W91QVN-16-R-0134_HVAC_Maintenance_Service.pdf

PDF 673 KB Posted Nov 9, 2016

Attached to: HVAC Maintenance Services
Solicitation number: W91QVN-16-R-0134
Issued by: Department of the Army Materiel Command Army Contracting Command

About this file

From the source

Solicitation W91QVN-16-R-0134 HVAC Maintenance Service

View the file

Other files

File	Type	Posted
W91QVN-16-R-0134_Response_to_Questions.pdf	PDF	Nov 22, 2016
W91QVN-16-R-0134-0001_HVAC_Maintenance_Service.pdf	PDF	Nov 15, 2016
Technical_Exhibit_2_Maintenance_Actions_and_Frequencies_for_each_System.pdf	PDF	Nov 15, 2016
Technical_Exhibit_1-Equipment_list.xlsx	XLSX spreadsheet	Nov 9, 2016

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

SEE ADDENDUM

(No Collect Calls)

W91QVN-16-R-0134 10-Nov-2016

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

01:00 PM 12 Dec 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QVN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SSG JHUN, MIN C

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

FB528401730002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCC YONGSAN, UNIT #15289

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F2L3CE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

8 CES

MR. PAK, CHUN YOP

8 CES/CEOS, BLDG 702

KUNSAN AIR BASE KOREA

APO AP 96264

KOREA (THE REPUBLIC OF)

TEL: 782-4196 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

561210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF92

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PERIOD OF PERFORMANCE

Period of Performance:

BASE YEAR: 1 Feburary 2017 to 31 December 2017 (CLINs 0001 – 0006)

1st Option Year: 1 January 2018 to 31 December 2018 (CLINs 1001 – 1006)

2nd Option Year: 1 January 2019 to 31 December 2019 (CLINs 2001 – 2006)

3rd Option Year: 1 January 2020 to 31 December 2020 (CLINs 3001 – 3006)

4th Option Year: 1 January 2021 to 31 December 2021 (CLINs 4001 – 4006)

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Semiannua l

Semi-annual Preventive Maintenance

FFP

Contractor shall perform semi-annual preventive maintenance with minor repair on Unitary, Heating and Cooling Unit, Air Conditioning Machine, Air Cooled Condenser, Heat Pumps, Air Handler, Remote Air Intake Damper, Coil, Preheat, Reheat and etc., Remote Area, and Fan Coil Unit (under window, ceiling, hung, VAV box with Electric Heat) listed on the technical exhibit #1 and #2. The preventive maintenance shall be completed in accordance with PWS, 5.3, Technical Exhibit #1, #2 (Maintenance Actions and Frequencies for Each System), and standards of HVAC/R trades industry.

FOB: Destination

PURCHASE REQUEST NUMBER: FB528401730002

NET AMT

0002 1 Job Annual Preventive Maintenance

FFP

Contractor shall perform annual preventive maintenance with the minor repair on Boiler, Oil Fired Units, Condensing Units, Refrigeration, Hot Air Furnace (Warm Air Furnace) Units, Refrigeration Machine, Reciprocating and Scroll Compressor chiller Units, and Refrigeration Machine, Rotary Screw Chiller Units listed on the technical exhibit #1 and #2. The preventive maintenance shall be completed in accordance with PWS, 5.3, Technical Exhibit #1, #2 (Maintenance Actions and Frequencies for Each System), and standards of HVAC/R trades industry.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0003 1 Lot Major Replacements/Repair Part Service

FFP

(Requirement Portion) Any replacement/repair works that require materials, labor, and equipment costing over W100,000.00 The contractor shall perform the major replacement/repair works upon receipt of delivery orders as needed basis in accordance with Para 5.4. of the PWS. Not To Exceed (NTE) KW100,000,000. Do not propose a price for this CLIN.

ESTIMATED

0004 1 Job Annual Equipment Survey

FFP

The contractor shall perform initial survey within 60 days after Notice to Proceed (NTP) in order to verify quantities of equipment, model numbers, part numbers, capacities, sizes and other equipment information necessary to maintain and repair those equipment. The inventory shall be performed annually every beginning of option year and updated thereafter, and equipment will be organized and identified by building number.

0005 1 Each Accounting for Services Contract

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Paragraph 5.7. of PWS for CMR requirement herein.

NOTE: Not to exceed 20 Man hours for data collection and report in accordance with PWS, para 5.7.

Estimated Cost for War Hazard Losses

FFP

Estimated Cost for War Hazard Loss is Zero (0).

1001 2 Semiannua

OPTION Semi-annual Preventive Maintenance

1002 1 Job OPTION Annual Preventive Maintenance

FFP

UNIT UNIT PRICE ESTIMATED AMOUNT

1003 1 Lot OPTION Major Replacements/Repair Part Service

FFP

1004 1 Job OPTION Reserved

FFP

This CLIN is not in use.

1005 1 Each OPTION Accounting for Services Contract

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Paragraph 5.7. of PWS for CMR requirement herein.

NOTE: Not to exceed 20 Man hours for data collection and report in accordance

OPTION Estimated Cost for War Hazard Losses

FFP

2001 2 Semiannua

FFP

UNIT UNIT PRICE ESTIMATED AMOUNT

2003 1 Lot OPTION Major Replacements/Repair Part Service

FFP

2004 1 Job OPTION Reserved

FFP

2005 1 Each OPTION Accounting for Services Contract

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Paragraph 5.7. of PWS for CMR requirement herein.

NOTE: Not to exceed 20 Man hours for data collection and report in accordance

OPTION Estimated Cost for War Hazard Losses

FFP

3001 2 Semiannua

FFP

UNIT UNIT PRICE ESTIMATED AMOUNT

3003 1 Lot OPTION Major Replacements/Repair Part Service

FFP

3004 1 Job OPTION Reserved

FFP

3005 1 Each OPTION Accounting for Services Contract

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Paragraph 5.7. of PWS for CMR requirement herein.

NOTE: Not to exceed 20 Man hours for data collection and report in accordance

OPTION Estimated Cost for War Hazard Losses

FFP

4001 2 Semiannua

FFP

UNIT UNIT PRICE ESTIMATED AMOUNT

4003 1 Lot OPTION Major Replacements/Repair Part Service

FFP

4004 1 Job OPTION Reserved

FFP

4005 1 Each OPTION Accounting for Services Contract

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Paragraph 5.7. of PWS for CMR requirement herein.

NOTE: Not to exceed 20 Man hours for data collection and report in accordance

OPTION Estimated Cost for War Hazard Losses

FFP

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR

CY 2017, 2018, 2019, 2020 AND 2021

SERVICE FOR INSPECTION/TEST/MAINTENANCE AND REPAR (ITM & R) OF HEAT,

VENTILATION, AIR CONDITIONING AND REFRIGERATION (HVAC/R) EQUIPMENT FOR

KUNSAN AB.

PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL REQUIREMENT

1.1 SCOPE OF WORK: The intent of this PWS is to obtain maintenance and repair services for heating, ventilating, and air conditioning/refrigeration (HVAC/R) equipment at the Kunsan Air Base (AB) by means of a combination firm fixed price (FFP) CLIN and requirement CLIN contract. The Contractor shall provide all necessary personnel, supervision, tools, expendable materials, transportation, and other items and services necessary to perform maintaining/repair heating, ventilating, and air conditioning/refrigeration (HVAC/R) equipment as defined in this Performance Work Statement (PWS), except as specified in paragraph 3, Services/ Equipment/Utilities at Kunsan Air Base (AB). The facilities requiring these services are listed in Technical Exhibit (TE) #1, Workload Estimates (Facility Listing)

1.2 CONTRACTOR PERSONNEL: The Contractor shall furnish all required personnel to accomplish work required by this contract. The contractor shall submit a written staffing plan which clearly demonstrates how it will perform the requirements for the services for Kunsan AB and clearly identifies the labor mix and quantities, identifies the requirement strategy, backup policy, retention policy and any other information pertinent to the execution of this requirement. The contractor shall submit the staffing plan with the contractor’s proposal. The plan shall include manning charts showing a proposed organizational structure to meet the requirements in the PWS. Subsequent changes to the plan and charts shall be forwarded to COR no later than the 5th day of each month if there were any changes to the previous month. The Contractor shall ensure that all personnel have the required experiences as specified below.

1.2.1 CONTRACT MANAGER (CM): The Contractor shall provide a Contract Manager (CM) who shall be responsible to oversee the performance of this work. The name of this individual and an Alternate Contract Manager (ACM) who shall act for the Contractor shall be designated, in writing, to the Contracting Officer. The CM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager shall interact with Government representatives and shall be an individual who is capable of conversing in, reading and understanding the English language.

1.2.1.1 The CM shall have at least two (2) years of experience within the last eight (8) years in the same or similar services related to maintenance and repair of HVAC systems. The CM shall meet with COR Monday to Friday between the hours of 0800 to 0900. During this time the CM and COR shall discuss the daily requirements of the contractor’s work schedule to coordinate what work is being completed that day. The CM shall receive any pertinent information as to the day’s activities which might affect the scheduled services.

1.2.2 QUALIFICATION: The contractor shall be qualified in the HVAC/R industries and provide, at least but not limited to, licensed employees/certificates as follows: The contractor shall have at least two (2) years’ experience within the last eight (8) years in cleaning/maintenance service for HVAC system equipment.

1.2.3 Craftsman Air-Conditioning and Refrigerating Machinery(공조냉동기계기능사): The contractor shall employ one technician who has been licensed and certified as a Craftsman Air-Conditioning and Refrigerating Machinery by the recognized authorities in Korea. He/she must have 2 years experiences within the last eight (8) years in the air conditioning and refrigeration industries.

1.2.3.1 Craftsman Boiler Operation(보일러취급기능사): The contractor shall employ one technician who has been licensed and certified as a Craftsman Boiler Operation by the recognized authorities in Korea and he/she shall have at least 2 years experiences within the last eight (8) years in installing and maintaining oil fired boilers & burners. He/she shall have a capability to test, diagnose, analyze, adjust and understand an ASME (American Society of Mechanical Engineers) stamped boiler (or its system) and correct deficiencies in the boiler system.

1.2.3.2 STANDARDS FOR PROFESSIONAL SERVICES: The quality of all services rendered hereunder shall conform to the requirements of this section and the contract. All services shall be rendered by or supervised directly by individuals who have a minimum of two (2) years experiences within the last eight (8) years in the maintenance of HVAC/R systems.

1.2.3.2 Contractor personnel shall present a professional appearance and be easily recognized. This may be accomplished by wearing appropriate badges, which contain the company name and employee’s name. Such badges shall be furnished and controlled by the Contractor. Inappropriate dress shall result in the removal of the individual from the installation. Repeated violations shall result in banishment of the individual from the installation.

1.2.3.3 The Contractor shall be responsible for full control over all of its employees at all times. The Contractor and its employees shall not accept or act upon additional tasking or changes in performance requirements that materially or substantively alter the contract terms and conditions without first seeking approval from the Contracting Officer (KO).

1.2.3.4 The Contractor’s employees shall report any special request for services to the CM or ACM who shall immediately report them to the KO and COR. The contractor shall provide the KO and COR with the name of the individual and the nature of the special request. The KO and COR will be responsible for correcting any immediate problems.

1.2.3.5 The Contractor’s employees shall not be authorized to enter Government facilities other than those requiring services under this contract. The CM shall ensure that all employees understand this policy and abide by it.

1.2.4 SECURITY REQUIREMENTS: The Contractor’s employees shall comply with all security requirements imposed by the local installation commander at all times while on the military installation.

1.2.4.1 Anti-Terrorism (AT) Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Department of Defense installations, facilities, and controlled access areas shall complete AT awareness training within 50 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 20 calendar days after completion of training by all employees and subcontractor personnel.

1.2.4.2 Operation Security (OPSEC) Standing Operating Procedure (SOP)/Plan: The contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

1.2.4.1 BASE PASSES: It is the Contractor’s responsibility to arrange for base passes and necessary vehicle permits required for entry onto this installation prior to starting any work. The temporary base pass takes at least two

(2) weeks to process and is issued for only three (3) months. The permanent base pass requires two (2) months to process. The Government will not be responsible for providing escorts for the Contractor.

1.2.4.2 ESCORT PRIVILEGES: The CM and/or ACM shall be authorized escort privileges for on base passes.

The maximum number of individuals escorted shall not exceed three (3) persons per base pass. Individual base passes for Contractor employees other than the CM or ACM shall not include escort privileges. It is the Contractor’s responsibility to ensure that the escorting official has full control over all escorted individuals at all times. Any individual found on the installation without a pass and unescorted will be removed from the installation and the escort official’s privilege shall be withdrawn. Any individual removed from this installation shall not be authorized further access to this installation.

1.2.4.3 VEHICLE PASSES: All Contractor vehicles used in the performance of work under this contract shall be registered on the installation. Contractor personnel operating a vehicle on this installation shall be aware of current driving policies and abide by these policies. Any Contractor committing traffic violations may result in the termination of further driving privileges on the installation.

1.3 QUALITY CONTROL:

1.3.1 The contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with manufacturer’s recommendation or manual standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring.

The contractor’s QCP is the means by which the contractor assure that the work complies with the requirement of the contract. The contractor shall submit the QCP with the contractor’s proposal and shall be updated thereafter to maintain and effective and efficient quality control plan. The government evaluator must have a specific quality control inspector to notify in case of customer complaints. The CM is responsible for instructing and training of the Contractor personnel in proper and specific work methods and procedures required to perform the requirements of this PWS. He/she shall direct, schedule, and coordinate all servicing and inspections of HVAC/R equipment to completely accomplish the work as required by this contract and as specified in paragraph 5 of this PWS. The contractor must develop a quality control plan in accordance with the paragraph 1.3.2.

1.3.1.1 The contractor shall provide direct, inspection, and supervision of the work to be performed on this contract.

1.3.1.2 Services reported incomplete, deficient, or not accomplished as scheduled shall be reported by the COR to the Contractor for immediate corrective action. Deficient service will be acceptably completed, corrected, or re-accomplished no later than 24 hours from written notification by the COR.

1.3.2 THE QUALITY CONTROL PLAN SHALL INCLUDE:

A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled or unscheduled basis, frequently of inspections, and the title and organizational placement of the inspectors.

A description of the methods used for identifying and preventing defects in the quality of service performed.

A description of how the records will be kept. Records must document all inspections and corrective or preventive action taken.

The contractor shall keep all records of inspections and make them available to the Government throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract.

The contactor shall provide a customer feedback program to assure successful performance requirements

1.4 QUALITY ASSURANCE: The Government will evaluate the Contractor’s performance under this contract.

All surveillance observations will be recorded by the Government. When an observation indicates deficient performance by the Contractor, the COR shall inform the CM for such deficient performance for the contractor’s remedy.

1.5. HOURS OF OPERATION AND SCHEDULING OF WORK:

1.5.1 WORK HOURS: The contractor shall conduct business, between the hours of 0800-1700 Monday through Friday except US/Korean Holidays. The contractor shall be available for unscheduled service repairs during the normal business hours. The contractor shall be available 24 hour a day, seven days a week including holidays for Emergencies.

1.5.2 RECOGNIZED HOLIDAYS: The Contractor shall not be required to perform any work unless specifically authorized in writing by the COR. Payment will not be made to any delivery order for work performed on any of the holidays listed below:

U.S. Government legal holidays

(1) 1 January (New Year's Day)

(2) 3rd Monday, January (Dr. King’s Birthday)

(3) 3rd Monday, February (President's Day)

(4) Last Monday, May (Memorial Day)

(5) 4 July (Independence Day)

(6) 1st Monday, September (Labor Day)

(7) 2nd Monday, October (Columbus Day)

(8) 11 November (Veterans' Day)

(9) 4th Thursday, November (Thanksgiving Day)

(10) 25 December (Christmas Day)

ROK legal holidays

(1) 1 and 2 January (New Year)

(2) Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar)

(3) 1 March (Independence Movement Day)

(4) 1 May (Labor Day)

(5) 5 May (Children's Day)

(6) Buddha's Birthday (8 April on the lunar calendar)

(7) 6 June (Memorial Day)

(8) 17 July (Constitution Day)

(9) 15 August (Liberation Day)

(10) Chu-Suk (14, 15, and 16 August on the Lunar Calendar)

(11) 3 October (National Foundation Day)

(12) 25 December (Christmas Day)

1.5.2 WORK SCHEDULE:

1.5.2.1. The Contractor shall provide the COR with a work schedule no later than ten (10) working days prior to the scheduled services. This schedule shall include what type of service; the facility number, the desired service day, and morning or afternoon service. Heating and cooling system shall be separately scheduled before seasonal start up. It shall be the contractor’s responsibility to obtain the government’s start-up schedule to prepare contractor’s servicing schedule. Typically heating system services are performed on end of August through November (before heating season) and cooling systems are on end of March to Jun. Other schedules are to be approved by the COR and performed by the recommended frequencies on TE #2.

1.5.2.2. It will be the responsibility of the COR to approve or disapprove the Contractor’s requested schedule no later than five (5) working day prior to start of services and return the schedule to the Contractor. If there should be a conflict in the Contractor’s proposed work schedule, the COR will immediately notify the Contractor and reschedule this service.

1.6 CONSERVATION OF UTILITIES: The COR shall instruct the Contractor of the need to conserve utilities per the direction of Executive Order 13423, and that the Contractor is liable for the cost of those utilities expended above and beyond what is considered normal and necessary for the safe and professional execution of the PWS. Misuse or abuse of Government furnished utilities may result in termination action by the KO.

1.7 SAFETY REQUIREMENTS:

1.7.1 The Contractor shall comply with EM 385-1-1, US Army Corps of Engineers Safety and Health

Requirements Manual, dated Sep 08. English version is available for reference in the 8th CES, Operation Support Office (CEOS), building 702, Kunsan Air Base.

1.7.2 FIRE PROTECTION: The Contractor shall comply with the provisions of the Base Fire p rotection/Prevention Program, 8FWI 32-2001. The Contractor shall provide suitable fire extinguishers as necessary in the performance of work under this contract.

1.7.3 The Contractor is responsible for ensuring that all work performed under this contract is accomplished in a safe and proper manner.

1.7.4 All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on the safe operation of equipment and proper working conditions. Safety training shall be conducted annually for all employees by the Contractor on appropriate safety measures and on the employee’s obligation to obey all existing base safety regulations. The Contractor shall maintain a record of these safety training and make this record available to the Government at any time throughout the term of this contract.

1.8 POST AWARD CONFERENCE: The Contractor shall be required to attend a post-award conference at the 411th CSB, Building 753 on Kunsan AB after receipt of contract award and prior to commencement of work. The Contractor will be notified by the COR/KO as to time and date this conference will be held. The purpose of the conference is to enhance mutual understanding of the work requirements and clarify any contractor questions prior to the start of work.

1.9 CLEAN-UP: The Contractor shall ensure construction debris and trash generated as a direct result of this contract is removed from the work area on a daily basis. The construction debris and trash shall be dumped in trash enclosures on base where designated by the COR. In addition, the Contractor shall ensure noise and dust generated as a direct result of this contract is held to a minimum.

1.10 DAMAGE TO GOVERNMENT PROPERTY: Any Government Properties soiled or damaged due to the Contractor’s performance shall be cleaned, repaired, replaced, or restored to a condition not less than that existing immediately prior to damage, and without cost to the Government. Misuse or abuse of Government property may result in termination action by the KO.

1.11 RECORD/DELIVERABLES:

1.11.1 Material Submittal: The Contractor shall provide four (4) copies of AF Form 3000, Material Approval Submittal, for any materials necessary to service and repair the HVAC/R system/equipment. Proposed materials shall be commercially acceptable and proven in the industries. The submittal shall be either actual sample or catalog cuts from a recognized manufacturer of the product who has had minimum of two (2) years experiences in manufacturing the prescribed product. The 2 years experiences shall show proof by contractor. The submittal must be approved by the contractor and approved by the COR and KO prior to beginning any actual work.

1.11.2 Reports: The contractor shall provide written reports that cover at least the PWS references cited below:

PWS reference Reports title When submitted Remarks

5.2 HVAC/R equipment list After initial survey

5.3 Maintenance Reports Upon completion of

maintenance work

Both hard copies and spreadsheet or database files

Separately maintained by building number

5.3 Deficiencies/damages Upon completion of

maintenance work

Separately maintained by building number

5.5 Repair Reports Upon completion of repair work

5.4 Other Reports As required All type of unscheduled work

1.5.3 and 5.1.1 Work Schedule Before commencing work

As scheduled by scheduled frequencies

1.12 ASBESTOS-CONTAINING MATERIAL (ACM) shall not be used on any type of work. ACM is material containing more than 1% asbestos by weight, either alone or mixed with other fibrous or non-fibrous materials.

2. DEFINITIONS

2.1 CONTRACTING OFFICER (KO): A Government person who responsible for all contractual work.

2.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person responsible for surveillance of the Contractor’s performance.

2.3 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with it in the Performance Work Statement (PWS).

2.4 QUALITY ASSURANCE (QA): Those actions taken by the Government to assure services meet the requirements of the PWS.

2.5 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. This document contains specific methods to perform surveillance of the Contractor.

2.6 QUALITY CONTROL (QC): Those actions taken by the Contractor to control the performance of services so that they meet the requirements of the PWS.

3. THE STATUS OF EMERGECY, UTILITIES SERVICES ON KUNSAN BASE.

3.1. The following phone numbers are provided for emergency services only:

Description Emergency No. Regular No.

Security Police 911 782-4944 Fire Protection 911 782-4432 Hospital Emergency 911 782-4333

3.2. Any time the Contractor uses one of the above services, the Contractor shall immediately report all details to the COR. The Contractor shall be required to submit to the COR, in writing, within two (2) working days, details surrounding the use of this service.

3.3. The Government will not provide the Contractor with any other services including the use of a telephone for other than emergency calls. The Government will not provide the Contractor with any type of facility or storage area for use during the term of this contract.

3.4. UTILITIES: The Government will provide reasonable quantities of water and electricity at no charge to the Contractor for work performed under this contract. Coordination shall be made with the installation engineer for locations of water and electrical supply points. Temporary connections shall be made and removed at the Contractor’s own expense, regardless of distance or accessibility of existing service. All connections shall be made by experienced craftsmen and they shall be coordinated with the COR. Government utilities damaged due to the Contractor’s performance shall be cleaned, repaired, replaced, or restored to a condition not less than that existing immediately prior to damage by the Contractor, and without cost to the Government. Utilities required for work performed at off-base locations shall be obtained at the Contractor’s own expense.

4. CONTRACTOR FURNISHED ITEMS, SERVICES, EQUIPMENT AND MATERIALS

4.1 GENERAL:

4.1.1 The Contractor shall be responsible to furnish everything required to perform the requirements of this PWS.

This includes, but is not limited to, all supervision, personnel, tools, equipment, transportation, licenses, permits, expendable materials and other items and services necessary to maintain HVAC/R system.

4.1.2 The Contractor shall purchase all consumable/expandable and necessary materials for this contract right after Notice to Proceed (NTP) before the start of any actual work.

4.2 MAINTENANCE PARTS/MATERIALS: The contractor shall provide all consumable and expendable materials/parts estimated up to KRW100,000 or less to maintain HVAC/R equipment, i.e. air/oil filters, lubricant, coil cleaners, barometric dampers, burner nozzles and those items described by ‘replace if required’ or ‘replace as necessary’ in the TE2, Maintenance items and frequencies. The Government will not maintain and provide those consumable materials. It shall be the responsibility of contractor to maintain sufficient amount of consumable materials to provide a timely maintenance response. Recommended Specification for expendable materials are described in TE3.

4.3 MAINTENANCE EQUIPMENT: The contractor shall provide all equipment, tools, and instruments required to maintain HVAC/R equipment. All equipment that the contractor provides shall be commercially acceptable, manufactured by recognized manufacturers, and certified in Korea standards. The contractor shall submit/provide the following maintenance equipment/tools with manufacturer’s name/model numbers/specifications/catalog and/or pictures with bidding package/proposals. And actual equipment/tools below will be also inspected by the Government prior to starting actual work. It is also contractor’s responsibility to maintain, repair and upgrade such equipment or tools.

- Combustion Analyzer

- Wet/Dry Coil Cleaner

- Drain Cleaner

- Tube Cleaner

- Smoke Stack Cleaning Equipment and Tools

- High pressure dust collector or industrial vacuum cleaners

- High pressure water sprayer/washer

- General Cleaning Tools

- Gauges, Measuring tools to check boilers, refrigeration machines and air handling devices

- Other general tools to maintain HVAC/R equipment

5. SPECIFIC TASKS

5.1 GENERAL: Contractor shall provide all necessary personnel, supervision, tools, equipment, transportation, expendable materials, and other items and services necessary to maintain HVAC/R equipment as listed in TE#1.

Typical maintenance actions and frequencies are in the TE#2.

5.1.1 MAINTAINING SCHEDULE: All types of maintenance schedules shall be approved by the COR prior to start. The contractor shall obtain a startup schedule from the 8th CES HVAC Shop, through the COR, and schedule ahead of the startup. Maintenance operations outside of regular working hours will require prior approval by the COR and notification to the KO. The Contractor shall submit a written request to work outside of these hours to the KO and COR for approval.

5.2 INITIAL SURVEY AND MAINTAINING EQUIPMENT INVENTORY: The contractor shall perform initial survey within 60 days after Notice to Proceed (NTP) in order to verify quantities of equipment, model numbers, part numbers, capacities, sizes and other equipment information necessary to maintain and repair those equipment.

5.2.1 This inventory shall be performed only beginning of base year. The contractor shall maintain a completed file for each building (identified by building number) after the initial survey. The contractor shall submit a hard copy of initial inventory report within 10 calendar days after completion. Each file shall contain a listing of all equipment in a building, by nomenclature and manufacturer’s model number, as well as manufacturer’s literature, brochures and pamphlets;

maintenance, operator’s and parts list manuals; warranty information; repair information; maintenance records; a copy of all completed service and other information pertaining to the facility and /or installed equipment and systems.

5.2.2 The Government will have access to these files upon request. All documents shall be filed within 10 calendar days of completed transaction. The entire file shall be turned over to the government upon completion of the contract.

5.3 SCHEDULED PREVENTIVE MAINTENANCE: The contractor shall maintain all listed HVAC/R equipment in TE#1 and those annually updated by the contractor in accordance with paragraph 5.2, as a pre-scheduled basis. Maintenance actions and frequencies are on the TE#2. For the uniformed services, heating, cooling and year round equipment are to be separately scheduled.

5.3.1 All work shall be the standards specified herein and shall be accomplished in conformance with approved and accepted standards of HVAC/R trades industry, the equipment manufacturer, all applicable activity, local, state and federal standards; and all applicable building and safety codes.

5.3.2 The contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where interference may be essentially unavoidable, the contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

5.3.3 Notice to building custodians and of shut-downs. The contractor shall notify the custodian of any work to be performed in a building under this contract that would tend to disrupt the conduct of normal Government business. The contractor shall notify the COR at least two (3) working days in advance of such scheduled work.

Notification shall include the type of work to be done and estimated period of completion. Except in emergencies, the contractor shall not shut down any equipment more than 30 minutes without prior approval from the COR. If the shut-down of equipment is unavoidable, the contractor shall request the COR at least 72 hours in advance. The contractor shall coordinate the shut-down with the building custodian or other designated representative in that affected building.

5.3.4 The contractor shall be responsible for all the consumables, expendables, any part(s) required to be changed on a regular basis, annual replacement items that are incidental to a job and for which the total direct cost of any one material line item shown on the material estimate is KRW 100,000 or less in order to keep HVAC/R equipment running. Example of these materials and supplies include, but are not limited to, all type of filters, lubricants, cleaners, caulk, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tapes, sand paper, solvent, cleaners, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, gases, refrigeration fittings, plumbers tape and compound, clips, belts, bearings, heat sinks, welding rods, touch up paint, and plumbing fittings.

5.3.5 Without prior approval from the COR, the Contractor shall not maintain any equipment that is not operational and has been found to be intentionally shut down by the government. If such equipment needs to be repaired, the contractor shall report this to the COR for the government to repair, along with details on the building number and precise equipment to be repaired. If a system or a piece of equipment has been found to be temporarily shut down (as for example, during a base exercise), the contractor shall reschedule the maintenance on this piece of equipment and report this rescheduling to the COR.

5.3.6 Maintenance Report. The contractor shall submit the maintenance reports, organized and identified by a building number, to the COR not later than 7 days after completion of scheduled maintenance. The reports shall include at least the building number, equipment identification (data such as location, model or part number, capacity, size, and etc), service/maintenance date, parts repaired or replaced, and technician’s signature.

5.4 MAJOR REPLACEMENTS/REPAIR PARTS SERVICES: The contractor shall perform the following specific tasks in TE#2 and shall provide all personnel, materials, tools and supervision to inspection, test, maintenance and repair. Services that are not identified on the firm fixed priced CLINs and generally include repair and maintenance services that require materials, labor, and equipment costing over W100,000 are considered Major Repair Services Work. All repair service works including replacement parts/material that incurred above W100,000 threshold shall be approved by the Government (Contracting Officer) through COR or ACOR. Per single repair, the contractor shall submit three (3) vendor quotes for price reasonableness and obtain Government’s approval. The contractor shall procure the lowest price, technically acceptable part/equipment in the best interest of the Government.

The Government will reserve the right to select the parts that is cost effective that meet the needs of the Government.

The contractor shall coordinate with the COR to request written verification to purchase and repair/replace parts subject to reimbursement. The request shall include a description of defective component being replaced and the cost of the new item. The contractor shall submit the appropriate invoices showing actual cost to validate the request for reimbursement. A copy of the invoice shall also be attached to the appropriate monthly report. Repair is defined all type of repairs and replacements work for HVAC/R system or equipment. This will include, leaking pipes, restore insulations, duct cleaning, unit/system commissioning and balancing, pipe flushing, repair or replace compressors, replace fan motors on fan coil unit, replacement of central item such as chiller and air handler, all system piping replacement, renovation of mechanical room, and those works to upgrade, alter, substitute, and modernize the existing HVAC/R system. New installation requiring design work will not be part of this work.

5.5 Performance Requirement Summary (PRS): Performance Requirement Summary (PRS): The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. All performance thresholds below shall be performed with no additional cost.

Performance Objective

Performance Standard

Performance Threshold/AQL

Measurements Remedy

INTIAL

SURVEY/MAINTAINGI

N EQUIPMENT LIST

(Paragraph 5.2)

List of equipment are to be correct and up-to-dated.

Building files are well maintained and containing enough information to maintain equipment.

100% 100% Inspection Re-performance within 24 hours

SCHEDULED

MAINTENANCE

(Paragraph 5.3)

Maintenance are performed on a pre– scheduled basis and accomplished in timely manners. Reports are submitted within specified time and containing enough information.

100% 100% Inspection Re-performance

MAJOR

REPLACEMENTS/REPA

IR PARTS SERVICES

(Paragraph 5.4)

Provides same quality of work and price. Provides commercially proved and acceptable quality of repair services.

No more than 5% valid complaints/defect s on services

Periodic inspection and customer complain

Re-performance

MAINTENANCE

REPORT

(Paragraph 5.3)

Contains enough information to the Government and are to be complete timely.

95% of the time 100% Inspection Re-performance within 24

5.6. ANTITERRIRISM AND OPERATIONS SECURITY (OPSEC)

5.6.1. AT LEVEL I TRAINING: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 14 calendar days after completion of training by all employees and subcontractor personnel. AT level 1 awareness, training is available at the following website: https://atlevel1.dtic.mil/at.

5.6.2. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.6.3. iWATCH TRAINING: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2017.