SOLICITATION_W91QVN19R0165.docx

W91QVN19R0165

Section SF 1449 - CONTINUATION SHEET

NOTICE TO OFFERORS

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA), precludes the U.S. Government from granting Invited Contractor or Technical Representative status to any offeror, for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. sources, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea, must submit adequate verification in its initial proposal or quote, that it has the requisite authorization and capacity to compete for the requirement, and to perform the contract. If an initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror qualifies shall be determined by the Contracting Officer.

Period of Performance:

Inspection, Test, Minor Repair

FFP

and Maintenance of HITEC-DRUPS including Minor Repair and Emergency Call Service IAW Para. 8.1, PWS.

(Firm Fixed Price Portion) FOB: Destination

PSC CD: J061

NET AMT

Unscheduled Maintenance

IAW Para. 8.2, PWS. The estimated amount of KW10,000,000 as needed basis. The Firm Fixed Price Task Order will be issued after completion of negotiation for material amount for each task. Do NOT propose a price for this CLIN.

(Requirements Portion)

ESTIMATED

NET AMT

Accounting for Contract Service (CMR)

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

Estimated cost for war hazard losses is zero (0).

NET AMT

FFP

and Maintenance of HITEC-DRUPS including Minor Repair and Emergency Call Service IAW Para. 8.1, PWS.

(Firm Fixed Price Portion)

NET AMT

FFP

IAW ATTACHMENT 03 Preventive maintenance part and overhaul.

(Firm Fixed Price Portion)

NET AMT

FFP

IAW Para. 8.2, PWS. The estimated amount of KW10,000,000 as needed basis. The Firm Fixed Price Task Order will be issued after completion of negotiation for material amount for each task. Do NOT propose a price for this CLIN.

(Requirements Portion)

ESTIMATED

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

Zero (0).

NET AMT

FFP

and Maintenance of HITEC-DRUPS including Minor Repair and Emergency Call Service IAW Para. 8.1, PWS.

(Firm Fixed Price Portion)

NET AMT

FFP

IAW Para. 8.2, PWS. The estimated amount of KW10,000,000 as needed basis. The Firm Fixed Price Task Order will be issued after completion of negotiation for material amount for each task. Do NOT propose a price for this CLIN.

(Requirements Portion)

ESTIMATED

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

NET AMT

FFP

and Maintenance of HITEC-DRUPS including Minor Repair and Emergency Call Service IAW Para. 8.1, PWS.

(Firm Fixed Price Portion)

NET AMT

FFP

IAW ATTACHMENT 03 Preventive maintenance part and overhaul.

(Firm Fixed Price Portion)

NET AMT

FFP

(Every 5 Years) IAW ATTACHMENT 03 Preventive maintenance part and overhaul.

(Firm Fixed Price Portion)

NET AMT

FFP

IAW Para. 8.2, PWS. The estimated amount of KW10,000,000 as needed basis. The Firm Fixed Price Task Order will be issued after completion of negotiation for material amount for each task. Do NOT propose a price for this CLIN.

(Requirements Portion)

ESTIMATED

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

NET AMT

FFP

and Maintenance of HITEC-DRUPS including Minor Repair and Emergency Call Service IAW Para. 8.1, PWS.

(Firm Fixed Price Portion)

NET AMT

FFP

IAW ATTACHMENT 03 Preventive maintenance part and overhaul.

(Firm Fixed Price Portion)

NET AMT

FFP

AW Para. 8.2, PWS. The estimated amount of KW10,000,000 as needed basis. The Firm Fixed Price Task Order will be issued after completion of negotiation for material amount for each task. Do NOT propose a price for this CLIN.

(Requirements Portion)

ESTIMATED

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

NET AMT

PERFORMANCE WORK STATEMENT (PWS)

INSPECTION, MAINTENANCE AND REPAIR OF

HITEC- DIESEL ROTARY UNINTERRUPTIBLE POWER SUPPLY (DRUPS) AT USAG HUMPHREYS

1. INTRODUCTION. This is a non-personal services contract to provide service for Inspection, Maintenance and Repair of HITEC Diesel Rotary Uninterruptible Power Supply (DRUPS) manufactured by HITEC Power Protection. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1. BACKGROUND. The Inspection, Maintenance and Repair services of HITEC-DRUPS are required at USAG Humphreys which is located in Pyongtaek City of Kyonggi Province.

1.2. OBJECTIVES. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, and local laws, regulations, and directives to include, but not limited to, the publications in Para. 6.2. of the PWS, Applicable Directives and Publications..

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables in Para. 5. of the PWS. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill Inspection, Maintenance, Repair and Trouble-Shooting of HITEC-DRUPS to be always in operation.

2. REQUIREMENTS.

2.1.1. GENERAL INFORMATION.

2.1.1.1. Period of Performance (POP). The period of performance shall be for one (1) 12-month Base Period and four (4) 12-month Option Periods.

2.1.2. PLACE OF PERFORMNACE AND HOURS OF OPERATION.

2.1.2.1. Place of Performance. The work shall be performed at container for HITEC DRUPS near HQ010 Area (Bldg. # 6500) of USAG Humphreys.

2.1.2.2. Hours of Operation. The Government's regular (normal) hours are from 0800 – 1700 hours, except ROK holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours. However, the Contractor shall respond to service calls and arrive in accordance with (IAW) Para. 8.1.10 of the PWS, Emergency Service Call (CLIN X001) including weekends and ROK Holiday.

2.1.3. ROK HOLIDAYS.

1 and 2 January (New Year’s Day) 31 December, 1 and 2 January on the Lunar Calendar (Lunar New Year’s Day) 1 March (Independence Movement Day) 1 May (Labor Day) 5 May (Children's Day) 8 April on the Lunar Calendar (Buddha's Birthday) 6 June (Memorial Day) 17 July (Constitution Day)

3 October (National Foundation Day) 9 October (Hangul Day) 25 December (Christmas Day)

2.1.3.1. Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.3.2. Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the COR if inclement weather suspends operations within one (1) hour. The Contractor shall resume operations with COR approval.

2.1.4. EMERGENCY SERVICES. Emergency medical treatment and service for contractor personnel is the responsibility of the Contractor.

2.1.4.1. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.4.2. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.5. PRIME CONTRACTOR QUALIFICATION. The Prime Contractor shall have current and valid Exclusive Right in Republic of Korea (ROK) from HITEC Power Protection. The Prime Contractor shall have at least two (2) years of prior experience in repair and maintenance of HITEC-DRUPS.

2.1.5.1. Key Personnel.

2.1.5.1.1. Contract Manager (CM): The Contractor shall provide a Contract Manager who is responsible for the performance of the work. The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The CM shall have a minimum two (2) years of experience as a CM in the field of inspection, maintenance and repair of HITEC DRUPS with over 2,500KVA capacity and shall be able to understand, speak, read, and write the English language.

2.1.5.1.2. DRUPS System Engineer: The personnel performing work under this contract shall have and maintain the training certificate for Service Technical E&M (preventive maintenance) Level 2 issued by HITEC Power Protection. The engineer shall have a minimum two (2) years of experience as an Engineer in the filed of inspection, maintenance and repair of HITEC-DRUPS with over 2,500KVA capacity.

2.1.5.1.3. Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.5.1.4. Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.5.1.5. Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.5.1.6. Organizational Conflict of Interest (OCI). Contractor performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1.11. BUSINESS RELATIONS: The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, and timely identification of issues within two (2) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.12. SECURITY.

2.1.12.1. Access and General Protection/Security Policy and Procedures. The Contractor shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.1.12.2. Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.1.12.3. Contractor Vehicle Registration: The Contractor shall submit required documents to register Contractor-owned or operated vehicles and trailers operating on the installation within 7 working days of work commencement for COR review and sponsor’s approval. Contractor vehicles must have company names on all vehicles used in this contract.

2.1.12.4. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.1.12.5. Physical Security. The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

2.1.13. ANTI-TERRORISM (AT)

2.1.13.

2.1.13.1. AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil2.

2.1.13.2. Access and general protecting/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.1.13.2.1. Contractor and all associated sub-contractors employees shall comply with adjudication standard and procedures using the National Crime information Center interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulation.

2.1.13.3. iWatch Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 7 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.1.13.4. For contracts that require OPSEC training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

2.1.14. SAFETY. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.1.14.

2.1.14.1. Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) calendar days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.1.14.2. Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, and local laws, regulations, and directives.

2.1.14.3. Accident investigations, reports, and logs: The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than 30 minutes of accident occurrence to the Contracting Officer/Representative (KO/COR). The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO/COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum.

a. Contract number and contract name/description

b. Name of contractor

c. Date/Time of accident

d. Date report was completed.

e. Detail description of events that lead to the accident

f. Root cause of accident

g. Corrective action(s) to prevent recurrence.

The following require immediate accident notification and written accident report

a. A fatality

b. A permanent total or permanent partial disability

c. The hospitalization of three or more people resulting from a single occurrence.

d. Property damage of $200 or more

2.1.14.4. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR/Alternate Contracting Officer’s Representative (ACOR)/ Quality Assurance Representative (QAR), and shall notify the COR of the corrective action to be taken.

2.1.15. TRAINING, PHYSICAL REQUIREMENTS, OR OTHER EXPERTISE REQUIRED.

2.1.15.

2.1.15.1. The Contractor shall ensure all Contractor’s employees are certified or licensed in the specific areas required by ROK Government.

2.1.16. ENVIRONMENTAL REQUIREMENTS.

2.1.16.1. Environmental Compliance. The Contractor shall comply with all Federal, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.1.16.2. Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

2.2. TRANSITION (PHASE OUT). The Contractor shall prepare and submit a Phase-Out Plan to be implemented by the Contractor. The Contractor shall have key personnel on board, during last one (1) month of last option year. The plan shall specify a training program and a date for transferring responsibilities for the work and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the phase-out period to ensure that the services are maintained at the required level of proficiency.

2.3. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Preventive Maintenance of UPH via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

3. PERFORMANCE REQUIREMENTS SUMMARY (PRS) TABLE.

Required Services

# 1.

Contractor shall ensure all work accomplished meets all maintenance and repair standards and all applicable Federal, and local laws, regulations and directives to include, but not limited to applicable publications in Section 6, Related Documents.

# 2.

The Contractor shall perform Preventive Maintenance (PM) IAW Operation and Maintenance (O&M) Manual

10% Random Validated Customer’s Complaint Re-perform within one (1) day of COR’s notification.

#3.

The Contractor shall response on the emergency call timely and properly in PWS

3.1. QUALITY ASSURANCE

. The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

3.2. QUALITY CONTROL PLAN (QCP): Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each CLS service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within fourteen (14) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the COR for written approval five (5) working days prior to implementation.

4. COMMON LEVELS OF SERVICE (CLS).

The Contractor shall provide overall management, supervision, personnel, labor, generalized or specialized equipment necessary to maintain, repair, operate, and perform all the CLS functions of the Base Operations specified below. This shall be done IAW all the terms, conditions, general and special provisions, specifications, drawings, attachments, and exhibits contained herein or incorporated by reference.

The Contractor shall ensure that all work meets or exceeds the specifications for the listed CLS.

5. DELIVERABLES.

A001 (PWS, para. 2.1.5) Accident Requiring Emergency Medical Treatment

A002 (PWS, para. 3.2) Quality Control Plan

Initial: within 14 calendar days of contract award.

Updates: 5 calendar days prior to implementation

One Pdf (Portable Document Format) with CM’s signature

COR

A003 (PWS, para. 2.1.10.1.1) Key Personnel – Provide name of Contract Manager

A005 (PWS, para. 2.1.14.1) Safety Plan

Review and Acceptance: During phase in and within 10 days of commencement of work Revisions: five (5) calendar days prior to effective date of change

COR/ACOR

A006 (PWS, para. 2.1.16.1) Safety Data Sheets (SDS) for approval on all materials Five (5) days before delivery of the material

1 Electronic Copy of each sheet

.PDF

See FAR 52.223-3 Hazardous Material Identification and Material Safety Data

COR/ACOR

A011 (PWS, para. 2.3) Contractor Manpower Reporting Application (CMRA)

Annually NLT October 31, or IAW requirements at cmra.army.mil

COR/ACOR

A013 (PWS, para. 2.1.13.3) iWATCH Training

A014 (PWS, para. 2.1.13.1) AT Level I Training

A015 (PWS, para. 8.1.1) Preventive Maintenance Check List

One MS Excel

One Pdf (Portable Document Format) with CM’s signature

COR

6. RELATED DOCUMENTS.

6.1. DEFINITIONS AND ACRONYMS

6.1.1. DEFINITIONS.

6.1.1.1. Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

6.1.1.2. Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S. Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.

6.1.1.3. Cannibalize. Remove parts from Government property for use or for installation on other Government property.

6.1.1.4. Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

6.1.1.5. Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

6.1.1.6. Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

6.1.1.7. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

6.1.1.8. Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

6.1.1.9. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

6.1.1.10. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.1.11. Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

6.1.1.12. Defective Service. A service output that does not meet the standard of performance associated with the PWS.

6.1.1.13. Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

6.1.1.14. Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

6.1.1.15. Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

6.1.1.16. Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Government purchased Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

6.1.1.17. Hazardous Material. Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR 23.301 (Hazardous Materials) Definition. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).

6.1.1.18. Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal.

6.1.1.19. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search,

b. Theft,

c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or

d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

6.1.1.20. Lot. A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard. This definition applies to the Performance Requirements Summary (PRS), not the word "lot" in Section B of the contract.

6.1.1.21. Lot Size. The number of service outputs in a lot. This definition applies to the PRS, not the words "lot size" in Section B of the contract.

6.1.1.22. Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

6.1.1.23. Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

6.1.1.24. Physical Security. Actions that prevent the loss or damage of Government property.

6.1.1.25. Property. All tangible property, both real and personal.

6.1.1.26. Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

6.1.1.27. Quality Assurance (QA). Verification that services being performed by the Contractor are IAW acceptable standards.

6.1.1.28. Assurance Evaluator (QAE). A Government representative responsible for performing surveillance and inspection of Contractor performance.

6.1.1.29. Quality Assurance Surveillance Plan (QASP). An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

6.1.1.30. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.1.1.31. Random Sample. A sampling method whereby each service output in a lot has an equal chance of being selected.

6.1.1.32. Random Sampling. A method for looking at a few individual items in a lot to measure the quality of that lot against a standard.

6.1.1.33. Real Property. DOD Lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

6.1.1.34. Sample Size. The number of outputs in the sample; a group of one or more tasks drawn from the specified performance.

6.1.1.35. Sampling. A sample consists of one or more service outputs drawn from a lot IAW random sampling procedures to be evaluated by Government personnel.

6.1.1.36. Service/Maintain. These words are interchangeable.

6.1.1.37. Standard. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

6.1.1.38. Unit Acquisition Cost.

a. For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

b. For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

6.1.1.39. Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt or acceptance documents over the web allowing Government personnel to process those invoices in a real-time, paperless environment.

6.1.1.40. Work Day. The number of hours per day the Contractor provides services IAW the contract.

6.1.1.41. Work Week. Monday through Friday, unless specified otherwise.

6.1.2. ACRONYMS.

6.2. APPLICABLE DIRECTIVES, PUBLICATIONS.

AR 11-27 Army Energy Program

AR 70-13 Management and Oversight of Service Acquisitions

AR 190-5 Motor Vehicles Traffic Supervision

AR 200-1 Environmental Protection and Enhancement

AR 385-10 Army Safety Program

AR 385-40 Army Accident Investigation and Reporting

AR 420-1 Army Facilities Management

AR 420-90 Fire Emergency Services

AR 530-1 Operations Security

EM38511 Safety and Health Requirements Manual

6.3. GOVERNMENT FURNISHED MATERIAL (GFM)/PROPERTY (GFP)/EQUIPMENT (GFE): NA

Note: The Government will provide water and electrical services; access to water and electrical services. The Contractor shall obtain written approval from DPW prior to installing connections and meters. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

6.4. CONTRACTOR FURNISHED MATERIAL (CFM)/PROPERTY (CFP)/EQUIPMENT (CFE).

All Contractor furnished, material, property and equipment shall meet applicable Federal, local, DOD and Army laws, codes, and regulations. Examples are provided below:

6.4.1. CONTRACTOR-FURNISHED MATERAL AND RESPONSIBILITIES. The Contractor shall provide all facilities, vehicles, equipment, parts, tools, fuel, oil, materials and any other items required to perform all Contract requirements. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation. All Contractor furnished property and equipment are subject to KO inspection at all times.

6.4.1.1. Identification of Contractor Vehicles and Trailers. The company name shall be displayed on each of the Contractor’s vehicles and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid license plate and meet current local vehicle registration requirements.

6.4.1.1.1. The Contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless otherwise directed by the COR.

6.4.1.1.2. The Contractor's equipment and other slow moving equipment shall be equipped with the slow moving vehicle sign.

7. GENERAL INFORMATION.

7.1. OVERVIEW. The Contractor shall perform preventive maintenance of HITEC Diesel rotary uninterruptible power supply (DRUPS).

7.2. DESCRIPION OF SERVICES. The Contractor shall furnish the necessary labor, management, supervision, tools, material, equipment and transportation necessary to provide inspection, test, preventive maintenance (PM) and repair service including emergency service call for HITEC-DRUPS in accordance with (IAW) all other terms and conditions contained herein. This includes all required repair and replacement (corrective maintenance) of the systems listed in Para. 2. of the PWS.

7.3. SPECIFICATION OF DRUPS.

O/P: 3Ø480/220V ±1% CAP.: 2500kVA Near Bldg. No.6500 at USAG Humphreys

8. SPECIFIC TASKS.

8.1. PERIODIC INSPECTION, TEST, REPAIR AND PREVENTIVE MAINTENANCE (PM) and EMERGENCY SERVICE CALL – CLINX001.

8.1.1. The Contractor shall be responsible for developing a checklist for preventive maintenance of HITEC DRUPS in accordance with the latest version of Operation and maintenance (O&M) Manual. The checklist shall be submitted to the COR within 10 calendar days prior to the first periodic inspection for COR approval.

8.1.2. The Contractor shall conduct preventive maintenance (PM) tasks, which are defined as re-current, periodic or scheduled work required to maintain optimal equipment performance or preserve equipment by preventing its deterioration.

8.1.3. Periodic inspection and testing of systems/components shall be performed in accordance with (IAW) Para 8.1.5, Periodic inspection and maintenance table, and Testing after repair shall be performed as required.

8.1.4. SCHEDULING: The contractor shall submit a monthly schedule for periodic inspection and preventive maintenance to the COR for approval by the 5th of each month, detailing scheduled maintenance for the following month. The schedule shall include each type of inspection to be performed: inspection type (A, B, C or additional Work), the scheduled day, and morning or afternoon (A.M. or P.M.). No changes to the schedule shall be made without prior to approval of COR.

8.1.5. PERIODIC INSPECTION AND PREVENTIVE MAINTENANCE TABLE: See ATTACHMENT 02

8.1.6. The…