W91QV124P0103 JA Sole_Source-AHF Scenic FY25 10.10.2024_Redacted Final (002).pdf

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $250K)

1. Agency/Contracting Activity: Mission & Installation Contracting Command – Fort Belvoir

2. Description of Action:

Nature: ☐ New Requirement ☒ Follow-On Requirement ☐ Mod to Existing Purchase Order/Contract Number

Pricing: ☒ Firm-Fixed Price ☐ Time and Materials

Funds: ☒ OMA ☐ Other Funds:_________

Name of Intended Contractor: Legacy Scenic & Productions LLC.

Street Address: P.O. Box 4058 City, State, Zip: Fairfax, VA 22038

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is $240,295.07

b. The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to provide production support for the 2024 - 2027, American Holiday Festival Concert as defined in the PWS, except for those items specified as government-furnished property and services.

c. The period of performance shall be for 4 years. The Period of Performance is 1 November 2024 – 31 October 2028. Base Year: 1 November 2024 – 31 October 2025;

Option Year 1: November 2025 – 31 October 2026; Option Year 2: 1 November 2026 – 31 October 2027; Option Year 3: 1 November 2027 – 31 October 2028.

4. Authority:

Action using Simplified Acquisition Procedures

☒ FAR 13.106-1(b) (1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g.

urgency, exclusive licensing agreements, brand name, or industrial mobilization.)

5. Reason for Authority Cited: Only one responsible source and no other type of supplies or services will satisfy agency requirements. The scenic set was designed and built by Legacy Scenic & Production Services and they are the only company with the proprietary knowledge of the customized venue with the ability to set up, make minor repairs/ fixes, and tear down and store the set properly.

12. Contracting Officer’s Approval:

I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition

Kenneth L. Lutes Contracting Office Mission Support Division MICC Fort Belvoir