A2_Ground_Maintenance-Osan_PWS_15_July_2019.docx

PWS

PERFORMANCE WORK STATEMENT (PWS)

GROUNDS MAINTENANCE SERVICES AT OSAN AIR BASE

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide required ground maintenance for Osan Air Base, Korea. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES: The contractor shall provide non-personal services, to include all personnel, equipment, material/parts, tools, transportation, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Osan AB in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Attachments. The contractor’s performance assessment will be based on the Contracting Officer’s (KO) evaluation and Contracting Officer’s designated Representative (COR) and of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service required by this performance work statement (PWS). The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. The contractor’s performance evaluation will be based on the Contracting Officer’s (KO) evaluation and Contracting Officer’s designated Representative (COR) and of the Acceptable Quality Levels required by the Performance Requirement Summary (PRS) and not the frequency or method of performance. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with local regulations and commercial standards as it pertains to this PWS.

1.2 BACKGROUND: Osan AB rests on the mid-western coastline facing the Yellow Sea. As such it is subjected to various weather conditions that can range from heavy sea effect snows in the winter to persistent monsoon rain in the summer. As a result, the growing and mowing season run for eight months, from March through October. The four non-mowing months are occupied mostly with leaf and pine needle collection, and other debris control and potentially an indefinite task order. Osan AB consists of improved grounds, semi-improved grounds, (BASH) airfield semi-improved grounds, and un-improved grounds. Airfield semi-improved grounds are Birds AA Safety Hazard areas (BASH). Also, airfields contains a complex of mainly BASH areas, semi-improved grounds, and minor potion of improved grounds. Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing.

1.3 OBJECTIVES: To obtain the contractor’s services to accomplish all required ground maintenance work for Osan Air Base, Korea.

SCOPE: The Contractor shall furnish all necessary personnel, equipment, tools, materials, supervision, parts, and services necessary. Services include performing ground maintenances located on Osan Air Base, Korea. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the KO as potential threats to the health, safety, security, general well-being or operational mission of the installations and their population. Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees, as determined by the Government. Employees shall have a uniform with name tag identifying the employee and the company.

1.4 PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Year of twelve (12) months and four (4) 12-month option years. The Period of Performance reads as follows:

1.6 GENERAL INFORMATION:

1.6.1 QUALITY CONTROL: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit the QCP to the COR no later than 30 calendar days after award of the contract. Additionally, changes to the QCP shall be submitted to the KO and COR within five (5) working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. (CDRL # 1)

1.6.2 QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 RECOGNIZED ROK LEGAL HOLIDAYS: The contractor is not required to provide service on Korean national except in emergency situations, the holidays are:

U.S. Government legal holidays

(1) 1 January (New Year's Day)

(2) 3rd Monday, January (Dr. King’s Birthday)

(3) 3rd Monday, February (President's Day)

(4) Last Monday, May (Memorial Day)

(5) 4 July (Independence Day)

(6) 1st Monday, September (Labor Day)

(7) 2nd Monday, October (Columbus Day)

(8) 11 November (Veterans' Day)

(9) 4th Thursday, November (Thanksgiving Day)

(10) 25 December (Christmas Day)

ROK Legal Holidays

ROK legal holidays are as follows:

Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar) Chu-Suk and the lunar New Year holiday)

1.6.4 HOURS OF OPERATIONS: Perform grounds maintenance services during normal duty hours which are 0730 thru 1630, Mondays through Fridays, excluding federal holidays, Korean Lunar New Year’s day, and Korean Chusok holiday, unless otherwise required in the contract or approved by the COR. Do not perform services in residential areas, housing and dormitories, before 7:30. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the KO and reschedule the work to minimize disruption.

1.6.5 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at Osan Air Base, Korea and ALPHA site which is located off the installation in Songtan region.

1.6.6 Type of Contract: The government will award a Firm Fixed Price and requirement CLINS Contract.

1.6.7 Security Requirements: The contractor shall comply with all installation security requirements. Security and base access requirements are contained in clause AFFAR 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

1.6.7.1 Base Passes. The Contractor shall have responsibility to arrange for base passes and necessary vehicle permits required for entry onto this installation prior to performing any work under this contract. The Contractor will ensure and submit all base pass renewal 75 days prior to the expiration date to the COR.

1.6.7.2 Escort Privileges. Escort privileges will be authorized only for the CM with a limit of three (3) persons per base pass. It is the contractor’s responsibility to ensure that the escorting official has full control over all escorted individuals at all times. Any individual removed from this installation will not be authorized further access to this installation.

1.6.7.3 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.4 Key Control: N/A

1.6.7.5 Lock Combinations: N/A

1.6.8 SPECIAL QUALIFICATIONS: The contractor shall possess business registration in landscaping and planting (조경식재공사업) or in general landscaping (조경공사업) issued by the Republic of Korea (ROK) Government to provide grounds maintenance services The contractor shall have a minimum of two (2) years experiences performing ground maintenance services with US Government or commercial industry.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: “Key Personnel” mean employees of the Contractor, or any subcontractor that are considered to be essential to the work being performed under this contract. Key Personnel are as follows: Contract Manger and Quality Control Inspector (QCI). The contractor shall provide a qualified CM who shall be responsible for supervising the overall performance of the work. The CM shall have engineer landscape architecture license (조경기사). The CM shall have a minimum of two (2) years of experience as a contract manager on grounds maintenance service. The CM shall have the authority to make on-site decisions on behalf of the contractor on contract matters. The CM shall be available during normal duty hours, 07:30 am to 4:30 pm, from Monday through Friday to meet with the Contracting Officer’s Representative (COR) to discuss work related issues. The CM shall be available by cell phone and shall provide their cell phone number to the COR prior to start contract. The CM must be able to read, write, speak and understand English pertaining to the performance of assigned duties.

1.6.11.1 Quality Control Inspector (QCI): The contractor shall provide a qualified QCI. Quality control inspector shall possess an Industrial Safety Engineer license (산업안전기사) issued by ROK government with at least two (2) years’ experience and shall be responsible for conducting inspections of all equipment, materials, and resources used by the Contractor, as well as reviewing all records, receipts, and reports used in conjunction with Contractor work performance. All inspection reviews will ensure compliance with existing commercial standards. Quality control inspector shall perform inspections of purchased equipment parts, materials and other necessary products according to well defined criteria using standard physical, mechanical and/ or electrical measurements. This shall include conducting and documenting process and system audits using written procedures as audit standards. Quality control inspector shall accurately document the results of the inspections and testing, and maintain all controlled document files and test records in a timely and accurate manner. Quality control inspector shall coordinate calibration of all applicable equipment and monitor critical equipment and instrumentation to ensure proper operation and calibration. Quality control inspector shall participate in the construction and/or revision of standard operating procedures (SOPs) for the inspection function, and assist in the writing and updating inspection procedures, protocol and checklists. This shall include evaluating problems and making initial recommendations for possible corrective action to supervise.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall present a neat appearance and be easily recognized. All contractor personnel shall be identifiable by wearing a clearly readable identification badge and vest with reflective material, furnished by the contractor, made of durable material or plastic, which consists of the contractor's company name, employee's name. These badges shall be consecutively numbered and made accountable by the contractor. The contractor shall provide a list of badge numbers and personnel to the Contracting Officer and his or her designated representative no later than ten (10) days after contract award and shall be updated as changes occur. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all the regulations of the installation, which may be in effect during the contract period.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: If there is a change in contractor, the outgoing contractor shall provide familiarization to the follow-on contractor for a period of up to 30 days. During this period, the outgoing contractor remains responsible for the successful performance of this contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent will cooperate to the extent required to permit an orderly change over to the successive contractor. The incoming contractor shall complete and submit base pass applications. The incoming contractor shall complete and submit base pass applications to the COR not later than two (2) days after the initial meeting with the KO (or 5 days total from phase-in period start).

The contractor shall assume responsibility for all functions, identified in the PWS, within 30 days after contract start date. The government leaves to the discretion of the follow on contractor to determine how to successfully transition in its full work force into operations. It is the full responsibility of the follow on contractor to determine how to successfully transition in its full work force into operations. The approach must be designed to ensure successful transition to full performance of work by the conclusion of the phase in period. If unable to meet any task timeline, you will notify the KO and COR.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS

2.1.1 SCALPING – Areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

2.1.2 XERISCAPING – A landscaping method that employs drought resistant plants in an effort to conserve resources, especially water, and reduce yard trimmings. Xeriscaping uses decorative brick, lave rock, mulch and low water vegetation such as bougainvillea, hibiscus, cactus and evergreen ground covering plants to eliminate the high costs of maintaining 2” – 4” grass fields and reduce the cost of watering.

2.1.3 CONCURRENT WORK - Mowing and trimming is concurrent work which means to perform at the same time.

2.1.4 POCKET URBAN FORESTS – A landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained. This method would be practical on bases that receive a large amount of rainfall, and as a result do not irrigate.

2.1.5 SEED HEED INHIBITOR – An agent or combination of agents applied to grass areas prone to the production of seed heads to suppress the seed heads and reduce the frequency of mowing required.

2.1.6 RUTTING – Visible marks left on the grounds from the wheels of mowing and edging equipment.

2.1.7 LIFTING BRANCHES - Lifting is the removal of the lowest branches and/or preparing of lower branches for future removal

2.1.8 TOPPING – The reduction of a tree’s size using heading cuts that reduce limbs or branches back to a predetermined crown limit. Topping is not an acceptable practice.

2.1.9 TREE DEHORNING - The practice of cutting the branches of a tree away from the upper portion of the tree until all that is left is trunk tissue and branch stubs

2.1.10 LION’S TAILING – The removal of an excessive number of inner, lateral branches from parent branches. Lion’s Tailing is not an acceptable practice.

2.1.11 TYPES OF PRUNING:

a. Cleaning – Selective pruning to remove one or more of the following parts: Dead, diseased and/or broken branches.

b. Thinning - Selective pruning to reduce density of live branches.

c. Tree Raising - Selective pruning to provide vertical clearance.

d. Reduction - Selective pruning to decrease the height and/or spread

2.1.12 CONTRACT DATA REQUIREMENTS LIST (CDRL). A list of authorized data requirements for a specific procurement that forms part of a contract.

2.1.13 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.14 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.15 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.16 CUSTOMER. Those personnel within a facility that receives services reflected in this PWS.

2.1.17 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.18 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.19 EXPENDABLE MATERIALS. Items that are not supplied by the Government as part of the Government-Furnished Property and Services. Such items may include soap, disinfectors, screws, nuts, bolts, washers, electrical tape, lubrication, etc.

2.1.20 GROWING SEASON: March through October

2.1.21 NON-GROWING SEASON: November through February

2.1.22 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.23 PERFORMANCE REQUIREMENT: The point that divides acceptable and unacceptable performance according to the performance requirement summary and the Inspection of Services Clause. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable.

2.1.24 PERFORMANCE REQUIREMENT SUMMARY. A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.25 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.26 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.27 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.28 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.29 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.30 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.31 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.32 IMPROVED GROUNDS. Includes land occupied by buildings and other permanent structures as well as lawns and landscape plantings on which personnel annually plan and perform intensive maintenance activities. Improved Grounds include the cantonment area, parade grounds, drill fields, athletic areas, golf courses (excluding roughs), cemeteries, and housing areas.

2.1.33 SEMI-IMPROVED GROUNDS. Grounds where periodic maintenance is performed primarily for operational reasons (such as erosion and dust control, bird control, and visual clear zones). This land use classification includes areas adjacent to runways, taxiways, aprons, runway clear zones, lateral safety zones, rifle and pistol ranges, weapons firing and bombing ranges, picnic areas, ammunition storage areas, antenna facilities, and golf course roughs.

2.1.34 UNINMPROVED GROUNDS. Areas not classified as ‘improved’ or ‘semi-improved’. Unimproved grounds include forest lands, croplands and grazing lands, lakes, ponds, and wetlands, and any areas where natural vegetation is allowed to grow unimpeded by maintenance activities.

2.1.35 CANTONMENT AREA. Installation common areas including lawns and landscape around housing facilities, enlisted and officer clubs, eating facilities, organizational compounds, and trash dumpsters; athletic fields; streets; and other improved areas where fauna look for food and shelter.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. FACILITIES:

The Government may provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided as below. Obtain COR approval in advance of making any changes to the facilities. Such changes will be at no cost to the government unless otherwise approved by the KO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The COR reserves the right to reallocate and relocate facilities assigned during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1. Approximately 900 square feet of floor space container is provided

3.1.2. Approximately 900 square feet of exterior space are provided

3.2. UTILITIES:

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior COR review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3. MATERIALS:

None

3.4. SECURITY, FIRE, AND MEDICAL SERVICES:

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The call number for emergency call is 031-661-9111 or DSN 911.

3.5. SOLID WASTE COLLECTION AND DISPOSAL:

The contractor shall dispose any waste, including vegetative debris generated from the accomplishment of the services detailed in this PWS, at the contractor’s expense. The contractor shall be complied with the Integrated Solid Waste Management Plan of Osan AB when handling and treating the waste on base.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all necessary supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Safety

4.3.1. GENERAL. The Contractor must perform all operations in a prudent, conscientious, safe and professional manner to comply with the provisions of the Occupational Safety and Health Standards Act and applicable Korean Laws and Regulations. At a minimum, Contractor’s personnel and equipment shall comply with applicable Korean Laws and regulations. The Contractor shall ensure that its agents, employees perform in a safe manner. The Contractor shall ensure that all personnel involved in handling and packaging the oil/water mixture be trained for the level of expertise required for proper performance of the task and, in particular, in the area of chemical incompatibility, general first aid procedures and spills. Handling and personnel protective equipment shall be provided by the Contractor and must be appropriate to ensure safe handling of these mixtures.

4.3.2. EQUIPMENT. All Contractor equipment shall be subject to function and safety inspections by the Government. Equipment considered not SAFE or functional shall be removed from the job site. The Contractor shall take all safety measures.

4.3.3. The Contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of contractor personnel, the property of the U.S. Government, the Republic of Korea, as well as the private individuals and firms who may be exposed to or endangered by the contractor’s actions to maintain minimal accidents/incident, zero loss of life and minimal damage to property. The Contractor shall provide a written safety plan with policies, procedures and safety checklist within ten (10) days after contract award. The safety plan shall be confirmed by the COR then accepted by the KO within five (5) working days. The safety program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program will be coordinated and reviewed by the COR, or his/her duly authorized representative.

4.3.4. SAFETY TRAINING. The Contractor shall provide all regular safety awareness training to its employees. Additionally, the contractor will choose selected employees to attend advanced safety training courses including courses on KOSHA Safety Requirements and Working along Safety Procedures, provided also by the contractor.

4.3.5. Accident investigations, reports, and logs. The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than four (4) hours of accident occurrence to the KO and the COR. The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO and the COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum.

(1) Contract number and contract name/description.

(2) Name of contractor

(3) Date/time of accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Contributing factors

(8) Corrective action(s) to prevent recurrence

4.3.6. The following require immediate accident notification and written accident report:

(1) A fatality;

(2) A permanent total or permanent partial disability;

(3) The hospitalization of three or more people resulting from a single occurrence;

(4) Property damage of $200 or more.

4.4. Antiterrorism (AT) and Operations Security (OPSEC)

4.4.1. AT LEVEL I TRAINING: All contractor employees, to include subcontractor employees, requiring access to Air Force installations, facilities, and controlled access areas shall complete AT Level I awareness training within 50 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 20 calendar days after completion of training by all employees and subcontractor personnel.

4.4.2. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURE: This standard language text is for contractor employees with an area of performance within an Air Force controlled installation, facility, or area. The contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.4.2.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.4.3 AT AWARENESS TRAINING FOR CONTRACTOR PERSONNEL TRAVELING OVERSEAS: This standard language required US based contractor employees and associated sub- contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-

13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

4.4.4 IWATCH TRAINING: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within XX calendar days of contract award and within YY calendar days of new employees commencing performance with the results reported to the COR NLT XX calendar days after contract award.

4.4.5 OPSEC TRAINING. Per AR 530-1 Operations Security , the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

4.5. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.6. ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal and local environmental codes and regulations, the following specific guidance is provided:

4.6.1. Hazardous Materials. The COR shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements on the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The COR has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the COR does not approve a hazardous material for use, the COR may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.6.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain the case of effect human health and environment, both volume and hazard level.

4.6.2. Pesticides. - Not applicable.

4.6.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s.

4.6.4. Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (example; paint thinner solvent recycling) on base.

4.6.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination or completion of this contract, of all hazardous materials used since the last hazardous usage report to the KO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.6.6 Environmental Training. All workers on contract must take an Environmental Awareness training before working on base. If the Contract Manager has been trained, he/she can train the workers. Environmental Awareness training will be provided by the Environmental Office.

4.7. PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

PART 5

SPECIFIC TASKS

5.1 MAINTAIN IMPROVED GROUNDS

This section applies for both Growing and Non-Growing Season. Improved grounds are identified in Attachment 2. Removed debris shall be disposed of off base in accordance with Osan’s ISWMP.

5.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

5.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

5.1.3 TRIM:

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

5.1.4 WEED CONTROL N/A

5.1.5 MUNITION STORAGE AREA

The MSA will be identified by the COR or on the map. Alpha site is geographically separated from Osan AB and Delta site is on Osan AB. Contractor shall coordinate with COR to access Alpha site's restricted area. Both Alpha site and Delta site grounds shall be held to all standards described in para 5.2.

The contractor shall maintain grass within 5 feet from munition igloo/bunker/magazine vent stacks to improved grounds standard of 2 to 4 inches in height. Herbicide shall not applied to minimize ground erosion. Additionally, areas within 50 feet of designated Potential Explosive Sites (PES) shall be maintained between 2 and 4 inches in height to minimize fire hazards. All adjacent concrete areas shall be trimmed and/or edged to maintain improved grounds standards.

5.1.6 IRRIGATION

N/A

5.1.7 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform general litter patrol in areas of improved grounds identified in Attachment 2.

Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and trash. Police areas to maintain a neat and professional appearance.

5.1.7.1 DEAD ANIMALS

All dead animals are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, who will forward report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

5.1.8 LEAF REMOVALS

The contractor shall remove leaves in areas of improved grounds to maintain a neat and professional appearance. Leaf removal to be included natural debris (i.e. Tree limbs, dry brush, rodent habitats), and man-made debris.

5.1.9. FERTILIZATION. Not Applicable.

5.1.10 PEST CONTROL. Not Applicable.

5.1.11 LAWN RENOVATION

The contractor shall renovate lawns in improved grounds as identified by the CO or COR. This work will be issued via a separate work order. Renovate deteriorated lawn area to match surrounding areas.

5.2 MAINTAIN SEMI-IMPROVED GROUNDS

This section applies for both Growing and Non-Growing Season. Semi-improved grounds are identified in Attachment 2. Removed debris shall be disposed of off base in accordance with Osan’s ISWMP.

5.2.1 MOW

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights

5.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

5.2.3 PERIMETER FENCE LINE

All perimeter fence areas shall be considered semi-improved areas. The contractor shall maintain a 6ft strip on each side of the perimeter fence (12 ft. total) as Semi-Improved Grounds.

5.3 MAINTAIN AIRFIELD (BASH) BIRD AREA STRIKE HAZARD GROUNDS

This section applies for both Growing and Non-Growing Season. BASH are identified in Attachment 2. Removed debris shall be disposed of off base in accordance with Osan’s ISWMP.

5.3.1 MOW

The contractor shall maintain Grass, weeds and vegetation shall be maintained between 7 to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. Approved plant growth regulators may be used to reduce mowing frequency. The contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area. During monsoon season the BASH areas, the infield area along taxi way Foxtrot are the priority during any dry periods between rains to prevent grasses from seeding and attracting birds to the flight line area.

5.3.2 AIRFIELD LIGHT FIXTURES

The contractor shall maintain a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

5.3.3. AIRFIELD COORDINATION: The contractor shall coordinate all activities on the airfield by contacting the COR. Work will be accomplished only after the COR has coordinated scheduling with Airfield Management.

5.3.4. AIRFIELD COMMUNICATION: The contractor shall abide by and respond immediately to all communicated directions of the COR, Security Forces, Escort, Airfield Management or designated representative while on the airfield. The contractor shall not leave any equipment unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

Flight-line Drivers. The contractor shall complete all Government directed training prior to operating vehicles or mowers on the flight line. All contractor employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. The contractor shall not leave any equipment unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

5.3.5. RESTRICTED AREA: The contractor shall be escorted by Government representative (51 Civil Engineer Squadron or User or Security Forces Squadron representative) when operating their performance. Work will be accomplished after 51 CES, User or SFS representative has approved scheduled times. The contractor shall keep the POC record and history.

5.4 MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Attachment 2. Removed debris shall be disposed of off base in accordance with Osan’s ISWMP.

The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds to a height not to exceed 14” (except BASH areas). At a minimum, unimproved grounds shall be maintained on the last month of growing season.

5.5 MAINTAIN SURFACE DRAINAGE DITCHES

Drainage ditches to be maintained are identified in Attachment 3. Removed debris shall be disposed of off base in accordance with Osan’s ISWMP.

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, clay, silt, trash and all other non-engineered obstructions present to prevent erosion and ensure continuous flow of water. The contractor shall clean all surfaces of all materials resulting from ditch maintenance work.

5.6 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Shrubs, hedges, bushes, brush and volunteer tree growth seedlings shall be removed when required at no additional cost to the government.

5.7 MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, rock beds, and related areas to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

5.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a task order by the KO. The contractor shall be responsible for removing all debris generated from all trees related operations.

5.8.1 TREES

The Contractor shall be responsible for identifying trees that pose public safety hazards or threats to structures/buildings.