Draft_PWS_for_SSN_19R0129.DOCX

DRAFT PERFORMANCE WORK STATEMENT

for Sources Sought Notice W91QV119R0129

Civilian Enterprise (CE) Community Guide

SECTION 1

GENERAL

1. GENERAL: This is a non-personal services contract to assemble, print and deliver a minimum of 1500 copies of an annual Fort Detrick Community Guide (with Fort Detrick map and telephone directory). The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Contractor and its support service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, supervision, and non-personal services necessary to provide a bound annual Community Guide (including Map) as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. SCOPE OF WORK. The Commander of Fort Detrick, hereinafter referred to as the Commander, considers it in the best interest of the personnel to permit distribution of a Civilian Enterprise Community Guide at Fort Detrick. The Contractor shall provide all personnel, equipment, labor, supplies, tools, materials, supervision and other items necessary to assemble, print and deliver hard copies of the annual Community Guide to distribution points at Fort Detrick and Forest Glenn Annex, using editorial material and instructions supplied by the Government. The Community Guide shall include a minimum of 100 pages, unless otherwise changed by the Contracting Officer’s Representative (COR).

1.3. PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and includes four (4) 12-month option years.

1.4. GENERAL INFORMATION:

1.4.1. HOURS OF OPERATION: For preparation and delivery of the Community Guide, the Contractor shall provide publishing services and support to the COR from 8:00 a.m. to 4:30 p.m. Monday through Friday, except holidays and after hours support specified below. For changes in installation hours or closures due to inclement weather, the Contractor shall follow guidance issued from Fort Detrick’s Base Headquarters.

1.4.2. RECOGNIZED HOLIDAYS: Fort Detrick will be closed on weekends and holidays. However, the Contractor shall provide support after as specified in Section 2.

1.4.3. Place of performance. The Contractor shall perform services at its corporate, company or production location and delivery at Fort Detrick, MD.

1.4.4. Type of contract. The Government will make one award of a “No Fee” (zero dollar) Contract.

1.4.4.1. Government Funds. Neither US Government Appropriated Funds, nor Non-appropriated Funds, stationary, or other materials shall be used to print or distribute the Community Guide. The revenue the Contractor receives from the sale of advertisements in the guide shall constitute full payment to the Contractor.

1.4.4.2. Cost, Profit and Debt. Printing and distribution of the Fort Detrick Community Guide shall be financed entirely by the Contractor. The Government will not be responsible for debts that may be incurred in the printing and distribution of the Fort Detrick Community Guide. The Contractor shall not charge for the Post Guide. It shall be distributed free of charge.

1.4.5. Post award conference. The Contractor and COR shall attend any post award conference convened by the Government’s contracting activity or contract administration office.

1.4.6. Performance evaluation meetings. The Contractor's Project Manager or Alternate Project Manager shall meet at least twice annually with the COR during the contract. Subsequent meetings shall be held as needed, at a date and time determined by the KO and COR. The agenda for the meeting may include:

Monthly performance assessment data and trend analysis Issues and concerns of both parties Projected outlook for upcoming months and progress against expected trends, including a corrective action plans Recommendations for improved efficiency and/or effectiveness

1.4.7. Contracting Officer’s Representative (COR). The COR will be identified by separate letter. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in PWS requirements, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.4.8. Identification of contractor employees. All contract personnel attending meetings, answering telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.4.8.1. When working at Fort Detrick, the Contractor shall ensure that employees wear a name tag. The Contractor shall provide an identification badge for each employee performing under this contract. The employee's name, picture, and the name of Contractor shall be prominently displayed on the identification badge. The Contractor shall submit to the COR a written list of employees within 5 days of contract start date. The list shall include each employee's name and work assignment. Personnel identification changes shall be submitted not later than five (5) calendar days prior to implementation of change. In emergency situations, where a five (5) calendar day notice is not possible, the Contractor shall submit notice of change, in writing, to the COR not later than twenty-four (24) hours after change is implemented.

1.4.8.2. Conduct of Contractor Employees:

1.4.8.2.1. The Contractor shall ensure that employees observe and comply with all applicable local and higher headquarters regulations, policies, and procedures. The Contractor shall ensure that personnel present a professional appearance at all times and that their conduct shall not reflect discredit on the U.S. Army or other DOD organizations. The Government will direct the Contractor the removal of an employee for reasons of misconduct or security. The removal of an employee shall not relieve the Contractor of the requirement to provide sufficient personnel to provide adequate and timely service.

1.4.8.2.2. The Contractor shall not solicit advertising in the name of the Fort Detrick Military Community or the United States Army. The Contractor and his representatives shall conduct all business operations on an ethical and business-like basis; dealing honestly and fairly with all advertisers or others coming in contact with the Community Guide. The Contracting Officer will provide the Contractor and his representatives a letter of authorization, which can be shown to potential advertisers in order to establish the proper relationship between the Government and the Contractor's firm.

1.4.9. Security Requirements. Contractor personnel or any representative of the Contractor entering the Fort Detrick installation shall abide by all security regulations and procedures. The Contractor shall ensure that employees are citizens of the United States. The security requirements must be maintain for the life of the contract.

1.4.9.1. The Contractor shall provide Personal Identifiable Information (PII) to the Fort Detrick badge office for all delivery drivers and other contract personnel who enter Fort Detrick and Forest Glen. This information will be used by the Government to perform the required checks through the National Criminal Information Center (NCIC) IAW requirements of Army Regulation 190-13. The PII must be supplied and the checks conducted prior to the performance of any of the contract work. Further, if there are changes to employees during the term of the contract, those new personnel must have their information submitted and the checks conducted before arriving to the installation. The FBI permits the use of NCIC for vetting visitors to ensure the security of military installations.

1.4.9.2. Antiterrorism/Operations Security. The Contractor shall comply with Fort Detrick Antiterrorism/Operations Security requirements listed at Attachment B. Contractor key personnel and drivers who deliver Community Guides on Fort Detrick shall complete annual OPSEC and iWatch training at:

https://home.army.mil/detrick/index.php/my-fort/all-services/prto http://www.myarmyonesource.com/FamilyProgramsandServices/iWatchProgram/default.aspx

Contract personnel shall send training certificates of completion to the COR.

1.4.9.3. Information Security and Disclosure:

1.4.9.3.1 Performance under this PWS may require Contractor personnel to receive or access data and information proprietary to a Government organization, private industry, or of such a nature, that its dissemination or use other than as specified in this PWS would be adverse to the interests of the Government or others. The Contractor shall agree that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974 or other privileged technical, business, copyrighted, or financial information under this PWS, it shall treat and protect such information IAW restrictions imposed on such information. Access includes, but is not limited to, the functions of data handling, storage, electronic transmission, printing, and physical distribution. The Contractor shall agree that data furnished by the Government to the Contractor shall be used only for performance under this PWS, and all copies of such data shall be returned to the Government upon completion of this effort. Reference: DOD Directive 5400.11-R.

1.4.9.3.2 Neither the Contractor nor Contractor personnel shall disclose or release data or information developed or obtained under performance of this PWS except to authorized Government personnel or upon written approval from the Contracting Officer or authorized official (e.g. Freedom of Information Act officer). Disclosure of information to persons not entitled to receive it; or failure by the Contractor or persons under the Contractor’s control to safeguard any sensitive information in connection with work under this PWS, may subject the Contractor, Contractor’s agent, or employees to criminal liability. Reference: DODD 5400.7.

1.4.9.3.3. Files. The Contractor shall maintain sufficient files to document information needed to publish the Community Guide as well as information contained in all reports required under this PWS. All functional files shall be maintained and retired IAW AR 25-400-2 (ARIMS). The Contractor shall ensure that all records and files applicable to this contract are made available for review by an agency or individual authorized access by the Contracting Officer (KO) and/or Contracting Officers Representative (COR).

1.4.9.3.4. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.9.3.5. Information Control. The Government may make specific items of command information printed in the Community Guide available to anyone else who requests it, following distribution of the guide. Such requests shall be referred by the COR. Under no circumstances shall the Contractor make such material available to third parties.

1.4.9.3.6. Disclaimer. The Fort Detrick Community Guide shall not state or imply that it is an official publication of the Department of the Army (DA). The Contractor shall print the following disclaimer within the first five pages of each copy of every edition in type no smaller than 8-point bold: "This CE COMMUNITY GUIDE is an authorized publication for all the members of the US Army. Contents of the Fort Detrick COMMUNITY GUIDE are not necessarily the official views of, or endorsed by, the US Government, the Department of Defense, Department of the Army, or Fort Detrick. The appearance of advertising in this publication, including inserts and supplements, does not constitute endorsement by the Department of the Army or (Contractor), of the firm, products or services advertised.”

1.4.9.3.7. Use of Seals, Insignia or Emblems. Any statement that implies that the Community Guide is an official publication of the Department of the Army is prohibited. Official Department of the Army seals, insignia, or emblems shall not be used in the flag or masthead.

1.4.9.3.8. First-Use Rights and Distribution Rights. First use of command information material produced by the PAO and exclusive distribution rights on the installation are granted to the Contractor, as contractual consideration for producing the Community Guide.

1.4.9.3.9. Trademarked Name. The name of the Community Guide resulting from this Contract will be Fort Detrick COMMUNITY GUIDE. Said name; property and registered trademark of the Government will not be subject to registration as a trademark by the Contractor for the Contractor's exclusive use. The Contractor has no authority to authorize other firms or persons to use said name.

1.4.10. Transition And Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during both the phase in / phase out periods.

1.4.10.1. Transition/Phase-in Period. There will be a phase-in period between the date of award and the full performance which will be 15 to 30 days depending on date of award. The Contractor shall submit a phase-in plan as part of the technical proposal. The phase-in plan shall include, at a minimum, a schedule for implementation and the following actions:

• Direct observation of tasks performed by Government employees and predecessor contractor employees;

• Familiarizing employees with all requirements, procedures and equipment;

• Selection of trained and experienced personnel;

• Perform required training;

• Obtain required certifications, licenses and endorsements; and

• A detailed explanation of potential phase-in period problems and how the Contractor shall address those potential problems.

By the end of the phase-in period the Contractor shall be prepared to perform this PWS in full, with all key and non-key personnel in place and performing assigned functions.

1.54.11.. Phase-Out Period. Thirty (30) days prior to the end of the contract period, the Contractor shall coordinate with the successor Contractor to affect a smooth and orderly transition. The Contractor shall be provided a forty-five (45) day notice of any requirement to transition the support.

1.4.11.1. Safety. The Contractor shall comply with Occupational Safety and Health Act (OSHA) standards, FM 385-1-1 and AR 385-10, Army Safety Program. The Contractor shall be responsible for following guidelines set by fire, safety, and emergency plans.

SECTION 2

MANAGEMENT AND ADMINISTRATIVE REQUIREMENTS

2.1. CORRESPONDENCE/REPORTS/DOCUMENTS: The Contractor shall prepare all correspondence/reports relating to operations and management required in the execution of the services as outlined in the PWS. Correspondence shall consist of reports, written memoranda, and email replies, request for assistance, suggestions, etc. as required by higher headquarters, Fort Detrick and other Federal activities. Correspondence (hard copy) shall be answered in two (2) working days or upon due date; emails shall be answered within two (2) business hours. The Government will make available electronic links to applicable regulations and publications at contract start date. Supplements, amendments, or revisions to mandatory documents may be issued during the term of the contract and shall be in full force and effective immediately upon notification to the Contractor.

2.2. KEY PERSONNEL. Project Manager (PM) and Alternate PM. The PM and alternate PM positions are considered key personnel by the Government. The Contractor shall provide a project manager upon award who shall be responsible for the supervision of the work. The name of this person and an alternate who shall act for the Contractor when the project manager is absent shall be designated in writing (along with telephone numbers and email addresses) to the KO upon award or within five days prior to any change. The PM and alternate PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate PM shall be available during normal duty hours (8 a.m. to 4:30 p.m.), within two (2) hours, to electronically or telephonically respond to the Government personnel designated by the Contracting Officer to discuss problem areas. After normal duty hours, the PM or designated alternate PM shall be available by telephone within three (3) hours to address any further problem areas with PAO personnel. After hours support is estimated at no more than two occasions annually. The Contractor’s management personnel shall communicate, by phone or e-mail, with the Government’s personnel at least every two weeks to discuss any issues concerning the paper.

2.3. QUALIFICATIONS:

2.3.1. The Contractor shall ensure that all employees are trained and qualified to perform all requirements specified in this PWS to which they are assigned. The Contractor shall employ only persons able to speak, read, write, and communicate in English for those positions requiring interaction with Government personnel and supported customers. The Contractor shall employ only persons able to speak, read, write, and communicate in English for those positions where English is used or essential to provide the product, record data, safely operate equipment, transmit information, or provide a service requiring an interface with English-speaking personnel.

2.3.2. Project Manager (PM). The PM and Alternate PM shall have a minimum of three (3) years publishing experience in managing a similar size/type of operation which required similar technical knowledge and management skills described in this PWS. Personnel qualifications (including a resume and samples of prior print publications) shall be provided to the Contracting Officer (KO) with the original solicitation proposal, again prior to start of the contract and at any time if either the PM or alternate is replaced by another individual.

2.3.3. Composition Assistant. The Contractor shall provide page layout-and design Composition Assistance throughout the production cycle. The Composition Assistant shall have a minimum of three years’ experience working with desktop publishing systems.

2.3.4. Web Editor. Contractor shall provide a Graphic Artist knowledgeable in the Hypertext Markup Language (HTML) and other techniques used on the World Wide Web. The Web Editor shall code Fort Detrick COMMUNITY GUIDE material in fulfillment of services contemplated in paragraph 4.2.1.1. The Web Editor shall have a minimum of three years’ experience working with HTML and the World Wide Web.

2.4. QUALITY CONTROL PLAN (QCP). N/A

2.6. QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s), and the number of deficiencies or failures.

SECTION 3

GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, MATERIAL AND SERVICES

3.1 Government Furnished Materials and Services. On an annual basis, the Government will provide all editorial content and photographs which will be printed by the Contractor in the Community Guide.

SECTION 4

CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

4. Contractor Furnished Equipment and Services. The Contractor shall furnish all equipment, and services required for performance of this contract that are not specifically identified as furnished by the Government (see Section 3).

4.1. Contractor-Furnished Equipment:

4.1.1. Laptop and Air card. In the event the Federal Government restricts access to contractor furnished sites to send content, a laptop and air card will be provided that will not connect to the Fort Detrick network.

4.1.2. Removal of Contractor Equipment. Upon completion or termination of this contract, the Contractor shall remove from the installation, within seven (7) days of successor starting performance, all Contractor-owned equipment for which the Government has not taken title. The Government will not be responsible for any Contractor-owned equipment left after the phase-out end date. If the Contractor does not remove said equipment from the installation within the stated time, the Government will take possession of the equipment.

4.2. Contractor-Furnished Services:

4.2.1. World Wide Web and Computer Media Services:

4.2.1.1 WEB Services. As part of maintaining a Fort Detrick COMMUNITY GUIDE Web site, the Contractor shall construct a search engine usable by visitors to the site capable of locating the Community Guide for the entire length of this contract. The Government will provide color versions of all photos used in the guide, for posting on the website. All photos on the website will be color photos. The webmaster will request color versions of photos when they are inadvertently omitted.

4.2.1.2. The Contractor shall maintain, for at least two (2) years, a morgue file of at least 25 copies of each issue of the Fort Detrick COMMUNITY GUIDE. These will be used by the COR as emergency reserve copies for such things as contests or special requests.

4.2.1.3. Document Review Process. The Contractor shall email all Community Guide drafts (layouts and final) in PDF form to the COR for review and editing.

4.2.2. The Contractor shall provide a library of type consisting of 200 different typefaces of both serif and sans serif styles, ranging in size from six to 96 points.

4.2.3. Communications Services. The Contractor shall obtain whatever communication services it deems necessary to perform work specified in this contract that are not government furnished as described in Section 3 of this PWS.

4.2.4. Postage. The Contractor shall pay the cost of all postage for items which the Contractor generates, including Community Guide mailings identified in PWS Section 5 and services such as United Parcel Service (UPS) and Federal Express (FEDEX) Service. The Contractor shall not use DOD postage and DOD fees-paid indicia labels for distribution of copies of the Community Guide.

SECTION 5

SPECIFIC TASKS

5.1. General. The Contractor shall print and deliver 1,500 copies of the Community Guide on the scheduled delivery day. No more than 1% defects in final printed product.

5.1.1. Advance Design and Planning. In an effort to demonstrate the ability to understand and implement modern community guide design techniques and plan production requirements of future issues of the Community Guide, the contractor shall:

5.1.1.1. Provide technical assistance in the design and layout of the Community Guide to facilitate communication of information objectives as provided by the COR.

5.1.1.2. Create and transmit by email a PDF copy of the Community Guide layout for coordination and approval of the COR. The COR has the responsibility to determine final layout and design to communicate to the audience for which the publication is intended.

5.1.1.2.1 Provide a production staff that includes all typesetting support; Community Guide copy will be set at specifications designated by the COR.

5.1.1.2.2. Provide final color keys for approval, when appropriate, or requested by the Government. Color keys shall be approved by both the Contractor and COR.

5.1.2.1. Editorial Material: The COR will be responsible for proofreading all material of the Community Guide and for checking security and accuracy of content. The Contractor shall be responsible for the pasting of provided content of each page and printing of the Community Guide.

5.1.2.2. Quality of Advertising. The Contractor shall email all advertisements to the COR at least 72 hours prior to publication for approval or disapproval by COR. Questionable advertisements will be submitted to the COR legal counsel, and if a ruling is issued that the advertisement should not be run, it will not be included in the publication. The COR and legal counsel will have final say in which ads run.

5.1.2.3. "Off Limits Advertisement". Under no condition shall the Contractor allow a business establishment listed by the Fort Detrick Military Community as "off limits" to advertise in the Fort Detrick Community Guide. A list of "off limits" establishments will be provided to the contractor by the Government at least annually, with interim updates provided as establishments designated as "off limits." The COR will submit this list to the Contractor annually along with a publication schedule.

5.1.2.4. Advertisement Accuracy. The Contractor shall be responsible for the accuracy of any advertisement appearing in the Community Guide. Advertisers shall be notified that their advertisements shall not conflict with maintaining the morale, welfare and discipline of the Command.

5.1.2.5. The Contractor’s CE publication shall adhere to the provisions of paragraph 6 of DOD Instruction 1344.7 which reads: "a. The Department of Defense expects voluntary observance of the highest business ethics both by commercial enterprises soliciting DOD personnel through advertisements in unofficial military publications, and by the publishers of those publications in describing goods, services, and commodities, and the terms of the sale (including guarantees, warranties and the like). b. The advertising of credit terms shall conform to the provisions of Pub. L. 90-321 (reference (I)) as implemented by Regulation 360-1 (reference (1))."

5.1.2.6. Fort Detrick and Forest Glen Population. For advertising planning purposes, Fort Detrick’s population is approximately 1,400 military and 6,600 civilians located at its Frederick, MD location. Forest Glen’s population is approximately 300 military and 1,450 civilians.

5.1.3. Quality Assurance:

5.1.3.1. The printing and distribution of the Community Guide will be monitored by the COR. Only those photographs, content and other editorial material approved by the COR will be used in any edition on the Fort Detrick COMMUNITY GUIDE.

5.1.3.2. The inspection and acceptance point for effort to be provided under this contract will be the COR at Fort Detrick, Frederick, Md.

5.1.4. Publication Review/Release, Distribution and General Technical Requirements:

5.1.4.1 The number of annual Community Guides is subject to change by the Government when necessitated by significant increases or decreases of personnel at Fort Detrick. Such increases or decreases will not exceed twenty-five percent (25%), unless previously agreed upon by both parties of this contract.

5.1.4.2. The Fort Detrick COMMUNITY GUIDE shall not be distributed either as a supplement or insert to any privately produced civilian newspaper or publication. Privately produced newspapers or publications shall not be distributed as inserts to the COMMUNITY GUIDE.

5.2. Content:

5.2.1. Ad-to-Editorial copy ratio in Community Guide shall not be larger than sixty percent (60%) advertising to forty percent (40%) editorial per issue.

5.2.1.1. Any advertising insert or supplement shall not count in the total ad-to-copy ratio as advertising. Also, the COR shall be notified prior to and approve the insertion of all such inserts and supplements. Advertising supplements shall have "Paid Advertising" in 8- or 10-point type on the top or bottom of each page.

5.2.1.2. For the Community Guide, no advertisements will appear within the editorial section.

5.2.1.3. The COR will have the option to move ads and ad-free pages, unless ads are necessarily dummied "do not move," for layout purposes. The COR understands this option will be exercised with discretion and will coordinate any move with the Contractor first.

5.2.2. The Fort Detrick Community Guide will include only material which reflects the standards of decency characterizing the US Army, and Fort Detrick, as determined by the Government. The Commander reserves the right to prohibit distribution of the Fort Detrick COMMUNITY GUIDE, when, as determined by the Commander, the COMMUNITY GUIDE includes advertising that undermines the command's successful mission performance and preservation of morale and discipline or that is otherwise contrary to the best interests of the command.

5.2.3. Material appearing in the Fort Detrick Community Guide will be factual, objective, accurate, balanced, impartial, and as timely as practical. Present and future tense materials will have priority over other materials.

5.2.4. Nameplate. The nameplate of each produced copy shall include the statement: “Published for the Fort Detrick military and civilian community."

5.2.5. Masthead. The masthead shall include the name and telephone number of the PAO as the Commander's liaison with the Contractor, the name of the printing firm, method of reproduction, and total amount of circulation. The names of Command Staff will be carried under a section of the masthead entitled “Command Staff” and “Editorial Staff." The Contractor will include a listing of production staff in the masthead, and will ensure changes made to the masthead appear in subsequent editions of The Community Guide.

5.2.5.1. Disclaimers. The following disclaimers will be printed in the masthead of each copy of the Fort Detrick COMMUNITY GUIDE in type no smaller than 6-point bold or 8-point: "The appearance of advertising in the publication, including inserts or supplements, does not constitute endorsement by Department of the Army or (Contractor's firm name) of the products or services advertised. All editorial content of the Fort Detrick COMMUNITY GUIDE is prepared, edited, provided and approved by the Fort Detrick Public Affairs Office. The Fort Detrick COMMUNITY GUIDE is printed by (Contractor's firm name), a private firm in no way connected with the Department of the Army, under exclusive written contract with the Commander, Fort Detrick. The civilian printer is responsible for commercial advertising. Everything advertised in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other non-merit factor of the purchaser, user or patron. A confirmed violation of this policy of equal opportunity by an advertiser will result in the refusal to print advertising from that source."

5.2.6. Opinion Polls, Surveys and Straw Votes. No opinion poll, survey, or straw vote on political campaigns, candidates, or issues shall be conducted for publication in the COMMUNITY GUIDE. The COMMUNITY GUIDE shall not contain political campaign news, editorials, cartoons or other items which are partisan in nature and not within the mission of the organization and its command information objectives. The COMMUNITY GUIDE shall not carry partisan political advertising or advertising which is political in nature. The Commander reserves the right to prohibit the distribution of the newspaper when, as determined by the Commander, the COMMUNITY GUIDE includes prohibited political advertising.

5.2.7. Bingo Games and Lotteries. Bingo Games and Lotteries conducted by a commercial organization whose primary business is conducting lotteries may not be advertised in the Fort Detrick COMMUNITY GUIDE. Non-lottery activities (such as dining at a restaurant or attending a musical performance) may be advertised in the Fort Detrick COMMUNITY GUIDE. State lotteries such as those administered by Virginia, Maryland or the District of Columbia, as well as lotteries conducted by a not-for-profit organization or governmental organization, or conducted as a promotional activity by a commercial organization and clearly occasional and ancillary to the primary business of that organization may be included in the Fort Detrick COMMUNITY GUIDE in accordance with 1307 US Code 18.

5.2.8. Unless otherwise authorized by the COR, advertising on all pages will be blocked across the top of the ad block, if horizontal in format, or along a vertical line the length of the page, if vertical format, to facilitate contemporary modular design of editorial material. Ads within ad space shall fill the entire ad space. An alley of one pica between ads will be the standard. All published ads shall be rectangular forms. Purchased ad space must be filled by either enlarging ads or by bordering ads around the perimeter of purchased space. The weight of the perimeter borders will be consistent to within one (1) point of other borders on the page. When awkward layouts result the publisher will even them out by using in-house or public service advertising.

5.2.8.1. Ads shall not be run sideways or upside down to attract attention. Ads will be sold only in 2-, 3-, 4-, 5-, and 6-column widths. Ads will not be horizontally combined to form widths other than 2, 3, 4, 5, and 6 columns.

5.2.9. The COR will specify layout and design of the editorial content of the COMMUNITY GUIDE. Column width for 8-, 9-, 10-, 11- and 12-point body type will be no less than 12 picas and not greater than 24 picas. Columns or blocks, less than 12-picas in width, will appear as white space.

5.3. Community Guide Advertising:

5.3.1. General Advertising:

5.3.1.1. The COMMUNITY GUIDE shall not carry an advertisement which implies discrimination with regard to race, creed, age, color, sex, or national origin of the purchaser, user, or patron. Even if their advertisements do not imply it, the Contractor shall ensure that advertisers in the COMMUNITY GUIDE do not practice such discrimination. Under no condition will a business establishment listed by Fort Detrick as "Off Limits" be permitted to advertise in the Fort Detrick COMMUNITY GUIDE.

5.3.1.2. The Contractor shall ensure that commercial businesses soliciting military personnel through advertising in the publication are ethical in describing goods, services, commodities and sale terms (including guarantees, warranties, etc.). Businesses that have a demonstrated history – meaning legal judgments imposed – of preying on military customers, will not be solicited for advertising in The Community Guide. Ads for tobacco products will not run in the Community Guide.

5.3.1.3. Advertisements offering credit terms shall carry a clear statement of the total cash price, as well as the total credit costs, including all charges. If payments are shown, the number amount of each, and the time period shall also be shown. These shall be shown clearly in the advertisements in type no smaller than 6-point.

5.3.2. Advertising Restrictions:

5.3.2.1. Any advertisement which appears to be editorial copy shall be clearly marked at top and bottom in no smaller than 8-point bold or 10-point type "paid advertisement."

5.3.2.2. The Contractor shall ensure that all prospective advertisers are aware the Fort Detrick COMMUNITY GUIDE is an unofficial publication. In addition, any letters or brochures designed to procure the sale of advertising space in the Fort Detrick COMMUNITY GUIDE shall state that it is an unofficial publication.

The COMMUNITY GUIDE shall not carry advertising which contains photographs of individuals in uniform. Excluded from this prohibition are Government appropriated or non-appropriated fund advertisers and pictures of actors or story characters in advertising for movies, plays or books.

5.3.2..3 The Contractor shall not accept for publication advertisements that are worded or phrased to give the reader the impression the Army in any sense endorses, guarantees or sponsors any product or service.

5.3.3. The Contractor shall accept for publication only those advertisements which are in conformance with the principles of good taste. The Contractor shall not accept or print advertising of an obscene nature or that reflects adversely upon the Government of the United States or any of its components.

5.3.4. Real Estate Advertising:

5.3.4.1. Advertising for off-post housing available for real estate, sale, or lease by an owner, manager, rental agency, agent, or individual shall include only those available on a nondiscriminatory basis for all personnel. No facility shall be advertised without the Contractor having been notified in writing that open-housing practices are enforced by the owner, manager, rental agency, agent or individual.

5.3.4.2. Contractor shall carry the following disclaimer near real estate advertising in the publication: "All real estate advertised in this publication is subject to the Federal Fair Housing Act of 1968, which makes it illegal to advertise any preference, limitation or discrimination based on race, color, religion, or national origin, or an intention to make such preference, limitation or discrimination. The Contractor shall not knowingly accept any advertisement for real estate which is in violation of the law. All dwellings advertised in this publication are available on an equal opportunity basis." Further, the Contractor shall not accept for publication in the Fort Detrick COMMUNITY GUIDE any real estate sale or rental ad that specifies that only certain military grades, to the exclusion of others, are invited to buy or rent.

5.3.5. Allotting and filling ad space: The Contractor shall assume full responsibility for filling all space set aside on the advertising page dummies for advertising. In the event tentative advertising does not materialize, the Contractor shall give the Fort Detrick COR the option to fill the reserved space. Should the contractor fill the space with public service or "house" advertising, the space will not be counted as editorial space.

5.3.7. The Contractor shall not enter into any exclusive advertising Agreement with any firm, broker or individual for the purpose of selling advertising associated with this contract.

5.3.8. The Contractor shall ensure advertising complies with all requirements of Federal and Maryland laws. This includes credit disclosure requirements and restrictions on advertising by persons not licensed in a particular profession or occupation.

5.3.9. COMMUNITY GUIDE Page Dummies. The Contractor shall furnish to the COR one hundred percent (100%) of the complete advertising-pages dummies no later than 1 month prior to the date of publication. When holidays occur affecting the makeup or distribution deadlines contained herein, the Contractor shall submit a written request to the COR to adjust the delivery date accordingly. Unless otherwise previously agreed upon by both parties.

5.3.10. COMMUNITY GUIDE Ads Reviewed. The COR will review all advertisements no later than 3 weeks prior to publication.

5.4 Community Guide Specific Requirements:

5.4.1. General:

5.4.1.2 The contractor shall publish an annual Unofficial Directory and Guide including the Post Map for Fort Detrick including Forest Glen Annex, hereinafter referred to as a “Community Guide.”

5.4.1.3. The CE publication shall adhere to the provisions of the DOD Instruction 1344.7.

5.4.1.4. Each edition shall be published in compliance with AR 210-7 and AR 360-1.

5.4.1.5. Contractor shall provide design and graphic assistance services throughout the term of this Contract.

5.4.1.6 Size and Structure:

5.4.1.7. The publisher’s name and address shall appear on the inside front cover.

5.4.1.8. Whenever the word “Guide” or “Directory” appears on the front cover, it shall be preceded by the word “Unofficial” in type of the same size or larger.

5.4.1.9. The following statement will be printed in type not smaller than eight (8) point on the first page of each copy: The Fort Detrick Post Guide and Telephone Directory is an authorized publication for members of the Fort Detrick community. It is printed by --------, a private firm in no way connected with the Department of the Army, under exclusive contract with Fort Detrick. All editorial content is prepared and edited by the Fort Detrick Public Affairs Office. Opinions expressed herein by writers are their own and they are not official expressions by the Department of the Army. The appearance of advertisements in this publication does not constitute endorsement by the Department of the Army or ----- of the products or services advertised. Everything in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age marital status, physical handicap, political affiliation, or any other non-merit factor of the purchaser, user or patron.

5.4.2. The quantity of each edition of the guide shall be 1500 copies, In addition, one thousand (1,500) Fort Detrick maps.

5.4.2.1. The guide shall be printed on 70-lb. glossy recycled stock with an area of eight and one-half (8-½) inches by eleven (11) inches in size and shall contain no more than fifty (50) pages and no less than thirty (30) editorial pages. The number of editorial pages does not include the telephone directory and maps of the installation and local community that shall be included in separate sections.

5.4.2.2. The outside cover shall be in natural, full-color process. In addition, the contractor shall also make available two-thirds of the editorial pages to four-color process photographs.

5.4.2.3. Publication Date and Editorial Release:

5.4.2.4 The Contractor shall publish and distribute the Guide on an annual basis, no later than Oct. 1.

5.4.2.5. The COR will provide editorial content to the contractor two months prior to Community Guide publication date. The COR will furnish editorial copy by email or on computer disk on software program mutually agreed to by both parties and additional photos will be supplied in either printed or digital format to the publisher. Layout and printing responsibility shall be left to the publisher; however, both parties shall mutually agree to layout design. The COR will provide a rough draft of layout electronically one (1) week prior to blue line proof.

5.4.2.6. The Contractor shall send draft pages electronically to the COR 2 weeks prior to community guide publication date with completed advertisements and text in place for review and approval. Failure to do so shall constitute a violation of the contract.

5.4.2.7. Following COR approval of draft Guide, the contractor shall provide the COR a proof copy by COB 1 week prior to the Community Guide publication date. A proof (blue line) of the editorial section shall be submitted to COR for final check, corrections, changes, and approval at least two (2) weeks before printing. There shall be no changes allowed at the time of the blue line other than errors of omission, spelling, typographical errors, and captions on originally supplied input. The Contractor shall assume layout is correct and proceed to print if blue line is not returned to publisher within five (5) working days of receipt by COR.

5.4.2.8. The COR will provide final editorial release to the contractor one week prior to Community Guide publication date. After publication on 1 Oct, the Contractor shall deliver the printed Guides within 1 week to a Fort Detrick location identified by the COR.

5.4.2.9. Distribution of this publication to military personnel will be the responsibility of, and controlled by Fort Detrick, except for proof copies to advertisers, which shall be withheld and mailed, directly by Contractor.

SECTION 6

APPLICABLE PUBLICATIONS AND FORMS

6.1. Mandatory:

6.1.1. DoD Instruction 1344.7, Personal Commercial Solicitation on DoD Installations”: http://www.dtic.mil/whs/directives/corres/pdf/134407p.pdf

6.1.2. DoD Instruction 5120.4, "Department of Defense Newspapers, Magazines and Civilian Enterprise Publications": http://www.dtimil/whs/directives/corres/pdf/512004p.pdf

6.1.3. DoD Directive 5400.7, DoD Freedom of Information Act (FOIA) Program: http://www.dtic.mil/whs/directives/corres/pdf/540007p.pdf

6.1.4. DoD Directive 5400.11, DoD Privacy Program: http://www.dtic.mil/whs/directives/corres/pdf/540011p.pdf

6.1.5. Army Regulation 190-13, The Army Physical Security Program:

https://armypubs.us.army.mil/epubs/dr_pubs/dr_b/pdf/r190_13.pdf

6.1.6. Army Regulation 210-7, Personal Commercial Solicitation on Army Installations: http://armypubs.army.mil/epubs/pdf/r210_7.pdf

6.1.7. Army Regulation 360-1, The Army Public Affairs Program: http://armypubs.army.mil/epubs/pdf/R360_1.pdf

6.2. Advisory. None

6.3. Publications Requirements:

6.3.1. The Contractor shall comply with above listed publications coded as mandatory. The Contractor shall be guided by those publications coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement. Most Government publications listed are available electronically at the web links provided above. The Contractor shall maintain a copy of all required publications listed in this Section in accordance with Section 2.1. Supplements or amendments to listed publications from any organizational level issued during the life of the contract shall be obtained and followed by the Contractor as required.

6.3.2. The Contractor shall immediately implement changes listed in current publications, or future publication amendments, that may result in an increase to or decrease to Contractor’s operating costs. Said changes shall be implemented at no cost to the Government.

SECTION 7

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

7. 1. Performance Requirements Summary (PRS). The rights of the Government and remedies described in this PRS, which is a part of the contract, are in addition to other rights and remedies set forth in the contract. The purpose of this technical exhibit is to define performance evaluation and incentive procedures. The absence from this PRS of any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the contract, including the Inspection of Services Clause and the Default Clause. The Performance Requirements Summary will:

7.1.1. List the paragraphs of the contract that cover the required service (PRS table, column 1).

7.1.2. List PWS required services (PRS table, column 2).

7.1.3. Define the standard of performance by which the Government will measure contract performance (PRS table, column 3).

7.1.4. Set forth the maximum error or maximum allowable deviation, or Acceptable Quality Limit (AQL), from perfect performance (PRS table, column 4) for each listed service that will be allowed by the contractor before the Government withholds the incentive action described in Column 6.

7.1.5. Define the lot used as a basis for surveillance (PRS table, column 4).

7.1.6. Set forth the primary surveillance methods the Government will use to evaluate the contractor's performance in meeting the contract requirements (PRS table, column 5).

7.1.7. Set forth the incentives for each listed required service (PRS table, column 6).

7.2. Government Quality Assurance. Contractor performance will be compared to the contract standards and AQLs using the Quality Assurance Surveillance Plan (QASP).

7.2.1. The Government may use a variety of surveillance methods to evaluate the Contractor's performance. The Government may change the method of surveillance of a service at the end of an inspection period. The Contractor shall be informed when the methods of inspection will change. The methods of surveillance that may be used are:

7.2.1.1. Random Sampling of recurring service output using the selected sampling plans of ANSI/ASQC Z1.4.

7.2.1.2. Periodic Inspection (Surveillance Activity Checklists) of output items (daily, weekly, monthly, quarterly, semiannually, or annually) as necessary to assure a sufficient evaluation of contractor performance.

7.2.1.3. Validated Customer Complaints

7.2.1.4 Quality Control Plan

7.3. Criteria for Acceptable and Unacceptable Performance. The standards and AQL are based on the levels of performance experienced when the service was performed by Government personnel and predecessor contractors, and are the level of performance acceptable to the Government. Performance of a listed service will be accepted when the number of defects found by the Contracting Officer Representative (COR) during contract surveillance does not exceed the number of defects allowed by the AQL in column 3.

7.3.1. Incentive Actions. The AQL for specific tasks are quantified and listed as part of Incentive Actions. The specific tasks that have been determined very important have been quantified and the contractor may earn an incentive for specific tasks identified in the schedule of Incentives by not having an incident where the task is violated.