SOW_OSJA AV system.docx

Statement of Work (SOW) Audio Video Equipment Fort Meade Office of the Judge Advocate

1. General. This is a non-personal services contract to provide hardware and labor to install, configure and provide one year of on-site maintenance for AV system upgrades with multiple year options. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. A/V Objective: The Fort Meade Office of the Staff Judge Advocate (OSJA) is in need to upgrade the current audio video (AV) system with updated equipment that offers equal physical, functional, and performance characteristic. The system’s hardware and software shall have standard and extended warranties for additional related services. The AV system is required to maintain the mandatory standardization of Office of the Judge Advocate General (OTJAG) courtrooms worldwide. This updated system is a requirement for Army courts-martial, Article 32 hearings, and other hearings/investigations. The Contractor shall provide the hardware and software installation services and provide the hardware and labor to install, configure and maintain AV and recording systems to achieve the following.

a. Turn-key System functionality in the Fort Meade courtroom.

b. Backup recording functionality to support courts-martial recording requirements for witness testimony and presentation of evidence.

c. Video teleconference capability with integrated speakers and microphones

3. Scope of Work. The Contractor shall provide all on-site installation, testing, training, & maintenance service options of the courtroom’s AV and VTC system.

· Audio system

· Multimedia lectern/podium w/ control processor, HDMI input, document camera, touch screen monitor, microphone

· HD cameras

· HD recorders

· Microphones

· Assisted Listening System

· Monitors for the judge, witnesses, and legal counsel

· Replace projection screen & projector

· Video conferencing solution

4. Place of Performance: The work to be performed under this contract will be performed at Fort Meade, 20755

5. Installation Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform installation and configuration services as defined in this statement of work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

6. Government Furnished Equipment/Responsibilities: The Government will provide storage space for the arrival of new equipment however, it is the Contractor’s responsibility to unpack, inventory, and inspect the equipment prior to installation. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Government will provide access to OSJA buildings to the Contractor staff during the installation.

7. Hours of operation. Installation will be rendered during normal working hours, Monday through Friday between the hours of 7:30 am to 5:00 pm, except weekends and Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings or when court is in session and the government will provide the court schedule to the contractor. However, the contractor may be required to provide customer support outside of these hours.

7.1 Federal Holidays:

8. Delivery Period: Delivery date for completion, to include CONUS and OCONUS shipping, all installation, testing, user training, and final acceptance by the Government shall be no later than 60 Calendar Days after delivery order award. The contractor shall deliver all equipment to the Fort Meade Courthouse located at 4432 Llewellyn Avenue, Fort Meade, MD, 20755.

9. Security Requirements: For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

9.1 Contractor Identification: Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor personnel providing on-site technical support on a military installation shall possess a valid state driver’s license, proof of vehicle insurance and carry a company identification badge in front of exterior clothing where it is visible.