Fire Truck Repair PWS Service 5.2.23_.docx

Performance Work Statement (PWS) For

Fort Detrick Emergency Response Vehicle Repair

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide mechanical and body repair work to a fire truck which was involved in a single car accident. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform both body work and repairs to the Fort Detrick Fire Apparatus.

1.2 Background: On 12 September 2022 at 07:48 a.m., one of Fort Detrick’s fire apparatuses located at Forest Glen Annex was involved in a single car accident while enroute to a service call when another vehicle traveling east on 16th street hit the fire apparatus. The other vehicle failed to obey traffic control signals and was found at fault. Fort Detrick’s legal team told LRC Detrick that there was no way the government can take the money according to AR 27-20 para 14-14, “Generally monies received for personal property damage claims in favor of the government are paid into the General Treasury Account and are therefore not available for replacing or repairing the destroyed or damaged property. There will not be direct repair payments from the insurance company of the tortfeasor in this instance. Any sums recovered from that tortfeasor will be claimed by the Army in an affirmative claim under AR 27-20 chapter 14 for deposit into the General Treasury Account mentioned in AR 27-20 para 14-14a (1).” With that being said, the directive from the USAG Ft. Detrick Commander is to move forward with the repairs.

1.3 Objective: The objective of this task is to provide mechanical and body repair work to a Fort Detrick Emergency Response Vehicle (Fire Truck) involved in a single vehicle accident.

1.4 Scope: The contractor shall provide mechanical and body work repair services as required. Services include replacing the front bumper, front bumper lower box, bumper support plate, right and left bracket, bumper backing plate, bumper deck plate, center and right bumper tray, right inlet pipe (upper, center and lower), left inlet pipe assembly, right and left pipe elbows, bumper mounted accessories, left and right tow hook, stainless bumper bolt kit, right outer panel, right windshield, right wiper arm, right upper lamp assembly, right lower lamp housing, right lower lamp retainer, right headlamp, right headlamp bezel, grille assembly, center lamp assembly, right door with hinges, truck cover and will include body work and paint to include decals. The contractor shall accomplish the required mechanical, body, paint and decal repairs.

1.5 Period of Performance: 1 June 2023 through 30 November 2023.

1.6 General Information

1.6.1 Quality Control Plan (QCP): N/A

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Contractor Discrepancy Report (CDR): When the Contractor’s performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) workdays from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.4 Recognized Holidays: The contractor is not required to perform services on recognized holidays listed below.

Juneteenth Day

1.6.5 Hours of Operation/Place of Performance: The contractor is responsible for conducting business, between the hours of 7:30-4:30 Monday thru Friday. The Contractor must always maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement (PWS). Work under this contract will be performed at 1423 Oakmont Dr, Hagerstown, MD 21740.

1.6.6 Type of Contract: The government anticipates award of a Firm-Fixed price.

1.6.7 SECURITY REQUIREMENTS. N/A

1.7 Primary Point of Contact (POC): The Contractor shall provide a primary point of contact who shall be responsible for the performance of the provided service or work. The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer at least 24 hours after contract award.

1.8 Key Personnel: N/A

1.9 Identification of Contractor Employees: N/A

1.9.1 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.9.2 Contractor Travel: N/A

1.10 Organizational Conflict of Interests: N/A

1.11 Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.11.1 Phase In/Phase Out Period: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITION:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as a evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have priority of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide information on the locations of equipment to be serviced as part of the tasks associated with this PWS.

3.2. Facilities: N/A

3.3. Utilities: N/A

3.4. Equipment: N/A

3.5. Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contract shall furnish all materials and services required to perform all activities detailed in this PWS.

4.3. Equipment: The Contractor shall furnish all equipment and personnel required to perform all activities detailed in this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Specialized Repairs/Body Work. The contractor shall provide mechanical and body work repair services as required. Services include replacing the front bumper, front bumper lower box, bumper support plate, right and left bracket, bumper backing plate, bumper deck plate, center and right bumper tray, right inlet pipe (upper, center and lower), left inlet pipe assembly, right and left pipe elbows, bumper mounted accessories, left and right tow hook, stainless bumper bolt kit, right outer panel, right windshield, right wiper arm, right upper lamp assembly, right lower lamp housing, right lower lamp retainer, right headlamp, right headlamp bezel, grille assembly, center lamp assembly, right door with hinges, truck cover and will include body work and paint to include decals. The contractor shall accomplish the required mechanical, body, paint and decal repairs. The contractor shall provide a product/service ticket to the COR at the end of the job.

5.2. Reporting. All reports shall be submitted to the COR electronically by email as attached documents.

5.3. Scheduling. The contractor shall provide a schedule of when they believe the job should be done and if there is any delay; the contractor will communicate any issues that arise.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, forms, manuals, and local policies and procedures, to include:

6.1. STANDARD FORMS

6.2. REGULATIONS, PUBLICATIONS, MANUALS, AND LOCAL POLICIES & PROCEDURES

ADVISORY

LINK OR PRINT

PART 7

TECHNICAL EXHIBIT LISITING

7. Technical Exhibit List:

7.1. Technical Exhibit 1- Performance Requirements Summary

7.2. Technical Exhibit 2- Deliverables Schedule

7.3. Technical Exhibit 3- Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Method of Surveillance

PRS # 1.

5.1 Specialized Repairs/Body Work

The contractor shall provide mechanical and body work repair services as required. Services include replacing the front bumper, front bumper lower box, bumper support plate, right and left bracket, bumper backing plate, bumper deck plate, center and right bumper tray, right inlet pipe (upper, center and lower), left inlet pipe assembly, right and left pipe elbows, bumper mounted accessories, left and right tow hook, stainless bumper bolt kit, right outer panel, right windshield, right wiper arm, right upper lamp assembly, right lower lamp housing, right lower lamp retainer, right headlamp, right headlamp bezel, grille assembly, center lamp assembly, right door with hinges, truck cover and will include body work and paint to include decals. The contractor shall accomplish the required mechanical, body, paint and decal repairs.

PRS #2

5.2 Reporting

PRS #3

5.3 Scheduling

The contractor shall provide a schedule of when they believe the job should be done and if there is any delay; the contractor will communicate any issues that arise.

TECHNICAL EXHIBIT 2

ESTIMATED WORKLOAD DATA

Below are the descriptions and estimated annual labor hours for the requirements of this PWS based on historical data. These hours do not project actual requirements for the new contract, nor does it reflect hours required of subcontractors. The contractor is responsible for proposing the appropriate hours and labor mix to perform the requirements of this PWS. This data is provided for informational purposes only.

ITEM

NAME

ESTIMATED QUANTITY