PWS_Priest_Services_2018.docx

PERFORMANCE WORK STATEMENT (PWS) for

Roman Catholic Priest Services

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide Roman Catholic Priest Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor is not a member of the Chaplain Support Office staff.

1.1 Description of Services/Introduction: The contractor shall provide all personnel necessary to perform Roman Catholic services, rites, and sacraments as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The guarantee of religious freedom among members of the Armed Forces is outlined in Title 10, United States Code (USC), sections 3073, 3547, 5142, and 8067. Free exercise of religious freedom for military personnel is further detailed in Department of Defense Directive (DODD) 1300.17, “Accommodation of Religious Practices within the Military Services,” which describes the commander’s responsibility to provide for religious accommodation. As such, the Roman Catholic faith group represents a significant proportion within the Fort Detrick population.

1.3 Objective: The Contractor shall provide Roman Catholic specific services, rites, and sacraments, to the military members of Fort Detrick, in order to comply with the relevant religious freedom statues.

1.4 Scope: The contractor shall provide specific professional distinctive essential elements of the religious services as determined in this contract and as dictated by the Roman Catholic Church. The Contractor shall provide Sunday Mass, Holy Day Masses, Emergency Ministrations, and other clergy services as requested including pastoral counseling and visitations. The Contractor shall oversee and be a resource for Religious Education classes which are essential to religious service, CCD Confirmation class, and Sacramental preparation classes for First Communion, Baptism, Confirmation, and Pre-marriage.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control: Not Applicable.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.4 Recognized Holidays: Contractor is expected to perform services regardless of any recognized holidays, with no additional compensation beyond the limits of this contract, including those listed below:

1.6.5 Hours of Operation: Due to the religious and pastoral nature of the services, the contractor is responsible for conducting services and pastoral care, regardless of the hours, in the performance of this contract, including those times when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must coordinate with the Fort Detrick Garrison Chaplain or their authorized representative to determine if their services are cancelled or rescheduled. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at the Fort Detrick Chapel or anywhere in the surrounding areas, as dictated by Soldiers and their family members, e.g. requested hospital visitations.

1.6.7 SECURITY REQUIREMENTS.

1.6.7.1 Information Security. IAW AR 380-5, if this is a classified contract, contractor personnel will execute the Non-Disclosure Agreement (NDA) through their company and not through the sponsoring DA command. Non-U.S. Government personnel, who have been hired under Civil Service procedures as consultants to the Department of the Army(DA), and granted a DA security clearance or access authorization, in accordance with AR 380-67, will follow the same procedure, for execution of the SF 312, as civilian personnel. Classified or Unclassified contract all information will be protected at all times, IAW DoD 5200. 01, Vol3, and AR 380-5 either by storage in an approved security container, or having it under the personal observation and physical control of an authorized individual.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.3 Gate Access Requirements: IAW Army Directive 2014-05 all personnel desiring unescorted access to Fort Detrick will enter the installation through an authorized Access Control Point (ACP) and be vetted using the National Crime Information Center (NCIC) interstate Identification Index (III). The Installation Commander will, in the absence of a waiver deny uncleared contractor, subcontractor and visitors unescorted access to the installation based on the results of the NCIC-III check that contains credible derogatory information. Such derogatory information includes, but is not limited to the following:

· The NCIC III contains criminal arrest information about the individual that causes the installation Commander to determine that individual present a potential threat to the good order, discipline, or health and safety on the installation.

· The Installation is unable to verify the individual’s claimed identity in the attempt to gain access.

· The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

· The individual is currently barred from entry or access to a federal installation or facility.

· The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography trafficking in humans, drug possession with the intent to sell or drug distribution.

· The individual has a US conviction for espionage, sabotage, treason, terrorism or murder.

· The individual is a registered sex offender.

· The individual has a felony conviction within the past 10 years, regardless of the offense or violation.

· The individual has been convicted of a felony firearms or explosives violation.

· The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

· The individual is identified in the Terrorist Screening Database (TSDB) as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

· Individual is barred from Fort Detrick.

1.6.7.3.1. Access Denial Waiver Process: In case where unclear contractor, subcontractor is denied access based on derogatory information obtained from an NCIC or NCIC III check, the Installation Commander shall offer an Access Denial Wavier Application packet only if the individual request a waiver.

1.6.7.4. Anti-terrorism Security Requirements: The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.4.1 Anti-Terrorism Level (1) One Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. All contractor employees must complete annual AT Level 1 awareness training. Annual training is to be conducted in the anniversary month it was initially completed. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I training is now conducted on the Joint Knowledge Online (JKO) site.

1. Google JKO and begin the process from there. http://jko.jten.mil Clicks:

2. No DOD CAC.

3. I am a US mil, government civil servant or contract employee.

4. I've been directed to take required training on JKO.

5. Courses.

6. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student.

7. Fill out the contact sheet and email to sponsor (In my opinion this is the COR)

8. Sponsor will email to the JKO help desk. (Again in my opinion this is the COR) Approval

1) Help desk sends non-CAC user an email with User ID.

2) Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours).

3) New User follows the instructions in the email and enters a new password.

4) User will need to enroll in Course # JS-US007-14 (User has up to 1 year to complete the course) (Contractors need to follow the requirements outlined in the AT/OPSEC cover sheet and complete it in 30 days).

1.6.7.4.2 iWatch Awareness Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided in this PWS by the Fort Detrick ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report on suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 5 calendar days after completion. All training materials can be found at http://www.detrick.army.mil/ready/iwatch.cfm.

1.6.7.4.3 RAMS and AtHOC. AT Level 1 and iWatch Awareness training assist in informing the contractor that at times Random Antiterrorism Measures (RAMS) may be in effect, where their vehicle may be checked, ID cards validated, security checks done by COR and Police. Gate operations could be affected based on the FPCON or RAM. COR is responsible depending on the length of this contract with signing up at least one contractor for AtHOC messages for weather or incident alerts, that POC will be responsible for notifying the other contractors by phone tree or other means. The COR is also responsible for ensuring if any blueprints that show information outside of the scope of work that they are either collected back at the end of the job, or destroyed.

1.6.7.5. Operational Security (OPSEC) Requirements. Personal information or information considered critical to the installation's operations released intentionally or unintentionally could have direct consequences for military and government personnel as well as our critical operations. Therefore, the contractor shall be responsible for safeguarding personal information and information considered critical to the Fort Detrick's operations. Per AR 530-1, Operations Security (OPSEC), new contractor employees must complete Annual OPSEC training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training. All contractor employees shall adhere to USAG Fort Detrick OPSEC policies, regulations, and guidance. OPSEC awareness training is required when working with personal information (Social Security Number, date of birth, etc) or on government systems that are considered critical to the installation's operations. Contractor personnel shall not release any personal or operational information to the general public, press, or any other personnel or organizations without prior approval from the USAG Command.

1.6.7.5.1. OPSEC Awareness Training. New contractor employees and subcontractor employees must complete Level I OPSEC awareness training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training. Annual training is to be conducted in the anniversary month it was initially completed. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel. (http://www.detrick.army.mil/dptms/pdf/OPSECTrainingContractors.pdf)

1.6.8 Special Qualifications: The Archdiocese for Military Services (AMS) is an entity of the Roman Catholic Church whose mission is to provide the full range of pastoral ministries and spiritual services to those in the United States Armed Forces and other persons served at Army Medical Centers. The Archdiocese serves as the sole endorser (certifier) of Roman Catholic chaplains to the United States government. A Roman Catholic priest cannot serve this population without the express permission (endorsement) of the Archdiocese.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the task order and assists in task order administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the task order: perform inspections necessary in connection with task order performance: maintain written and oral communications with the Contractor concerning technical aspects of the task order; issue written interpretations of technical requirements, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer prior to contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: Not Applicable.

1.6.13 Contractor Travel. Not Applicable.

1.6.14 Other Direct Costs: Not Applicable.

1.6.15 Data Rights: Not Applicable.

1.6.16 Organizational Conflict of Interest: Not applicable.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not Applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Sunday, unless specified otherwise.

2.1.13. SUNDAY/SABBATH/HOLY DAY WORSHIP SERVICES. A Celebration of the Eucharist (Mass) utilizing the liturgy of the Missal following the church calendar for a congregation. The priest, in all Catholic Worship Services, shall include spiritual preparation and sermon preparation. The Mass is held on Saturday evenings, Sundays, and designated Holy Days.

2.1.14. WEEKDAY SERVICE. A Mass or para-liturgical service held during the weekdays of Monday thru Friday.

2.1.15. SACRAMENT. The Roman Catholic Church celebrates seven Sacraments, formal Catholic rites. They are: Eucharist, Baptism, Reconciliation, Marriage, Confirmation, Anointing (Sacrament of the Sick), and Ordination. The contractor would provide for all these Sacraments except Ordination.

2.1.16. ARCHDIOCESE FOR MILITARY SERVICES (AMS): The Archdiocese for Military Services is an entity of the Roman Catholic Church whose mission is to provide the full range of pastoral ministries and spiritual services to those in the United States Armed Forces and other persons served at Army Medical Centers. The Archdiocese serves as the sole endorser (certifier) of Roman Catholic chaplains to the United States government. A Roman Catholic priest cannot serve this population without the express permission (endorsement) of the Archdiocese. (http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6287817/k.290A/Archdiocese_for_the_Military_USA.htm).

2.2. ACRONYMS

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide volunteers to assist with Mass setup and operations.

3.2 Facilities: The Government will provide the Chapel for performance of these services identified in this PWS.

3.3 Utilities: The Government will provide the utilities during use of the chapel. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4 Equipment : The Government will provide the sound system.

3.5 Materials: The Government will provide religious materials and supplies and candles.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. Not Applicable.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide specific professional distinctive essential elements of the religious services as determined in this contract and as dictated by the Roman Catholic Church. A priest shall provide Sunday Mass, Holy Day Masses, Special Ministrations, and Sacrament of Penance.

5.1.1. Sunday Masses. The contractor shall perform one Sunday service per week in accordance with Sacramental Ministrations, the standard practices of the AMS and Local Ordinary. Contractor shall be physically present 5 minutes prior to the start of the religious service he is conducting.

5.1.2. Holy Day Masses. Holy Days of Obligation include: All Saints Day, Immaculate Conception, Christmas Eve Midnight Mass, Christmas Day, Solemnity of Mary, Ascension Thursday, the Assumption of the Blessed Virgin Mary, and Ash Wednesday. The Contractor shall perform all services in accordance with Sacramental Ministrations, the standard practices of the AMS and Local Ordinary. The Contractor shall be physically present five minutes prior to the start of the religious services.

5.1.3. Sacrament of Penance. Service shall be offered once per week on Sundays. The contractor shall perform all services in accordance with Sacramental Ministrations, the standard practices of the AMS and Local Ordinary.

5.1.4. Special Ministrations. The Contractor shall provide up to 20 services as required for the following special events: Holy Week Services, Confirmation, Baptism, Matrimony, Funerals, Eucharist, Anointing (Sacrament of the Sick) and other required religious services. The Contractor shall perform all services in accordance with Sacramental Ministrations, the standard practices of the AMS and Local Ordinary.

5.1.5. Religious Education. The Contractor shall oversee, and be a resource for, Religious Education classes which are essential to religious service, CCD Confirmation class, and Sacramental preparation classes for First Communion, Baptism, Confirmation, and Pre-marriage.

5.2. CONTRACTOR MANPOWER REPORTING (CMR) : The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Fort Detrick U.S. Army Garrison via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1through September 30. While inputs may be reported anytime during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at help desk at: https://www.ecmra.mil/.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1. AR 530-1, Operations Security (OPSEC), AR 530-1, Operations Security

6.1.2. AR 165-1 (reference only), https://armypubs.army.mil/

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PRS # 1; task 5.1.1, 5.1.2 The contractor shall provide Roman Catholic Masses (Sunday, Holy Day Masses)

PRS # 2; Task 5.1.3 Sacrament of Penance

PRS # 3; Task 5.1.4 The contractor shall provide Special Ministrations

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

Per year