19-R-0177_U0001_Catholic_Priest_Services_Modification_to_Solicitation__.pdf

0011351925

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE NEXT PAGE

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jun-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN19R0177

X 9B. DATED (SEE ITEM 11)

01-Jul-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jun-2019

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

SERVICES DIV, UNIT #15289

APO AP 96271

UNITED STATES

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QVN19R0177

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

a. The purpose of this amendment is to accomplish for the following:

(1) The solicitation closing date and time is changed from "12 Aug 2019, 12:00AM" to 12 Jul 2019, 01:00PM" local time.

(2) Change the period of performance in Para 1.2 of the PWS:

FROM:

1 Jul 2019 – 30 Jun 2020 1 Jul 2020 – 30 Jun 2021 1 Jul 2021 – 30 Jun 2022

TO:

1 Aug 2019 – 31 Jul 2020 1 Aug 2020 – 31 Jul 2021 1 Aug 2021 – 31 Jul 2022

b. All other terms and conditions of the solicitation remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Aug-2019 12:00 AM to 12-Jul-2019 01:00 PM.

The solicitation issue date has changed from 28-Jun-2019 to 01-Jul-2019.

The following have been modified:

PERFORMANCE WORK STATEMENT PWS

Performance Work Statement

CATHOLIC PRIEST Area I, USAG Yongsan-Casey, Catholic Community

1.0. General. The Contractor shall provide Catholic Priest for the Area I, Camp Casey, USAG Yongsan-Casey, Catholic Community. The Contractor shall work independently and shall not be subject to supervision and control by the Government.

1.1. Scope of Work. 1.1.1. The Contractor shall provide all personnel, labor, tools and transportation, except as hereinafter designated as Government-Furnished Property, necessary to perform nonpersonal services as the Catholic Priest for Area I, Camp Casey, USAG Yongsan-Casey.

1.1.2. The mission of the Chaplain’s program is to provide for Essential Elements of Religion to include Mass and sacramental rites for all assigned soldiers, civilians, and family members. The Goal of the Commander’s Religious Program (CRP) is to provide those Essential Elements of Religious Services (EERS) to the greatest number of persons at the highest quality of performance. The Catholic Community Religious Program is an integral part of the CRP for the Catholic personnel of the Yongsan-Casey Military Community. The Catholic Priest thus enhances religious support mission accomplishment and achievement of the CRP Goal. As such, they fall under the responsibilities of all Chaplains and, here in particular, the Catholic Community Chaplain. The Catholic Priest and programs fall under the USAG Yongsan-Casey Religious Support Office (RSO).

1.1.3. Authorized number of Principal Masses, and special service 52ea. (including counseling, hospital calls, confession, Special Penance Services, and Holy Days of Obligation).

1.2. Period of Performance. The Period of Performance (POP) shall be:

Base Year: 1 Aug 2019 – 31 Jul 2020

1st Option Year: 1 Aug 2020 – 31 Jul 2021

2nd Option Year: 1 Aug 2021 – 31 Jul 2022

1.3. Substitution. Any use of a substitute must be indicated to the Receiving Officer (RO) not less than (NLT) seven days prior to commencement of the substitution. In the event of an emergency, i.e. illness or family crisis, the RO may waive this seven-day notification requirement. One or more substitute’s name must be listed on the contract to provide service.

The contractor - not the Government - shall be responsible for any payment of the 2 substitute.

Substitute must be of equal or higher ability as the contractor. A Substitute is not a Subcontractor.

1.4. General Information.

1.4.1 Physical Security. If contractor is authorized a key(s) for facility access, contractor shall safeguard all key(s) issued to them by the government and return them once contract is completed or terminated within 24hrs. If a key is lost, the contractor is responsible for notifying the RSO Key Control NCOIC within 24 hours of noticed loss. The contractor shall ensure thatthe equipment and facilities being used have been secured prior to departure. Contractor shall not remove any property from the Chapel for any reason without prior approval from the Garrison Command Chaplain NCOIC, who is the Directorate’s Primary Property Hand Receipt Holder.

1.4.2. Recognized Holidays. All National Holidays are observed, however, if an event is scheduled on a National Holiday, the contractor is required to perform the service IAW the contract.

1.4.3. Hours of Operation. Services shall be provided Weekday/Saturday/Sunday and on Special Service days not falling on Sundays at published times, regardless of US Federal holidays. In order to provide the services required, the Contractor shall be available to the congregation as deemed necessary to accommodate the Mass or sacrament. Contractor shallinvoice and be paid only for services performed.

1.4.4. Government Observations. The government may have senior military officers and/or civilian dignitaries attend the worship service. Contractor shall continue to perform services as contracted.

2.0. Definitions.

2.1. Verifying Chaplain/Point of Contact (POC) - The local Chaplain(s) identified by the Chaplain Resource Manager (CRM) and the USAG Yongsan-Casey Chaplain is/are responsible to verify contract performance. Identified Chaplain signs the Contractor's invoicesafter verifying each invoice presented by the Contractor. The Verifying Chaplain/POC does not have the authority to change or amend the terms of the contract formally or informally.

2.2. Pastoral Council – Council of volunteers who advise the priest/pastor and who help organize, support and provide leadership in service to the Catholic Community’s religious development programs.

2.3. Mass - Sunday/Sabbath/Holy Day Mass. A celebration of the Eucharist (Mass) utilizing the liturgy of the Missal following the church calendar for a congregation. The Mass may be held on Saturday evenings, Sundays, and designated Holy Days. The Service also provides a place/time to encourage and support one another in faith formation and expression. It also includes a sermon/homily developed by the Pastor or his representative to assist the people of the congregation in their understanding of God, faith formation, Biblical knowledge, Christian doctrines, and life-application of principles found in Bible texts.

2.4. Sacrament. A formal Catholic rite. The Roman Catholic Church celebrates seven Sacraments. They are Baptism, Reconciliation, Marriage, Confirmation, Anointing (Sacrament of the Sick), Orders and Eucharist.

2.5. Unit of Service. One worship service or rehearsal or event.

2.6. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.7. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.9. Physical Security. Actions that prevent the loss or damage of Government property.

2.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.0. Government Furnished Items and Services. The Government will make available to the contractor the use of Chapel facilities, the community standard operating procedures, telephone access for official calls, materials and equipment that they need for the performance of the services under this contract.

3.1. Conservation of Utilities and Supplies. Contractor shall ensure that only the items and the quantities of those items that are absolutely necessary for the conduct of the service are used.

4.0. Minimum Qualifications. The Priest shall meet the following qualification standards throughout the duration of this contract:

4.1. The Priest shall be a fully ordained Roman Catholic Priest in good standing. He must be able to secure valid faculties to perform his priestly duties from the Archdiocese for the Military Services, USA.

4.2. The Priest shall have endorsement from ecclesiastical authorities to perform contract services.

4.3. The Priest shall have ability to communicate effectively in English for coordination with the congregation / parish and for satisfactory completion of the administrative tasks required of a contractor.

5.0. Specific Tasks. The Contractor shall perform the following services:

5.1. Provide Catholic Priest Service. Contractor shall:

5.1.1. The Contractor shall celebrate and preach on religious holy days, at daily and at principal Sunday Masses in accordance with the scheduled requirements of the Catholic Chaplain, USAG Yongsan-Casey.

5.1.2. Changes to the schedule requested by the Contractor shall be submitted to the USAG Yongsan-Casey Catholic Chaplain not less than ten (10) calendar days in advance.

5.1.3. Provide Special Memorial Masses and Masses for RCIA & Youth Group as Requested by the USAG Yongsan-Casey Support Activity Catholic Chaplain with at least seven (7) calendar days’ notice.

5.1.4. Provide Special Penance Services as requested by the USAG Yongsan-Casey Support Activity Catholic Chaplain with at least seven (7) calendar days’ notice.

6.0 Anti-terrorism Operations Security Review

6.1. AT Level 1 Training. This provision and / or contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training with 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the Receiving Officer's (RO) or to the contracting officer, if a RO is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website https//atlevel1.dtic.mil/at.

6.2. Access and General Protection / Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and / or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Conditions (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.3. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activities to the RO. This training shall be completed within 15 calendar days of contract award and with 15 days of new employees commencing performance with the results reported to the RO NLT 30 days after contract award.

6.4. Operations Security (OPSEC) For Contracts that require OPSEC training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training.

7.0. Required Background Checks

7.1. Criminal Background History Check Procedures.

7.1.1. DoD Instruction 1402.5 requires all non-personal service Contractors who work with children under the age of 18 (minors 17 years of age and younger) receive a criminal history background check performed by the U.S. Military.

7.1.2. Submit the Background Check Release of Information and DD Form 2870 Authorization for Disclosure of Medical Information forms along with your offer for consideration. Subject forms will be used to ascertain specific background check information. Subject form will be handled IAW personal information privacy act.

7.1.2.1. Explanation of Process. The Contractor shall complete and submit the enclosed forms along with their proposal. The government will submit the completed forms to the customer to commence the background check procedure. Based on completed forms, an Installation Record Check (IRC) investigation will be performed. A completed IRC with a favorable report is the basis for selection and award of a contract. If an IRC has not returned by the start of the contract period of performance, a potential selectee may still be offered the position (tentatively) and provide the service until the IRC report is received, however, selectee must be within Line- Of-Sight Supervision (LOSS) IAW Title 32 National Defense [32 CFR]. A negative response to an IRC is grounds for a termination. It is preferred that the IRC be completed prior to award of a contract.

7.1.3. An Installation Records Check (IRC) will be performed if the individual is a military or family member, or has worked or lived on a military installation within 5 years. The IRC is an investigation conducted through the records of all installations of an individual's identified residences for the 2 years before the date of application. This record check must include police (Military Police, Security Office, Criminal Investigations Division, Defense Clearance and Investigations Index (DCII), and Local Law Enforcement) local files check, Drug and Alcohol Program, Family Housing, and Medical Treatment Facility for Family Advocacy Program, to include Service Central Registry records, mental health records, and any other record checks as appropriate, to the extent permitted by law. Contractor Offerors who are Foreign Local Nationals must complete the IRC that applies i.e. Military Police, Security Office, Criminal Investigations Division, and Local Law Enforcement) local files check.

7.1.4. The Child Care National Agency Check forms with Inquiries (CNACI) must be completed and submitted to the Security Officer for processing prior to working with children. A Contractor Offeror may work pending the completion of the CNACI if the Contractor employee is within the Line-Of-Sight Supervision (LOSS) of an individual who has successfully completed a background check. Once the CNACI is completed and no unfavorable or derogatory findings are reported, the Contractor may continue service without LOSS. Foreign National Employees Overseas, while not expressly included within the law, are subject to the following record checks or those equivalent in scope to checks conducted on U.S. citizens processed through the US Army Garrison Directorate of Emergency Services (DES):

7.1.4.1. Host-government law enforcement and security agency checks at the city, State (province), and national level, whenever permissible by the laws of the host government.

7.1.4.2. Defense Central Investigative Index (DCII).

7.1.4.3. FBI checks (when information exists regarding residence by the individual in the United States for 1 year or more since age 18).

7.1.4.4. When permissible by the laws of the host government, host-government checks are requested directly by the employing Service or agency. As an alternative, the DoD Components may request that overseas Military Service investigative elements obtain appropriate host-government checks. Where host-nations' arrangements preclude comparable criminal history checks, foreign nationals will not be eligible for employment in child care services.

7.1.5. Potential contract Offerors shall report to the Garrison Chaplain’s Office to initiate a Local Background Check and CNACI or equivalent as required. Then CYSS shall help process an IRC for each Contractor Offeror. The IRC must be completed and received a favorable report before the Contractor Offeror is authorized to sign contract and begin contract requirement.

7.1.6. An unfavorable or derogatory report would include, but not be limited to, the following applicable crimes: any charge or conviction for a sex crime, an offense involving a child victim, a substance abuse felony, or a violent crime. The CYSS Director and Security Officer shall identify all report results whether favorable, unfavorable or derogatory to the RO. No Contractor Offeror shall be allowed to fulfill contract with an unfavorable or derogatory IRC or CNACI report.

7.1.7. Contractor Offerors have the right to obtain a copy of the background check report from the Garrison Chaplain’s Office. Contractor Offerors have the right to challenge the accuracy and completeness of any information contained in the report through the Privacy Program described in DoDI5400.11-R. The RO shall inform the Contractor of employees whose criminal history background checks result in an unfavorable or derogatory report. Upon notice, the COR will request that the Contractor Offeror be removed or terminate the contract for cause.

7.1.8. Contractor Offerors who have previously received a background check must provide proof of the check or obtain a new one.

8.0. Applicable Publications and Forms.

8.1. AR 165-1, Chaplain Activities in the United States Army, 25 Dec 2009.

8.2. DA PAM 165-18 Chaplaincy Resource Management, 21 Jan 2000.

9.0. Contractor Manpower Reporting

9.1. Contractor Manpower Reporting: The CMRA is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army. Contractors are required to register and report information via the CMRA website located at https://www.ecmra.mil. Additional information such as links to user guides, frequently asked question and help desk information is available via the CMRA website. Reporting is required on an annual basis and shall be entered via the CMRA website. Reporting may be done at any time during the period of performance but not later than the completion of the contract or the Government Fiscal Year (FY), 1 October through 30 September, whichever occurs first. The report must be submitted NLT 30 Oct of each year. Data must be accurate and complete and shall be reported separately for each FY that falls within the period of performance.

(End of Summary of Changes)