Attachment_10_APPENDIX-V-GIS-CONTRACT-DELIVERABLES.doc

607th Material Maintenance Squadron

Designs & Drawings

Technical Contract Provision And

Sample Technical Contract

Clauses for Surveying, Mapping, Drawing and Geographic

Information System

Deliverables Geo Integration Office

7AF/A7

Osan AB

Future Additions and Updates

The contents of this document are intended to be neither static nor all-inclusive and are updated and enhanced as appropriate. Recommendations or additions should be sent to:

Seventh Air Force Civil Engineers A-7 Geo Integration Office (GIO)

Unit 2129

APO AP 96278-2129

Purpose

This document is provided for informational purposes and to assure data compatibility and compliance for as-built drawings or vector data formats specifically for the 607 Material Maintenance Squadron and its’ assets. Specific questions may be addressed to the 7AF GIO. The provisions in this report have been modified to address the explicit requirements for the Base Maintenance Contract (BMC). The appendix is provided as guidance and a sample of contracting language that may be used when developing statements of work.

This document specifically addresses the acquisition and delivery of Geospatial data from computer systems (e.g., Computer-Aided Design and Drafting (CADD), Geographic Information System (GIS), Computer-Assisted Facility Management, (CAFM), and Automated Mapping (AM)) that employ or reference data using absolute, relative, or assumed coordinates. Types of products produced from these systems include:

• GIS drawings/maps

• Engineering CADD drawings for vertical (building) construction

• Facility management drawings/maps

• Master planning drawings/maps

• Environmental compliance drawings/maps

• Hydrographic surveys of rivers, ports, open ocean, bays, channels, and lakes

• Topographic mapping

• Drawing/map conversion, raster scanning/vector conversion

• High-order geodetic control (horizontal and vertical) surveys using a differential Global Positioning System (GPS) and conventional survey techniques, for control and property/boundary surveys

• Controlled and non-controlled aerial photography and photo processing

• Photogrammetric mapping including aero-triangulation

• Finish map (color and black-and-white) publishing or production from

GIS datasets and software applications

• Digital-orthophotography image file and map production

• Remote sensing, radar, and satellite imagery

• Large-format map and/or aerial imagery document production

Background

Because the nature of geospatial data, drawings (.dwg, dxf, .shp) and databases may be configured and delivered with various options (Coordinate systems, projections, linear units, etc.), the customer (Air Force) has established standard parameters for contract deliverables. The standards are compliant with the Federal Geographic Data Committee (FGDC) and the Tri-Services Spatial Data Standards (SDS). The SDS versions and supporting documentation may be found at: http://tsc.wes.army.mil/products/TSSDS-TSFMS/tssds/html/ . Other supporting documentation regarding the GeoBase service may be retrieved through the Headquarters Air Force website: https://www.il.hq.af.mil/geobase/ .

Major contributions to this document may be found in Contract Language Guidelines For Acquiring Geospatial Data (CADD,GIS, CAFM) System Deliverables From Architect-Engineer (A-E) Consulting Firms; which is an update and consolidation of two reports originally prepared in 1998 by Department of Defense (DoD) Air Force, Army, and Navy personnel experienced in CADD, Geographic Information Systems (GIS) technology, surveying and mapping requirements, installation mapping and management, and contracting procedures and requirements.

Spatial Data Deliverable Standards

Vector data (as-builts, design drawings, etc.), raster data, or any of the listed target technology deliverables’ should adhere to the following Osan AB spatial standards:

Projected Coordinate System: WGS_1984_UTM_Zone_52N Details: Grid Coordinate System Name: Universal Transverse

Mercator / UTM Zone Number: 52N

Transverse Mercator Projection

Scale Factor at Central Meridian: 0.999600 Longitude of Central Meridian: 129.000000 Latitude of Projection Origin: 0.000000 False Easting: 500000.000000 False Northing: 0.000000

Planar Coordinate Information Planar Distance Units: meters Coordinate Encoding Method: coordinate pair

Vertical Coordinates (Z-values): Meters (MSL) Incheon Deliverables will also include FGDC-compliant metadata containing spatial accuracy; survey methods, spatial reference information, point of contact, and attribute dictionaries.

File names should follow the SDS current release naming conventions. For example, a building drawing would be named structure_existing_area , a centerline would be named road_centerline, and so forth.

The contractor shall provide a data development plan. This plan will provide a conceptual design of the data (i.e., defining thematic map layers and associated attribute data but not providing detailed file structures, etc.) for the scope of the work to be performed. Data attribution must conform to the minimum attribute requirement set forth by HQ/PACAF GIO. All GIS or CADD data shall conform to the most current release of the Spatial Data Standard for Facilities, Infrastructure, and Environment (SDSFIE). The most current release of the SDSFIE is available for download from the CADD/GIS Technology Center’s Internet Website (http://tsc.wes.army.mil). All delivered digital GIS and CADD data files shall also be submitted in strict compliance with the SDSFIE for input into the target GIS software system (ESRI Geodatabase).

Target Technologies

Computer-Aided Design and Drafting (CADD)

CADD technology has become the preferred method for the preparation, distribution, storage, and maintenance of architectural and engineering type drawings. With basic CADD systems, three-dimensional or two-dimensional graphics are placed on various drawing layers that can be selectively displayed and edited.

Advanced CADD-based application packages assist in the performance of specialized design or analytical functions such as highway design, site design, architectural design, and survey/mapping. Some products store attribute data with existing graphic elements. Others provide linkages between graphic elements and data in external files or external databases.

Geographic Information System (GIS)

GIS technology provides a computerized mechanism for capturing, verifying, storing, manipulating, querying, analyzing, and displaying geospatial data referenced to their location on earth. Most current GIS combine the use of CADD and Relational Database Management System (RDBMS) technologies to relate data to features on digital maps and drawings. The newest GIS eliminates the CADD component in favor of an internal graphics engine integrated with an object-oriented relational database. GIS deliverables and projects must be coordinated with 7AF Geo Integration Office.

Image Processing (IP) and Automated Mapping (AM)

IP and AM are computer graphic technologies that produce maps (e.g., the conversion of manual maps to digital maps by digitizing). IP and AM provide the capability to develop high-quality maps, and typically have limited database management system (DBMS) capability. IP and AM differ from CADD in that they focus on providing high-quality drafting and cartographic capabilities, and do not offer a comprehensive set of engineering design functions to the user.

Computer-Assisted Facility Management (CAFM)

A CAFM system permits the linkage of digital drawings with a DBMS in a manner that permits both the manipulation and query of database information and the graphic display of information needed for the management of buildings, roads, and other components of an organization. In a CAFM system, the emphasis is placed on data storage, analysis, and reporting (in both text and drawings) capabilities. Typical functions include:

• long-range and annual facility planning

• facility financial forecasting

• real estate acquisition and/or disposal

• work specifications, installation and space management

• architectural and engineering planning and design

• new construction and/or renovation

• maintenance and operations management

• telecommunications integration

• security

• general administrative services

The production and graphic presentation of drawings does not require the precision or detail of an IP system, but it is still an important consideration. Both CADD-based and GIS-based software programs can be used to accomplish CAFM functions.

Land Information Systems (LIS)

An LIS may be briefly defined as an on-line repository of information that relates land use practices to individual landholdings and their owners. LIS typically contains agricultural, soil, irrigation, demographic, climatic, meteorological and elevation information, in addition to the graphical sketches depicting land holding, ownership, and related information.

Remote Sensing

Remote sensing systems acquire information about the Earth's surface without actually being in contact with it. This is done by sensing and recording reflected or emitted energy and processing, analyzing, and applying that information. Techniques involve measuring force fields, electromagnetic radiation, or acoustic energy employing cameras, radiometers and scanners, lasers, radio frequency receivers, radar systems, sonar, thermal devices, seismographs, magnetometers, gravimeters, scintillometers, and other instruments.

Computerized Maintenance Management Systems (CMMS)

CMMS rely primarily on database systems to provide facility management capabilities. Typically, a CMMS does not incorporate graphic display or digital drawings as a component of the system. CMMS’s focus on inventory control, maintenance (both preventive and emergency), infrastructure, and utilities.

Database Management System (DBMS)

A database consists of a structured and organized collection of information. A DBMS’s purpose is to maintain information and to make that information available on demand. A relational DBMS (RDBMS) is a computer program that provides a means of managing the related data contained in one or more database tables. A newer DBMS called “object-oriented” is a DBMS that manages abstract representations of real-world entities that have embedded data manipulation properties. Object-oriented is poised to become the dominate DBMS in both CADD and GIS.

Data Standards

It has become DoD policy to acquire deliverables from A-E's to maximize the use of electronic digital data. To further improve the use of digital data and to have the capability to share databases within the DoD, graphic and nongraphic standards must adhere to the Tri-Services Spatial Data Standards.

Geospatial Data Standards

The term “geospatial data” is used in this report as an encompassing term that refers to data referenced (directly or indirectly) to a location on the earth’s surface and is characterized by natural or man-made features. Geospatial data products are critical for life-cycle management of an organization, from planning through facilities management to disposal. To maintain quality/consistency and have the capability to share database information, standards must be mandated for both graphic and non-graphic information. Standards for geospatial data ensures that:

• The data gathered and created in one life cycle management phase (e.g., planning) are readily usable in subsequent phases (e.g., facility management or disposal)

• The digital drawings, maps, and geospatial data are applicable for their intended use

• The digital drawings, maps, and geospatial data are compatible with the available CADD and GIS equipment and software

• The digital drawings, maps, and geospatial data created for one project, or project discipline, are compatible with those created for other similar projects

• The digital drawings, maps, and geospatial data can be transferred and integrated with other applications, such as cost estimating, specification development, facility management, and environmental management and compliance

• The digital drawings, maps, and geospatial data generated at one organization will comply with the same graphic and non-graphic standards as those developed by another

• The compatibility of the geospatial data with pertinent national, international, and industry standards is maintained

Content Standards for Digital Geospatial Metadata

The ability to use existing geospatial data is important to individuals in various organizations who are trying to share data. Metadata or “data about data” is the key to developing this ability. Metadata describes the content, quality, condition, and other characteristics of geospatial data.

Office of Management and Budget (OMB) Circular No. A-16 (1990), entitled

“Coordination of Surveying, Mapping, and Related Spatial Data Activities,” established an interagency coordinating committee known as the Federal Geographic Data Committee (FGDC), whose objective is to promote the coordinated development, use, sharing, and dissemination of surveying, mapping, and related geospatial data. OMB Circular No. A-16 also established a process to promote the development of a national spatial framework for an information-based society with the participation of Federal, state, and local governments, and the private sector, in order to reduce duplication of effort.

The FGDC has been charged with the responsibility of developing standards for the format and content of geospatial metadata. These standards are known as the FGDC Metadata Standard.

Information concerning the FGDC can be obtained from the FGDC Internet homepage at http://www.fgdc.gov .

USACE guidance and regulations which are applicable to A-E contracting, and which is used as guidance for all DoD organizations, can be found in:

USACE Engineer Pamphlet, EP-715-1-7, Procurement - Architect-

Engineer Contracting

Clearly understood requirements and terminology must be included in the contract technical provisions to ensure that maps are prepared in accordance with Geospatial Data Systems (GDS) standards. This is generally accomplished in the following steps:

1. The requirement to acquire geospatial-related data, engineering drawings, develop maps, and deliver the maps and geospatial-related data in a digital format using GDS technology must be included in the FedBizOpps announcement.

2. The more detailed geospatial data acquisition, preparation, and delivery instructions must be included in the technical contract provisions (Prefix). Sample technical contract provisions requiring the use of GDS technology in acquiring geospatial data, preparing maps, and delivering geospatial data are included in the appendix.

Appendix

Sample Technical Contract

Clauses for Surveying, Mapping, Drawing and Geographic

Information System

Deliverables

NOTE: The following clauses are included to provide guidance in specifying only the surveying, mapping, drawing and Geographic Information System (GIS) related requirements.

1. GENERAL.

The contractor, operating as an independent contractor and not an agent of the Government, shall provide all labor, material, and equipment necessary to perform the services as stated in this contract. The contractor shall furnish the required personnel, equipment, instruments, and transportation, as necessary to accomplish the required services and furnish to the Government all reports and other data together with supporting material developed during the work efforts. During the prosecution of the work, the contractor shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work. All work shall be directed by the “Contracting Officer” or his “Authorized Representative.” The term “Contracting Officer” shall be interpreted to mean “Contracting Officer” or his “Authorized Representative.” The use and development of spatial data should be coordinated through the Geo Integration Office.

2. LOCATION OF SERVICES.

All ________________________________________________________ (insert a general list of the different types of work: e.g., surveying, mapping, Geographic Information System (GIS), related geospatial services) performed under this contract may be required anywhere within the boundaries or assignments of the ____________________ (insert name of Base, Facility District, Division, installation, area, etc. where the services will be required), and shall be directed by the Contracting Officer.

3. SERVICES TO BE PERFORMED.

The general types of professional surveying, mapping, GIS, and related services to be performed under this contract include, but are not limited to, the items listed below.

NOTE: Add, delete, and/or edit from the following list as required.

3.1 GEODETIC CONTROL SURVEYS. Services include horizontal and vertical control surveys for the precise location of primary survey points for planning, engineering, construction, real estate projects, GIS applications, or facility management. These surveys include third-order or higher horizontal and vertical control, geodetic astronomy, gravity, and magnetic surveys in accordance with the Standards and Specifications for Geodetic Control Networks published by the Federal Geodetic Control Committee dated September 1984. Conventional, inertial, satellite, and other traditional precise survey methods as determined to be the most cost-effective means that will achieve the required accuracy of the final product may be used.

3.2 BOUNDARY AND CADASTRAL SURVEYS. These services consist of, but are not limited to, locating, relocating, and/or marking Government boundaries, easements, etc. and preparing or filing/recording certified drawings, computations, deeds, and related descriptive data in accordance with local, state, and Federal requirements, regulations, and laws. Services shall also include all such deed and other research necessary to perform said services.

3.3 TOPOGRAPHIC AND ENGINEERING SURVEYS. Services include but are not limited to field acquisition and office data reduction of detailed topographic and planimetric feature data for use in engineering site planning, cost estimating, design, construction layout and alignment of roads, buildings, and other structures, installation master planning, and recording as-built conditions and GIS applications. Field data acquisition includes both conventional and other methods, such as a planetable, total station, or GPS.

3.4 HYDROGRAPHIC SURVEYS. Services include subsurface surveys of ___________ (input any or all of the following as applicable: channels, rivers, lakes, bays, open coastal waters, etc.) in support of various types of projects. Services shall include both conventional and automated field data acquisition methods, and subsequent office reduction processes to obtain final spatial data, maps, drawings, or charts. These data may be required for but not limited to _________(insert any or all of the following as applicable: planning, cost estimating, engineering, dredging, design, construction, sedimentation, master planning, operations, maintenance, as-built conditions, etc).

3.5 PRECISE MONITORING SURVEYS. Services include but are not limited to precise surveys needed to monitor movements of locks, dams, other structures, and machinery.

3.6 PHOTOGRAMMETRIC SERVICES. Services include but are not limited to the acquisition of aerial photographs, both hard copy and digital, and the compilation of data necessary to generate surveying, mapping, and GIS spatial data products.

3.7 CONVENTIONAL AND/OR DIGITAL MAPPING AND CHARTING SERVICES. Services include the development, implementation, acquisition, and/or generation of conventional and/or digital mapping and charting products. Services include, but are not limited to, two- and three-dimensional mapping and charting, digital terrain models, soft-copy photogrammetry, and GIS products.

3.8 GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES. Services include, but are not limited to, the development and implementation of a GIS (hardware, software, data, personnel, approach, procedures, training, etc.) and the production of GIS products (maps, databases, etc.). A GIS consists of an automated computerized system that employs data referenced to a location on the earth, based upon absolute, relative, or assumed coordinates. The target GIS includes the following basic components, which are currently installed, or are to be installed, at the organization which will be receiving and using the geospatial data:

• The platform (computer hardware and operating system).

• The GIS software.

• The relational database management system (RDBMS) software, database schema, and data.

• Digital media containing the organization’s graphic and attribute geospatial data.

The digital media are formatted to conform to the organization’s GIS standard, and installed to function as an integral part of the GIS. The database of the GIS is “populated” with attribute data. All GIS data (including geospatial data acquisition and map development for use in a GIS) shall conform to the most current release of the Spatial Data Standard for Facilities, Infrastructure, and Environment (SDSFIE). The most current release of the SDSFIE is available for download from the CADD/GIS Technology Center’s Internet Website (http://tsc.wes.army.mil). All delivered digital GIS data files shall also be submitted in strict compliance with the SDSFIE for the target GIS software system.

3.9 REMOTE SENSING. Services include satellite imagery, film imagery, side-scan sonar, magnetometer, multispectral, SLAR, etc.

4. GRAPHIC FORMAT.

All surveying, mapping, and/or GIS graphical digital data generated by the contractor and supplied to the Government shall be fully compatible with, version (insert name and version of appropriate Target GIS software: ESRI ArcGIS), native digital format, with a , version (, Windows 2000, Windows XP), operating system. The contractor shall ensure that all digital files and data (e.g., base files, reference files, symbol libraries, etc.) are compatible with the Government's target GIS (i.e., GIS software, operating system, RDBMS software, schema) and adhere to the standards and requirements specified herein.

The term “compatible” means that data can be accessed directly by the target system without translation, preprocessing, or post-processing of the digital data files. It is the responsibility of the contractor to ensure this level of compatibility.

(OPTION 1 - Add when requesting GIS-type files)

The contractor shall utilize a line-cleaning routine to assure that there are no overshoots or undershoots in the line work.

(OPTION 2 - Add when requesting scanning work).

The supplied scanned digital files shall be delivered in raster and/or vector format fully compatible with the native digital format of (ESRI ArcGIS,), version (current version), software.

(OPTION 3 - Add for database development).

All data generated by the contractor shall be input into a SQL compliant, relational database management system (RDBMS) database fully compatible with , version (Oracle 9i or current version). The database schema and structure shall comply with the most current release of the SDSFIE. All linkages of non-graphical data with graphic elements, relationships between database tables, and report formats shall be maintained.

5. MAPPING AND GIS STANDARDS.

All mapping and GIS work performed as part of this contract shall conform to the following standards for accuracy, content, and structure: All large-scale mapping projects (scales larger than 1 inch (in.) = 1,667 feet (ft.)), shall follow the Government Standards (Army, Navy, Air Force) and/or “ASPRS Accuracy Standards for Large Scale Maps” (ASPRS 1990) classification standard. Small scale mapping (scales smaller than 1:24,000) projects will follow the OMB

“United States National Map Accuracy Standards” (Bureau of the Budget 1947). All spatial data generated as part of this contract will conform to the most current release of the SDSFIE. The contractor shall submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless prior written approval of such deviation has been issued by the Government Contracting Officer.

6. REFERENCE STANDARDS/PUBLICATIONS.

6.1 Seventh Air Force Geo Integration Office (GIO):

Mail: 7AF-GIO

Unit 9192

APO AP 96278

Phone: +82-31-661-4132

DSN: 784-4132

Email:michael.millspaugh@osan.af.mil

6.2 CORPS OF ENGINEERS:

Mail: Corps of Engineers

Publications Depot

2803 52nd Ave.

Hyattsville, MD 20781-1102

Phone 301-394-0081/2/3

Fax 301-394-0084

DSN 290-0081/2/3

ENGINEER MANUALS

EM 1110-1-1000 (PHOTOGRAMMETRY) [FY 92]

EM 1110-1-1002 (MONUMENTATION) [FY 91]

EM 1110-1-1003 (GPS) [JUNE 91]

EM 1110-1-1004 (DEFORMATION MONITORING) [OCT 94]

EM 1110-1-1005 (TOPOGRAPHIC AND FIELD SURVEYING [FY 94]

EM 1110-2-1003 (HYDROGRAPHIC SURVEYING) [FEB 91]

EM 1110-1-1807 (CADD VOLUMES 1-4) [JULY 90]

ENGINEER REGULATIONS

ER 1110-1-1001 (USCE STANDARD SURVEY DISK) [FY 92]

ER 1110-1-1002 (MAPS & DRAWINGS) [FY 92]

ER 1130-2-307 (DREDGING POLICIES AND PRACTICES [MAY 91]

6.3 CADD/GIS TECHNOLOGY CENTER PUBLICATIONS:

Spatial Data Standard for Facilities, Infrastructure, & Environment (SDSFIE)

Via the Internet: http://tsc.wes.army.mil

Mail:

The CADD/GIS Technology Center

U.S. Army Engineer Research and Development Center

CEERD-ID

3909 Halls Ferry Road

Vicksburg, MS 39180-6199

Phone: 601-634-4109 or 601-634-4582

6.4 OTHER PUBLICATIONS:

FIPS 173 Publication (U.S. Geological Survey Open File Report 88-105)

ASPRS Accuracy Standards

American Society for Photogrammetry and Remote Sensing

5410 Grosvernor Lane, Suite 210

Bethesda, MD 20814-2160

Phone: 301-493-0290

Fax: 301-493-0208 e-mail: asprs@asprs.org

Internet: http://www.asprs.org

7. DELIVERY MEDIA AND FORMAT.

7.1 FORMAT. A copy of all data and files developed under this contract shall be delivered to the Government in digital format (insert the appropriate submittal time: e.g., at project completion, with each submittal as required in the Schedule of Work, etc.). All digital files shall be provided on compact disk, read-only memory (CD-ROM) in ISO-9660 format, compatible with the Government’s Target GIS hardware. A “Readme.txt” file must be included with the delivered digital media that includes normal transmittal information. Use of the Internet to transfer files between the contractor and the Government is an option, as approved by the Government Contracting Officer. The digital media used shall be fully compatible with the Government's Target GIS.

7.2 LABEL. The external label for each digital media shall contain, as a minimum, the following information:

• Contract Number (and Delivery Order Number if applicable) and date.

• Format and version of operating system software.

• Name and version of utility software used for preparation (e.g., compression/decompression) (if applicable) and copying files to the media.

• Sequence number of digital media.

• List of file names on the digital media (as space on the label permits).

7.3 QUALITY ASSURANCE/QUALITY CONTROL: Before a file is placed on the delivery digital media, the following procedures shall be performed:

a. Remove all extraneous graphics outside the border area and set the active parameters to a standard setting or those in the Government-furnished seed file.

b. Check to ensure that all reference (or XREF) files are attached without device or directory specifications.

c. (Insert one of the following statements, as applicable)

(Option 1) All digital files shall be delivered to the Government uncompressed.

(Option 2) To the maximum extent possible, all files shall be delivered to the Government uncompressed. However, where compression of files is absolutely necessary, the digital files shall be compressed and reduced using either: (1) a self-extracting archive utility, or (2) _________________ (insert name and version of file compression/decompression software used by Government), or other compatible file compression/decompression software approved by the Contracting Officer.

d. Include all files, both graphic and nongraphic, required for the project (i.e., color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, AML plot routines, etc.).

e. Make sure that all support files such as those listed above are in the same directory and that references to those files do not include device or directory specifications.

f. Include any standard sheets (i.e., abbreviation sheets, standard symbol sheets, etc.) necessary for a complete project.

g. Document any fonts, tables, symbols, cells/blocks, line styles/types, details, reference drawings, etc., developed by the contractor, or not provided among the Government-furnished materials (GFMs). The contractor shall obtain Government approval before using anything other than the Government's standards.

h. Each finished CADD drawing or map shall have its own separate plot file. The plot file for each finished drawing shall be provided to the Government in a __________________ (insert name, model, and other specifications for the specific plotter configuration used by the Government target installation) plotter configuration.

i. The final products will be stored in ESRI’s Personal GeoDatabase format with the correct metadata and attribution and the original CADD format.

8. METADATA GENERATION.

Contractor shall provide metadata files for all geospatial and GIS data and products produced under this contract. Geospatial data are defined as information that identifies the geographic location and characteristics of natural or constructed features and boundaries on the earth. Geospatial data affected by these requirements are those generated in a: Geographic Information System (GIS); Land Information System (LIS); Remote Sensing or Image Processing system; Computer-Aided Design and Drafting (CADD) system; Automated Mapping/Facilities Management (AM/FM) system; and other computer system that employs or references data using either absolute, relative, or assumed coordinates. The metadata file shall conform to the Spatial Data Transfer Standards (SDTS)/ Federal Information Processing Standard (FIPS) 173, Federal Geographic Data Committee (FGDC) standards, and the SDSFIE. The output from the _________________ (insert name of the metadata generator software used by the Government: e.g., Corpsmet if Corpsmet software is specified: Corpsmet software can be obtained from the Internet URL address: USACE Geospatial Data Clearinghouse Node - http://corpsgeo1.usace.army.mil. metadata generator software shall be the standard format for all metadata files created under this contract. The digital metadata files shall be provided to the Government along with each final product deliverable, unless otherwise approved in writing by the Contracting Officer.

9. TRANSMITTALS.

9.1 TRANSMITTAL LETTER: A transmittal letter containing, as a minimum, the following information shall accompany each digital media submittal to the Government. The transmittal letter shall be dated and signed by the appropriate contractor's representative. The transmittal letter shall be provided to the Government on 8-1/2-in. by 11-in. paper. A digital copy of the transmittal letter in a ___________________ (insert type of format required: e.g., ASCII Text, Microsoft Word 2000/XP) format shall also be provided on the digital media submitted to the Government.

a. The information included on the external label of each media unit (e.g., disk, tape), along with the total number being delivered, and a list of the names and descriptions of the files on each one.

b. Brief instructions for transferring the files from the media to the Government’s target GIS.

c. Certification that all delivery media are free of known computer viruses. A statement including the name(s) and release date(s) of the virus-scanning software used to analyze the delivery media, the date the virus scan was performed, and the operator's name shall also be included with the certification. The release or version date of the virus-scanning software shall be the current version which has detected the latest known viruses at the time of delivery of the digital media.

d. A statement indicating that the A-E will retain a copy of all delivered digital media (with all files included) for at least one year and, during this period of time, will provide up to _________ (insert number of copies which may be needed: e.g., two) additional copies of each to the Government, if requested, at no additional cost.

9.2 ENCLOSURES OR ATTACHMENTS TO THE TRANSMITTAL LETTER:

In addition, the following documentation information shall be provided to the Government on 8-1/2-in. by 11-in. paper as an enclosure or attachment to the transmittal letter provided with each digital media submittal. A digital copy of the documentation information in a ___________________ (insert type of format required: e.g., ASCII Text, Microsoft Word 2000/XP) format shall also be provided on the digital media submitted to the Government.

a. Description of how the data were acquired and input into the GIS.

b. Brief development history for each graphic and non-graphic file on the submitted digital media (e.g., content, when developed, modified, etc.).

c. Reference files and symbols library names. A list and file location of all new symbols created for the project, which were not provided with the GFM.

d. Level/layer assignments and lock settings (where applicable).

e. Fonts, and line styles/types used.

f. Metadata files in the Government-approved format.

g. Database schema and instructions for its use. A list of all database files associated with each drawing, as well as a description of the database format and schema design.

h. Plotting instructions on tape/diskette and paper. The plotter configuration (e.g., name and model of plotter), pen settings, and any specific plotting instructions.

i. A list of all deviations from the Government’s specified or provided standards.

j. A list of any non-IGES crosshatch/patterns used.

k. Any recommended modifications necessary to make the data available for future use with a different type of GIS or with other “life-cycle” activities.

9.3 HARD COPIES OF MAPS/DRAWINGS: The Contractor shall provide

__________ (insert number of copies) ____________ (insert either full-size or half-size) ____________ (insert either mylar, paper, or vellum) hard copy (ies)of each finished map/drawing with each digital media submittal to the Government.

10. OWNERSHIP.

10.1 GENERAL: The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the Government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright. Unlimited rights under this contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the contractor. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items.

All text, digital files, data, and other products generated under this contract shall become the property of the Government. By reference, the following DFAR clauses are included in this contract as a part of the requirements herein:

DFAR 252.227-7013, Rights in Technical Data – Noncommercial Items

DFAR 252.227-7028, Technical Data or Computer Software Previously

Delivered to the Government

DFAR 252.227-7037, Validation of Restrictive Markings on Technical Data

DFAR 252.227-7017, Identification and Assertion of Use, Release, or Disclo sure Restrictions

DFAR 252.227-7025, Limitations on the Use or Disclosure of Government-

Furnished Information Marked with Restrictive Legends

DFAR 252.227-7020, Rights in Special Works

DFAR 252.227-7023, Drawings and Other Data to Become Property of

Governmentt

DFAR 252.227-7014, Rights in Noncommercial Computer Software and Non commercial Computer Software Documentation

10.2 COPYRIGHT: Any software and computer data/information developed as a component of this contract shall have the following statement included with its documentation:

“This computer program is a work effort for the United States Government and is not protected by copyright (17 U.S. Code 105). Any person who fraudulently places a copyright notice on or does any other act contrary to the provisions of 17 U.S. Code 506(c) shall be subject to the penalties provided therein. This notice shall not be altered or removed from this software or digital media and is to be on all reproductions.”

Appendix V GIS Contract Deliverables Appendix V GIS Contract Deliverables