A21_Amendment_0001_to_W91QVN-17-T-0158.pdf

411TH CSB, KOREA - SERVICE TEAM

POC: MS. YI, U NAN

TEL:02-7914-6947

EMAIL: UNAN.YI4.LN@MAIL.MIL

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Next Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Oct-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN-17-T-0158

X 9B. DATED (SEE ITEM 11)

18-Oct-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Oct-2017

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCC YONGSAN, UNIT #15289

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91QVN

FACILITY CODECODE

EMAIL:TEL:

W91QVN-17-T-0158

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

1. The purpose of Amendment 0001 is to provide answers to questions received for this solicitation.

2. Due to the Q&As, the PWS and Addendum to FAR Clause 52.212-1 Instruction to Offerors (Section L) have been updated with yellow highlighted text indicating changes.

3. All other terms and conditions remain unchanged.

Q&As:

Item Reference Page Number

Question Response

Section 1.1, "Description of Services/Introduction"

9 Is the intention to upgrade from MS SQL 2012 to the latest version? Are other upgrade options to be considered?

Paragraph 5.6.1 of PWS has revised.

The intention is to use the latest version and continue to comply with the program software so the program continues to function if the software is changed or upgraded.

Section 5.1.16;

Evaluation Factor I, Subfactor (3) Personnel Qualification

18, 31 "The Contractor shall have a programmer that is certified in C++ and Microsoft SQL 2013 ." The most recent MS SQL versions are 2012, 2014, 2016, and 2017. Can the Government clarify what version is intended?

Paragraph 5.6.1 of PWS has revised and added paragarph 5.6.4.

The current software is programmed with SQL 2012.

If the program is upgraded using 2014/2016/2017 then the contractor should have a programmer certified in that version.

52.212-2

EVALUATION--

COMMERCIAL ITEMS

(OCT 2014),

Evaluation Factor III.

Price Quotation

33 Should pricing incorporate the cost of purchased software under CLIN 0001?

See paragraph 5.3.1.1 of PWS.

Yes, the cost should incorporate the software.

Addendum to FAR 52.212-1 Instructions to Offerors, Subfactor (3)

31 Are you referring specifically to a specific certifications of C++ and MS

SQL?

Revised Subfactor (3) under FACTOR I. Technical Proposal in Addendum to FAR 52.212-1 INSTRUCTION TO OFFERORS and paragarph

5.1.16 of PWS has revised.

Addendum to FAR 52.212-1 Instructions to Offerors, Subfactor (3)

31 Is Microsoft SQL DBA certification acceptable?

Revised Subfactor (3) under FACTOR I. Technical Proposal in Addendum to FAR 52.212-1 INSTRUCTION TO OFFERORS and paragarph

5.1.16 of PWS has revised.

Addendum to FAR 52.212-1 Instructions to Offerors, Subfactor (3)

31 Is it possible to accept a proof of C++,or SQL Class from a college or university and past performance with C++ or SQL?

Revised Subfactor (3) under FACTOR I. Technical Proposal in Addendum to FAR 52.212-1 INSTRUCTION TO OFFERORS and paragarph

5.1.16 of PWS has revised.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The standard size code $27,500,000 has been added.

The following have been modified:

PWS

1. REQUIREMENTS BEING SOLICITED FROM LOCAL (REPUBLIC OF KOREA) SOURCES:

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA) precludes the U.S. Government from granting Invited Contractor or Technical Representative Status to any offeror, for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. sources, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea, must submit adequate verification in its initial proposal or quote that it has the requisite business licenses directly from the ROK Government to perform the contract and the capacity to conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. If an initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror demonstrates this authorization and capacity shall be determined by the Contracting Officer.

Proposed price shall be provided by local currency (Korean Won (₩)).

LOCAL CONTRACTORS:

The proposed acquisition will be limited to local contractors. All required material, labor, transportation, and facilities and these services are available locally. There is nothing inherently difficult about the project that requires the presence of invited contractors. Also, pursuant to agreement between USFK and ROK MND concerning Logistics Cost Sharing (LCS), Article III, Para 4, all LCS service work shall be carried out by Korean contractor(s).

2. LOGISTIC COST SHARING (LCS) FUNDED CONTRACT:

THIS IS A ROK MND (THE REPUBLIC OF KOREA, MINISTRY OF NATIONAL DEFENCE) FUNDED

CONTRACT.

NO LOGISTRICS COST SHARING (LCS) FUNDED ACQUISITION CAN REQUIRE PURCHASE OF

OFF-SHORE (NON-KOREAN) END ITEMS.

3. AVAILABILITY OF FUNDS:

AFAR 5101.602-2(B) Availability of Funds, “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.” The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. Therefore, FAR 52.232-18, Availability of Funds applies and is included by full text.

PERFORMANCE WORK STATEMENT (PWS)

Logistics Cost Sharing Database

Part 1

General Information

1. GENERAL: The USFK J4 Multinational Logistics Division (MLD) currently manages and operates the Logistics Cost Sharing (LCS) Program in partnership with the Republic of Korea (ROK) Ministry of National Defense (MND). Each calendar year, MND allocates funds to United States Forces Korea (USFK) who assigns the funds to a number of projects that support the war fighting mission of the command. Each of the United States Service Components (Army, Air Force, Navy, Marines, and Special Operations Command-Korea) has an LCS Service Component Manager who is responsible for ensuring that Statements of Work are developed for each project, that projects are properly coordinated with USFK J4 and 411th Contracting Support Brigade during development, and ensuring that invoices representing the work on the projects are properly submitted to USFK J4 and tracked during the life of the project.

1.1 Description of Services/Introduction: The purpose of this contract is to provide an initial database software upgrade and help desk support for the database software. The program currently uses a stand-alone graphical user interface software data interface that connects to a Structured Query Language (SQL) Server that is owned by the government. The Contractor shall be able to answer questions on the operability, errors, bugs, and potential network outages for the software and the SQL database. The Contractor shall work at their own location, but also may be required to attend necessary meetings with Project Officers at USFK offices at the US Army Garrison, Yongsan, Korea, either for troubleshooting or upgrading the software.

1.2 Objectives: The objective is to keep the LCS database operational and performing in the service of the Republic of Korea in utilizing ROK MND granted funds in executing Logistics Cost Sharing Contracts.

The LCS database will continue to be used by military and civilian personnel employed by the US government. If minor upgrades or modifications are necessary, the contractor shall perform the upgrade work at their duty location and bring the upgraded software to the LCS Program Manager at US Army Garrison, Yongsan, Korea during normal duty hours. The contractor shall provide for their own travel from their office to US Army Garrison, Yongsan, Korea.

1.3 Period of Performance: The contractor shall provide services for the contract base and awarded option periods as defined below.

Base Period (1 Jan 2018 – 31 Dec 2018)

1st Option Year (1 Jan 2019 – 31 Dec 2019)

2nd Option Year (1 Jan 2020 – 31 Dec 2020)

3rd Option Year (1 Jan 2021 – 31 Dec 2021)

4th Option Year (1 Jan 2022 – 31 Dec 2022)

1.4 General Information

1.4.1 Recognized Holidays: The contractor is not required to perform on the below holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.2 Hours of Operation: The contractor is responsible for being available to conduct business on an on-demand basis of no more than 40 hours a month, between Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.4.3 Applicable Documents: Documents applicable to services to be performed under this PWS are listed below. In the event of a conflict between documents referenced herein and the contents of this PWS, the contents of the PWS shall be the governing requirement.

1.4.3.1 Department of Defense Standards: DoD 5200.1-R - Information Security Program

1.4.4 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CERTIFICATE OF NETWORK WORTHINESS (CON). The network certification required for the LCS Database, all information needed to obtain this certification is furnished by the Contractor regarding programmatic of the LCS Database, the current source code, and network analysis on how the program functions. The Government is responsible for providing all that data to 1st Signal Brigade to obtain a new or modified CON.

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. J4 LOGISTICS COST SHARING (LCS) PROGRAM MANAGER. Individual who manages to overall Logistics Cost Sharing Program.

2.1.7. Joint Working Group (JWG). A board comprised of each Services’ Senior Logistic member, usually (an O-6), USFK Deputy J4, Multinational Logistics Division Chief.

2.1.8. LOGISTICS COST SHARING (LCS). The program of which the database is supporting, it involves expenditure of ROK MND granted funds in the form of database management of contracts and invoices.

2.1.9. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. MINISTRY OF DEFENSE (MND) LOGISITICS BUREAU. Personnel who receive awarded contracts for approval and invoices for payment.

2.1.11. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. REQUIRING ACTIVITY. The unit who initiates a project by entering into the Contracting web based system (ex. PR Web, ABSS).

2.1.15 STRUCTURED QUERY LANGUAGE (SQL). Special-purpose programming language designed for managing data held in a relational database management system (RDBMS), or for stream processing in a relational data stream management system. This SQL Server is where all the actual data is stored.

2.1.16. SERVICE COMPONENT MANAGERS. Each Service has a Logistics Cost Sharing (LCS) Manager who manages the program for their respective Service.

2.1.17. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.18. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer LCS Logistics Cost Sharing OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RA Requiring Activity

SQL Structured Query Language TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Government Furnished Support. The Government will provide the following support for use at US Army Garrison, Yongsan, Korea, only:

3.1.1. Office space and computer as required to perform duties when supporting meeting at US Army Garrison, Yongsan, Korea.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Performance Tasks.

5.1.1 The Contractor shall implement the LCS Database on a shared folder on a server identified and provided by the US Government. The Contractor shall ensure the database allows USFK MLD personnel to submit LCS projects through service component managers for approval by the Council of Colonels and allows program managers and contracting support personnel to track projects from initial submission through invoicing and also track the information for historical purposes.

5.1.2 The Contractor shall implement a client –server based solution as well as rendering certain pre-formatted reports that provide accurate accountability of funds requested, received, disbursed, invoiced, reimbursed, and a variety of monthly and yearly (end of calendar year accounting closeout) reporting features. The database shall also provide the ability for the user to make queries to develop custom reports and export information/data to other Microsoft Office programs (ex. Excel).

5.1.3 The LCS database shall record project status, associated document approvals and disapprovals, track the flow of Statements of Work, Performance Work Statement, contracts, and invoices between contractors, Requiring Activities, Service Component Managers, USFK J4, 411th CSB and MND.

5.1.4 The program shall allow for the creation of an electronic submission file and processing of invoices/DD-250s from the Contractor, through the Requiring Activity, Service Manager and LCS Program Manager, to the ROK MND for payment. Scanned pdf invoice files will be downloaded from the database by the USFK J4 LCS office and provided to ROK MND.

5.1.5 The program shall incorporate the use of digital signatures for internal users (US military and civilian employees). The database shall incorporate the ability for Service Component managers and Council of Colonels to vote virtually to approve/disapprove projects.

5.1.6 The contractor shall incorporate different accounts (separate levels of access) for the administrator, LCS Program Manager, Service Component Managers, Requiring Activity, Joint Working Group and 411th CSB. User access must be limited to authorized CAC card holders with permissions to the data base based on user’s roles. The database does not require security classification above For Official Use Only (FOUO). The contractor design shall ensure that the LCS office can:

• Control and assign authorization and access levels to users.

• Modify and adjust access levels as determined by an administrator (LCS Program manager).

5.1.7 The LCS database shall allow for Requiring Activity and Service Component managers to enter new projects, update project information, and view project information/reports. The LCS Program manager will require functionality to update all fields, rank projects, update project approval workflow, initiate the project to contract workflow, and view screens/reports to show progress of expenditures of the allocated funds throughout the year.

5.1.8 The Contractor shall ensure the program has the ability to track, update, and report on administrative program actions and reflect the status of project development and execution, to include the flow of documents through the development and review process; arithmetic calculations reflecting percentages complete and remaining; on-line contract review and approval/disapprovals and display program status in chart and graphic format suitable for briefing presentations.

5.1.9 The Contractor shall work with the USFK J4 LCS program manager, and based on their experience identify and incorporate placeholders to meet future expansion needs.

5.1.10 The Contractor shall ensure the database records reflect contract data and status of administrative actions associated with each project. The data associated with each program year, (past, current, and future) must be maintained in the database at all times.

5.1.11 The Contractor shall ensure the program has archiving capability and the ability to access and retrieve data from archives.

5.1.12 The Contractor shall ensure the program has screens to add/update lookup code tables for administrator only.

5.1.13 The Contractor shall ensure the program has the ability to upload Microsoft Office, PDF, JPEG, and TIFF documents and associate them to projects/contracts, and allow the user to view these from the project/contract screen(s). The Contractor shall ensure the database system has the capability to store and archive all documents.

5.1.14 The Contractor shall upon system implementation set-up and test automated data back-ups to a location specified by the USFK J4 LCS Program office. Backup function should incorporate options (save only changed data, save entire database, etc.) and options can be easily selected by the user. The option to set the system to automatic backup on a regular schedule will be provided.

5.1.15 The Contractor shall ensure the program will generate a cover letter with summary of invoices for submission to ROK Ministry of National Defense.

5.1.16 The Contractor shall have a programmer that is certified in C++ and Microsoft SQL or Microsoft SQL DBA certification [Note: Certifications subsitute college or university credits for C++ and Microsoft

SQL] .

5.2 DATABASE UPGRADE

5.2.1 The Contractor shall fix the programs reporting function so when the Cover Sheet is selected the Main Contents can be changed to match the Submittal number and the word “Attachment” is fixed.

5.2.2 The Contractor shall add the ability to display a contract by contract title or key word in addition to PR Number or Contract Number.

5.2.3 The Contractor shall create a new category for Base Operating Support (BOS) when directed.

5.2.4 The Contractor shall create a report that can be sorted on “Contractor”.

5.3 PROGRAM STANDARDS

5.3.1 Development Software and Standards

5.3.1.1 All software the contractor shall furnish or upgrade must be approved for use on the Army NIPR (unclassified network) (The U.S side must confirm that NETCOM has issued a Certificate of Net-worthiness (CON)). The Contractor shall update the database with appropriate industry standard database software. The Contractor shall use appropriate software (NETCOM approved with Certificate of Net-worthiness) for reports and ADHOC reporting. The SQL database already has CON. The Contractor’s responsibility is to provide any relevant network data analysis that the Government requires that can help get a new or modify an existing CON. The Contractor shall install any upgrades to the database on a government provided server, shared folder. All software databases shall be compliant with current and future database and data standards.

5.3.1.2 The Contractor shall ensure all applications and data are designed to assure integration and interoperability.

5.3.1.3 The Contractor shall ensure all applications are delivered in a timely fashion determined by the USFK J4 LCS Program Manager.

5.3.1.4 The Contractor shall ensure that all applications meet user-defined requirements.

5.3.2 The Contractor shall ensure that all software applications and databases are designed to operate with Windows 7 Operating System or higher.

5.3.3 The USFK J632 will be part of the technical review board to ensure the contractors work is compatible with US network IA standards.

5.3.4 The Contractor shall furnish all source code for any modifications or changes to the LCS Program Manager.

5.4. DELIVERABLE PRODUCTS

5.4.1 Analysis Review.

5.4.2 The Contractor shall meet with the USFK J4 LCS Program Manager and review business processes and the current LCS Database when necessary or requested by the LCS Program Manager.

5.4.3 The Contractor shall also review the screens, reports, and system security.

5.5 Design Document.

5.5.1 The Contractor shall produce and submit a design document to the LCS Program Manager when the contractor is going to upgrade the existing software that includes the following:

5.5.2 ERD for review to ensure all of the data information is included in the database and table relationships are correct.

5.5.3 Menu and Screen designs to review the data entry and look-up process flows. Screen designs shall include a graphical screen design, each field defined to the database table/field, which fields displayed for each user group, specialized processes for each field (if field has calculations, if field causes an update somewhere else, error checking on each field, etc.)

5.5.4 Report layouts, sorting, and totals quantification.

5.5.5 Security design to include user groups, individual users and the maintenance of these.

5.6. SYSTEM INCLUSIONS

5.6.1 The System Inclusions (Current Software and any Modifications and software upgrades) include the Graphical User Interface (client software base) embedded in the NIPRNET, the SQL Database, Canned Reports, and ADHOC Reporting capability.

5.6.2 The Contractor shall deploy all source code and documentation, and be able to provide copies to the LCS Program manager.

5.6.3 The Contractor shall ensure all quality performance to the LCS system is planned and executed in accordance with this PWS and the Army Information assurance security standards.

5.6.4 If the program is upgraded using 2014/2016/2017 then the contractor should have a programmer certified in that version.

5.7. SYSTEM AND PROJECT EXCLUSIONS

5.7.1 The System and Project Exclusions include the hardware system that will be installed on the current server shared folder, on-site work areas for contractors, travel costs and contractor development of software and hardware.

5.8 SOFTWARE TESTING

5.8.1 The Contractor shall test all developed code and reports.

5.8.2 The Contractor shall contact the USFK J4 LCS Program Manager to complete the user acceptance testing upon completion of the development and unit testing. The USFK J4 LCS Program Manager will test the system in the test environment provided by the Government.

5.8.3 The Contractor shall complete the system acceptance after the system is implemented. In order to be successful, the system must operate without error for 60 days continuously. Any report of a defect by the LCS Program Manager to the contractor shall re-start the system acceptance period.

5.8.4 The complete database application software will be provided to the USFK J6 for Information Assurance testing prior to implementation.

5.9 DOCUMENTATION

5.9.1 The Contractor shall develop, update and provide all system documentation including technical system documentation to USFK J4 LCS Program Manager after the initial database modification and after any subsequent changes.

5.9.2 The Contractor shall load this documentation in the ‘Help Menu’ of the system with one hard copy and soft copy delivered to the USFK J4 LCS Program Manager.

5.10 HELP DESK

5.10.1 The Contractor shall ensure that the LCS database system will work as the system stated in Paragraph 5. This warranty beyond the USFK acceptance period and certification by USFK IA personnel can only consist of a help desk to talk the USFK J4 LCS Program Manager through issues.

5.10.2 When LCS database system does not work as specified in Paragraph 5 the COR will notify the contractor of dysfunction.

5.10.3 The Contractor shall provide phone and email support from a help desk for dysfunction of LCS database system. The activities of the help desk are to guide the users through any issues they encounter using the database, how the help desk talks to developers to answer a question should be transparent to the users. The Help Desk personnel must be able to read, write and speak English fluently.

5.10.4 The Help Desk shall be available at 0800hrs-1700hrs (Monday thru Friday, excluding U.S. and Korean Government holidays).

5.10.5 The Contractor shall have a physical business presence in the Republic of Korea.

5.11 CAPABILITIES AND PERMISSIONS

5.11.1 Requiring Activity (RA) must be able to:

Input project- to include any and all attachments Edit only their specific projects information Check status of their project

5.11.2 RA CANNOT:

Edit other Requiring Activity’s projects View other Requiring Activity ’s projects

5.11.3 U.S. Government LCS Managers must be able to:

Do all Requiring Activity functions Approve/disapprove their service proposed projects Adjust funding View all projects including other services Submit invoices

5.11.4 U.S. Government LCS Managers CANNOT:

Edit other Service Manager’s projects Give final approval for LCS funding

5.11.5 Joint Working Group must be able to

View all consolidated project list for each calendar year Assign a project priority Add remarks to project list View all projects including other services Vote to approve or disapprove projects

5.11.6 J4 LCS Program Manager:

Has ALL ADMIN RIGHTS to include assigning permissions to all users Gives final approval for LCS funding Generates reports Edits data Approves invoices for submittal to MND for payment

5.11.7 Contracting Officer Representative can ONLY:

Accept invoices

5.12 Additional Modifications

5.12.1 The Contractor shall fix the CY Funding year dropdown's to be able to be selectable from 2013 to 9999.

5.12.2 The Contractor shall fix the Contract update screen’s CY Funding year dropdown menu to be able to be selectable from 2013 to 9999.

5.12.3 The Contractor shall add a function on the MND Invoice Summary to add a Column for “CY Funding Year”.

5.13 ACCOUNTING FOR CONTRACT SERVICES:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower including subcontractor manpower required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/ The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract Number, including task and delivery order number(s); (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identify of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);

(7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded for the web site.

As part of its submission in response to a solicitation or a modification request which includes a contract line item number (CLIN) for this CMR reporting requirement, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement on the associated CMR CLIN. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

CMR reporting is a requirement mandated by the Department of Army. Failure of the Contractor to comply with this requirement will be noted as Past Performance information about the Contractor to be used on future procurements for the same or similar services.

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

Performance Objective

Performance Standard (Identify how a performance objective should be measured.

I.E. –How and when will I know that the outcome has been satisfactorily achieved?)

Performan ce Threshold This is the maximum error rate.

Method of Surveillance

Remedy of Failure and Incentive

1. Initial Database Upgrade

All tasks complete for initial database upgrade IAW Paragraph 4

0 Defects per

Reporting Period

Periodic Inspection Project milestones met/Customer Feedback

Contractor submits corrective action to COR NLT 5 days after defect is discovered

2. Software Testing and User Acceptance Testing.

Testing and acceptance complete IAW Paragraph 11

Reporting Period

Periodic Inspection Project milestones met/Customer Feedback

Contractor submits corrective action to COR NLT 5 days after defect is discovered

3. Documentation and Help Menu Documentation

Documentation and help menu accurate and complete IAW Paragraph 12

Reporting Period

Periodic Inspection Project milestones met/Customer Feedback

Contractor submits corrective action to COR NLT 5 days after defect is discovered

4. Help Desk Provide help desk user support IAW Paragraph 13

No more than 5% validated customer complaints per month.

Customer satisfaction as measured through validated customer complaints, feedbacks and surveys.

Contractor submits corrective action to COR NLT 5 days after defect is discovered

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUN 2008)

1. PROPOSAL SUBMISSION: Offerors’ proposals shall adhere to the following instructions:

1.1.