A13_Source_Sought_PRS_table.pdf

Korea MPD PRS table

Required Service PWS Paragraph

5.2.1 Personnel Accountability (PA).

Process PA IAW AR 600-8-6, eMILPO Functional Guide, eMILPO User Manual and eMILPO Reports Guide. S1 will process and reconcile the management of the location and duty status of every Soldier assigned or attached to a unit. To include tracking the movement of personnel as they arrive to, and depart from, a unit, change duty status, change assignment eligibility and availability (AEA), or change grade. Data reconciliation will take place on the 1st and the 15th of each month. S1 will ensure personnel data updates are entered daily in eMILPO. The PA system of record is eMILPO.

The standard of service for this task is maintain 100% accountability for assigned or attached personnel, to include replacements, RTD Soldiers, R&R personnel and individual redeployers

Three (3) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.2 Arrival.

S1 shall process and report all arrival related transactions IAW AR eMILPO Functional Guide and HRC guidance provided on their website.

Arrivals will be record by utilizing the DA Form 647 and DA Form 647-1. Conduct Arrival Transactions in a timely manner, within 24 hours or the first duty day; arrivals have five sub-functions: Soldier Arrival, OCONUS Arrivals, Arrival Date Corrections, Mass Arrivals and Revoke Arrivals transactions. S1 will assist with ensuring that all personnel arrivals and departures from the unit (both PCS and temporary duty) are being recorded on the DA Form 647 and DA Form 647–1. S1 will ensure the required eMILPO transactions (ARRs, DPRTs, and so forth) being submitted based on the data from the DA Form 647, DA Form 647–1, DA Form 31 and TDY orders.

The standard of service for this task is 100% accountability and timeliness of submission of eMILPO arrival transaction within 24 hours or the first duty day after the Soldier signs in on the

DA FORM 647.

Three (3) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.3 Failure to gains

S1 shall follow the procedures IAW AR 600-8-6, eMILPO Functional Guide, eMILPO User Manual and HRC guidelines. The standard of service for this task is maintain 100% accountability and timeliness of submission of eMILPO transaction within 24 hours or the first duty day after confirmation of the failure to gain.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.4 Departure transactions.

S1 will process the PCS departure within 24 hours or the first duty day, IAW AR 600-8-6, AR 600-8-11, AR 600-8-101, AR 600-8-105, AR 614- 100, AR 614-200, eMILPO Functional Guide and eMILPO User Manual. S1 will record all departures by utilizing and annotating the f DA Form 647 and DA Form 647-1.

The standard of service for this task is maintain 100% accountability and timeliness of submission of eMILPO transaction within 24 hours or the first duty day after the Soldier signs out on the DA FORM 647.

Three (3) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.5 Slotting

S1, slot Soldiers in duty positions IAW AR 600-8-6, AR 570-4, AR 614-100, AR 614-200, eMILPO Functional Guide and eMILPO User Manual. This may be submitted as part of the arrival transaction process or submitted later via the Slotting Module. Ensure Soldiers are slotted in appropriate position local IAW 600-8-6, eMILPO Field User Guide and command guidance. Coordinate with the IMCOM Pacific G1 Military Personnel Branch to slot all newly arrived personnel in the eMILPO Human Resources Authorization Report (HRAR) within 7 days of arrival.

The standard of service is 100% of newly arrived personnel are slotted correctly on the eMILPO HRAR within 7 days of eMILPO arrival transaction: if it is not done in five calendar days, the S1 work center will receive a work flow notice. No Soldier will remain in duty position code 9992 (incoming) duty position in eMILPO for more than 7 days. S1 will ensure no Soldier remain in 999X duty position status for more than 30 days, <100% assigned

One (1) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.6 Unit Status Reporting (USR)/Personnel Asset Visibility Report (PAVR) S1 will perform this task IAW AR 220-1, eMILPO Functional Guide and eMILPO User Manual. S1 will produce a report twice a month, around the first and fifteenth, before sending to the Unit Commander for verification. S1 will receive PAVR from unit commander or 1SG NLT 10th of the month. S1 will then enter any changes into eMILPO NLT 15th of the month and run the report again; send the corrected report to the command or 1SG for retention until the next scheduled report is received. Retain the report and handle as "sensitive but unclassified" until a new report is received. Then destroy the old one unless the organization or unit SOP states otherwise. There is no regulatory requirement to maintain this report.

The standard of service for this task is 100% required changes NLT 15th of each month, reprint and corrected report provide to the 1SG/Company Commander for retention.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.7 Absent Without Leave (AWOL) and Dropped from the Roles (DRF) S1 shall process AWOL and DFR IAW AR 190-9, AR 600-8-6, AR 630-10, AR 600-8-105, AR 635-200, United States Army Deserter Control Point (USADIP)-guidelines, MILPER Message, eMILPO Functional Guide and eMILPO S1 will ensure the Personnel Information Management systems (PIM) and eMILPO reflect correct duty status. No Soldier will remain in Absent Without Leave (AWOL) duty status longer than 31 days.

The standard of service is the S1 shall process 100% of all Absent Without Leave (AWOLs) and Dropped from Rolls (DFRs) following procedures outlined in applicable regulatory guidelines in a timely manner and steps missed in this processed will result in failure.

Zero (0) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections immediately; Corrective action included with monthly report

5.2.8 Duty Status Changes.

S1 shall process Duty Status Codes IAW AR 600-8-2, AR 600-8-6, AR 630-10, AR 600-8-105, AR 630-10, eMILPO Functional Guide and eMILPO User Manual. All duty status changes must be supported by authorizing documentation (for example, DA Form 31 (Request and Authority for Leave), DD Form 1610 (Request and Authorization for TDY Travel of DOD Personnel), and DA Form 4187 (Personnel Action)).

The standard of service is: S1 will ensure no Soldier remains in duty status Transient (TRA) no longer than 120 days, <2% on a monthly basis. No Soldier will remain in an In Transit (TRA) duty status no more than 120 days. No Soldier will remain in Confined Military Authority (CMA), Confined Civilian Authority (CCA) or Hospital (HOS) duty status for longer than 90 days

Two (2) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections immediately; Corrective action included with monthly report

Performance Standards Acceptable Quality Level (AQL). Methods of Surveillance Remedy

5.2 Perform Garrison S1 functions

5.2.9 Medical Readiness Codes (MRC)/MRC Reason Codes (MRC/RCD), and Deployment Limiting Condition (DLC) Codes.

S1 will monitor all Soldiers with MRC, MRCRCD and DLC codes IAW AR 40-501, AR 20-1, AR 600-8-11, 614-30, AR 614-100, AR 614- 200, HRC-MILPER Messages. Soldiers with MRC 03, medical availability for reassignment will be determined based on DLC/MRCRCD and MRC 04, medically available for reassignment to any unit; however, Soldiers must complete required health/dental screening prior to departure.

The standard of service for this task is 100% accountability timeliness of submission of eMILPO transactions within 24 hours or the first duty day after change in code identified.

Two (2) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections immediately; Corrective action included with monthly report

5.2.10 DEROS Management.

Maintain and manage Date Eligible to Return from Overseas (DEROS) roster on all garrison military personnel. Based on this roster ensure that timely FSTE/FSTC/COT/IPCOT requests are processed and timely eMILPO arrival/departure transactions are completed. IAW AR 614-30, ensure Soldiers who are at their End of Term of Service (ETS) agreement or who do not meet the service remaining requirements (SRR) to return to CONUS at six months prior to current DEROS are adjusted two days prior.

The standard of service for this task is no expired DEROS Two (2) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections immediately; Corrective action included with monthly report

5.2.11 Strength Reporting (SR)

Process SR IAW AR 600-8-6, eMILPO Functional Guide, eMILPO User Manual and eMILPO Reports Guide. S1 will process all strength related transactions in eMILPO the database of record to update other personnel databases. S1 will account for Soldiers from their initial arrival date or specified reporting date in orders, to actual departure date, absent without leave (AWOL), date dropped from rolls (DFR), date dropped from strength (DFS), date of separation from active duty, or death date. Data reconciliation will take place on the 1st and the 15th of each month.

S1 will ensure personnel data updates are entered daily in eMILPO. PA notices will be processed daily.

The standard of service for this task is maintain 100% accountability for assigned or attached personnel, to include replacements, RTD Soldiers, R&R personnel and individual redeployers and Data reconciliation is completed NLT the 1st and 15th of the month.

Two (2) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections immediately; Corrective action included with monthly report

5.2.12 Personnel Asset Inventory (PAI)

Provide unit commanders required documentation and requested assistance during Personnel Asset Inventory (PAI) and complete and submit supporting documents IAW AR 600-8-6 and the eMILPO FG. PAI are required to be conducted at least once annually, at a change of command, 14 calendar day prior to a unit move, inactivation, discontinuance or redesignation, or change of servicing personnel processing activity, at the direction of the commander, when the unit strength variance is two percent or more, PAI will reflect 100% accountability.

The standard of service for this task is to conduct a proper PAI IAW regulatory guidance at least annually, 14 calendar days before every change of command, regardless of O3, O5 or O6 level; unit move, inactivation, discontinuance, or redesignation or change of servicing personnel processing activity (PPA), at the direction of the commander, when the unit strength variance is 2% or more.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections immediately; Corrective action included with monthly report

5.2.13 Strength Reports. A military personnel strength manager (MPSM) will be appointed in writing by the garrison commander, and will not be the Personnel Automation Section (PAS) chief, but shall be an MPD Site Manager. Unit Personnel Accountability Report, AAA-162. S1 shall reconcile the differences between the adjusted personnel files and reported strength in the accountable strength section of the AAA–162, Unit Personnel Accountability Report and enter all known changes prior to the 15th of each month, IAW AR 600-8-6. PAS chief will authenticate the original copy of the AAA–162 for historical purposes by preparing and signing a monthly memorandum IAW AR 600-8-6, Chapter 4. S1 will produce the AAA–162 each eMILPO cycle and have the commander authenticate the original copy of the AAA-162 at the end of each month.

Unit Personnel Accountability Notices Report, AAA-165. S1 will produce the AAA-165, daily from eMILPO. S1 will resolve discrepancies or notices on the AAA-165, daily which require specific action by the S1, IAW AR 600-8-6. S1 will compare the latest AAA–165 to the previous cycle’s AAA–165 to ensure that all previous errors were resolved. S1 will carry unresolved notices from the previous cycle’s AAA–165 forward to the latest AAA–165. S1 will submit the appropriate eMILPO transactions to resolve AAA–165 notices. S1 will annotate the latest AAA–165 with the actions taken. S1 shall review all gains and projected losses IAW IMCOM Pacific Military Personnel Branch guidance and direction, no Soldier shall be diverted without their approval or COR approval

The standard of service isa MPSM is appointed by the commander in writing, the duty appointment memorandum is on file and the S1 shall reconcile/retain all reports IAW AR 600-8, HRC eMILPO Field User Guide (FUG) and eMILPO Reports Guide. S1 are responsible for producing eMILPO “AAA” Reports by the “Frequency” outlined in the Reports Guide 100% of the time. Conduct reconciliation of checking for accuracy by cross-referencing retained and new reports, resolving any identified errors immediately.

Two (2) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.14 Suspension of Favorable Personnel Actions (FLAGS).

S1 shall monitor and process Suspension of Favorable Personnel Actions IAW AR 600-8-2 and the eMILPO FG. The standard of service for this task is: S1 will print Flag reports monthly for unit commanders’ review and signature. S1 shall ensure no Soldier PCS with nontransferable flags. Ensure a DA Form 268 and HR system input will be initiated within 3 working days when a Soldier’s status changes from favorable to unfavorable. Flag cases shall be reviewed at least monthly; the Garrison Commander will review and validate all Flags over 6 months old monthly. A Flag will be removed within 3 working days after the Soldier’s status changes from unfavorable to favorable. Compliance will result in pass or failure. Ensure mandatory of suspension of favorable actions on a Soldier when military or civilian authorities initiate any investigation or inquiry that may potentially result in disciplinary or adverse administrative action. S1 ensure and monitor that the unit commander, or first line supervisor counsel all Soldiers on active duty, in writing, upon initiation of any Flag within 2 working days unless notification would compromise an ongoing investigation. Ensure the Soldier is provided a copy of the flag when it is initiated and removed on the Soldier. Compliance will result in pass or failure. S1 will ensure the AAA- 095, FLAG report is verified and authenticated by unit commander and battalion commander (garrison commander) for FLAGS older than six months. S1 will ensure a copy of the DA Form 268 is provided to Retention NCO to ensure the proper immediate reenlistment prohibition code is applied and removed

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections immediately; Corrective action included with monthly report

5.2.15 Blank/Expired APFT Dates.

Ensure Blank/Expired APFT Dates are not missing or greater than one-year old in eMILPO.

The Standard of Service is no Soldier Record Brief has a blank/expired APFT Date.

Three (3) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.16 Army Disaster Personnel Accountability and Assessment System (ADPAAS).

Ensure a primary and alternate Commander Officer Representative (COR) is appointed in writing. Ensure that all garrison personnel are properly accounted for with 72 hours of notification of an ADPAAS Real Event or Exercise Event.

The standard of service is a primary/altenate COR is appointed by the commander in writing, the duty appointment memorandum is on file, and during reportable periods of real-world or exercise events is that individuals within 72 hours of notification that an event/exercise has occurred will self-account or contact their respective garrison ADPAAS COR for reporting.

Three (3) defects allowed per Real World or Exercise event.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.17 PERSTEMPO.

PERSTEMPO is a congressionally mandated program, directed by the Office of the Secretary of Defense. Track and report all creditable Personnel Tempo (PERSTEMPO) IAW AR 600-8-104, AR 600-8-6, FY00 National Defense Authorization Act, Section 586 and 435, Title 10, FY04 National Defense Authorization Act, Section 541 and 436, Title 10, Personnel Accounting and Strength Reporting, laws, the eMILPO Field User’s Guide and appropriate Military Personnel (MILPER) Messages/ALARACT Messages.

The standard of service is the S1 shall input all 100% of PERSTEMPO events within a 24 hours of event occuring. S1 shall provide all Soldiers with an out-processing PERSTEMPO report and individual event history print out prior to their departure for final out-processing with the MPD Processing Control Station and for the Soldier to hand carry to the next duty station to be placed in the Soldier individual training records.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.18 Assignment Eligibility and Availability (AEA) Codes. Process and monitor assignment eligibility and availability code information for assigned and attached personnel, IAW AR 614-200, AR 380-67, 600-8-104, 600-43, 601-210, 614-100, 40-501, HRC Guidance, eMILPO Functional Guide and eMILPO User Guide. S1 shall record and maintain the Assignment Data Considerations (ASCO) and AEA concerning the assignment restrictions and considerations; such as Duty Status or Flagging, can generate an Assignment Consideration Code.

The standard of service is that the AEA codes will be processed immediately upon change of a Soldier’s eligibility status.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.19 In-Processing.

S1 will complete unit level in-processing IAW AR 600-8-101 and as required by DA Form 5123-1. S1 will conduct a final check of every in-processing Soldier to ensure that all Soldier readiness non-deployable conditions have been corrected or that appointments have been made to correct those conditions and that the unit commander is notified to follow up.

The standard of service is 100% of items required for Soldiers to properly in-process are completed along with a complete Soldier Record Review.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.20 Out-Processing.

S1 will complete unit level in-processing IAW AR 600-8-101 and DA Form 137. S1 will ensure departing Soldiers meet assignment eligibility requirements and complete a PHA within 60 days of PCS. S1 will ensure all Soldiers will attend an installation- and/or community-level out-processing briefing prior to being issued DA Form 137–1 and DA Form 137–2. S1 will ensure all Soldiers review their personnel tempo individual event history sheet at least 30 days before departure. This document will be signed by a unit official and the Soldier, and hand carried by the Soldier to the gaining unit.

The standard of service is 100% of items required for Soldiers to properly out-process are completed, along with a complete Soldier Record Review.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.21 Sponsorship

Counsel Soldiers on the completion of the DA Form 5434, Request for Sponsor located in the ACT Sponsorship Module and monitor the ACT Sponsorship process of losing and inbound Soldiers and provide Garrison Commander/Command Sergeant Major an ACT Sponsorship monthly report IAW AR 800-8-8, the Total Army Sponsorship Program, HQDA EXORD 161-15 and local policies. Ensure DA Form 5434 are forwarded to Commander and/ or First Sergeant within 3 working days of receipt.

The standards of service is to coordinate with unit 1SG/Company Command to ensure a sponsor is appointed within 10 calendar days after receipt of DA Form 5434 or ACT notification, unless Soldier declines. Ensure welcome letters are prepared and mailed to all Soldiers prior to arrival.

Ensure sponsored selected is in a grade equal to or higher than incoming Soldier; and when practical are of the same gender, marital status, and military career field or occupational series as the incoming Soldier, especially for first-term Soldiers. Ensure no sponsors are appointed who are scheduled to PCS within 60 days of inbound Soldier. Ensure reactionary sponsors are assigned, if required.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.22 Reassignments (Deletions/Deferments/Early Arrivals). S1 shall process reassignments actions IAW AR 600-8-11, AR 55-46, AR 614- 30, HRC, Enlisted Personnel Management Division, Operations Management Division, guidance. Expeditiously process all DA FORM 4187 for personnel action requests (Deletions/Deferments/Early Arrivals) IAW applicable regulatory guidance for the proper approval authority submission requirements.

The standards of service is to coordinate with unit 1SG/Company Command to ensure a DA FORM 4187 is completed and processed to IMCOM Pacific within 24 hours of notification that a deletion, deferment or Early arrival is required.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.23 Servicemembers’ Group Life Insurance Election Certificate and DD Form 93.

Compliance and reporting DD 93/SGLV and records review reports, IAW AR 638-8, eMILPO Functional Guide (FG) and HRC CMAOC Web site. Verify and validate all Soldiers date for Emergency. Ensure spouse notification letters are completed and notification when not designated to receive 100 percent of death gratuity. Ensure Soldier is counseled in writing when designating a valid, but unusual, person authorized to designate disposition. Provide assistance to Soldiers in utilizing the web SGLI Online Enrollment System (SOES) application as necessary.

The standard of service is 100% compliance of all assigned or attached personnel that the data is update, correct, and that the Soldier has a current SGLI and DD 93 documents filed in iPERMS no older than 365 days, One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.24 Army Military Human Resource Record (AMHRR) and Official Military Personnel Files Maintenance (OMPF).

Conduct annual Soldier Record Review IAW AR 600-8-101, DA PAM 600-8-104 and HRC, Army Soldier Records Branch, iPERMS, The Record Review “How to Guide” if required . Ensure annual record reviews are conducted annually and establish local procedures to notify Soldiers for their annual records review. Ensure the Soldier's most current End of Month (EOM) Leave and Earning Statement (LES), BAH re-certification documents, Soldiers Record Brief (SRB) are uploaded prior to execution of records review. If missing the S1 (Record Manager) must validate all current pay entitlements the Soldier is receiving by use of Unit Commander Finance. S1 shall ensure 100% accountability of all Soldier records compared to the unit accountability roster. S1 shall ensure all required AMHRR updates uploaded to iPERMS.

The standard of service is 100% of all assigned or attached personnel have a completed iPERMS records review annually

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.25 Exceptional Family Member Program (EFMP)

S1 will monitor Soldiers EFMP status IAW AR 55-46, AR 600-8-8, AR 600-8-11, AR 608-75, AR 614-100, AR 614-200. S1 will ensure Soldiers Exceptional Family Member (EFM) enrollment is current and must be updated at least every three years or as the EFMs condition changes, whichever occurs first; the educational EFMP data updated yearly. S1 will ensure Soldiers enrolled in EFMP who are overdue status are immediately updated. S1 will ensure all Soldiers processing for assignment outside the Continental US (OCONUS) who elect dependent travel must have Family members medically and educationally screened and if required, enrolled in the EFMP. This process must be initiated within 30 days of receipt of assignment instructions. Deferment for Soldiers enrolled in the EFMP is granted when Family travel decisions from the gaining command are not finalized. S1 will ensure all Soldiers are notified of Soldiers who attempt to avoid EFMP enrollment may receive, at a minimum, a general officer letter of reprimand. Avoiding enrollment includes knowingly and willfully failing or refusing to enroll in the program, disregarding the three year anniversary, or providing false information. Once a Family member no longer requires treatment for special needs, the sponsoring Soldier can request disenrollment. The standard of service for this task is 100% accountability and timeliness of submission of EFMP updates.

The standard of service is 100% of all assigned or attached personnel processing for assignment outside the Continental US (OCONUS) who elect dependent travel must have Family members medically and educationally screened and if required, enrolled in the EFMP. This process must be initiated within 30 days of receipt of assignment instructions. Deferment for Soldiers enrolled in the EFMP is granted when Family travel decisions from the gaining command are not finalized.

Three (3) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.26 Awards and Decorations.

Review, edit and process garrison individual military and unit awards and decorations IAW AR 600-8-22, Military Awards, Laws and Regulations, AR 600-8-104, HRC MLPER and ALARACT Messages, IMCOM Pacific External Policy, garrisons and local policies

The standard of service is that all awards will be processed expeditiously; awards requiring HQ, IMCOM level approval – submitted NLT 75 days prior to proposed presentation date to include those awards submitted for recommendation to Eighth Army; awards requiring IMCOM Pacific level approval – submitted NLT 60 days prior to proposed presentation date, awards requiring Garrisons Commander level approval – submitted NLT 30 days prior to proposed presentation date S1 shall authenticate all DA Form 638, Recommendation for Award, item number 22 and 22a, certifying that the individual is eligible for an award IAW AR 600-8-22, not flagged, and the information contained in Part I of the DA Form 638 is correct. S1 shall prepare award certificates IAW AR 600-8-6, certificate citations for ARCOM and AAM are limited to six lines. S1 will prepare certificates error free; awards processing timeliness rate shall be 98% or greater. All awards approved locally must be processed within five (5) working days from receipt of approval. Maintain a current orders log. S1 is responsible for ensuring the appropriate stock of medal sets and certificates are maintained on hand. S1 is responsible for uploading certificate and DA Form 638 of all awards to Soldiers iPERMs record within 5-days from date award was approved and assigned an order number. S1 is responsible to submit end of year (EOY Roll-up report to higher HQ with the established guidelines.

Two (2) defects allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.26.1 Army Good Conduct Medal.

Process and manage Army Good Conduct Medal Program IAW 600-8-22 for garrison military personnel. Manage Blank and Expired GCMDL Eligibility Date.

The standard of service is that no Soldier has a blank GCMDL date in eMILPO, all overdue GCMDL are processed/completed with 5 duty days upon discovery of award being overdue, all GCMDL awards are processed/completed 30 days prior to eligible GCMDL award date, One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.26.2 Local Awards.

Local Awards: Process and prepare local awards such as General Paik Sun Yup, (Army in Korea Regulation 672-6), Helping Hand (Army in Korea Regulation 672-6), Mary Walker (Army in Korea Regulation 672-6), Sergeant Audie Murphy (Army in Korea Regulation 672-6), General Franks award and Ranger Hall of Fame award. If award requires CG, 8th Army approval, MPD process through 8th Army G1 with the COR/ACOR carbon copied. These include awards for Republic of Korea officers. All awards submitted shall have IMCOM Pacific Director endorsement prior to submission to 8th Army.

The standard of service is that these awards are submitted NLT 75 days prior to proposed presentation date for IMCOM Pacific endorsement to include those awards submitted for recommendation to Eighth Army, One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2

5.2.27 Promotions (Enlisted and Officer).

Enlisted Promotions and Reductions. S1 shall process decentralized, semi-centralized and centralized promotions IAW 600-8-19 and the eMILPO Functional Guidance.

The standard of service for this action is (ENLISTED) – (1) AAA-117. Ensure the AAA-117 is generated between the 2d and 5th day of each month prior to the promotion month and forward to promotion authority within 1 working day. Ensure for enlisted Soldiers the AAA-117 is properly reconciled and annotated by the commander each month. Ensure enlisted waiver allocations are computed IAW HRC and regulatory guidance. (2) Enlisted Semi-centralized promotion. S1 is responsible for personnel information management in accordance with AR 600–8–104 (both personnel and training data accuracy and timeliness). S1 responsibility, which consists of recommending Soldiers, conducting board appearances, approving and recommending promotion must be completed no later than the 4th calendar day of each board month (S1 ensure eligible enlisted Soldiers are considered for promotion on a monthly basis and eligible Soldiers for board consideration as early as the 20th day of each month proceeding the board month. (3) S1 will ensure all monthly eMILPO transaction must be submitted and reflected on the automated promotion point worksheet no later than the 8th calendar day. (4) Ensure Soldiers are removed from the SGT and/ or SSG promotion recommended list when they are convicted by court-martial, upon receipt of an UCMJ, Article 15, upon imitation of separation proceedings, upon permanent filing of a reprimand in the MHRR, or upon conviction for domestic violence (Lautenberg Amendment). S1 forward Flag disposition to HRC when a Soldier is on a centralized selection list to SFC or above. S1 will provide a copy of promotion board proceedings to every Soldier that appear before the board. The standard of service for this action (officers) - S1 shall process officer promotions IAW AR 600-8-29 , and HRC MLPER messages/guidance. For officers complete DA Form 78 IAW regulatory guidelines in a timely manner.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.28 Leaves and Passes.

Process all DA Form 31 (ordinary leave, convalescent leave, PTDY requests) and maintain control log IAW AR 600-8-10 and the JTR. S1 shall monitor and process Consecutive Overseas Tour (COT) Leave – S1 shall ensure the Soldier understands he may defer COT leave for personal reasons or losing or gaining commander may defer COT leave due to military necessity. S1 shall verify for Soldiers departing on PCS ensure their orders reflect in the additional instructions lead line that Soldier is authorized COT leave was deferred by losing or gaining commander due to military necessity, and the reason for deferral. S1 shall annotate on DA Form 31, block 30, will state whether Soldier deferred or the losing or gaining commander deferred COT leave, and that Soldier must take COT leave travel within the 1-year period from the date the Soldier reports to the new permanent duty station (PDS) or begins an in place consecutive overseas tour. If leave is not taken within this period, the entitlement is lost. COT leave travel is forfeited. S1 will inform the Soldier when COT leave is deferred, the first leave taken away from the Soldier’s new PDS does not have to be Soldier’s COT leave.

The standard of service for this task is S1 will maintain a current leave control log and S1 will submit original leave form to finance on unit transmittal memorandum (UTM) within three working days after leave is completed.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.29 Military Pay/Entitlements.

Military Pay and Entitlements. Process finance documents daily IAW AR 37-104-4, AR 600-8 and DA PAM 600-8, on transmittal document (DA Form 200 or unit transmittal memorandum (UTM) to finance office with a control number assigned to each transmittal submitted, S1 shall validate that the pay-related document is sufficient and completed properly; S1 will forward all documents pertaining to pay no later than 1000 hours following the workday on which the documents were received to ensure that the member will receive timely action on pay entitlement this includes DA Form 31. Obtain Daily Register of Transactions (DROT) from finance office daily. Compare DROT with previously submitted UTMs in the suspense file to ensure pay-related actions occur (Compliance will result in pass or failure.

The standard of service for this task is S1 obtain Daily Register of Transactions (DROT) from finance office daily, then compare DROT with previously submitted UTMs in the suspense file to ensure pay-related actions occur if necessary. Resubmit any documents affecting military pay within 24 hours.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.29.1 Unit Commander Financial Report (UCFR).

Should be completed by the Company Commander via the DFAS weblink and instructions. IAW AR 37-104-4, and DA PAM 600-8 S1 will ensure UCFR certified copy with supporting documentation is returned to finance authenticate properly NLT 10th day of the following month and maintain a copy of the certified report for 12 months. The following statement must be included in or attached to the UCFR: "I certify that I have reviewed the accountability and duty status of the Soldiers on this UCFR, and they are assigned or attached to my unit, unless annotated otherwise. To the best of my knowledge, this information is correct or has been corrected on this report."

The standard of service for this task is S1 will ensure the Company Commander completes the electronic UCFR NLT 10th of each month. If hard copy of UCFR is completed, the S1 will ensure a properly completed UCFR with the Company Commander’s signature along with supporting documentation is submitted NLT the 10th of each month.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.29.2 Soldier Pay Entitlements.

Utilizing the UCFR, prepare a Memorandum for Record (MFR) that lists all pay entitlements for attaching to the Soldier’s Record Review in lieu of the Soldier’s LES. Ensure that the memorandum or LES are uploaded prior to execution of records review. Record Manager will conduct iPERMS uploading of Soldier pay entitlement documents to iPERMS within 5 duty days of the pay entitlement document being produced and any associated actions with the pay entitlement completed.

The standard of service for this task is S1 will prepare a Memorandum for Record (MFR) that lists all pay entitlements for attaching to the Soldier’s Record Review in lieu of the Soldier’s LES. Ensure that the memorandum or LES are uploaded prior to execution of records review.

Record Manager will conduct iPERMS uploading of Soldier pay entitlement documents to iPERMS within 5 duty days of the pay entitlement document being produced and any associated actions with the pay entitlement completed.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2

5.2.30 Soldier Actions and Applications.

Assist and prepare all Soldier Actions and Applications IAW AR 600-8, DA PAM 600-8. Determine the Soldier’s eligibility to process Soldier action and if there are exceptions to policy required in-conjunction with submission of application. Review each Soldier action and application to verify completeness, adequacy of justification, and that all factors bearing on the request are documented to include appropriate commander signatures. Include comprehensive documentation which supports a waiver or exception to policy request. Process requests for personnel actions such as Hometown Recruiter Assistance Program, airborne training, legal name change, service school, Military Occupational Specialty (MOS) reclassification, Army married couples program, language training, separate rations, foreign service tour extensions and curtailments (FSTE/FSTC), intra theater transfer (ITT), consecutive overseas tour (COT), compassionate reassignment, and assignment incentive pay (AIP) IAW AR 600-8, AR 614-30, appropriate MILPER Message, local guidance, and applicable regulations. Prepare and publish orders awarding Military Occupational Specialty (MOS), Additional Skill Identifier (ASI), and Special Qualification Identifier (SQI).

The standard of service for this task is S1 maintain 100% accountability and submit personnel actions/applications along with proper documentation NLT 5 duty duty days after receipt of action/request from Soldier.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.30.1 Personnel Actions (Special Duty Assignment/Pay).

S1 shall process Special Duty Assignment Pay IAW AR 614-200 and DOD FMR 7000.14-R (Volume 7A). Special duty assignment pay is a monetary incentive paid to enlisted Soldiers who qualify for and serve in designated special duty assignments that have extremely demanding duties requiring extraordinary effort for satisfactory performance or an unusual degree of responsibility, if required.

The standard of service for this task is S1 complete 4187 and submit proper documentation within 5 duty days upon notification to initiate a SDAP action or receipt of a SDAP action from Soldier.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.30.2 Citizenship/ Naturalization.

Review and assist Soldiers IAW HRC Soldier’s Guide to Citizenship application processing of Form N-400 to review for documentation for accuracy and completeness. S1 must verify the application, service data and then complete Part 5 through Part 8 of the Form N-426, dated 4 August 2015. S1/MPD must certify that the character of the Soldier’s service is “honorable”.

The standard of service for this task is 100% accountability and timeliness of submission of Citizenship/ Naturalization applications.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.30.3 Medical Boards (MAR2) Monitor.

S1 shall monitor MAR2 actions IAW AR 40-501, AR 635-40, 601-280, HRC, EPMD, MOS Administrative Retention Review guidance and DA PAM 635-40. S1 will monitor and provide administrative support for MAR2 packet to the commander if required to generate. S1 will ensure an automated tracking system been established to monitor Soldiers pending MAR2s. S1 will monitor and screen all Soldiers who are departing to determine if they have a P3 and P4 profile and/or pending MAR2 action. The commander has 14 days to complete and forward the MAR2 packet to the installation retention office. The MAR2 process must be completed within 28 days after the battalion commander receives the profile, unless the commander extends the time for reasons listed in DA PAM 635-40. The unit commander notifies the Soldier of the MAR2 decision within 2 days of receiving the decision report. S1 with the assistance of unit/installation Retention NOC if MAR2 packet is approved ensure HRC has updated all the personnel codes on the Soldier record with MAR2 results.

The standard of service for this task is an automated tracking systems is in place, 100% accountability of all MAR2 actions and timeliness submission of actions and/or Commander notification.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.30.4 Family Care Plans.

S1 IAW AR 55-46, AR 600-20, AR 600-8-11, AR 600-8-2 will ensure all Soldiers are screened for Family Care Plans during unit-in-processing, after any even requiring completion of a Family Care Plan, pregnant Soldiers NLT 9- days prior to the expected date of birth of the child, by single parents, dual military members. S1 will ensure Family Care Plans are submitted within 30 days of initial counseling. S1 will ensure all Soldiers Family Care Plans are recertified at least annually or anniversary of the Soldiers birth month. S1 will ensure all Soldiers who receive assignment instructions for an OCONUS assignment must be counseled again and must have their DA Form 5305 recertified not later than 30 days before the final out-processing date at the losing installation. S1 will ensure Soldiers who fail to provide and maintain an adequate Family care plan, must be flagged. Effective date of the Flag will be the suspense date established by the commander for completion and approval of DA Form 5305 (Family Care Plan) with attendant documents IAW AR 600–20. Remove the Flag when the Family care plan is approved or recertified by the commander.

The standard of service for this task is 100% accountability of Family Care Plans (FCP), annual recertification is completed, ensure FLAG action is completed on Soldiers who fail to maintain a FCP and monitor timely submission of required documents to maintain a Family Care Plan.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.30.5 Retirements.

S1 will verify eligibility, service remaining requirements prior to initiation of request for retirements IAW AR 600-8-24 and AR 635-200. S1 will ensure all retirements are submitted within 12 months of the requested retirement date NLT 9 months prior to the projected start date of transition leave. S1 will ensure Soldiers who are accompanied by Family members who traveled at Government expense must complete the prescribed “with Family members” tour or at least 12 months from the date of the arrival of Family members, whichever is longer. Unaccompanied Soldiers must complete the prescribed “all others” tour. S1 will ensure all retirement requests are submitted and routed to the appropriate approval authority. S1 will monitor all Soldiers having 19 years, 6 months or more AFS when notified of permanent change of station may request a retirement in lieu of PCS and must be submitted and approved with 30 days of receipt of official notification of PCS. The retirement date will not be later than 6 months from the date of notification, or the first day of the month following the month in which 20 years of active Federal service is completed, whichever is later. All service obligations must be fulfilled not later than the approved retirement date. S1 will ensure all Soldiers who elect to retire in lieu of PCS Applications for retirement in lieu of PCS that are approved will not be withdrawn, nor will the retirement date be changed. The Soldier must retire on the approved retirement date. The standard of service for this task is 100% accountability and timeliness.

The standard of service for this task is 100% accountability, review to ensure requests are IAW regulatory guidance and timely submission to the proper office of all retirement request, both officer and enlisted.

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2

5.2.30.6 Officer Candidate School (OCS).

S1 will verify eligibility, verify and process Soldiers OCS packets IAW AR 350-51, US Army Officer Candidate School and HRC-current MILPER Messages. S1 will ensure all documents received are legible and in the order of the OCS checklist. S1 will verify all packets are complete and submitted to HRC NLT suspense date given in current OCS MILPER Message announcing board.

The standard of service for this task is 100% accountability and submission of all OCS packets within 5 duty days of receiving completed packet from Soldier

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.30.7 Meal Card Management System.

S1 shall monitor the Meal Card Management System IAW AR 600-38, oversee the management of issuance, control and review of the Meal Card Management System. S1 will ensure that ensure the commander has appointed in writing a SFC or General Schedule-9 or above (Staff Sergeant in an SFC position) as the Meal Card Control Officer (MCCO). S1 will ensure that all assigned/attached personnel have the proper Meal Entitlement Code (MEC) on their CAC card. If necessary coordinate for the correct MEC to be entered on the Soldier’s CAC.

The standard of service for this task is a MCCO is appointed in writing following the grade requirements and the appointment memorandum is filed. Ensure that 100% of assigned/attached personnel have a MEC uploaded to their CAC

One (1) defect allowed per rating period of one month.

Random. 100% Inspection, Periodic Inspections, Periodic Sampling and Customer Complaints

On the spot corrections NLT 2 hours; Corrective action included with monthly report

5.2.30.8 Line of Duty (LOD) Investigations.

S1 shall process LOD IAW AR 600-8-4 and HRC, Casualty and…