W91QVN-16-R-0053.doc

Section SF 30 - BLOCK 14 CONTINUATION PAGE

GENERAL INFORMATION

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA) does not permit the U.S. Government to grant Invited Contractor or Technical Representative Status to any offeror for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. source, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea must submit adequate verification in its initial proposal or quote that it has the requisite business licenses directly from the ROK Government to perform the contract and the capacity to conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. If the initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror demonstrates this authorization and capacity shall be determined by the Contracting Officer.

Proposed price shall be provided by local currency (Korean Won).

Offerors are required to submit complete proposals through Federal Business Opportunities (https://www.fbo.gov) by 01:00 PM on 30 May 16 (Local Korea Time) as indicated in Block #8 of the solicitation or 00:00 AM on 30 May 16 (Eastern Day-Light Time/EDT) of the Request for Proposal (RFP). All questions should be emailed to the Contracting Officer at nan.s.space.civ@mail.mil or Contract Specialist at chongae.kim.ln@mail.mil within 10 calendar days after the solicitation is issued. Questions received after this date and time may not be answered.

NOTE: Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

PERFORMANCE OF PERIOD

Base Year 13 Sep 16 - 12 Sep 17

1st Option Year

13 Sep 17 - 12 Sep 18

2nd Option Year

13 Sep 18 - 12 Sep 19

3rd Option Year

13 Sep 19 - 12 Sep 20

4th Option Year

13 Sep 20 - 12 Sep 21

Section SF 1449 - CONTINUATION SHEET

CLEANING SERVICE AT CAMP HUMPHREYS

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #1 (Base Year: 13 Sep 16 - 12 Sep 17)

FOB: Destination

NET AMT

CLEANING SERVICE AT OSAN AB

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #2 (Base Year: 13 Sep 16 - 12 Sep 17)

NET AMT

CLEANING SERVICE AT DAEGU AREA

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (Base Year: 13 Sep 16 - 12 Sep 17)

NET AMT

CLEANING SERVICE AT CP CARROLL

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment # 3 (POP: 13 Sep 16 thru 12 Sep 17)

NET AMT

CLEANING SERVICE AT PUSAN

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (POP: 13 Sep 16 thru 12 Sep 17)

NET AMT

CONTRACTOR MANPOWER REPORTING (CMR)

CMR Requirement must be reported by 31 October of each calendar year during the life of the contract. See the paragraph 5.6 of PWS for CMR requirements. (Base Year:: 13 Sep 16 thru 12 Sep 17)

NET AMT

ESTIMATED COST FOR WAR HAZARD

Estimated cost for war hazard losses is zero (0) (Base Year: 13 Sep 16 thru 12 Sep 17)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #1 (1st Option Year: 13 Sep 17 - 12 Sep 18)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #2 (1st Option Year: 13 Sep 17 - 12 Sep 18)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (1st Option Year: 13 Sep 17 - 12 Sep 18)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment # 3 (1st Option Year: 13 Sep 17 - 12 Sep 18)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (1st Option Year: 13 Sep 17 - 12 Sep 18)

NET AMT

FFP

CMR Requirement must be reported by 31 October of each calendar year during the life of the contract. See the paragraph 5.6 of PWS for CMR requirements. (Base Year:: 13 Sep 16 thru 12 Sep 17)

NET AMT

FFP

Estimated cost for war hazard losses is zero (0) (1st Option Year: 13 Sep 17 - 12 Sep 18)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #1 (2nd Option Year: 13 Sep 18 - 12 Sep 19)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #2 (2nd Option Year: 13 Sep 18 - 12 Sep 19)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (2nd Option Year: 13 Sep 18 - 12 Sep 19)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment # 3 (2nd Option Year: 13 Sep 18 - 12 Sep 19)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (2nd Option Year: 13 Sep 18 - 12 Sep 19)

NET AMT

FFP

CMR Requirement must be reported by 31 October of each calendar year during the life of the contract. See the paragraph 5.6 of PWS for CMR requirements. (Base Year:: 13 Sep 16 thru 12 Sep 17)

NET AMT

FFP

Estimated cost for war hazard losses is zero (0) (2nd Option Year: 13 Sep 18 - 12 Sep 19)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #1 (3rd Option Year: 13 Sep 19 - 12 Sep 20)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #2 (3rd Option Year: 13 Sep 19 - 12 Sep 20)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (3rd Option Year: 13 Sep 19 - 12 Sep 20)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment # 3 (3rd Option Year: 13 Sep 19 - 12 Sep 20)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (3rd Option Year: 13 Sep 19 - 12 Sep 20)

NET AMT

FFP

CMR Requirement must be reported by 31 October of each calendar year during the life of the contract. See the paragraph 5.6 of PWS for CMR requirements. (Base Year:: 13 Sep 16 thru 12 Sep 17)

NET AMT

FFP

Estimated cost for war hazard losses is zero (0) (3rd Option Year: 13 Sep 19 - 12 Sep 20)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #1 (4th Option Year: 13 Sep 20 - 12 Sep 21)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #2 (4th Option Year: 13 Sep 20 - 12 Sep 21)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (4th Option Year: 13 Sep 20 - 12 Sep 21)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment # 3 (4th Option Year: 13 Sep 20 - 12 Sep 21)

NET AMT

FFP

The Contractor shall provide cleaning service of food exhaust fans and ducts at dining facilities based on schedule by frequency per each building listed in the Attachment #3 (4th Option Year: 13 Sep 20 - 12 Sep 21)

NET AMT

FFP

CMR Requirement must be reported by 31 October of each calendar year during the life of the contract. See the paragraph 5.6 of PWS for CMR requirements. (Base Year:: 13 Sep 16 thru 12 Sep 17)

NET AMT

FFP

Estimated cost for war hazard losses is zero (0) (4th Option Year: 13 Sep 20 - 12 Sep 21)

NET AMT

PERFORMANCE WORK STATEMENT (PWS)

CLEANING SERVICE OF FOOD EXHAUST FANS AND DUCTS AT DINING FACILITIES

IN

AREA III, IV, and OSAN AB

1.0. General: This is a non-personal services contract to provide Cleaning Service of Food Exhaust Fans and Ducts at Dining Facilities listed in the ATTACHMENT #1 (Building List with work schedule-Area III), ATTACHMENT #2 (Building List with work schedule-Osan AB), and ATTACHMENT #3 (Building List with work schedule-Daegu Area). The Government reserves the right to add or delete number of buildings during the life of the contract. This will affect the overall square footage to perform this requirement. The Contract will be adjusted accordingly for any increase or decrease to square footage.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Cleaning Service of Food Exhaust Fans and Ducts as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: The cleaning service of food exhaust fans and ducts services is required to prevent from fire caused by oil grease IAW AR 420-1, Chapter 23, Para 23-60.

1.3. Objectives: The objective of this contract is to clean the internal component of food exhaust fans and ducts at dinging facilities in Area III, IV, and Osan AB thoroughly as an action of fire prevention.

1.4. Scope: The Contractor shall provide all personnel, management, supervision, tools, equipment, materials, transportation, and other items and services necessary to clean food exhaust fans and ducts at the dining facilities listed in the ATTACHMENTS #1, #2, and #3 in accordance with this PWS, applicable local laws, regulations, codes, technical manuals, manufacturer's instructions and recommendations, and acceptable commercial practices in the delivery of required services. During the life of the contract, buildings may be added/deleted due to new buildings being built and old buildings being demolished. This will affect the overall square footage for performance. The contract will be adjusted accordingly for any increase or decrease to square footage.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years. The Period of Performance reads as follows:

Base Year:

13 September 2016 – 12 September 2017

Option Year 1:

13 September 2017 – 12 September 2018

Option Year 2:

13 September 2018 – 12 September 2019

Option Year 3:

13 September 2019 – 12 September 2020

Option Year 4:

13 September 2020 – 12 September 2021

1.6. General Information:

1.6.1. ROK Legal Holidays: The Contractor is not required to perform cleaning service of food exhaust fans and ducts at dining facilities in Area III, IV, and Osan AB on ROK Legal Holiday except emergency service.

New Year’s Day (01 Jan)

Lunar New Year's Day (31 Dec, 1&2 Jan on Lunar Calendar)

Independence Movement Day (01 Mar)

Labor Day (01 May)

Children's Day (05 May)

Buddha's Birthday (8 April on the Lunar Calendar)

Memorial Day (06 June)

Liberation Day (15 Aug)

Chu-Suk (14, l5 and 16 Aug on the Lunar Calendar)

National Foundation Day (03 Oct)

Hangul Day (09 Oct)

Christmas Day (25 Dec)

1.6.2. Hours of Operation: The Contractor is responsible to provide cleaning service Food Exhaust Fans and Duct between the hours of 0600hrs and 2300hrs, Monday through Saturday except ROK legal holidays. However, working on Saturday shall only be done upon written approval from the COR. The Contractor shall submit the request for approval NLT three (3) working days prior to the working date.

1.6.3. Place of Performance: The work to be performed under this contract will be performed at dining facilities indicated in ATTACHMENTS #1, #2, and #3. During the life of the contract, buildings may be added/deleted due to new buildings being built and old buildings being demolished.

1.6.4. Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP shall be forwarded to and accepted by the COR. Upon accepted by the COR, the COR will forward a copy of QCP to KO for file. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. An electronic copy of a comprehensive written QCP shall be submitted to the COR within 14 calendar days after contract award.

1.6.4.1. The QCP shall include but is not limited to the following:

1.6.4.1.1. Inspection System. The Contractor shall maintain an inspection system that covers all tasks in the contract. The quality control plan shall specify areas to be inspected by the trained and qualified person(s) and shall address procedures to identify and prevent defective services from re-occurring.

1.6.4.1.2. Method of Identification of Deficiencies. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The Contractor immediately shall correct all deficiencies, whether reported by the Government or discovered by the Contractor, and perform tasks to meet the standards of this contract.

1.6.4.1.3. Quality Control Inspection File. The Contractor shall maintain a centralized file of all inspections was conducted by the Contractor and the actions taken to correct deficiencies. This documentation shall be made available to the Government throughout the term of the contract. The Contractor shall collect data, perform self-evaluation, and document performance against standards associated with each specific requirement. The Contractor shall address all tasks in the PWS based on the example below:

1.6.5. Quality Assurance: The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6. Type of Contract: The Government will award Firm-Fixed-Price (FFP) Contract.

1.6.7. Safety Requirement: The general safety requirement of EM 385-1-1 with applicable attachments, figures, and tables shall be complied with in all Contractor activities pertaining to this contract.

2. 1.6.7.1. The Contractor is responsible for ensuring that all work performed under this contract is accomplished in a safe and proper manner as defined in the PWS.

3. 1.6.7.2. All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on the safe operation of equipment. Training shall be conducted for all employees by the Contractor on appropriate safety measures and on the employee’s obligation to obey all existing installation safety regulations.

1.6.7.3. The safety plan shall explain procedures to ensure all employees familiarize themselves with the safety requirements of the contract before commencement of work. The Contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of Contractor personnel, the property of the U.S. Government and the Republic of Korea, as well as the private individuals and firms who may be exposed to or be endangered by the Contractor’s actions. The Contractor shall provide a written safety plan with policies, procedures and safety checklist within 10 calendar days after contract award. The program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program shall be submitted to the Contracting Officer or his/her duly authorized representative for coordination and review.

1.6.7.3.1. Risk Management Process: The safety plan shall include detailed job related hazards and controls measures and an Activity Hazard Analysis (AHA) for each work activity. The AHA shall include at a minimum the name of the activity/job, the job steps, the job hazards, the tools or equipment required to perform the job, control measures to eliminate or reduce the hazard(s), and a Risk Assessment Code (Risk Contractor shall assure that the safety control measures are implemented. The Contractor may use the sample AHA forms in http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazard Analysis.aspx or develop their own.

1.6.7.3.2. Accident Investigations, Reports, and Logs: The safety plan shall include a copy of the Contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than four (4) hours of accident occurrence to the COR. The Contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the COR in the accident investigation reporting format as soon as possible but no later than five (5) workings following the accident. The Contractor shall implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

· Contract Number and Contract Name/Description

· Name of Contractor

· Date/Time of accident

· Date report was completed

· Detail description of events that lead to the accident

· Root cause of accident

· Contributing factors of accident

· Corrective action(s) to prevent recurrence

· Specific dates when the corrective actions will be implemented

1.6.7.3.3. The following require immediate accident notification and written accident report:

· A fatality;

· A permanent total or permanent partial disability;

· The hospitalization of three (3) or more people resulting from a single occurrence;

· Property damage of $200.00 or more.

1.6.8. Security Requirement: The Contractor’s personnel or any representative of the Contractor entering Area I and Area II shall abide by all security regulations imposed by the local installation commander at all times and shall be subject to security checks. The Contractor’s personnel and property shall be subject to search and seizure upon entering the confines of above installations, while on, and upon leaving the confines of above installations.

1.6.9. Environmental Concern: The Contractor shall be knowledgeable of and comply with all applicable USFK and local laws, regulations, and requirements regarding environmental protection. In the event environment laws or regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the KO pursuant to notice requirements and negotiate a modification to the contract.

1.6.9.1. The Contractor shall transport and dispose of all trash, wastes, and rags which are contaminated with grease, oily lint, and sludge generated from cleaning the exhaust ducts in accordance with ROK environment laws. Waste shall not be disposed of on the installation. Any waste shall not be disposed on the installation.

1.6.9.2. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

1.6.10. Contractor Qualifications: The Contractor shall maintain all required ROK licenses and qualifications for food service exhaust fans and ducts cleaning service within the PWS of this contact.

1.6.10.1. Licensing and Certification: The Prime Contractor shall possess i) a valid Hygiene management permission license under Management of Public Health Act (공중위생영업 중 위생관리 용역업 신고증) issued by the Republic of Korea (ROK) Government, and (ii) a valid Annual Hygiene Training Certificate (정기 위생교육필증) issued by Korean Facility Hygiene Management Association (한국건물위생관리협회) in CY 15 to provide cleaning service for food exhaust fans and ducts at dining facilities. These licensing and certification shall maintain throughout the life of contract, and a copy of it shall be submitted to the Contracting Officer as a part of technical proposal. This certificate shall be renewed every year and a copy of certification shall be provided to the COR.

1.6.10.2. Experience: The Prime Contractor shall have a minimum two (2) years of experience within the last five (5) years in Food Duct Cleaning Service. The experience of a subcontractor cannot be substituted for the prime contractor’s experience. The offerors(s) shall provide evidence of relevant past experience as required below:

· Title of the contract/Project

· A brief description of work completed

· Amount of Contract

· Length of contract/Project (year/month/date – year/month/date)

· Complete name of point of contact at Client Organization

1.6.10.3. Personnel Requirement:

1.6.10.3.1. The Contractor shall be responsible for determining the composition and size of work force required to perform the specific requirements as specified in paragraph 5, Specific Tasks. It is the Contractor’s responsibility to assure, for itself, that employee qualifications are accurate and that the person(s) can perform adequately under this contract.

1.6.10.3.2. Contract Manager (CM). The Contractor shall provide a qualified CM who shall be responsible for the overall performance of the work and has the authority to make on-site decisions on behalf of the Contractor on contract matters. When the CM is not available, the Contractor shall ensure a substitute who is fully qualified.

1.6.10.3.2.1. The CM shall have at least two (2) years of satisfactory experience as a CM within the last five (5) years in Food Duct cleaning Service.

1.6.10.3.2.2. The CM shall instruct and train Contractor’s personnel in proper and specific work methods in performing services required in the PWS. CM shall direct schedule and coordinate all services and functions to completely accomplish the work as required by this contract.

1.6.10.3.2.3. The CM must be able to read, write, speak and understand English.

1.6.11. Contracting Officer’s Representative (COR): Use of the COR Management System Tool (CORT Tool which is located inside Wide Area Work Flow (WAWF) https://wawf.eb.mil) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12. Identification of Contractor Employees:

1.6.12.1. The Contractor personnel shall be easily recognized. This may be accomplished by wearing appropriate uniforms or displaying identification badges that contain the company name and employee’s name. Such uniforms or badges shall be furnished and controlled by the contractor. All of the contractor’s employees shall be required to wear uniforms or display identification badges at all times during the performance of work under this contract.

1.6.12.2. The Government has the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, or security to the installation and its population under this contract.

1.6.13. Antiterrorism and Operations Security:

1.6.13.1. AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after completing the training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO.

1.6.13.2. Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.13.3. i WATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after completing the training.

1.6.13.4. For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.14. Emergency Services:

1.6.14.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.14.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.0. Definitions and Acronyms:

2.1.1. Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2. Cleaning: Removing grease, stains, soil, and dirt. May be accomplished by chemical or mechanical means.

2.1.3. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5. Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. Deliverable: Anything that can be physically or electronically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9. Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10. Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12. Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13. Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.14. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.15. Property: All tangible property, both real and personal.

2.1.16. Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property

2.1.17. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.18. Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.19. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20. Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.21. Sensitive Property: Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.22. Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.23. Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.2. Acronyms:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

CAP

Contractor Acquired Property

CDC

Child Development Center

CFR

Code of Federal Regulations

CM

Contract Manager

COR

Contracting Officer Representative

DA

Department of the Army

DFARS

Defense Federal Acquisition Regulation Supplement

DOD

Department of Defense

DPW

Directorate of Public Works

FAR

Federal Acquisition Regulation

GFP

Government-Furnished Property

KO

Contracting Officer

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

WAWF

Wide Area Work Flow

4. 3.0. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: The Government may be provided open storage space/yard to place a 8’x40’ container to house required on site if the space/yard is available at site for cleaning service of food exhaust fans and ducts at dining facilities.

3.2. Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

5. 4.0. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Paragraph 3 of this PWS.

4.2. The Contractor shall submit Material Safety Data Sheet (MSDS) of cleaning chemicals to a COR for approval after 14 calendar days of the contract awarded.

6. 5.0. SPECIFIC TASKS:

5.1. Requirements: The Contractor shall clean the kitchen exhaust system in accordance with Paragraph 11.4 of National Fire Protection Association 96 (NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations). The Contractor shall clean from the hood up to the exhaust fan on the roof.

5.1.1. The Contractor shall clean the kitchen exhaust system by removing all foreign materials such as dirt and grease. Grease removal devices, fans, ducts and other appurtenances shall be cleaned to bare metal at frequent intervals (See Attachment #1 and #2-Building List with Work schedule).

5.1.2. The Contractor shall clean the complete exhaust fan assembly including the structural frame assemblies, housing, fan blades, shafts, braces, louvers and all other apparatus thereto, except motor interiors.

5.1.3. At the start of the cleaning process, the Contractor shall lock-out and tag-out the electrical switches that could be activated accidentally shall be locked out.

5.1.4. The Contractor shall not render inoperable components of the fire suppression system during the cleaning process.

5.1.5. Fire-extinguishing systems shall be permitted to be rendered inoperable during the cleaning process where serviced by properly trained and qualified persons.

5.1.6. The Contractor shall not use flammable solvents or other flammable cleaning aids.

5.1.7. The Contractor shall not apply cleaning chemicals on fusible links or other detection devices or the automatic extinguishing system.

5.1.8. After the exhaust system is cleaned, the Contractor shall not coat it with powder or other substance.

5.1.9. The Contractor may use steam cleaning process or commercially acceptable method to clean the kitchen hoods, ducts and fans.

5.1.10. The Contractor shall submit pictures which show cleaning status before and after cleaning prior to payment request.

5.2. Unit Defects: The Contractor shall document and report to the COR within 24 hours when the Contractor finds defects in the units (e.g. Broken fan blades, nonfunctioning blowers, frayed fan belts, broken conduit, excessive grease, missing filters, inaccessible areas, etc) that require repair and if not corrected, could impact the Contractor’s ability to perform his/her service or would impair the unit’s ability to function properly.

5.3. Scheduling: The Contractor shall submit monthly cleaning schedule to the COR at least two (2) weeks in advance of his or her schedule for working on the exhaust duct system in each building for coordination of work with the using activities. The Contractor shall coordinate his or her operations so that the using activities can work in the area of the system not being serviced where more than one system is in the building. The schedule shall include the start date/time and the estimated completion date/time.

5.4. Clean up: The Contractor shall keep the service area free from accumulations of waste material or rubbish. Upon completion of the service contract, the Contractor shall leave the work area and premises in a clean and neat condition.

5.5. Environmental Management System (EMS) Requirement:

5.5.1. The Contractor shall perform work consistent with the relevant policy and objectives identified in Installation’s Environmental Management System (EMS). The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by Installation’s EMS, including pollution prevention, waste reduction, energy use, and natural resource protection. The Contractor shall provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In addition, the Contractor shall advise their employees of their roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

5.5.2. In the event of any environmental nonconformance or noncompliance associated with the contracted services, the contractor shall take corrective and/or preventative actions. In the event of any noncompliance with any federal, state, or local environmental law, regulation or requirement, the Contractor shall immediately respond by taking all appropriate corrective action and notifying the Contracting Officer’s Representative (COR) and the EMS Manager. For any nonconformance with the EMS, the Contractor shall take corrective action and initiate further preventative action, as required by the EMS Manager.

5.5.3. All on-site Contractor personnel shall complete necessary safety and environmental training specified for the type of work conducted on-site. Upon contract award, the COR will notify the EMS Manager to arrange EMS training for appropriate staff.

5.5.4. Additionally, when ordering supplies for use on Installation, all Contractor personnel must favor energy-efficient, recycled or reclaimed material whenever practicable.

5.5.4.1. The responsibilities of all Contractor personnel include, but are not limited to:

5.5.4.1.1. Recycling all eligible material, including glass, paper (including magazines), plastic, aluminum, and cardboard to the maximum extent practicable;

5.5.4.1.2. Reducing the amount of hazardous material and/or solvent used by purchasing fewer hazardous materials and by increasing the use of products with recycled content;

5.5.4.1.3. Reducing the amount of solid waste from construction and demolition debris, and scrap metal sent to municipal and rubble landfills by reducing, reusing, and recycling; and

5.5.4.1.4. Conserving energy and water usage by turning off lights and equipment when not in use and using only the necessary amount of water needed to complete the required tasks. Continuous conservation of our natural resources is a must.

5.5.5. Any questions regarding EMS may be directed to the Installation EMS Manager or COR at each area.

5.6. Contractor Manpower Reporting (CMR):

5.6.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the cleaning service of food exhaust pans and ducts at dining facilities in Area I and II via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

5.6.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with year of award. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website".

5.7. Performance Requirements Summary (PRS):

5.7.1. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

5.7.2. Regardless of the surveillance method, the COR shall always contact the CM when a defect is identified and inform the manager of the specifics of the problem. The COR will be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

5.7.3. Surveillance results may be used as the basis for actions against the Contractor. Services shall be measured against the above objectives and monitored with the Government's QASP. Discrepancies shall be recorded and reported on the 5th calendar day of each month on a Contractor's Discrepancy Report (CDR). The Contractor shall acknowledge the report and make corrections before the next report period.

Performance Requirements Summary (PRS)

Deliverables Schedule