W91QV123R0047-0001.pdf

0011879878

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

(A) Provide Government Responses to Industry Questions received.

(B) The Pricing Sheet has been updated to reflect a Base Period w ith Four Options.

(C) The Statement of Work has been updated to reflect 7 horses annually.

(D) All other terms and conditions remain unchanged.

POC: Cheryl Beaty, cheryl.d.beaty.civ@army.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QV123R0047

X 9B. DATED (SEE ITEM 11)

23-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-May-2023

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV123R0047

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 1001

This CLIN has been renumbered to CLIN 0001.

The CLIN extended description has changed from:

Ordering Period One: The contractor shall provide up to seven (7) Military Working Horses for the period of performance 26 June 2023 through 30 September 2023 in accordance with the attached Statement of Work (SOW) on an as needed basis.

To:

Base Period: The contractor shall provide up to seven (7) Military Working Horses for the period of performance 26 June 2023 through 30 September 2023 in accordance with the attached Statement of Work (SOW) on an as needed basis.

CLIN 2001

This CLIN has been renumbered to CLIN 1001.

The CLIN extended description has changed from:

Ordering Period Two: The contractor shall provide up to seven (7) Military Working Horses for the period of performance 01 October 2023 through 30 September 2024 in accordance with the attached Statement of Work (SOW) on an as needed basis.

Option Period One: The contractor shall provide up to seven (7) Military Working Horses for the period of performance 01 October 2023 through 30 September 2024 in accordance with the attached Statement of Work (SOW) on an as needed basis.

CLIN 3001

This CLIN has been renumbered to CLIN 2001.

The CLIN extended description has changed from:

Ordering Period Two: The contractor shall provide up to seven (7) Military Working Horse in for the period of performance 01 October 2024 through 30 September 2025 accordance with the attached Statement of Work (SOW)

Option Period Two: The contractor shall provide up to seven (7) Military Working Horse in for the period of performance 01 October 2024 through 30 September 2025 accordance with the attached Statement of Work (SOW)

CLIN 4001

This CLIN has been renumbered to CLIN 3001.

The CLIN extended description has changed from:

Ordering Period Four: The contractor shall provide up to seven (7) Military Working Horse in for the period of performance 01 October 2025 through 30 September 2026 accordance with the attached Statement of Work (SOW)

Option Period Three: The contractor shall provide up to seven (7) Military Working Horse in for the period of performance 01 October 2025 through 30 September 2026 accordance with the attached Statement of Work (SOW)

CLIN 5001

This CLIN has been renumbered to CLIN 4001.

The CLIN extended description has changed from:

Ordering Period Five: The contractor shall provide up to seven (7) Military Working Horse in for the period of performance 01 October 2026 through 30 September 2027 accordance with the attached Statement of Work (SOW)

Option Period Four: The contractor shall provide up to seven (7) Military Working Horse in for the period of performance 01 October 2026 through 30 September 2027 accordance with the attached Statement of Work (SOW) on an as needed basis.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0001 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 26-JUN-2023 TO

30-SEP-2023

N/A FORT MYER/ FORT BELVOIR

RYAN SILVIS

206 JACKSON AVE

FORT MYER VA 22211

571-867-4112 FOB: Destination

W5800B

The following Delivery Schedule Item has been deleted from CLIN 1001:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 26-JUN-2023 TO

30-SEP-2023

N/A FORT MYER/ FORT BELVOIR

RYAN SILVIS

206 JACKSON AVE

FORT MYER VA 22211

571-867-4112

The following Delivery Schedule Item has been deleted from CLIN 2001:

CAGE

POP 01-OCT-2023 TO

30-SEP-2024

N/A FORT MYER/ FORT BELVOIR

RYAN SILVIS

206 JACKSON AVE

FORT MYER VA 22211

571-867-4112

The following Delivery Schedule Item has been deleted from CLIN 3001:

CAGE

POP 01-OCT-2024 TO

30-SEP-2025

N/A FORT MYER/ FORT BELVOIR

RYAN SILVIS

206 JACKSON AVE

FORT MYER VA 22211

571-867-4112

The following Delivery Schedule Item has been deleted from CLIN 4001:

CAGE

POP 01-OCT-2025 TO

30-SEP-2026

N/A FORT MYER/ FORT BELVOIR

RYAN SILVIS

206 JACKSON AVE

FORT MYER VA 22211

571-867-4112

The following have been added by reference:

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.223-1 Biobased Product Certification MAY 2012 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

The following have been added by full text:

INDUSTRY QUESTIONS

Government Responses to Industry Questions

1. Can you clarify that any horse rejected will be returned to the Contactor in the same condition as documented in medical inspection Part 5.1.2.3 and will be delivered to the same inspection location, JBMHH. Also can you clarify what time frame the U.S. Army Caisson Platoon has to return the rejected to the inspection location for transfer to contractor?

Government Response: There is no way to guarantee a horse is returned in the same condition in which it is delivered, as documented in medical inspections (see PWS para. 5.1.2.3), as inspections may include subjective analysis. The Government will utilize best efforts to maintain the best physical condition of the horses. There is a 30-day evaluation period, as described in PWS para 5.1.2.4.2. If a horse is returned, then it will be returned within a reasonable amount of days after the 30-day time period. Requests for Equitable Adjustments (REAs) will be considered in the event that a horse is returned that has been injured during the 30-day inspection period.

2. Physical Screening section does not provide for non-pregnant mares. Please clarify that non-pregnant mares are acceptable.

Government Response: Non-pregnant mares are acceptable.

3. Appropriate Training Requirements includes “Horses shall be broke to hitch. Each horse shall have the ability to be driven single and double.” This requirement is not included in Part 5 Specific Tasks. Please clarify if breaking to a hitch is a requirement.

Government Response Yes. They must be broke to hitch.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

The following have been modified:

INSTRUCTIONS TO OFFERORS

Para (a) Submission of Offers: The following supplements this paragraph with respect to the information and documents required for submission in response to this solicitation.

QUOTATION SUBMISSION:

This section specifies the format and content that Offerors will use for submitting their offers in response to this Request for Quote (RFQ). Offerors shall ensure that the information provided within their offer is factual, accurate, and complete.

Offerors shall submit proposals in 2 (two) parts:

a. Part I – Factor 1 – Technical Capability

b. Part II – Fatcor 2 - Price

(1) ELECTRONIC OFFERS. Offerors must submit electronic offers in response to this solicitation. The offer must arrive by the time specified in the solicitation to the following email address: cheryl.d.beaty.civ@army.mil and gwendolyn.bridges5.civ@army.mil.

(2) The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

(3) The Government anticipates awarding a firm-fixed price single award IDIQ from this solicitation.

The Government intends to evaluate offers and may make awards without discussions or exchanges with Offerors.

Therefore, the Offerors’ initial offer should contain the best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest.

(4) Offeror Questions and Clarifications: Any questions, comments or clarifications concerning any aspect of the solicitation shall be submitted in writing via e-mail to cheryl.d.beaty.civ@army.mil and gwendolyn.bridges5.civ@army.mil (1) calendar day after issuance of solicitation. Questions or clarifications submitted should identify the topic (e.g., technical or price), and must reference the applicable section of the solicitation (e.g., Section, paragraph, and subparagraph) and RFQ number. Telephone calls will not be accepted nor responded to. Responses will be emailed to all interested offerors.

(5) The technical information required for evaluation purposes, shall not exceed two (2) pages.

(6) SUBMISSION OF OFFERS. The solicitation must be completed, signed and received at this office not later than the date and time specified on page 1 of this solicitation. Please note that your offer must include all of the following information.

PART I: Technical Capability - Factor 1.

To be considered for award, Offerors shall provide their approach to satisfying the requirements of the solicitation including how they will deliver horses that meet the specific physical requirements outlined in the SOW.

PART II: Price - Factor 2. The information provided will be used to assist in the price analysis described in EVALUATION OF THE PROPOSED PRICES, in ADDENDUM TO FAR 52.212-2, Please submit the following:

a. Offerors shall provide pricing in the pricing table provided for all item/s. The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

b. Signed amendments (if any).

c. Representations and Certifications found at FAR 52.212-3 ALT I SHALL be completed and submitted with the offer.

Para (g) Contract award. This is amended to state that the Government may conduct discussions prior to contract award.

Para (j) Unique Entity Identifier (UEI) / CAGE Code. The offeror shall obtain these said Codes and submit them to Contracting Center. Registration in the System for Award Management (SAM), if you are a US firm. Award cannot and shall not be made to an offeror without these codes.

Para (n) Bid Preparation Costs. This solicitation does not commit the Government to pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the offer. The Government may reject a proposal if it is found that any information that has a negative impact on the offeror's past performance record has been deleted, misrepresented, or withheld.

Para (o) Protests received at a level higher than the contracting officer will be referred to the contracting officer.

Protestor may request a review by the contracting officer or an independent review at a level higher than the contracting officer. Requests for appeals or independent review will be addressed to the contracting officer for referral to the review authority. Questions on this process will be referred to the cognizant contracting officer identified in the solicitation.

Para (p) The non-FAR Part 12 discretionary FAR, DFARS, and AFARS provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(End of Provision)

MINIMUM AND MAXIMUM AMOUNTS

B.1 MINIMUM AND MAXIMUM AMOUNTS, INDEFINITE DELIVERY, INDEFINITE QUANTITY (IDIQ)

Minimum and Maximum Amounts, Indefinite Delivery, Indefinite Quantity (IDIQ). The total amount of all orders placed against this contract, awarded from this solicitation, shall not exceed the dollar sum of the awardee’s total evaluated price plus a 10% reserve amount for emerging requirements over a 12 month base period and 4 option year periods of performance. The guaranteed minimum amount is $100.00. The minimum guarantee shall be satisfied by issuance of a task order concurrent with award of the contract. The contract maximum represents the total requirement for the life the contract (including options, if exercised).

PRICE SHEET

ATTACHMENT 1: Pricing Sheet

Horse Purchase

Qty Unit Price Total Amount

Horse Purchase Per Base Period

Horse Purchase Per Option Period One 7

Horse Purchase Per Option Period Two 7

Horse Purchase Per Option Period Three 7

Horse Purchase Per Option Period Four 7

TOTAL

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

Caisson Platoon – Horses

Part 1

General Information

1. GENERAL: This is a supply contract to provide quality Horses. The Government shall not exercise any supervision or control over the contract service providers performing the delivery of horses herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Supplies/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform deliveries of up to (7) seven Horses annually period as required to Joint Base Myer-Henderson Hall. The contractor shall provide Horses that are to the standards set forth in this SOW.

1.2 Background: The U.S. Army Caisson Platoon conducts memorial affairs operations in support of all Joint Services in Arlington National Cemetery to honor our Nation’s fallen service members and their families. On order, the Caisson Platoon provides assets in support of State Funeral missions and key strategic engagement ceremonies in and beyond the National Capitol Region. The horses purchased will integrate with the current Caisson herd used for funeral ceremonies in Arlington National Cemetery, Arlington, Virginia. The U.S. Army Caisson Platoon’s horses vary in age and size and the herd currently consists of 56 horses.

1.3 Objectives: The Caisson Platoon is requesting to purchase up to seven (7) horses annually. The Caisson Platoon must begin to conduct life cycle management of the herd in order to maintain mission capability, safety of the Soldiers, and safety of the horses. The Caisson Platoon seeks to establish a 5 year Single Award IDIQ Contract to include a one year base with four (4) one-year options.

1.4 Scope: All horses a vendor proposes to the U.S. Army must meet specific physical requirements as their mission in Arlington National Cemetery is extremely sensitive. Caisson Platoon personnel and the Ft. Myer Veterinary Team will verify these physical requirements during a pre-sale inspection at JBMHH. Each horse will be evaluated individually. The vendor is required to transport all horses to and from JBMHH. The U.S. Army reserves the right to refuse any horse for any reason.

1.5 RESERVED.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure the horses being delivered are in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of delivery of horses that does not meet the standards. The contractor’s quality control program is the means by which they assure that their product complies with the requirement of the contract. The QCP will be delivered no later than 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate/inspect the contractor’s horses under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government shall do to ensure that the contractor has delivered in accordance with the noted standards for horses. It defines how the standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). If horses are rejected, the contractor has 30-days to supply horses that meet the Platoon’s requirements. Continued rejection could lead to contract termination for default.

1.6.3 Recognized Holidays: The Contractor will not be required to deliver on all US, National, and Religious Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 am – 2:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5 Place of Performance: The deliveries of horses under this contract will be to JBMHH.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: None.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions. If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

1.6.10 Key Personnel:

The contractor shall provide a contract manager who shall be responsible for the delivery of quality horses. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to deliveries of quality on this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11. Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.12. Contractor Travel: Travel to the pre-inspection locations is included in the firm fixed price of the horses.

There is no anticipated travel beyond the pre-inspection locations.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer JBMHH Joint Base Myer Henderson Hall OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary SOW Statement of Work QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide no service support to the contract

3.2 Facilities: The Government will provide no facility support to the contract

3.3 Utilities: The Government will provide no utility support to the contract

3.4 Equipment: The Government will provide no equipment support to the contract.

3.5 Materials: The Government will provide no material support to the contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.2. Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this SOW.

4.3. Equipment. The Contractor shall furnish tractors, containers, etc. to meet the requirements under this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Tasks.

5.1.1. Performance Objective: The Contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other necessary items for successful delivery of horses to JBMHH that meet the following requirements: a physical screening, appropriate training requirements, all medical requirements, and special requirements for herd acceptance.

5.1.2. Performance Standard: The Government will measure successful completion of the Performance Objective using the following indicators and standards:

5.1.2.1. Physical Screening

5.1.2.1.1. Horses shall be black. Black horses with white markings on the horses should be limited to natural facial markings (patterns) and natural markings (patterns) on the legs to be no higher than the hock.

5.1.2.1.2 Horses shall be at least 15.3 hands tall (63 inches) and no taller than 17.2 hands (68 inches). These measurements are taken from the ground to the withers as per horse industry standards.

5.1.2.1.3 Horses shall be geldings or non pregnant mares. All horses shall not have been breeding stock and shall have been gelded for a period of no less than 12 (twelve) months.

5.1.2.1.4 Horses shall be between the ages of 4 (four) years and 12 (twelve) years old. All horses will be checked for age according to teeth. No horse will be accepted with missing or altered teeth or mouth deformities.

5.1.2.1.5 Horses shall be correct in conformation, have no angular limb deformities and be proportionate as to the overall build. Horses shall not have any hoof deformities to include but not limited to club foot, acute or chronic lamanitic changes, chronic hoof wall cracks, white line disease, and navicular syndrome. Horse shall have no ocular deformities, ulcer scars, or other aliments which may hinder its vision to include uvieitis, squamous cell carcinoma, blindness, eyelid lacerations. Horse shall not any history or genetic predisposition for myopathies to include Equine Polysaccharide Storage Myopathy (EPSM). Horse shall not have Shivers, Chronic Progressive Lymphedema (CPL).

Horse shall not have ever under gone colic surgery. Horse shall have not have any neurological deficits or have been diagnosed with a neurologic disorder to include but not limited to cervical vertebrae stenotic myelopathy (wobblers disease), kissing spine, or equine protozoal myeloencephalitis (EPM). Horses shall be sound at the trot on a straight line and on a circle, horses shall have no prior injury which will limit its performance or reduce its future longevity.

5.1.2.2 Appropriate Training Requirements

5.1.2.2.2 Horses shall be saddle broken. This means the horse shall consistently be able to perform walk, trot, and canter in either direction when asked. Horse shall be able to back up in hand and under saddle. Horse shall be able to effectively move off the leg in both directions. Horse shall have the ability to stand quietly for prolonged periods.

Horse shall be trained and competent with neck reining. Horse shall be desentitized and be able to work around vehicles, traffic, and crowds.

5.1.2.2.3 Horses shall be trained to load into a horse trailer, both ramp and non-ramp trailers. Horse shall easily take and accept the bit while being bridled and ridden.

5.1.2.2.4 Horses shall stand quietly for shoeing, without the use of stocks, ropes or any kind of physical restraint.

Horse shall be able to stand safely for grooming, bathing, and tacking. Horse shall have a calm disposition not prone to spooking, bolting, rearing, or bucking. Horse shall be accustomed and comfortable in cross-ties.

5.1.2.3 Medical Requirements

5.1.2.3.1 4.1 Horses shall pass a physical evaluation by Army veterinary personnel.

5.1.2.3.2 Horses shall have a copy of a current negative EIA (Coggin's) within a year.

5.1.2.3.3 Horses shall have a copy of their vaccination records and be current on all vaccination to include Rabies, EEE, WEE, WNV, Tetanus, EHV, and Equine Influenza.

5.1.2.3.4 Horses shall have a current health certificate.

5.1.2.3.5 Horses shall have a copy of all veterinary records.

5.1.2.4 Special Requirements for Herd Acceptance

5.1.2.4.1 Horses will be required to be at one singular site for inspection and for pick up.

5.1.2.4.2 Once horses have met the physical, medical, and training requirements outlined above, they will be accepted by the Caisson Platoon for a 30 day evaluation period. During this evaluation period they will be assessed on the following

5.1.2.4.2.1 How well they fit in the herd of existing Caisson Horses.

5.1.2.4.2.2 How receptive they are to learning and executing the Caisson Mission. This will be evaluated over a 30 day period after delivery.

5.1.2.4.2.3 How well they are able to work with the Soldiers within the Caisson Platoon. This will be evaluated over a 30 day period after delivery.

5.1.2.4.3 If a horse fails to integrate and adapt into the Caisson Platoon’s unique mission, to include their riding and driving during the 30 day time period, they will be returned to the vendor. The vendor may replace the rejected horse with another (which meets all physical, training, and medical requirements). The replacement horse will also be evaluated for 30 days. This process will continue until either the Caisson platoon accepts a horse from the vendor or the vendor refrains from sending any further replacements.

5.1.2.4.4 All horses considered for purchase will be inspected and either accepted or rejected by personnel of the U.S. Army Caisson Platoon. The acceptance or rejection is solely at their discretion, and they will not be required to give particular reasoning for final judgment.

5.1.2.4.5 All transportation of horses will be completed by the vendor to JBMHH.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

Technical Exhibit 1: Performance Requirements Summary and Work Breakdown Structure

Technical Exhibit 2: SPECIAL REQUIREMENTS FOR HORSE ACCEPTANCE

Technical Exhibit 3: Quality Assurance and Surveillance Plan

Technical Exhibit 4: MWE Equine Exam

TECHNICAL EXHIBIT 1

6.1 Performance Requirements Summary

Para No.

Performance Objective

Performance Indicator Performance Standard Method of

Surveillance

5.1 The Contractor shall

provide all personnel, equipment, supplies, tools, materials, supervision, and other necessary items for successful delivery of horses to JBMHH that meet the following requirements: a physical screening (Technical Exhibit 4), appropriate training requirements, all medical requirements, and special requirements for herd acceptance.

Physical Screening

Horses shall be black. Black horses with white markings on the horses should be limited to natural facial markings (patterns) and natural markings (patterns) on the legs to be no higher than the hock.

Horses shall be at least 15.3 hands tall (63 inches) and no taller than 17.2 hands (68 inches). These measurements are taken from the ground to the withers as per horse industry standards.

Horses shall be proportionate, weight to height. The general weights of all horses should be between 1000 (one thousand) pounds and 1600 (one thousand and six hundred) pounds.

Horses shall be geldings. All horses shall not have been breeding stock and shall have been gelded for a period of no less than 12 (twelve) months.

Horses shall be between the ages of 4 (four) years and 12 (twelve) years old. All horses will be checked for age according to teeth. No horse will be accepted with missing or altered teeth or mouth deformities.

Horses shall be correct in conformation, have no angular limb deformities and be proportionate as to the overall build.

Horses shall pass the MWE Equine Examination by an Army Veterinarian upon delivery to JBM-HH.

100 Percent Inspection

Appropriate Training Requirements

Horses shall be broke to hitch.

Each horse shall have the ability

Surveillance at every delivery to be quietly driven single and double. This shall be demonstrated at time of inspection.

Horses shall be saddle broken.

This means the horse shall consistently be able to perform walk, trot, and canter in either direction when asked. Horse shall be able to back up in hand and under saddle. Horse shall be able to effectively move off the leg in both directions. Horse shall have the ability to stand quietly for prolonged periods.

Horses shall be trained to load into a horse trailer, both ramp and non-ramp trailers.

Horses shall stand quietly for shoeing, without the use of stocks, ropes or any kind of physical restraint.

Medical Requirements

Horses shall pass a physical evaluation by Army veterinary personnel.

Horses shall have a copy of a current negative EIA (Coggin's) within a year.

Horses shall have a copy of their vaccination records and be current on all vaccination.

Horses shall have a current health certificate.

Horses shall have a copy of all veterinary and farrier records.

Periodic Surveillance

6.2 Work Breakdown Structure

TECHNICAL EXHIBIT 2

SPECIAL REQUIREMENTS FOR HORSE ACCEPTANCE

Special Requirements for Horse Acceptance

1. Horses will be required to be at one singular site for inspection and for pick up.

2. Once horses have met the physical, medical, and training requirements outlined above, they will be accepted by the Caisson Platoon for a 30 day evaluation period.

During this evaluation period they will be assessed on the following

A. How well they fit in the herd of existing Caisson Horses.

B. How receptive they are to learning and executing the Caisson Mission.

C. How well they are able to work with the Soldiers within the Caisson Platoon.

3. All horses considered for purchase will be inspected and either accepted or rejected by personnel of the U.S. Army Caisson Platoon. The acceptance or rejection is solely at their discretion, and they will not be required to give particular reasoning for final judgment.

Technical Exhibit 3

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

HORSES

JBMHH, VA 22211

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

HORSES DELIVERY

INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions and quality of delivered horses while implementing the SOW. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Performance Requirements Summary (PRS) in the contract.

The QASP provides a systematic method to evaluate the services and supplies the contractor is required to furnish.

This QASP is based on the premise the Government desires to maintain a quality standard in the horses and its deliveries.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract, the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

Performance Objective (The Service required—usually a shall statement) Standard

Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of

PRS # 1. 5.1 The Contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other necessary items for successful delivery of horses to JBMHH that meet the following requirements: a physical screening.

Horses shall be black. Black horses with white markings on the horses should be limited to natural facial markings (patterns) and natural markings (patterns) on the legs to be no higher than the hock.

Zero deviation from standard.

upon each delivery

Horses shall be at least 15.3 hands tall (63 inches) and no taller than 17.2 hands (68 inches). These measurements are taken from the ground to the withers as per horse industry standards.

Horses shall be geldings. All horses shall not have been breeding stock and shall have been gelded for a period of no less than 12 (twelve) months.

Horses shall be between the ages of 4 (four) years and 12 (twelve) years old. All horses will be checked for age according to teeth. No horse will be accepted with missing or altered teeth or mouth deformities.

Horses shall be correct in conformation, have no angular limb deformities and be proportionate as to the overall build.

Horses shall be broke to hitch. Each horse shall have the ability to be quietly driven single and double. This shall be demonstrated at time of inspection.

PRS # 2 5.1 The Contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other necessary items for successful delivery of horses to JBMHH that meet the following requirements: appropriate training requirements.

Horses shall be saddle broken. This means the horse shall consistently be able to perform walk, trot, and canter in either direction when asked. Horse shall be able to back up in hand and under saddle. Horse shall be able to effectively move off the leg in both directions. Horse shall have the ability to stand quietly for prolonged periods. Zero deviation from standard.

Surveillance upon each delivery Horses shall be trained to load into a horse trailer, both ramp and non-ramp trailers.

Horses shall stand quietly for shoeing, without the use of stocks, ropes or any kind of physical restraint.

Horses shall pass a physical evaluation by Army veterinary personnel.

PRS # 3 5.1 The Contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other necessary items for successful delivery of horses to JBMHH that meet

Horses shall have a copy of a current negative EIA (Coggin's) within a year.

Zero deviation from standard.

Surveillance upon each delivery the following requirements: all medical requirements.

Horses shall have a copy of their vaccination records and be current on all vaccination.

Horses shall have a current health certificate (Certificate of Veterinary Inspection) within 30 days.

SURVEILLANCE: The Government COR/Veterinarian will evaluate the horses to ensure compliance with SOW standards.

STANDARD: The Contractor shall perform all work required by the contract in a satisfactory manner in accordance with the appropriate SOW paragraph. The COR shall not accept deliveries of horses for which the sample does not meet SOW standards and reschedule redelivery in 30 days.

PROCEDURES: The Government COR will inspect all horse deliveries to ensure contractor compliance with the appropriate paragraphs 1.1, 1.2, 1.3 and/or 1.4 of the SOW each time the horses is delivered. Record results of inspection, noting the date and time of inspection. If inspection indicates unacceptable horses, notify the contract manager or QCI of the deficiencies for correction and schedule redelivery. The Contractor shall be given 30 days after notification to correct the unacceptable quality/quantity with a redelivery of required horses.

Technical Exhibit 4

RECORD OF MILITARY WORKING EQUID PHYSICAL EXAMINATION

SECTION I - GENERAL

1. MILITARY EQUID UNIT (Name, Address, Phone)

2. EXAMINING VCO (Name, Unit, Address, Phone) 3. DATE OF EXAMINATION

4. PURPOSE OF

EXAMINATION

SEMIANNUAL

ANNUAL

PREPURCHA

SE

DISPOSITION

Other

5. NAME OF EQUID 6. BREED 7. SEX 8. COLOR/MARKINGS 9. MC#/TATTOO/BRAND

10. AGE

YRS MOS

11. COLIC HISTORY

Yes, Date

None/Unknown

12. IMMUNIZATIONS

(Most Recent Date)

13. EQUINE

INFECTIOUS

ANEMIA TEST

14. DEWORMING

(Most Recent Date)

15. LAST

TRIM/SHOEING

16. LAST DENTAL

FLOAT

17. OBSERVED BEHAVIOR PROBLEMS 18. CURRENT DIET

SECTION II- CLINICAL

EVALUATION

19. TEMPERATURE

DEGREES F

20. PULSE

BPM

21.

RESPIRATION

BP

M

22. MM/CRT (color, moist/dry, # of secs)

23. HAIRCOAT CONDITION

24. HEIGHT/WEIGHT/BCS 25. GENERAL (*Comment in item 46)

BAR QAR OTHER*

E/D/U/D: Normal Abnormal*

26. GASTROINTESTINAL SOUNDS

WN

L

WN

HANDS LBS

/9

Upper L:

Lower L:

Upper R:

Lower R:

27. DIGITAL PULSES (*Comment in item 46) 28. MANURE

EVALUATION

Normal Dry

Diarrhea

Front L: Normal Abnormal* Hind L: :

Normal

Abnormal* Gritty/San dy

Front R: Normal Abnormal* Hind R: :

Normal

Abnormal*

CHECK (X) IN THE APPROPRIATE COLUMN;

ENTER "NE" IN COMMENTS BLOCK IF

NOT EVALUATED

COMMENTS: EACH ABNORMALITY MUST BE DESCRIBED

TO INCLUDE SIGNIFICANT HISTORY, IF ANY. MAKE

OPTIONAL NOTES AND COMMENTS FOR NORMAL ITEMS

AS NECESSARY. CONTINUE COMMENTS IN ITEM 46 ON

PAGE 3 IF NECESSARY.

* For abnormal neurological findings, complete Section VI

** For abnormal musculoskeletal & lameness findings, complete Section Va and Vb

WNL ABN

29. EYES* (Required equip: ophthalmoscope, light source, handheld condensing lens) Motion;

prominence; vision; eyelids; conjunctivae; nictitating membrane; sclerae; corneas; anterior chambers;

irides - pupil size, shape, PLR; fundi; menace response

30. EARS* Position; mobility; pinnae - appearance, discharge, masses, alopecia, erythema; hearing

31. NOSTRILS Appearance; discharge; nostril cavities

32. ORAL Mucous membranes (buccal/lingual);

lips, tongue; gingivae; use Section VII for teeth

COMMENTS: EACH ABNORMALITY MUST BE DESCRIBED

TO INCLUDE SIGNIFICANT HISTORY, IF ANY. MAKE

OPTIONAL NOTES AND COMMENTS FOR NORMAL ITEMS

AS NECESSARY. CONTINUE COMMENTS IN ITEM 46 ON

NEXT PAGE IF NECESSARY.

* For abnormal neurological findings, complete Section VI

** For abnormal musculoskeletal & lameness findings, complete Section Va and Vb

ENTER "NE" IN COMMENTS BLOCK IF

NOT EVALUATED

WNL ABN

33. HEAD AND NECK Position; lymph nodes;

larynx and trachea palpation; external jugular vein

34. WITHERS AND BACK Deformities; position;

swelling; tenderness; muscle spasm; saddle/harness sores

35. LUNGS Auscultation - resonance; sounds (crackles/ wheezes)

36. HEART (Required equip: stethoscope) Auscultation - sounds (rate, rhythm, character, intensity, murmurs); pulse (rate, character, intensity)

37. THORAX AND ABDOMEN Shape; size;

distention; tenderness

38. SKIN* Color; texture; sensation; moisture;

lesions; sarcoids; parasites; alopecia; cutaneous trunci reflex

39. MAMMARY GLANDS Size; consistency;

masses; teat condition

40. GENITALIA Male/Gelding - Prepuce; penis;

discharge; scrotum; testicles (if present) Female - Vulva; vulvar conformation; labia; discharge; urine pooling

41. ANUS AND PERINEUM Anal orifice; tone;

masses; lesions*

42. MANE AND TAIL* Appearance; tail - position, movement, pain, tail tone

43. LEGS* AND FEET* (Required equip: hoof pick, hoof testers)

a. Forelimbs - Conformation; on palpation

- joint swelling; edema; heat; pain

b. Hindlimbs - Conformation; on palpation

- joint swelling; edema; heat; pain

c. Feet - Angle; shoeing appearance; frog;

tenderness; heat; hoof wall; laminitis

44. LOCOMOTION/GAIT** (lameness, gait abnormalities, paresis, ataxia) For prepurchase and disposition musculoskeletal and lameness exams, complete sections Va and Vb.

45. ADDITIONAL CLINICAL HISTORY

a. Current Medications (Type & Amount):

b. Rider/Handler Concerns or Comments:

46.

CONTINUATION

O F

CLINICAL

EVALUATION

COMMENTS

SECTION III - LABORATORY, RADIOGRAPHIC, ULTRASOUND, AND OTHER

PROCEDURES

47. CHECK THOSE PROCEDURES PERFORMED AS PART OF THIS EXAMINATION. SEE REPORTS FILED IN RECORD FOR

DETAILED RESULTS.

BLOODWORK RADIOGRAPHS ULTRASOUND

CBC DISTAL LIMB DISTAL LIMB

CHEMISTRY RF LF RH LH RF LF

SMEAR JOINT RH LH

OTHER COFFIN: RF LF RH LH

REPRODUCTIVE RECTAL EXAM PASTERN: RF LF RH LH

SPECULUM FETLOCK: RF LF RH

LH CARPUS/KNEE: RF LF

TARSUS/HOCK: RF LF

URINALYSIS/FECAL SHOULDER: RF

LF URINALYSIS HIP: RF LF

FECAL EGG COUNT NECK HEAD/SKULL DENTAL

SAND SEDIMENT

SECTION IV - ASSESSMENT, TREATMENT PLAN, AND REEVALUATION

RECOMMENDATION

For Semiannual and Annual Exams Only For Prepurchase and Disposition Exams Proceed to Section V

48.

ASSESSMENT

FIT FOR DUTY UNFIT FOR DUTY

49. IF UNFIT FOR DUTY - SUMMARY OF DEFECTS AND STATEMENT OF FITNESS

50. TREATMENT PLAN (Medications, Treatment procedures, Behavior modifications, Housing modifications, etc.) (continue on page 7 if needed)

51. RECOMMENDED REEVALUATION

ANNUAL SEMIANNUAL OTHER

52. TYPED, STAMPED, OR PRINTED NAME OF EXAMINING

VETERINARIAN

53. SIGNATURE OF EXAMINING VETERINARIAN

SECTION I - GENERAL (Autofilled from page)

1. MILITARY EQUID UNIT (Name, Address, Phone) 2. EXAMINING VCO (Name, Unit, Address, Phone) 3. DATE OF EXAMINATION

4. PURPOSE OF EXAMINATION

SEMIANNUAL ANNUAL

PREPURCHASE

SECTION Va-MUSCULOSKELETAL

WNL

ABN

COMMENTS (Enter NE if not evaluated)

COMMENTS: EACH ABNORMALITY MUST BE DESCRIBED

TO INCLUDE SIGNIFICANT HISTORY, IF ANY. MAKE

OPTIONAL NOTES AND COMMENTS FOR NORMAL ITEMS

AS NECESSARY. CONTINUE COMMENTS IN ADDITIONAL

COMMENTS BELOW.

54. LEFT FORELIMB:

CONFORMATION (overall; carpal valgus or varus)

DIGITAL PULSE (note rate and intensity)

FLEXION AND EXTENSION (pain, flexibility)

JOINT AND TENDON PALPATION (heat, pain, swelling)

HOOF EXAMINATION (angle, frog, shoeing, overall health)

HOOF TESTERS (pain and location)

55. RIGHT FORELIMB:

CONFORMATION (overall; carpal valgus or varus)

56. LEFT HINDLIMB:

CONFORMATION (overall)

57. RIGHT HINDLIMB:

CONFORMATION (overall) overall health

58. ADDITIONAL COMMENTS:

SECTION Vb-LAMENESS EVALUATION

59. FLEXION TESTS FRONT

LIMBS:

RIGHT FRONT DISTAL LIMB

FLEXION

RIGHT FRONT UPPER LIMB

FLEXION RIGHT FRONT CARPAL

FLEXION

PO

S

PO

S

POS

NE

G

NE

G

NE

G

LEFT FRONT DISTAL LIMB

FLEXION LEFT FRONT

CARPAL FLEXION LEFT

FRONT UPPER LIMB FLEXION

NEG

60. FLEXION TESTS

HINDLIMBS:

RIGHT HIND DISTAL LIMB

FLEXION

RIGHT HIND HOCK FLEXION

PO

S

POS

NE

G

NE

G

LEFT HIND DISTAL LIMB

FLEXION LEFT HIND HOCK

FL…