J A.pdf

Control No: 14-0124

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Agency/Contracting Activity: 411th Contracting Support Brigade Korea Unit#15289, APO AP 96205-5289.

2. Description of Action: This action is to gain approval for sole source procurement of hotel room rental services for USFK Soldiers.

Nature: Follow-on Requirement

Pricing: Firm-Fixed Price

Funds: Military Personnel Amy (MPA)

Fiscal Year of Funds: FY15 or proper fiscal year MPA funds.

Name of Proposed Contractor:

Dragon Hill Lodge (DHL) Street Address: Unit #15335 City, State, Zip: APO AP 96205-5335 Phone: (DSN) 738-2222

3. Description of Services or Supplies:

The total estimated value of the proposed action is $4.8M for 5 years.

This proposed requirement is to provide a renewal Blanket Purchase Agreement (BPA) or a new Requirement Contract to the previous Dragon Hill Lodge BPA W91QVN-09-A-0002. The 19th Personnel Company (19th PC) requests authorization to use Dragon Hill Lodge to provide lodging for all incoming personnel to the peninsula. The contractor (DHL) is to oversee the existing system; to ensure all personnel have adequate temporary lodging going through the 19th PC mandatory three day in-processing.

4. Authority: FAR 13.501(a), Sole Source (including brand name) Acquisitions.

FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1)

FAR 6.302-2: Unusual and Compelling urgency, 10 USC2304©(2)

FAR 6.302-5: Authorized or Required by Statute, 10 USC 2304©(5)

Other: FAR 13.501(a), Sole Source Acquisitions

5. Reasons for Authority Cited:

a. The 19th PC policy memorandum “All Incoming U.S. Army Personnel Assigned to the 19th Personnel Company” dated 19 June 2014 states that PVTS –SSGs are not allowed to leave post at any time while in-processing here in Yongsan, Korea.

b. Further, even if the policy were changed, 19th PC personnel conduct physical readiness training, height, weight and taping screening as part of the mandatory in-processing of incoming soldiers, housing soldiers off post prevents them from completing in-processing due to lack of transportation before 0900. Housing soldiers off post would prevent those soldiers from completing the Army Body Composition Program screening, a mission critical activity, at the prescribed time.

6. Efforts to Obtain Competition: No efforts will be made to obtain competition for the reasons stated in paragraph 5 above. The Government cannot solicit this requirement to ascertain information on potential sources because DHL, located on the USAG-Yongsan compound, is the only available source that can provide lodging services to U.S. military personnel in accordance with the 19 June 2014 19th PC policy memorandum.

7. Actions to Increase Competition: No actions were taken to increase competition for this particular requirement on the basis of facts described in paragraph 5 above. The Government does not envision any change in circumstances which would change the sole source

8. Market Research: A review was conducted of other existing hotel BPAs in FSC Group V231 Lodging. Published room rates, commercial hotel business terms and conditions were determined to be comparable to other BPA holders in Korea. However, Dragon Hill Lodge is the only source available to that allows in-processing soldiers to meet the requirements of the 19 June 2014 19th PC policy memorandum.

9. Procurement History:

Previous Purchase Order(s) or Contract(s) YES NO

Purchase order or contract number: BPA W91QVN-09-A-0002 Was action competed? YES NO

The BPA has been provided lodging in Dragon Hill Lodge (DHL) for United States Forces Korea (USFK) Soldiers through 19th Personnel Company (19th PC). It anticipates recurring requirements but the exact time and quantities are not known in advance and may vary considerably.

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

E-Signed by WALKER.LYNETTA.LATASHA.1241559560 VERIFY authenticity with ApproveIt

LYNETTA L. WALKER

Reception Platoon Sergeant 19th Personnel Company Date: ________________________________ Email address: lynetta.l.walker.mil@mail.mil

11. Fair and Reasonable Price Determination: The anticipated price for this contract action will be fair and reasonable based on the FAR 13.106-3, comparison to historical BPA call order actions, Independent Government Cost Estimate (IGCE) and Contractor’s current published Dragon Hill Lodge price list for single and family rooms.

12. Reviews: I have reviewed this justification and find it legally sufficient.

Legal Counsel

Attorney Date: ________________________________

13. Contracting Officer’s Statement: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies described herein described have been otherwise authorized for acquisition.

E-Signed by NO.YANG I.1276336165 VERIFY authenticity with ApproveIt

NO, YANG I

Procuring Contracting Officer Date: _24 September 2014 _______________

14. Approval:

Based on the foregoing justification, I hereby approve the procurement of rental rooms on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304©(1), subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition

MICHAEL A. COOPER

Special Competition Advocate Date: _________________________________