assets processed into the Air Force supply system.

2.1.29. Due in From Maintenance (DIFM) Asset. A repairable part which is monitored and controlled by the Air Force Supply System, or an unrepairable part which must be condemned and disposed of through the Air Force Supply System. COR is responsible for monitoring/determining DIFM assets.

2.1.30. Electrically Grounded. Equipment mechanically and electrically attached to an approved grounding point by means of a grounding wire and clips are considered electrically grounded.

2.1.31. Emergency Work Request. A request from the COR to the Contractor to perform a specific task or set of tasks, within the scope of this contract, which will take priority over the normal work flow.

2.1.32. Estimated Repair Time. The estimated number of labor hours needed to complete a specific repair job. Estimated repair time is either locally established or found in commercial flat rate schedules.

2.1.33. General Purpose Vehicles. A vehicle with “B” or “K” coded registration number. Normally pickups, cars, vans, multi-stops, tractor/trailer, buses, and vehicles with commercial design are general purpose vehicles.

2.1.34. Hazard Class. The category of hazard assigned to a hazardous material based on defining criteria. Hazard classes are: explosives (Class 1), compressed gases (Class 2), flammable liquids (Class 3), flammable solids (Class 4), oxidizers and organic peroxides (Class 5), poisons and infectious substances (ethologic agents) (Class 6), radioactive materials (Class 7), corrosive materials (Class 8), and miscellaneous dangerous goods (Class 9).

2.1.35. Hazardous Materiel (HM). Materiel identified according to Air Force Joint Manual 24-204 or Title 49, Code of Federal Regulation. Any materiel that, because of its properties, is flammable, corrosive, an oxidizing agent, explosive, toxic, radioactive, or unduly magnetic. Unduly magnetic means that sufficient magnetic field strength is present to cause navigational deviations to the compass sensing devices of an aircraft.

2.1.36. Inactive Storage. A vehicle storage method in which vehicles are parked within the confines of a fully enclosed facility and are prepared for storage (IAW) AFI 25-101 and associated PACAF and 7th AF supplements.

2.1.37. Mission Capable. In use or in condition for use.

2.1.38. In-Process Inspections (IPI). Consists of inspections performed during assembly or reassemble of systems, subsystems, or components with applicable Technical orders.

2.1.39. Intermediate Maintenance. Consists of calibrating, adjusting, repairing, or replacing damaged or unserviceable parts, components, or assemblies. Intermediate maintenance is usually accomplished in fixed shops.

2.1.40. Joint Use Vehicles. Active vehicles used by detachment USAF personnel for the daily mission.

2.1.41. Maintenance. Maintenance, for the purpose of this contract, is defined as those actions the contractor shall take to keep WRM and In-use Equipment in such condition that they may be continuously utilized at design capacity, efficiency, and reliability. When systematic analyses indicates that an overhaul is required or must be scheduled during the contract period, the contractor shall provide the necessary overhaul, provided it is not beyond the contractors capabilities, e.g.: sheet metal, non-destructive inspection, etc. The COR shall determine the contractor’s capabilities and coordinate with other agencies.

2.1.42. Maintenance Operating Instructions (MOIs). Directives written by the COR providing guidance and information concerning local vehicle maintenance policies and procedures.

2.1.43. Marking. Numbers, nomenclature, or symbols imprinted on items or containers for identification during handling, shipment, and storage.

2.1.44. Materiel Control. The vehicle maintenance activity responsible for ordering, maintaining and disposing of parts and supplies.

2.1.45. MHE Vehicle/463L/Equipment. Cargo moving and material handling vehicle such as forklifts, aircraft loaders (K-loaders), etc., normally “E” coded registration numbers.

2.1.46. Official Use. The use of materials, equipment, and vehicles solely for government business. Violation of official use rules on vehicles constitutes a violation of U.S. public law and provisions of this contract.

2.1.47. One-Time Inspection. A vehicle inspection or maintenance action directed by a higher headquarters agency or Air Logistics Center. One-Time Inspections are generally instituted in response to safety related incidents or latent defects on equipment.

2.1.48. Operational Check. A functional check of an accessory, component, or system, accomplished in its installed environment to ensure proper installation and operation.

2.1.49. Operator Maintenance. Operator required minor services to correct deficiencies in a vehicle’s fluid levels, appearance, and serviceability. Operator's Manual. An official publication by USAF or commercial sources to orient personnel on the operating principles of a particular vehicle or piece of equipment.

2.1.50. Overhaul. The disassembly, cleaning, inspection, repair, or replacement of parts or components; and test of any item or accessory in accordance with applicable technical orders, directives, or authorized manufacturers publications to provide an operationally safe and reliable item.

2.1.51. Periodic Inspection. Consists of Scheduled maintenance actions and lubrication requirements listed in Work cards and Technical Orders to be accomplished at specific intervals.

2.1.52. Pilferable Cargo. Pilferable materiel includes items that are vulnerable to theft because of their ready resale potential. Pilferable items include, but are not limited to, cigarettes, alcoholic beverages, cameras, and electronic equipment. See protected cargo.

2.1.53. Pintle Hook. A device used to tow equipment and vehicles equipped with lunette towing hook-ups.

2.1.54. Ready-Line Condition. A vehicle or piece of equipment that is safe and serviceable and will accomplish its intended tasks.

2.1.55. Reconstitution: To restore to a ready-to use status

2.1.56. Repair. The restoration or replacement of parts components of material as necessitated by wear and tear, damage, failure of parts or the like in order to maintain the specific item of material in efficient operating condition.

2.1.57. Residual. Stock/items left over from repairs.

2.1.58. Sampling Guide. The part of the surveillance plan that contains all the information needed to perform surveillance of the service output(s).

2.1.59. Scheduled Maintenance. Known or predictable maintenance requirements that can be planned or programmed for accomplishment on either a short or a long range schedule.

2.1.60. Site Manager. A Contractor representative responsible for the performance of the contractor’s work force and satisfactory completion of this contract at a specific site.

2.1.61. Service…