Attachment_9_APPENDIX-IV-CDRL.doc
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- Attached to
- Base Maintenance
- Solicitation number
- W91QVN-18-R-0010
About this file
This document contains 34 Contract Data Requirements Listings (CDRLs) for the Base Maintenance contract opportunity solicited by the Department of the Army Materiel Command Army Contracting Command under solicitation number W91QVN-18-R-0010. The CDRLs require the contractor to submit various plans and reports related to labor relations, property management, maintenance and repair work, utilities, environmental compliance, safety, quality control, and transition planning. Key deliverables include a labor disruption plan, property inventories, maintenance cost reports, utility consumption reports, environmental plans and assessments, and annual plan updates. Submission due dates range from 30 to 90 days after award or the start of the contract period.
Attachment 9 - CDR
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APPENDIX IV: CONTRACT DATA REQUIREMENTS LISTING (CDRL)
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Labor Disruption/Strike Plan.
2. Identification Number: A001.
3. Purpose: Provide assurances of continuation of service in event of a labor disruption.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 1.3.8.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Include detailed procedures of the Contractor’s plan of actions to keep the sites operating in the event of a strike or other labor disruption and factors that will result in plan implementation.
7. Distribution: Deliver to COR.
8. Due Date: Within 60 calendar days of contract award date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Directives/Guidance Report
2. Identification Number: A002.
3. Purpose: Notify COR of changes to established guidance, assist with inspections.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 2.3.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format. The list shall include document identification number (if applicable), document title, document effective date, and date Contractor discovered/implemented new guidance.
7. Distribution: Deliver to COR.
8. Due Date: 1st day of every quarter
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Property in Custody of Contractor (DD Form 1662).
2. Identification Number: A003.
3. Purpose: Determine value/inventory of property furnished to contractor.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 3.1.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format; photographs in JPEF/JPG format. The list shall include government provided facilities (Facility #, Description, and Size), Government Furnished Equipment (NSN or Part #, Nomenclature, Quantity, and Location), and Government Furnished Materials (NSN or Part #, Nomenclature, Quantity, Unit of Issue, and Location) for every location. Instructions are on reverse of DD Form 1662.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 calendar days of contract start date
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Property Control Plan.
2. Identification Number: A004.
3. Purpose: Define procedures to safeguard Government-issued property.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 3.3.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Comply with the requirements of FAR 52.245-2.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days after contract award date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Contractor-Owned Vehicle Listing.
2. Identification Number: A005.
3. Purpose: Maintain visibility of all vehicles operating on the installation.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 4.1.4.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format. The list shall include type, assigned location, and license plate number.
7. Distribution: Deliver to COR.
8. Due Date: No later than 10 days of the contract award date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Equipment Failure Report.
2. Identification Number: A006.
3. Purpose: Provide notification of unplanned failure of facility equipment.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.1.1.1.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format. The list shall include preventative maintenance performed, warranty expiration date (if any), equipment expected life, date of equipment installation, date of equipment failure, and explanation for failure.
7. Distribution: Deliver to COR.
8. Due Date: Within 5 days for each instance of failure
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Recurring Work Program.
2. Identification Number: A007.
3. Purpose: Contractor’s schedule for performing recurring work.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.1.1.1.
6. Preparation Instructions: Format at Contractor’s discretion. Describe specific work to be accomplished, frequency, and facility number for all RWP tasks on all real property. The report shall include, but not limited to, summary of annual RWP schedule, work category/identifier, description of work in detail, reference, frequency, allocated man hour, location (Facility #), crew size, equipment needed, and any other data that supports planned programs.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of the beginning of the contract start date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Material List.
2. Identification Number: A009.
3. Purpose: Track contractor material acquisition against “Material” CLIN.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.1.2.4.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel spreadsheet format. Include nomenclature, quantity, unit price, and total cost for all material purchased through the “Material” CLIN. Contractors must submit the original invoices of all items purchased on a monthly basis.
7. Distribution: Deliver to COR.
8. Due Date: Within 3 working days of receipt of the request.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Reimbursable Cost Report.
2. Identification Number: A010.
3. Purpose: Identify costs to reimbursable customers.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.1.2.4.2.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel spreadsheet format. For each reimbursable customer, provide a breakout, by location, for the total cost of base maintenance contract support (including material and labor costs). Reimbursable customers are indicated in the facility listings of Appendix II.
7. Distribution: Deliver to COR.
8. Due Date: Beginning of the month
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Facility Maintenance & Repair Cost Report
2. Identification Number: A011.
3. Purpose: Track material and labor cost invested in USAF real property.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.1.2.5., 5.2., 5.3.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel spreadsheet format. For all facilities identified in Appendix II, provide a summary of all labor and material costs that were expensed for Emergency, Urgent, and Routine work requests
7. Distribution: Deliver to COR.
8. Due Date: Beginning of the month
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Utility Consumption Report.
2. Identification Number: A012.
3. Purpose: Determine the cost of utilities consumed at COBs.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.2.7.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel spreadsheet format. Include the following information: meter number and location, previous month’s reading, current month’s reading, date of reading, method of estimation (if applicable), unit cost, and total cost for all water, wastewater, electricity service that is provided by USAF to authorized agencies, and monthly analysis addressing any topic of current interest and/or unusual increase/decrease in utility consumption in comparison to the same month in the previous year.
7. Distribution: Deliver to COR.
8. Due Date: Beginning of the month
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Emergency Generators Report
2. Identification Number: A013.
3. Purpose: Determine condition and inventory of emergency generators
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.2.8.1.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format; photographs in JPEG/JPG format. Provide a list of all emergency generators with NSN or Part #, Manufacturer, Capacity, Quantity, Location, and Current Condition.
7. Distribution: Deliver to COR
8. Due Date: No later than 30 December
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Plant Operations Procedures and Instructions.
2. Identification Number: A014.
3. Purpose: Define procedures to perform plant operations.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.4.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Develop and draft full operating procedures that comply with state and federal regulations, manufacturer recommendations, and state and local codes. Procedures shall be included for all primary and ancillary systems. Include start-up and shut down procedures, inspection plans, testing schedules, adjustment frequencies, operating schedules, water treatment plan, emergency procedures, safety procedures, accident procedures, environmental compliance requirements, and permit requirement and procedures.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of contract start date
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Boiler and Unfired Pressure Vessel Inspections.
2. Identification Number: A015.
3. Purpose: Track Boiler and Unfired Pressure Vessel Inspections.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.4.1.
6. Preparation Instructions: The Contractor's Authorized Inspector shall prepare an AF Form 1222, Report of Inspection for each boiler inspected and an AMC Form 144 for each unfired pressure vessel inspected. Each report shall describe the physical condition of the boiler or pressure vessel inspected. The inspector shall list any deficiencies and necessary repairs or changes required in order that the safety and dependability of the boiler or pressure vessel meet the requirements of good engineering practice. The inspection report shall be typed or printed legibly in ink. Each report shall be signed by the Inspector who actually performed the inspection and signed by the Government representative witnessing the inspection. Each report shall include the inspector's National Board Certification Number.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of inspection date
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Water Treatment Management Plan.
2. Identification Number: A016.
3. Purpose: Define method of managing water treatment plants in accordance with established guidance.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.4.2.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe water treatment plant management procedures that will ensure compliance with referenced guidance sources.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of contract award date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Potable Water Monitoring Plan.
2. Identification Number: A017.
3. Purpose: Ensure contractor is performing required monitoring.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.4.2.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe all potable water monitoring procedures and schedules planned for the year, in accordance with the Environmental Governing Standards.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of contract award date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Grounds Management Plan.
2. Identification Number: A018.
3. Purpose: Describe method for meeting grounds maintenance requirements.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.5.2.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the overall approach to ensure scheduled and unscheduled maintenance activities are accomplished in a manner that maintains healthy, disease-free, and well-manicured improved, semi-improved, unimproved grounds, and airfields and maintains trash enclosures in a sanitary condition, free of spillage, and litter.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of contract start date
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Snow and Ice Control Plan.
2. Identification Number: A019.
3. Purpose: Describe method for meeting snow and ice removal requirements.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.5.3.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the overall approach to ensure snow and ice are removed from pavement services in accordance with established guidance.
7. Distribution: Deliver to COR.
8. Due Date: Within 60 days of contract start date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Environmental Plan.
2. Identification Number: A020.
3. Purpose: Describe procedures for managing environmental activities.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.6.2.5.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the procedures to be used for spill cleanup and spill response training, tracking and remedying Environmental, Safety and Occupational Health Compliance Assessment and Management Program (ESOHCAMP) deficiencies, managing the base Hazardous Waste Storage Area, performing drinking water (potable) and waste-water sampling, and providing hazardous materials and hazardous communication training, along with any additional training/procedures as deemed necessary by the 607 MMS CEAN for compliance.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of contract award date
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Management Action Plans.
2. Identification Number: A021.
3. Purpose: Describe procedures for correcting non-compliant environmental conditions.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.6.3.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe corrective action procedures to be applied in response to a non-compliant condition.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 day upon observation of non-compliant conditions
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Environmental Self-Assessment Report.
2. Identification Number: A022.
3. Purpose: Ensure contractor-driven environmental compliance.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.6.3.2.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe results of internal assessments of environmental conditions. Identify whether conditions were compliant or non-compliant, the location, and the nature of any existing non-compliance.
7. Distribution: Deliver to COR.
8. Due Date: Within 15 calendar days of notification by the COR.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Waste Water Monitoring Plan.
2. Identification Number: A023.
3. Purpose: Ensure contractor is performing required monitoring.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.6.4.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe all waste water monitoring procedures and schedules planned for the year, in accordance with the Environmental Governing Standards. Document equipment status, inspections, maintenance and repairs on equipment logs.
7. Distribution: Deliver to COR
8. Due Date: Within 30 days of every month
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Pollution Metrics.
2. Identification Number: A024.
3. Purpose: Determine the amount of pollution that exists.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.6.10.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel Spreadsheet/Word format. Include information on pollution levels as specified in established guidance.
7. Distribution: Deliver to COR
8. Due Date: Within 30 days of phase-in period and quarterly thereafter.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Updated Base Maps and Facility Plans
2. Identification Number: A025.
3. Purpose: Update Base Map.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.7.3.
6. Preparation Instructions: Provide electronic copy in AutoCAD format. For all COBs, provide an updated base map. A summary of changes, in Microsoft Word, shall be included with submission.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of every month
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Facility Manager’s Guide.
2. Identification Number: A026.
3. Purpose: Ensure contractor is performing required monitoring.
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.8.1.1
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word or PowerPoint Slide format. Describe general and specific facility management responsibilities, including emergency generator responsibilities, snow and ice removal procedures; AF Form 332, Base Civil Engineer Request, submittal procedures; federal energy reduction goals, tank custodian requirements, and 607 MMS Energy Manager’s focus areas.
7. Distribution: Deliver to Facility Managers
8. Due Date: Within 60 days of contract start date and annually for updated information.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Property Inventory Listing.
2. Identification Number: A027.
3. Purpose: Determine Government property provided to contractor
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 5.8.4.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel spreadsheet format. Include nomenclature, serial number, model number, quantity, current condition, and use of each item.
7. Distribution: Deliver to COR.
8. Due Date: Within 90 days of contract award date and annually thereafter.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Safety Plan.
2. Identification Number: A028.
3. Purpose: Ensure employee safety
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 7.3.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe procedures for submitting safety permits and proper safe operating procedures in the areas of Confined Space Entry, Mishap Prevention, and Lock Out/Tag Out. Include mishap response procedures and certification procedures for specified requirements.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of contract start date
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Transition Plan.
2. Identification Number: A029.
3. Purpose: Establish procedures to ensure seamless phase-out to new contractor
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 8.2.1.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe plans to assist and coordinate with the U.S. Government and the successor contractor in the changeover of all functions on the contract performance start date. Include a schedule of activities to minimize any adverse impact on the mission and a list of personnel to be used to conduct a joint inventory of all U.S. Government-furnished property.
7. Distribution: Deliver to COR.
8. Due Date: No later than the follow-on contract post award conference date.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Annual Plans.
2. Identification Number: A030.
3. Purpose: Identify future requirements
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 11.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the schedule to provide plan updates. Edit plans with information reflecting on-ground conditions, latest established guidance, and proposed real property upgrades.
7. Distribution: Deliver to COR.
8. Due Date: Within 60 days of the beginning of the first operational performance period.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Security Plan.
2. Identification Number: A031.
3. Purpose: Ensure security of Government-owned property
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 12.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the procedures to be used to secure facilities, support equipment, and materials. Identify personnel to receipt for and account for U.S. Government furnished facilities and equipment. Describe methods to conduct and record monthly visual checks of fences and exterior lighting, as well as plans to provide security for work areas and implement pilferage controls to protect sensitive and high value items.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days after contract award.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Key and Lock Control Plan.
2. Identification Number: A032.
3. Purpose: Ensure access to Government facilities and areas is effectively controlled
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 13.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the procedures to be used to establish and implement procedures for controlling locks, combinations, and keys (to include spares, master keys and master key spares) to all secured structures, gates, and containers under the contractor’s control, to ensure they are not lost, misplaced, or used by unauthorized persons. Identify methods for responding to lost or stolen keys, as well as requirements for replacing keys.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days after contract award.
CONTRACT DATA REQUIREMENTS LISTING
1. Title: Quality Control Plan.
2. Identification Number: A033.
3. Purpose: Maintain acceptable quality in Contractor performance
4. Office of Primary Responsibility: 607 MMS/CE.
5. Contract Reference: PWS 16.
6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Include the Contractor’s organizational chart. Identify methods to inspect worker performance on all PWS requirements and who will be performing inspections. Describe procedures for identifying, preventing, and correcting defects in contract performance, as well as ensuring that tasks are being performed by qualified personnel.
7. Distribution: Deliver to COR.
8. Due Date: Within 30 days of phase-in period and first month of every contract performance period.
Appendix IV: Contract Data Requirement List (CDRL)
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