05_PWS_(BPA_Bus_Area_IV).docx

BLANKET PURCHASE AGREEMENT (BPA)

SECTION I:

PERFORMANCE WORK STATEMENT

For Commercial Bus Services for Area IV

1. GENERAL:

1.1. DESCRIPTION: This is a Blanket Purchase Agreement (BPA) for continuous on call commercial bus services in accordance with the Performance Work Statement (PWS) contained herein. The contractor shall provide all supervision, labor, tools, facilities, materials, logistics, and transportation as necessary to furnish continuous on call commercial bus services, including, but not limited to, commercial bus(es), drivers and management to fulfill transportation shortfalls caused by a shortage of authorized Government assets. The bus routes shall cover throughout the Republic of Korea via the Transportation Division, Logistic Readiness Center Daegu (LRC-D), 403D AFSB in Korea if and when requested by the U.S. Government in accordance with the requirements from Camp Henry TMP and Camp Carroll TMP. Prices per call shall be in accordance with Attachment B, Price Schedule established. Approval to proceed must be given in written form in advance of any services to be performed.

1.1. TERM OF BPA: This BPA is not a contract. If the BPA Holder fails to perform in a manner satisfactory, this BPA may be cancelled within 30 days written notice to the BPA Holder by the Contracting Officer (KO).

1.2. PERIOD OF PERFORMANCE: Performance under this BPA shall be from 20 September 2019 to 19 September 2024. Use of this Blanket Purchase Agreement by the Government is neither exclusive nor mandatory.

1.3. HOURS OF OPERATION:

The BPA Holder shall perform the work from Monday through Sunday include U.S Federal and Korean holidays. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4. QUALITY CONTROL PLAN (QCP):

The BPA Holder shall conduct QC in accordance with (IAW) their existing commercial standard to meet the requirements of this PWS. The BPA Holder shall provide QCP within 15 days Calendar after award of BPA. An updated copy of the contractor’s plan shall be provided to the Contracting Officer Representative (COR) within five (5) working days as changes occur.

1.4.1. The BPA Holder’s QCP shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

1.5. QUALITY ASSURANCE (QA):

The Government will evaluate the BPA Holder’s performance under this BPA in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6. CONTRACTING OFFICER REPRESENTATIVE (COR):

COR will be identified by separate letter. The COR monitors all technical aspects of the BPA and assists in BPA administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the BPA: perform inspections necessary in connection with BPA performance: maintain written and oral communications with the contractor concerning technical aspects of the BPA: monitor contractor's performance and notifies both the contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7. CONTRACTOR’S QUALIFICATION:

1.7.1. Prime BPA Holder’s Prior Experience: The prime contractor shall have a minimum two (2) years of experience within the last six (6) years in bus transportation services.

1.7.2. Registrations/License: The Prime BPA Holder shall continuously possess the following valid and current Passenger Transportation Business Registration (여객자동차운송사업증) and Chartered Bus Transportation Business Registration (전세버스 운송사업 등록증) issued by Republic of Korea (ROK) Government during the entire performance of this BPA.

1.8. OPERATION OF BUSES:

1.8.1. The type of buses delivered shall be based on the request with a capacity of 44-45 passengers, the model year of the buses shall not exceed 7 year old during BPA period, and must be in safe operational condition according to Local Korean Law, equipped with, but not limited to, the proper safety devices to include fire extinguishers, required tools and equipment for removing and installing tires and spare tire in accordance with (IAW) the current USFK Regulation 190-1. The bus shall be equipped with interior and exterior lighting to provide for safe entry and exit of bus passengers. Buses shall be clean and free of debris.

1.9. POINT OF CONTACT (POC):

All calls requesting service shall include the following information: the type of bus required, quantity, and date & time of report with the point of contact (POC). The standard service call(s) shall be made two (2) working days in advance. For curtailment of a specific service being provided over a period of more than 2 days, the Call Officer shall notify the service provider of specifics at least 24 hours prior to the requested date of termination/expiration. If cancellation of a scheduled service is desired by the requesting organization, the Call Officer shall notify the BPA Holder at least twenty-four (24) hours in advance.

1.10. DRIVERS: Before commencing work under this BPA, the BPA Holder shall certify to the Contracting Officer Representative (COR) in writing that the driver(s) have the required license(s) which was approved by Korean Traffic Law and that they are not a subcontractor (individual) unless pre-approved by the Contracting Officer.

2. DEFINITIONS & ACRONYMS.

ROK: Republic of Korea USFK: United States Forces Korea PWS: Performance of Work BPA: Blanket Purchase Agreement KO: Contracting Officer QCP: Quality Control Plan QA: Quality Assurance QASP: Quality Assurance Surveillance Plan COR: Contracting Officer Representative

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: N/A.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The BPA Holder shall furnish all supplies, equipment, facilities and services required to perform work under this BPA.

5. SPECIFIC TASKS.

5.1. Operation.

5.1.1. Driver Performance: Buses shall be operated in a professional and courteous manner and in conformance with provisions of the applicable regulations and traffic law of both the US (AR 58-1, Chapter 2) and ROK. It shall be the driver’s responsibility to assure that the seating capacity posted within each bus is not exceeded. Drivers shall operate buses in strict adherence to traffic signs posted within all military installations and the streets and highway of the ROK.

5.1.2. Seating area of the buses shall be dry and free of debris at all times. Buses shall have broom swept floors before leaving the BPA Holder’s facility. Buses shall be equipped with a serviceable fire extinguisher at all times.

5.1.3. Maintenance and Repair: The BPA Holder shall have responsibility for maintenance and repair of the buses under this BPA to ensure that the buses operate safely at all times. The U.S. Government shall provide parking areas while the driver(s) are waiting for the pickup of passengers at the designated stops.

5.1.4. The buses shall arrive at the designated location no later than ten (10) minutes before the scheduled departure time.

5.1.5. Notice of Accident(s): All cases of personal injury of the passengers requiring medical attention or death of passengers in the course of performance of this BPA shall be verbally reported immediately by the BPA Holder to the PMO nearest to the accident site. A full and complete written report of the accident shall be submitted to the Contracting Officer Representative (COR) through the Receiving Officer within seventy-two (72) hours following the report. In addition, any accident that requires a formal report by the Korean police officer or delays of task assigned buses for more than twenty (20) minutes shall be reported to the Call Officer who made the service call request.

5.1.6. Lost and Found Items on the Bus: Drivers shall be instructed by the BPA Holder that they are responsible to inspect the buses for articles left on the buses prior to departing the drop off location. Any article discovered by the driver shall be provided to the Primary/Alternate Call Officer at the Receiving Office or to his/her designated representative on the serviced installation.

5.1.7. Obtaining installation access pass (USFK Post Passes and Vehicle Decals) shall be the responsibility of Transportation Division, LRC Daegu. The delivery BPA Holder’s responsibility is to submit the all of the employee names, pictures, and appropriate documents along with vehicle license plate numbers to the Transportation Division LRC Daegu to allow for installation access approval.

5.2. Pricing.

5.2.1. Prices shall be as listed in ATTACHMENT “B”, List of Tour Destination and Tour Bus Costs by Peak Season and Non-Peak Season (excluding Weekend and Korean Holidays) as follows:

21 Jul through 10 Nov: Peak season (Late Summer & Fall) 11 Nov through 31 Mar: *Non-Peak Season (Winter)

*Except Weekend and Korean Holidays.

Price Schedule from Taegu to each destination and return (1, 2, and 3 days).

Price Schedule from Waegwan to each destinations and return (1, 2, and 3 days).

5.2.2. Unit prices listed in the attached ATTACHMENT “B” shall include expressway toll, in each items.

5.2.3. Night Duties: The U.S. Government shall pay night differential to the BPA Holder at a night duty between 2400 hours and 0600 hours of the day bus operated. The amount of night differential shall be priced under attached ATTACHMENT “B”.

5.2.4. Additional Days of Operation and Distances: The price of additional days of bus operation and distances, “Not Included in ATTACHMENT “B”, List of Tour Destination and Tour Bus Costs” as follows:

Adding one (1) day to a two (2)-day operation Adding one (1) day to a three (3)-day or more days operation

5.3. Cancellation Notice: When any changes for the planned tour schedule or cancellation have to be made, a written or telephone notification shall be provided no later than 1700 hours, on the day before the commitment. However, in case of emergency circumstances, such as alert, adverse weather conditions of other unavoidable circumstances, the BPA Holder will be notified at least three (3) hours prior to designated spotting time which shall allow the BPA Holder to cancel the dispatch of buses.

5.4. Cancellation Charges: If notification of cancellation is given after the buses actually arrive at the designated pick-up points (4 hours prior to scheduled pickup) as ordered by the Call Officer, a cancellation charge of * 50 % of the call price shall be paid to the BPA Holder.

5.5. Liability Insurance: The BPA holder shall maintain, during the term of the Agreement, insurance on BPA Holder operated, buses with an organization acceptable to the Contracting Officer. The BPA Holder shall submit proof of insurance policies to the Contracting Officer within ten (10) days after award of the BPA. The insurance system shall be a factor for evaluation of each vendor before award.

5.5.1. Insurance.

5.5.1.1. The BPA Holder shall maintain during the term of this agreement insurance on BPA Holder operated buses with an organization acceptable to the COR as follows:

a. Automobile liability insurance (책임보험).

b. Bodily Injury Liability insurance (대인 I & II) with allowable coverage to unlimited amount on any one accident or occurrence.

c. Property Damage Liability insurance (대물) which shall cover a minimum of KW100,000,000 on account of any one accident.

5.5.1.2. The BPA Holder shall submit copies of the insurance policies to the Contracting Officer Representative (COR) within ten (10) days after establish of the BPA.

5.6. EXTENT OF OBLIGATION: The U.S. Government is obligated only to the extent of an authorized purchase officially requested under the BPA.

5.7. PERFORMANCE REQUIREMENT SUMMARY (PRS).

5.7.1. The contract performance requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement.

5.7.2. The PRS and the contractor’s QCP provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4. The COR or designated representative will conduct the inspections, and any deficiencies are to be provided to the contractor in writing.

Performance Objective

Remedy

Vehicle/Equipment:

Type of Vehicle Required

PWS 1.8.1

Customer Complaint

Replace a bus within 30 minutes

Bus Driver Each driver employed by the contract shall have a valid driver’s permit as required by the Government of the Republic Korea

PWS 1.10.

Replace the bus driver within 30 minutes.

Drivers Performance:

Buses shall be operated in a professional and courteous manner.

PWS Para. 5.1.1

Safety Plan:

Contractor has a responsible for completing and abiding by their safety plan PWS Para. 5.1.3

6. CONTRACT MANPOWER REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Bus Transportation Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year, which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website".

7. APPLICABLE PURLICATIONS: Applicable Documents/Regulatory Guidance: The documents form a part of this agreement to the extent specified herein:

a. AR 58-1, Management, Acquisition, and Use of Motor Vehicles dated 03 April 2019.

b. USFK Reg 190-1, Motor Vehicle Traffic Supervision dated 10 May 2012.

8. ATTACHMENT: The followings are attached hereto and made a part of any resulting BPA.

a. Attachment A: List of Calling Officials

b. Attachment B: Price Schedule

SECTION II

BPA: GENERAL TERMS AND CONDITIONS

1. This is a BLANKET PURCHASE AGREEEMENT (BPA) for continuous on call commercial bus services in accordance with the Statement of Work herein. The Blanket Purchase Agreement holder shall furnish all supervision, labor, tools, facilities and all materials to provide services specified in the statement of work. Prices per call shall be in accordance with Price Schedule at Attachment B of this BPA.

2. PERIOD OF PERFORMANCE: The period of this BPA is from 20 September 2019 to 19 September 2024. Use of this Blanket Purchase Agreement by the Government is neither exclusive nor mandatory.

3. SCHEDULE OF SERVICES AND PRICES: Prices per call shall be in accordance with Price Schedule at Attachment B of this BPA and shall be the best commercial price given for any customer. Price may be adjusted from time to time. Any price changes must be substantiated as the best commercial price allowed to any customer.

4. EXTENT OF OBLIGATION: The United States Government is obligated only to the extent of authorized purchases actually made under the BPA.

5. INSPECTION AND ACCEPTANCE:

5.1. Inspection for quality, quantity count, and final acceptance of the services performed under this Agreement shall be conducted by the Receiving Officer at the Receiving Point.

5.2. The Receiving Officer is responsible for inspection and acceptance of services, and preparation of receiving reports either in block 32a of DD Form 1449 or by separate DD Form 250 (Material Inspection and Receiving Report).

6. INDIVIDUALS (CALLING OFFICERS) AUTHORIZED TO PURCHASE UNDER THE BPA: Contracting personnel at 411th Contracting Support Brigade and the individuals listed in the Attachment “A” are authorized to purchase under this BPA.

7. PRICING:

Price changes (for priced item(s)) may be submitted for change from time to time but not more often than once in a calendar year. Price changes must be substantiated as commercial prices.

In the event the BPA holder’s prices to any other customer are reduced below those cited in the BPA schedule, it shall adjust the BPA prices in order to continue at all times.

8. CALL LIMITATION:

Individual calls under the BPA shall not exceed $150,000.00. Calls shall not be split in order to avoid this limit. Call Officers will not make calls against this BPA when the call exceeds $15,000.00. If a requirement exceeds $15,000.00, the requirement will be routed through the 411th CSB Korea.

9. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA AND DOLLAR LIMIATIONS:

9.1. A list of names of individuals authorized to place calls under the BPA, identified by organizational component and the dollar limitation per call for each individual will be furnished to the contractor by the contracting officer. The US Government will be responsible for only calls made by authorized personnel. (See the Attachment “B” - List of Individuals Authorized to Place Calls)

9.1.1. The Call Officer shall not perform the duties of the COR.

9.1.2. Calls placed by unauthorized individuals and accepted by the Contractor will not be approved for payment. Therefore it is the responsibility of the contractor to accept only those calls placed this BPA by an authorized Call Officer. This authority may not be re-delegated.

9.1.3. The Contracting Officer will notify the BPA Holder for any changes or additional individuals authorized to call.

10. DELIVERY TICKETS:

10.1 All services furnished under the agreement will be accompanied by delivery tickets or sales slips which will contain the following minimum information:

“I certify that all supplies/services called for in the BPA have been received in accordance with the terms specified in the order.”

10.2. All delivery tickets will be countersigned by the receiving officer of the delivery point upon receipt of services purchased under the BPA. One (1) copy will be retained by the COR and original maintained by the contractor and utilized to prepare and submit with the summary invoice to the COR.

11. CALL PROCEDURE:

Purchases made using the BPA are referred to as calls and must be on the basis of an authorized purchase request from a Government Requiring Activity. A record shall be maintained for each Call placed against the BPA. Call Orders may be made orally or telephonically in emergency situations, but all Call Orders must be followed up with a written Call Order as soon as practicable. Each call will be placed by authorized Call Officers or the Contracting Officer. The list of authorized Call Officers will be provided by the Contracting Officer, the 411th CSB Korea at the time of award. The Call Officer will not perform the duties of the COR.

12. BPA REPORTS:

The Contractor shall submit a report for ordering status to the Call Officer when received BPA call. In this report, the Contractor must provide the number of buses and the total Korean Won cost. The Call Officer will provide the report of Call Register to the Contracting Office when issued BPA call.

13. INVOICES:

13.1. A summary invoice shall be submitted at least monthly base or upon expiration of the BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered thereon, stating their total dollar value, and supported by receipted copies of the delivery tickets.

13.2. One (1) original summary invoice and delivery ticket shall be provided to the COR for each submittal.

14. PAYMENT:

Payment will be made by Korean Won and electronically transferred to the Blanket Purchase Agreement’s bank by the Finance Office responsible for processing payment.

Invoice Inquiry and Requests for Payment Addresses: Invoicing and payment status will be referred to the appropriate Finance Office listed below:

175th Financial Management Center ATTN: Accounts Pay Branch

UNIT #15236