JUSTIFICATION_AND_APPROVAL.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Packing, Containerization and Local Drayage Services

1. Agency/Contracting Activity:

411th CSB, Kunsan RCO, APO AP 96264

2. Description of Action:

This justification is to acquire approval to exercise Option Period (3 rd

) for packing, containerization and local drayage of personal property and shipments for 11 months for mission critical service to 8 th

Fighter Wing at Kunsan Air Base, Republic of Korea.

The contract type is firm fixed price and will be funded utilizing FY 14 and FY 15 Operations and

Maintenance Air Force funds. Performance will continue 1 July 2014 to 31 May 2015. Previous option period (2 nd

) is from 01 June 2013 to 31 May 2014.

Name of Existing Contractor(s):

3. Description of Services or Supplies: Contractor work and responsibility includes for the preparation of personal property of military members and civilian employees for the movement or drayage and its related services to include packing and continuation. Work to be preformed and all tasks shall be accomplished IAW DOD regulation 4500.9 –R, Defense Transportation Regulation

(DTR) Part IV Personal Property, Appendix B, Appendix G, Attachments G1-G6, and all other applicable Appendix’s and attachments in DTR Part IV, and SDDC Pamphlet No. 55-12 as applicable. The contractor shall provide all services in accordance with the terms and condition of the contract, the Performance Work Statement (PWS) and the Performance Requirements Summary

(PRS).

4. Authority: 10 U.S.C.2304(c) (1), as implemented by Federal Acquisition Regulation (FAR), FAR 6.302-1. Only one responsible source and no other type of supplies or services will satisfy agency requirements.

Amount: The total estimated value of the proposed action is $119,750.

5. Reasons for Authority Cited:

a. Services/Supplies are needed immediately to satisfy mission requirements.

, the incumbent contractor, is the only responsible source who can provide the required services for option period (3 rd

) (11 months) due to extensive resources dedicated to include personnel, equipment, facilities, supplies, material and because of its existing knowledge of Kunsan Air Base packing, containerization and drayage, and property shipment operations.

An award of this exercise of option period will continue to provide, service, supervision, and labor to the performance of packing, containerization and local drayage services to Kunsan Air Base, Republic of Korea. This exercise of the option period will prevent an extended break in service and allows continuing of this critical mission essential service.

b. Alternative:

(1) Use of In House Resources-8 th

Fighter Wing and Kunsan Air base does not have the existing personnel or trained/skilled personnel to perform the required services. Training will require unavailable resources and will be a lengthy process. This will not meet the needs of Kunsan

Air Base and is not a viable alternative.

(2) Suspension of Services- Approach is not considered due to the impact on Kunsan Air

Base and unable to provide essential services to its customer. This is not a viable alternative.

(3) Exercise the Option Period with incumbent- Under authority 10 USC 2304 (c) 1 is the only viable option to maintain the level of services required without a break in service at Kunsan

Air Base for packing, containerization and local drayage of personal properly shipment.

c. Justification:

(1) Award to another contractor would negatively impact the overall mission at Kunsan Air

Base. The preparation, weighing, packing, loading containerization tagging or drayage services operate year-round to support both military and civilian. Its continuous operation is imperative to the critical movement of personnel to be successful in their transition process and their transition to a new location.

(2) The incumbent contractor, . is the only reasonable source to prefer the drayage and related services as they have the resources and the labor force in place to perform without disruption or delay. Incumbent contractor performed services satisfactory.

Customer requested current contractor to continue drayage and related services on Kunsan Air

Base, Republic of Korea.

(3) is the only responsible source with trained staff and personnel in place that can continue the operations without shutting down operations for a day or extended periods. It is unlikely that another contractor would have the expertise to immediately perform all the duties in accordance to the Performance Work Statement. It would take considerable time to be familiar and proficient at each component task to include packing, loading, containerization tagging and inventorying. This will lead to significantly lower quality of service and/or a break in service.

This will cause a critical and negative impact to 8 th

Fighter Wing’s mission on Kunsan Air Base

In addition, Kunsan Air Base remote location may limit potential contractors for this specific service.

6. Actions to Increase Competition: The existing contract W91QVN-11-D0032 was awarded through competitive means. Through posted J & A, the Government will advertise the contract to all contractors that may have the capability to perform packing, containerization and local drayage services to Kunsan Air Base, Republic of South Korea.

7. Market Research: This requirement was posted for total of 40 days with two (2) amendments on

17 November 2010. A total of six (6) responses were received through EDI Korea with three (3) contractor’s technical acceptable. Due to date of solicitation posted and before stated reasons, these vendor are not a viable alternative.

8. Procurement History:

The contract number is W91QVN-11-D-0029. The option period (4 th

)is 01 June 2015 to 31 May

2016. The future option period (3 rd

) will be 01 July 2014 to 31 May 2015. The contract was solicited with competition and awarded to Sinsung Logistic Co, Ltd for base and four option years.

9. Additional Information to support the justification.

Not Applicable.

10. Technical / Requirements Certification:

11. Fair and Reasonable Price Determination:

12. Reviews:

13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

SIGNATURE: DATE: 26 June 2014 NAME: Van Isra

TITLE: Contracting Officer