scope_of_work.pdf

David S. Mayeda Civil Engineer 703-696-1204 david.s.mayeda.civ@mail.mil

Joint Base Myer Henderson Hall (JBM-HH) Directorate of Public Works 106 Stewart Rd. Bldg 313 Fort Myer, VA 22211

Date: 20 June 2019

Subject: Playground EPDM Repair

Location: Building 483, Cody Child Development Center Joint Base Myer-Henderson Hall, Fort Myer, VA 22211

WR#: TG-01301-9J

To: Prospective Contractors

The following items define the scope/statement of work and general approach to the completion of the above referenced project. This is a Construction scope of work.

SCOPE OF WORK

Construction Scope Section 1 Section 2

Section 3 Section 4 Section 5

Background Construction Scope Selective Demolition Civil Work

Construction/Product Submittals Construction General Conditions Reference

1. Background

Cody CDC Playground areas were reconstructed in 2013. Some playground areas were constructed of Ethylene Propylene Diene Monomer (EPDM) surface materials. Over time under normal operations, several areas of EPDM surface materials have failed and need repair. The purpose of this project is to repair failed playground surface areas to remove safety issues and restore safe conditions in accordance with State of Virginia and Department of Defense Child Playground Safety Standards.

Prepared By Approved By

(703) 696-1204 (703) 696-1224

2. Construction Scope

2.1. Selective Demolition and Civil Work

2.1.1. Prior to the start of repair work, Contractor shall visit the CDC Playground Site with the Contract Officer Representative (COR) to physically identify 23 failed EPDM areas, as shown in the attached photographs in the following Reference Section (Section 5), ask questions if any, and obtain existing colors of EPDM surfaces of work contained in this Scope of Work (SOW). Estimated maximum areas for repairs are noted on each photograph for each Area, approximately 269 square feet.

2.1.2. There are two amounts of repair work contained within this Project defined as follows:

(1) Reconstruction, and (2) Surface Repairs.

2.1.2.1. (1) Reconstruction: Reconstructed playground repair areas include EPDM Surface approx. 1-1/2 inches), EPDM Base ( approx. 4 inches), and subgrade materials (approx. 4 to 6 inches). Reconstruction Areas are #13, #14, #15, #17 (See Section 5).

2.1.2.2. (2) Surface Repairs: Surface playground repair areas include EPDM Surface (approx. 1-1/2 inches). EPDM Base layer of approximately 4 inch depth is not an

Surface Repairs Areas are #1- #12, #16, and #18-#23 (See Section 5).

2.1.3. Selective Demolition of Reconstruction Repairs (Areas #13, #14, #15, #17) shall be:

2.1.3.1. Prior to selective demolition, Contractor shall schedule a meeting with the COR, to physically field locate and define amount of repair areas by the COR.

2.1.3.2. Carefully cut and remove determined (as defined under Sub-paragraph 2.1.3.1 above) for repair. EPDM material shall be cut in clean straight lines or circular shapes, not causing damage to EPDM Base layer material. Undamaged Base layer will provide undisturbed section for surface layer above.

2.1.3.3. Contractor shall have a meeting with the COR to inspect the condition of material at each repair area, and the COR shall determine the amount/limits of area(s).

2.1.3.4. Sub-paragraph

2.1.3.3 above) for repair. EPDM material shall be cut in clean straight lines or circular shapes.

2.1.3.5. Carefully remove 4 to 6 inches of subgrade material.

2.1.4. Selective Demolition of Surface Repairs (Areas #1-#12, #16, and #18-#23) shall be:

2.1.4.1. Prior to selective demolition, Contractor shall schedule a meeting with the COR, to physically field locate and define amount of repair areas by the COR.

2.1.4.2. Sub-

paragraph 2.1.4.1 above) for repair. EPDM material shall be cut in clean straight lines or circular shapes, not causing damage to EPDM Base layer material.

2.1.4.3. Contractor shall have a meeting with the CO

any.

2.2. Civil Work

2.2.1. Reconstruction Repairs (Areas #13, #14, #15, #17) work shall be as follows:

2.2.1.1. Contractor shall install soil stabilization geotechnical fabric to line the bottom of removed subgrade material.

2.2.1.2. Contractor shall install lean , approximate gradation of 74% Class 6 Stone with 26% sand, free from bio-degradable materials. Mixture shall be free from voids. Contractor shall compact subgrade material by hand, to provide a firm base for EPDM materials and approved by the COR. Depth of subgrade material

- meet adjacent existing elevations and grades.

2.2.1.3. -In-Place EPDM Base layer, with in-kind and in-like materials. Color for Base layer is not significant and may be black.

2.2.1.4. Contractor shall install approximate 1-1/ -In-Place EPDM Surface layer, with in-kind and in-like materials. Color for Surface layer shall meet existing colors.

2.2.2. Surface Repairs (Areas #1-#12, #16, and #18-#23)

2.2.2.1. Contractor shall install approximate 1- -In-Place EPDM Surface layer, with in-kind and in-like materials. Color for Surface layer shall meet existing colors. Depths of Surface layer adjacent to existing sidewalks may be thicker to meet concrete surface elevations, without modifying or adding additional depth to existing Base layer.

2.2.2.2. Rectangular Surface repair areas like #9, #10, and #21 are examples of thicker Surface layers described in Sub-paragraph 2.2.2.1. above.

2.2.3. Contractor shall maintain and clean work area at all times. Contractor shall not stockpile and remove demolished and excavated materials from the playground area at the end of each work day.

2.2.4. Contractor shall temporarily close limited sections of Playground areas for work and keep area safe from all children and/or pedestrians at all times. Proposed Temporary Playground Area Closures shall be submitted to the COR providing a minimum of 10 day notice, for review and approval by the COR prior to any Temporary Playground Area Closures.

Closures shall be staged, as not to close all playground areas at the same time.

2.2.5. Contractor shall obtain and provide a Certified Playground Safety Inspection Report addressing compliance with American Society for Testing Materials (ASTM) Standards, U.S. Consumer Project Safety Commission s (CPSC) Guidelines, and Department of Defense (DoD) for Public and/or Child Playground Safety, of repair work accomplished under this Scope of Work. Said Playground Safety Inspection Report shall be prepared and signed by a State of Virginia Licensed Child Playground Safety Inspector for review and approval by the COR.

3. Construction/Product Submittals

3.1. The contractor will certify that submittals meet the requirements of the plans, specifications, and the above SOW. The Contractor shall allow for no less than 14 calendar days for submittal review by the government. THE CONTRACTOR SHALL NOT BE PERMITTED TO

INSTALL ANY AND ALL ITEMS LISTED BELOW WITHOUT AN APROVED

SUBMITTAL MATCHING WHAT IS TO BE INSTALLED IN ALL RESPECTS. Submittal Logs will be provided. Shop drawings, product data, and samples will be submitted for all equipment and materials related to the following list (written submittals will be sent in hard-copy form as well as electronically in Adobe Acrobat readable format to the COR):

3.1.1. Project Schedule with Limited Playground Area Temporary Closures.

3.1.2. Project Schedule of Values.

3.1.3. Project Superintendent.

3.1.4. Pour-In-Place EPDM Material Samples

3.1.5. EPDM Material Specifications

3.1.6. EPDM Material Construction Requirements.

4. Construction General Conditions

4.1. All work to shall be completed at JBM-HH, Fort Myer, Virginia.

4.2. Contractor is responsible for all means, methods, supervision and coordination to produce a quality, finished product. The contractor must provide all equipment, material, and labor necessary to complete scope of work, described herein.

4.3. Contractor's Agent and Representative is required to be on-site at any time work is being executed in conjunction with the project and is responsible for and must be able to report on the location and number of employees working on the installation when requested.

4.4. Any discrepancy or inconsistency between the scope of work and actual job conditions found during the project shall be reported immediately to the KO & COR, followed with a written record within 36 hours. Written notification from the Contractor/Designer of Record shall include the discovery, direction, circumstances, options, recommendations with alternatives with costs, for review and acceptance to accomplish a completed project. Contractor is responsible for providing any Request for Information (RFI) in written form to the KO and COR in order to clarify any and all portions of the work that may be in question.

4.5. Any unforeseen site conditions shall be brought to the immediate attention of the KO & COR for direction on how to proceed. Written notification from the Contractor and/or Designer of Record shall occur within 36 hours of discovery, and include the discovery, circumstances, options, recommendations and/or alternatives for review and acceptance to accomplish a completed project. NO additional work will be permitted without first being recommended for approval by the COR, and authorized by the KO.

4.6. Contractor will be paid through Wide Area Work Flow (WAWF; for more information see https://wawf.eb.mil/ ) unless otherwise indicated by the Director of Contracting. The Contractor shall submit a completed Application and Certification for Payment for this project to the COR for review and acceptance prior to entering an Invoice into the WAWF system (in addition to any notification provided through the WAWF system). Failure to ensure that the COR is notified by email and that a return receipt acknowledges its receipt, may be grounds for forfeiture of any late fees the contractor may otherwise be owed.

4.7. All work completed under this Contract is subject to Davis-Bacon Wage Act.

4.8. Contractor agrees to warrant work for a period of 365 calendar days (or twelve (12) months whichever is longer) from the date of acceptance by the COR. Warranty shall be furnished in

4.9. Materials. All materials required for the entire project shall meet industry standards, shall be new, free from all defects, of the best grade and quality, and entirely satisfactory for the purpose intended and shall be furnished in sufficient quantities to prevent delay.

4.10. Total Contract and Construction Performance Period: no more than 20 calendar days.

4.11.

1530, Mondays through Fridays, except (a) federal holidays and (b) other days specifically

King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

4.12. The Contractor is to provide a CPM/PERT Logic chart and/or a linked GANNT Chart schedule for all work activities to the COR for acceptance prior to the initiation of any and all work and/or mobilization on the project site. This schedule is to account for all activities involved in the work, any and all administrative requirements required to execute the work described herein, and any and all supply, coordination, or subcontract efforts that may be required to execute the work. This schedule is to be provided in written and Adobe Acrobat readable format.

4.13. The Contractor is advised this installation is the premier installation for the United States Military. As such, there are times of heightened security measures (as result of threats, visiting dignitaries, and other reasons); the contractor may not have access to the installation or portions thereof. Many of these events can and will be coordinated with the contractor prior to the event by the COR; however, this may or may not be the case. In the event that it is determined that the contractor cannot work, the government shall furnish a time extension on a day for day basis for such interruptions as approved and agreed upon by the KO, however, the contractor will not be entitled to any additional compensation for such delays as may result.

4.14. The Contractor must be aware that Joint Base Myer Henderson Hall (JBM-HH) is a controlled access installation, and as a result requires photographic identification and the potential of vehicle inspection in order to gain entrance onto the installation. Detention, delay, and or other challenges presented to the contractor as a result of this fact are the sole responsibility of the contractor.

4.15. The Contractor shall ensure that all contractor and sub-contractors employees who require physical access to JBM-HH provide all information required for a check of records through databases including, but not limited to, the National Crime Information Center (NCIC) Interstate Identification Index (III) and the Terrorist Screening Database. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters or processes.

4.15.1. All contractor and associated sub-contractor employees who require physical access to

JBM-HH and Fort McNair for contract performance shall present an Acceptable Identity Source Document, as identified in Section 2 of Attachment 4 of DoD Directive-Type Memorandum 09-

(available at http://www.dtic.mil/whs/directives/corres/pdf -09-to access the installation.

4.15.2. All Contractor and Sub-Contractor personnel required to have access to the Base -Henderson Hall

Jan 2015: Appendix C). On P MUST be Original Signature. Copy, Scan Original Signature is not Acceptable.

4.15.3. The Contractor shall maintain awareness of all Prime and Sub-Contractor employees who are vetted and approved for access onto the Base. Contractor shall notify the KO and COR in writing within 48 hours of any contractor or sub-contractor employees who resigns, is terminated, or for any other reason and no longer authorized to access JBM-HH for the purpose of performance of this contract. For contracts with a performance period longer than three months, the Contractor shall reconcile his roster of approved personnel with the JBM-HH Visitor Control Center (VCC) to ensure that both the Contractor and Contract Officer Representative maintain accurate awareness of the contractor and subcontractor employees who are authorized to access the installation.

4.15.4. All contractor and all associated sub-contractors employees requiring physical access to JBM-HH and Fort McNair for contract performance shall be pre-screened by the Contractor using the E-verify Program at http://www.dhs.gov/E-Verify website to meet the established employment eligibility requirements and shall provide only eligible employees for contract performance while on the installation.

4.15.5. All contractor and all associated sub-contractors employees requiring physical access to Joint Base Myer-Henderson Hall for contract performance shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam .

4.15.6. All contractor and sub-contractor employees shall attend a briefing on the local iWATCH program provided by the JBM-HH ATO or Security Office. This locally-developed briefing will be used to inform employees of the types of suspicious behavior to report to the COR or the JBM-HH Police Department. This briefing shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance with the results reported to the COR no later than 30 days after contract award and new employees' commencing performance.

4.15.7. All contractor and all associated sub-contractors employees requiring physical access to JBM-HH and Fort McNair for contract performance shall complete Operations Security (OPSEC) training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. OPSEC training is available at http://cdsetrain.dtic.mil/opsec/ .

4.15.8. The Contractor shall ensure that all contractor and sub-contractors employee Common Access Cards (CACs), badges, passes or other access credentials which were issued under this contract are surrendered to the COR upon completion of the contract. CACs, badges, passes and other access credentials are DoD property and failure to surrender them may be punishable under 18 USC § 701.

4.16. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Army via a secure data collection site. The Contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/ .

4.16.1. Reporting requirements will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 01 through September 30.

Inputs may be reported any time during the FY, all data shall be reported no later than October 31 or each calendar year, beginning with 2015. Contractors may direct questions to the help desk at the following web address: http://www.ecmra.mil/ .

4.17. The Contractor is to execute such work over whatever hours are required, inclusive of normal, weekend, overtime, alternate work time, as required to complete the work at no additional cost to the government within the prescribed period of performance. The contractor shall schedule and coordinate non-normal working hours work with the COR, deemed required by the Contractor and necessary by the COR for a completed project.

4.18. The Contractor is to comply with local noise ordinances.

4.19. Contractor will have access to the site through Hatfield Gate, located off Washington

Boulevard and 2nd Street, Arlington Virginia.

4.20. Quality Control (QC) in accordance with the Contractor Quality Control Procedures and Plan.

The Contractor will furnish a copy of their QC Plan to the government prior to the start of construction for review and acceptance. The contractor shall appoint a quality control person.

The project superintendent and quality control person cannot be the same individual. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and compliance with this SOW. Any and all discrepancies and/or non-compliance discovered regarding work executed for this SOW will require the contractor to re-accomplish the task at no additional cost to the Government.

4.21. Prior to the beginning of any

field work, the Contractor shall submit their safety plan and site specific safety plan, written and formatted in accordance with EM 385-1-1,to the KO, COR and JBM-HH Safety Office for review and acceptance. The Report and/or plans will be tailored/formatted and submitted using the U.S.

Army Corps of Engineers, "Safety Inspection Checklist, Accident Prevention Plan" attached as CESO Checklist A-02 Accident Prevention Plan Checklist in following Section 7. The contractor shall be responsible for safety of employees, sub-contractor employees (whom must follow the Prime's Mishap Prevention Plan), Government employees and visitors within the work site premises during all operations, including the contractor providing and supervising the appropriate use of all personal protective equipment.

4.22. shall immediately reported to the DPW COR, JBM-HH Safety Office, and/or Directorate of Emergency Services (DES) and/or 911.

4.23. Safety Requirements and Reports. During the performance of work under this contract, the Contractor shall strictly adhere to Environmental Protection Agency Regulations (EPA), Federal Occupational Safety and Health Regulations (OSHA), U.S. Army Corps of Engineers Safety and Health Handbook (EM-385-1-1), as well as all applicable state and local requirements.

4.24. Fire Protection. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire hazards to persons, facilities, and materials.

Contractor must coordinate with the COR and DES to receive hot work permits from the JBM- HH Fire Department; Contact James Dansereau at 703-696-3483 for the permits.

4.25. Environmental Protection

4.25.1. The contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards. All environmental protection matters shall be coordinated with the KO and COR. Inspection of any of the facilities operated by the Contractor are accomplished by DPW Environmental Division and/or Safety personnel, or authorized officials on a no-notice basis at any time.

4.25.2. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, error or omission, the Contractor shall reimburse the Government the amount of that fine and other costs. The Contractor shall shall comply with the instructions from the JBM-HH Safety Office with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military of civilian personnel.

4.25.3. The contractor shall provide a list of all Hazardous Materials used on the Post under this Project, and provide an MSDS for each material listed.

4.26. All demolished material shall be accounted for by the Contractor and reported to the COR.

4.27. Before completion of work each day, the Contractor shall secure all supplies, materials and equipment. Contractor shall daily remove all scrap, debris, etc. and dispose off-post, unless otherwise directed elsewhere in this SOW and leave the job site in a clean, orderly and safe manner for each calendar day.

4.28. Disposal:

4.28.1. Debris, rubbish, hazardous waste and unusable material resulting from the work under this contract shall be daily disposed of by the Contractor legally and in compliance with all regulations as may pertain at his expense off of Government property. Work areas shall be kept clean and provide clear access to and through the site at all times.

4.28.2. All recyclable materials; aluminum and metal cans, glass bottles and jars, plastic bottles, newspapers, cardboard, high grade paper, mixed paper, scrap metal, scrap lumber, pavement debris, and vegetation wastes shall be segregated, removed from the Post, and disposed of in accordance with Department of Defense recycling and solid waste management regulations.

4.28.3. Hazardous waste must be disposed of in accordance with the Resource Conservation and Recovery Act.

4.29. Permits: The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal and District laws. Evidence of such permits and licenses shall be provided to the KO and COR before work commences.

4.30. Notwithstanding any other provisions of this scope of work, the Contractor shall comply with applicable rules, laws, regulations and policies, in effect at Joint Base Myer Henderson Hall (JBM-HH), and all US laws.

4.31. Contractor shall ensure they comply with any and all additional provisions as applicable to contractors working at JBM-HH. The contractor is to be fully aware and have full knowledge of any and all policies, procedures and requirements to work on this installation, and is to seek clarification on any specific provision that they are unclear about from the COR if this is not the case.

4.32. Unless otherwise indicated, the Government is represented by the Project Manager (PM)/COR. The PM/COR for this contract is David S. Mayeda, P.E. who can be reached at Office phone: 703-696-1204, Cellular phone: 703-304-7138, or by email:

david.s.mayeda.civ@mail.mil.

4.33. Work shall be completed in one construction phase per area of work.

4.34. Contractor will have access to all work areas at one time.

4.35. Contractor will not be allowed to use Government restroom facilities in the Government buildings where work is to take place. The Contractor will be allowed to locate Port-O-Johns near the work site and shall be coordinated with the COR.

4.36. Government will provide and/or coordinate a location convenient to the work for a temporary site storage container with the Contractor, if determined necessary.

4.37. Contractor to provide As-Built Drawings to the KO & COR for review and acceptance, prior to final payment under this Contract.

4.38. Contractor will provide protection to all areas adjoining or within the area of the work that are not to be affected or damaged.

4.39. The contractor is fully and totally responsible for the condition of the work and the work site en masse until the work is formally accepted by the government. As a consequence, the contractor may be required to execute rework until such time as formal acceptance of the work is made by the government.

4.40. Contractor will coordinate with site utility locator services (e.g. Miss Utility) during design preparation and prior to mobilization to or beginning work on the site.

4.41. Contractor will complete the DPW standard excavation permit application form and submit to the COR in order for DPW In-House forces to complete utility markings as part of the excavation permit approval process. Known utilities within the area of work shall be shown in the construction drawings and the design shall provide resolution for possible conflicts. The Contractor will not be able to commence work operations until the excavation permit has been house forces to complete utility marking actions. The Contractor shall maintain all utility location markings through the Contract Period of Performance. If the Contractor does not maintain utility location markings, fees will be assessed for remarking by DPW and/or Miss Utility.

4.42. If the work requires any shutdown or disruption of any utility/service outside of the coordinate and provide a minimum 14 day notice with the COR and KO, prior to making any such disruption and follow any and all procedures provided by the DPW for such disruptions. To the extent possible, the contractor must note on his schedule planned shutdowns or disruptions that will be required as a part of the work (inclusive of timeframe and any logical connections t other tasks of the work).

4.43. Contractor will comply with the Virginia Sediment and Erosion Control Manual (and any applicable provisions of the District of Columbia Municipal Regulations, whichever are more stringent) in all respects. Contractor is to design, provide, furnish, install, and maintain all required Erosion and Sediment controls to the acceptability of the COR.

4.44. Temporary barricades and sediment control are to be provided, as required by either the Virginia Sediment and Erosion Control Manual (and any applicable provisions of the District of Columbia Municipal Regulations, whichever are more stringent), COR, or other plan (with the most stringent being applicable).

4.45. The Contractor shall coordinate any oversized deliveries with the COR and DES in order to allow access to the installation through the proper gate.

4.46. Contractor is required to visit the site prior to submission of a proposal. Contractor is responsible and will execute such measurements and calculations to determine the quantities required to execute the work described herein for bidding, construction estimating, and work execution. The Government will make no guarantee or other confirmation of the applicable quantities, the Contractor/Designer of Record makes these determinations at their own risk.

4.47. The Contractor is to be present for and participate fully in a pre-construction/contract initiation meeting held by the KO prior to any work beginning or ordering of any materials, unless otherwise directed by the KO. The information discussed and clarifications made in this meeting will be made biding on the contract as indicated by the KO.

4.48. It is noted that the COR may be different than the Project Manager (PM) for this project. If there is a need to contact or engage the PM for this project, such contact will be made through the COR. These designations will be clarified and determined during the pre-construction/contract initiation meeting prior to the Notice to Proceed issued by the Contracting Officer.

5. Reference

5.1. Site Sketch Plan with Area Photographs

5.2. JBM-HH Form 190-16x, 16 May 18 : Installation Access Request Application

5.3. CESO Checklist A-02, Accident Prevention Plan Checklist

End of Scope of Work