3_TAB_B_RLB_SOW_ver3_28.pdf

SPECIFICATIONS & STATEMENT OF WORK (SOW)

Project Name: Install modular building

Work order#: FE AV---9J

Location: Building: adjacent 3234 (DAAF, Ft. Belvoir)

Project Manager: Military District of Washington (G-4)

Prepared by: TAAB S-4 (703) 806-7542 xxxxxxx.mil@mail.mil

TABLE OF CONTENTS

SECTIONS

01 11 00 Summary of Work 01 30 00 Work Restriction 01 32 01.00 10 Project Schedule 01 33 00 Submittal Procedures 01 35 26 Governmental Safety Requirement

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL CONSTRUCTION SCOPE

• Background

The United Stated Army Aviation Brigade (TAAB) requires additional flight operational and administrative space because of increased forces and missions. The airfield facilities are being repaired and renovated which significantly reduced available space. The temporary facility is to provide continunity of operations for flight mission planning and routine administrative functions. This urgent and important.

1.1 SUBMITTALS

Government approval is required for submittals.

Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

mailto:xxxxxxx.mil@mail.mil mailto:xxxxxxx.mil@mail.mil

Section 01 11 00 Page 1

Preconstruction Submittals Excavation Permits

Execution schedule (Task activity schedule)

Airfield Specific Safety Plan

Foreign Object Damage Plan.

Worker certification and Background check

Interior finishes design

Electrical service and distribution design

Lighting design.

Layout design

60% Design and 100% design

Utility connection plan

Conduit for IT/communications. (IT/communication wiring will be by others)

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work will provide administrative work area for approximately 46 people with bathroom for males and females.

This project includes, but is not limited to, the following:

Construct a new modular or pre-engineered style building at Building 3234 (TAAB), DAAF, Fort Belvoir, VA.

Building should contain approximately 3000 GSF. Length should be approximately 60 feet by 48 feet. Attached floor plan shows the desired layout of the facility.

The following layout features are required as shown in attached Table 1 and Layout figure 1:

Contractor is to make appropriate adjustment for utility runs and leveling of spaces. Exterior may be steel, aluminum or “hardiplank” with minimum R-15 insulation. One story height not to exceed 16 feet. Finished floor elevation preferred no more than 3 feet above existing grade. Roof to be low slope with EPDM or shingles and R-30 minimum insulation. Roof rafters steel or wood trusses. Provide gutters and downspouts. Provide at least two commercial steel exterior doors and required ADA ramp for customer access. Interior doors shall be solid core wood. Flooring shall be minimum ¾” plywood base with carpet tile, VCT or other approved durable easily maintained finishes. Prefeered wall finishesare fabric on lower half and durable paint for the upper half. Fabric finishes must be approved by government client. Secure storage requires a minimum of 550 lbs per square foot live loading. Secure storage must meet all requirements for the classification of “SECRET”. Details to be shown and finalized in design phase.

Roof top HVAC is preferred.for the square footage provided, with wall mounted individual programmable thermostats for each office/space. The IT room requires separate heating, cooling and contrrols.

The Electrical service shall be designed for the heating/cooling load, lights, IT, special communications equipment, a small kitchen area, video teleconferencing and a minimum of 20 workstation. A special 30 amp circuit is required. Office six will require a minimum of three 15 amp circuits. The IT room will be on separate individual circuits.

Section 01 11 00 Page 2

The facility must comply to and meet the American Disabilites Act (ADA).

Walls should be able to support multiple large televisions and monitors.

The contractor shall be responsible to verify all field measurements and conditions of the project and project location area. Excellent coordination is required with installation utility contractors.

All materials shall be installed in accordance with the approved recommendations of the manufacturer as well as conform to the contract documents. The installation shall be neat in appearance,free from defects and shall be accomplished by workman skilled in this type of work.

The contractor shall provide facility repairs and routine maintenance for a period of three (3) years with a two year option.

1.2.2 Location

The work is located adjacent to bldg 3234 Fort Belvoir, VA. The exact location will be shown by the Contracting Officer Representative.

1.3 OCCUPANCY OF PREMISES/Site limitations

This facility will be inside the active area (controlled) of the airfield. Building 3234 will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area. Parking is very restricted.

Before work is started, arrange with the Contracting Officer Representative a sequence of procedures, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

NOTE: Access to the site is limited by the width of the gates. Contractor must address this in completing contract requirements.

1.4 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.5 ON-SITE PERMITS

1.5.1 Borrow, Excavation, Welding, and Burning Permits

Section 01 11 00 Page 3

ACTIVITY SUBMISSION DATE SUBMISSION FORM

Excavation Permits 14 calendar days prior to work (DPW) Fort Belvoir

Post permits at a conspicuous location in the construction area. Burning of trash or rubbish is not permitted on project site.

1.6 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

Primary utilities will be brought to within five (5) feet of the facility by the installations utility contractors. This contract shall connect to those utilities. Any disputes will be provided to the contracting officer within 24 hour of the first indentcation of an issue.

1.6.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work.

1.7 Delivery Schedule

Notify the Contracting Officer Representative in writing at least 14 calendar days in advance of the date on which the materials and equipment are required. Pick up materials and equipment no later than 20 calendar days after such date.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 30 00 Page 4

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

Proposed Site Plan Sketch General site plan of proposed ACP improvements.

Site Utility Sketch Proximity Sketch of known utilities

EF 4025-R (MAR 2012) Transmittal of Shop Drawings, Equipment

Data, Material Samples, or Manufacturer’s Certificates of Compliance

JBM-HH Form 190-16b (15 JUN 15) Appendix C, Request for a Fort Belvoir

Installation Access Control Pass

EM 385-1-1 (2015) Safety and Health Requirements Manual

CESO Checklist A-02 Safety Inspection Checklist Accident Prevention Plan

1.2 SUPERVISION

1.2.1 Operations Security

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil.

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 25 calendar days after contract award.

Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm.

Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

http://jko.jten.mil/ http://cdsetrain.dtic.mil/opsec/index.htm

SECTION 01 30 00 Page 5

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

All Contractor and Sub-Contractor personnel required to have access to the Base must complete the “Request for a Fort BelvoirInstallation Access Control Pass”. Copy, Scan, or other duplication form of Applicant’s Original Signature is not acceptable.

The Contractor shall ensure that all contractor and sub-contractors employee Common Access Cards (CACs), badges, passes or other access credentials which were issued under this contract are surrendered to the COR upon completion of the contract. CACs, badges, passes and other access credentials are DoD property and failure to surrender them may be punishable under 18 USC § 701.

1.2.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.2.3 Superintendent Qualifications

Quality Control (QC) in accordance with the Contractor Quality Control Procedures and Plan. The Contractor will furnish a copy of their QC Plan to the government prior to the start of construction for review and acceptance. The contractor shall appoint a quality control person 30 days prior to start of construction. The project superintendant and quality control person cannot be the same individual. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The government will periodically evaluate the contractor’s performance and compliance with this SOW. Any and all discrepancies and/or non-compliance discovered regarding work executed for this SOW will require the contractor to re-accomplish the task at no additional cost to the Government.

1.8.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

Contractor shall ensure they comply with any and all additional provisions as applicable to contractors working at JBM-HH. The contractor is to be fully aware and have full knowledge of any and all policies, procedures and requirements to work on this installation, and is to seek clarification on any specific provision that they are unclear about from the COR if this is not the case.

The contractor is fully and totally responsible for the condition of the work and the work site en masse until the work is formally accepted by the government. As a consequence, the contractor may be required to execute rework until such time as formal acceptance of the work is made by the government.

1.9 PRECONSTRUCTION MEETING CONFERENCE

The Contractor is to be present for and participate fully in a pre-construction/contract initiation meeting held by the KO prior to any work beginning or ordering of any materials, unless otherwise directed by the KO. The information discussed and clarifications made in this meeting will be made biding on the contract as indicated by the KO.

1.14 ELECTRONIC MAIL (E-MAIL) ADDRESS

SECTION 01 30 00 Page 6

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats. Multiple email addresses are not allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer and Contract Officer Representative, in writing, of any changes to this email address.

It is noted that the COR may be different than the Project Manager (PM) for this project. If there is a need to contact or engage the PM for this project, such contact will be made through the COR. These designations will be clarified and determined during the pre-construction/contract initiation meeting prior to the Notice to Proceed issued by the Contracting Officer.

Unless otherwise indicated, the Government is represented by the Project Manager (PM)/COR. The PM/COR for this contract is XXXXXXXXX who can be reached at Office phone: 703-806-, Cellular phone: 703, or by email: xxxxxxx@mail.mil.

SECTION 01 32 01.00 10 Page 7

SECTION 01 32 01.00 10

PROJECT SCHEDULE

Design Performance Period: conducted in two design phases:

Design Phase 1 is Preliminary Design or Design Development (aka 60% Design).

Design Phase 2 is Construction Drawing/Working Drawing/Final Design (aka 100% Design).

Contractor shall complete Design Phase 1 in 15 calendar days, and Design Phase 2 in 15 calendar days.

Construction Performance Period is no more than 60 calendar days.

Total Contract Performance Period, including two (seven-day) design review periods, is no more than 110 calendar days.

The Contractor shall provide a CPM/PERT Logic chart and/or a linked GANNT Chart schedule for all work activities to the COR for acceptance prior to the initiation of any and all work and/or mobilization on the project site. This schedule is to account for all activities involved in the work, any and all administrative requirements required to execute the work described herein, and any and all supply, coordination, or subcontract efforts that may be required to execute the work. This schedule shall be written in Adobe Acrobat readable format 30 days prior each major event.

PART 3 EXECUTION

Work shall be completed in one construction phase per area of work. Contractor will have access to all work areas at one time.

3.3.9 Calendars

Regular Working Hours. The government’s regular (normal) working hours are from 0700 to 1530, Mondays through Fridays, except (a) federal holidays and (b) other days specifically designated by the Contracting Officer. Federal holidays are New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

Schedule activities on a Calendar to which the activity logically belongs. Develop calendars to accommodate any contract defined work period such as a 7-day calendar for Government Acceptance activities, concrete cure times, etc.

If an activity is weather sensitive it shall be assigned to a calendar showing non-work days on a monthly basis, with the non-work days selected at random across the weeks of the calendar, using the anticipated days provided in the contract clause TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Assign non-work days over a seven-day week as weather records are compiled on seven-day weeks, which may cause some of the weather related non-work days to fall on weekends.

3.3.19.1 As-Built Drawings

Contractor shall provide As-Built Drawings to the KO & COR for review and acceptance, prior to final payment under this Contract.

3.3.20 Anticipated Adverse Weather

Paragraph applicable to contracts with clause entitled TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Reflect the number of anticipated adverse weather delays allocated to a weather sensitive activity in the activity's calendar.

3.4 PROJECT SCHEDULE SUBMISSIONS

SECTION 01 32 01.00 10 Page 8

Provide the submissions as described below. If the Contractor fails or refuses to furnish the information and schedule updates as set forth herein, the Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

3.4.3 Periodic Schedule Updates

Update the Project Schedule on a regular basis, monthly at a minimum. Provide a draft Periodic Schedule Update for review at the schedule update meetings as prescribed in the paragraph PERIODIC SCHEDULE UPDATE MEETINGS. These updates will enable the Government to assess Contractor's progress. Update the schedule to include detailed construction activities as the design progresses, no later than the submission of the final un-reviewed design submission for each separate design package. The Contracting Officer may require submission of detailed schedule activities for any distinct construction that is started prior to submission of a final design submission if such activity is authorized.

a. Update information including Actual Start Dates (AS), Actual Finish Dates (AF), Remaining

Durations (RD), and Percent Complete is subject to the approval of the Government at the meeting.

b. AS and AF dates must match the date(s) reported on the Contractor's Quality Control Report for an activity start or finish.

3.6 PERIODIC SCHEDULE UPDATE

3.6.1 Periodic Schedule Update Meetings

Conduct periodic schedule update meetings for the purpose of reviewing the proposed Periodic Schedule Update, Narrative Report, Schedule Reports, and progress payment. Conduct meetings (at Government facility) at least monthly within five days of the proposed schedule data date. Provide a computer with the scheduling software loaded and a projector which allows all meeting participants to view the proposed schedule during the meeting. The Contractor's authorized scheduler must organize, group, sort, filter, perform schedule revisions as needed and review functions as requested by the Contractor and/or Government. The meeting is a working interactive exchange which allows the Government and Contractor the opportunity to review the updated schedule on a real time and interactive basis. The meeting will last no longer than 8 hours. Provide a draft of the proposed narrative report and schedule data file to the Government a minimum of two workdays in advance of the meeting. The Contractor's Project Manager and scheduler must attend the meeting with the authorized representative of the Contracting Officer.

Superintendents, foreman and major subcontractors must attend the meeting as required to discuss the project schedule and work. Following the periodic schedule update meeting, make corrections to the draft submission. Include only those changes approved by the Government in the submission and invoice for payment.

3.6.2 Update Submission Following Progress Meeting

Submit the complete Periodic Schedule Update of the Project Schedule containing all approved progress, revisions, and adjustments, pursuant to paragraph SUBMISSION REQUIREMENTS not later than 4 work days after the periodic schedule update meeting.

3.7 WEEKLY PROGRESS MEETINGS

Conduct a weekly meeting with the Government (or as otherwise mutually agreed to) between the meetings described in paragraph entitled PERIODIC SCHEDULE UPDATE MEETINGS for the purpose of jointly reviewing the actual progress of the project as compared to the as planned progress and to review planned activities for the upcoming two weeks. Use the current approved schedule update for the purposes of this meeting and for the production and review of reports. At the weekly progress meeting, address the status of RFIs, RFPs and Submittals.

SECTION 01 32 01.00 10 Page 9

3.8 REQUESTS FOR TIME EXTENSIONS

Provide a justification of delay to the Contracting Officer in accordance with the contract provisions and clauses for approval within 10 days of a delay occurring. Prepare a time impact analysis for each Government request for proposal (RFP) to justify time extensions.

3.8.1 Justification of Delay

Provide a description of the event(s) that caused the delay and/or impact to the work. As part of the description, identify all schedule activities impacted. Show that the event that caused the delay/impact was the responsibility of the Government. Provide a time impact analysis that demonstrates the effects of the delay or impact on the project completion date or interim completion date(s). Evaluate multiple impacts chronologically, each with its own justification of delay. With multiple impacts consider any concurrency of delay. A time extension and the schedule fragnet becomes part of the project schedule and all future schedule updates upon approval by the Contracting Officer.

3.8.2 Time Impact Analysis (Prospective Analysis)

Prepare a time impact analysis for approval by the Contracting Officer based on industry standard AACE 52R-06. Utilize a copy of the last approved schedule prior to the first day of the impact or delay for the time impact analysis. If Contracting Officer determines the time frame between the last approved schedule and the first day of impact is too great, prepare an interim updated schedule to perform the time impact analysis.

Unless approved by the Contracting Officer, no other changes may be incorporated into the schedule being used to justify the time impact.

3.8.3 Time Extension

The Contracting Officer must approve the Justification of Delay including the time impact analysis before a time extension will be granted. No time extension will be granted unless the delay consumes all available Project Float and extends the projected finish date ("End Project" milestone) beyond the Contract Completion Date. The time extension will be in calendar days.

Actual delays that are found to be caused by the Contractor's own actions, which result in a calculated schedule delay will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

3.8.4 Impact to Early Completion Schedule

No extended overhead will be paid for delay prior to the original Contract Completion Date for an Early Completion IPS unless the Contractor actually performed work in accordance with that Early Completion Schedule. The Contractor must show that an early completion was achievable had it not been for the impact.

3.9 FAILURE TO ACHIEVE PROGRESS

Should the progress fall behind the approved project schedule for reasons other than those that are excusable within the terms of the contract, the Contracting Officer may require provision of a written recovery plan for approval. The plan must detail how progress will be made-up to include which activities will be accelerated by adding additional crews, longer work hours, extra work days, etc.

3.9.1 Artificially Improving Progress

Artificially improving progress by means such as, but not limited to, revising the schedule logic, modifying or adding constraints, shortening activity durations, or changing calendars in the project schedule is prohibited. Indicate assumptions made and the basis for any logic, constraint, duration and calendar changes used in the creation of the recovery plan. Any additional resources, manpower, or daily and weekly work hour changes proposed in the recovery plan must be evident at the work site and documented in the daily

SECTION 01 32 01.00 10 Page 10 report along with the Schedule Narrative Report.

3.9.2 Failure to Perform

Failure to perform work and maintain progress in accordance with the supplemental recovery plan may result in an interim and final unsatisfactory performance rating and/or may result in corrective action directed by the Contracting Officer pursuant to FAR 52.236-15 Schedules for Construction Contracts, FAR 52.249-10 Default (Fixed-Price Construction), and other contract provisions.

3.9.3 Recovery Schedule

Should the Contracting Officer find it necessary, submit a recovery schedule pursuant to FAR 52.236- 15 Schedules for Construction Contracts.

SECTION 01 33 00 Page 11

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

A submittal register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register".

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to start of construction (work). Issuance of contract notice to proceed, or commencing work on site, or the start of the next major phase of the construction on a multi-phase contract, includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

Certificates of insurance Surety bonds List of proposed Subcontractors List of proposed products Construction progress schedule Network Analysis Schedule (NAS) Submittal register

Schedule of prices or Earned Value Report Health and safety plan Work plan

Quality Control (QC) plan Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to

SECTION 01 33 00 Page 12 the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports. Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

SECTION 01 33 00 Page 13

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (MSDS) concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data shall be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.2.2 Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals Submittal Register; G

SECTION 01 33 00 Page 14

1.4 SUBMITTAL CLASSIFICATION Submittals are

classified as follows:

1.4.1 Designer of Record Approved (DA)

Designer of Record (DOR) approval is required for extensions of design, critical materials, any deviations from the solicitation, the accepted proposal, or the completed design, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." Contractor to provide the Government with the number of copies designated hereinafter of all DOR approved submittals. The Government may review any or all Designer of Record approved submittals for conformance to the Solicitation, Accepted Proposal and the completed design. The Government will review all submittals designated as deviating from the Solicitation or Accepted Proposal, as described below.Design submittals to be in accordance with Section 01 33 16 DESIGN AFTER AWARD. Generally, design submittals should be identified as SD-05 Design Data submittals.

1.4.2 Government Conformance Review of Design (CR)

The Government will review all intermediate and final design submittals for conformance with the technical requirements of the solicitation. Section 01 33 16 DESIGN AFTER AWARD covers the design submittal and review process in detail. Review will be only for conformance with the applicable codes, standards and contract requirements. Design data includes the design documents described in Section 01 33 16 DESIGN AFTER AWARD. Generally, design submittals should be identified as SD-05 Design Data submittals.

1.4.2.1 Deviations to the Accepted Design

Designer of Record approval and the Government's concurrence are required for any proposed deviation from the accepted design which still complies with the contract before the Contractor is authorized to proceed with material acquisition or installation. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." If necessary to facilitate the project schedule, the Contractor and the DOR may discuss a submittal proposing a deviation with the Contracting Officer's Representative prior to officially submitting it to the Government. However, the Government reserves the right to review the submittal before providing an opinion, if deemed necessary. In any case, the Government will not formally agree to or provide a preliminary opinion on any deviation without the DOR's approval or recommended approval. The Government reserves the right to non-concur with any deviation from the design, which may impact furniture, furnishings, equipment selections or operations decisions that were made, based on the reviewed and concurred design.

1.4.2.2 Substitutions

Unless prohibited or provided for otherwise elsewhere in the Contract, where the accepted contract proposal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, and the Contractor desires to substitute manufacturer or model after award, submit a requested substitution for Government concurrence. Include substantiation, identifying information and the DOR's approval, as meeting the contract requirements and that it is equal in function, performance, quality and salient features to that in the accepted contract proposal. If the Contract otherwise prohibits substitutions of equal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, the request is considered a "variation" to the contract. Variations are discussed below in paragraphs: "Designer of Record Approved/Government Approved" and "VARIATIONS."

1.4.5 Designer of Record Approved/Government Approved (DA/GA)

In addition to the above stated requirements for proposed deviations to the accepted design, both Designer of Record and Government Approval and, where applicable, a contract modification are required before the Contractor is authorized to proceed with material acquisition or installation for any proposed variation to the contract (the solicitation and/or the accepted proposal), which constitutes a change to the contract terms. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." The Government reserves the right to accept or reject any such proposed

SECTION 01 33 00 Page 15 deviation at its discretion.

1.4.7 Sustainability Reporting Submittals (S)

Submittals for Guiding Principle Validation (GPV) or Third Party Certification (TPC) are indicated with an "S" designation. Submit the information required by the technical sections that demonstrates compliance with the sustainable requirement, and for inclusion in the Sustainability Notebook as required by Section 01 33 29 SUSTAINABILITY REPORTING. A full submittal for an item may be provided under another SD; however, for the "S" submittal, only provide that portion of the submittal that demonstrates compliance with the sustainable requirement. If the sustainable submittal does require Government Approval, it may be tagged under another SD with a "G."

Schedule submittals for these items throughout the course of construction as provided; do not wait until closeout.

1.6 PREPARATION

1.6.1 Transmittal Form

Use the attached sample transmittal form in Appendix B ENG Form 4025-R for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form.

These forms will be furnished to the Contractor. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.6.2 Identifying Submittals

When submittals are provided by a Subcontractor, the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location

b. Construction contract number

c. Date of the drawings and revisions

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other subcontractor associated with the submittal

e. Section number of the specification section by which submittal is required

f. Submittal description (SD) number of each component of submittal

g. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission

h. Product identification and location in project.

1.6.3 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

SECTION 01 33 00 Page 16

Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

Provide product data in metric dimensions. Where product data are included in preprinted catalogs with English units only, submit metric dimensions on separate sheet.

Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will not be accepted for expedition of construction effort.

Submit manufacturer's instructions prior to installation.

1.6.4 Format of SD-04 Samples

Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

a. Sample of Equipment or Device: Full size.

b. Sample of Materials Less Than 2 by 3 inches: Built up to 8-1/2 by 11 inches.

c. Sample of Materials Exceeding 8-1/2 by 11 inches: Cut down to 8-1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches.

Examples of linear devices or materials are conduit and handrails.

e. Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

Reusable Samples: Incorporate returned samples into work only if so specified or indicated.

Incorporated samples are to be in undamaged condition at time of use.

Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

1.6.5 Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 210 by 297 mm 8 1/2 by 11 inches paper. Provide a bound volume for

SECTION 01 33 00 Page 17 submittals containing numerous pages.

1.6.6 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Provide reports on 8-1/2 by 11 inches paper in a complete bound volume.

Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.6.7 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 23 OPERATION AND MAINTENANCE DATA for O&M Data format.

1.6.8 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

Provide all dimensions in administrative submittals in metric. Where data are included in preprinted material with English units only, submit metric dimensions on separate sheet.

1.6.9 Source Drawings for Shop Drawings

The entire set of Source Drawing files (DWG) will not be provided to the Contractor. Only those requested by the Contractor to prepare shop drawings may be provided. Request the specific Drawing Number only for the preparation of Shop Drawings. These drawings may only be provided after award.

1.6.10.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government.

The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic Source Drawing files are not construction documents. Differences may exist between the Source Drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic Source Drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source Drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic Source Drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

1.6.11 Electronic File Format

Provide submittals in electronic format, with the exception of…