COMNY_HALL__SOW_Sound_System_and_Integrated_Theatrical_Lighting_Revise_2.docx

U.S. Army Military District of Washington Statement of Work INTEGRATED SOUND SYSTEM and INTEGRATED THEATRICAL LIGHTING SYSTEM

Part 1 – General Information

1.0 General.

1.0.1 This is a supply contract with incidental services to provide an integrated sound system and an integrated theatrical lighting system in Conmy Hall, 241 Sheridan Avenue, Joint Base Myer-Henderson Hall, Virginia, 22211, to replace and/or update existing technical capabilities to better accommodate current ceremonial/ theatrical uses at current industry standards/best practices and improve overall energy efficiency of the facility.

1.1 Introduction.

1.1.1 Conmy Hall is the United States Army’s premier indoor ceremonial facility and is located on historic Joint Base Myer-Henderson Hall (Fort Myer), Virginia. Conmy Hall is used as an indoor venue for The White House (WH), Department of Defense (DOD), Department of the Army (DA) and U.S. Army Military District of Washington-Joint Force Headquarters-National Capital Region (USAMDW/JFHQ-NCR) ceremonies, exercise support, musical performances, and special events. The facility is also used by The 3rd United States Infantry Regiment "The Old Guard” (TOG) and The United States Army Band "Pershing’s Own” (TUSAB) for ceremonial training and special events.

1.1.2 The proposed package and systems design supports the sound system and visual display required for a series of applications including presentations, official military ceremonial reviews, drills, multi-media theatrical productions, musical performances, and award ceremonies.

1.1.3 The specifications require a state-of-the art concert-grade performance sound systems packages to include engineering, equipment, installation, testing and services. A theater sound design approach is envisioned to replace the current system. The system will be designed to provide a high quality audio experience for those in attendance and will be designed to provide high-reliability and consistent operation for multiple event types. The lighting system specifications describe one system: the optimal design. This specification is part of the attached Specification Documents, which include the detail drawings, plans and project documents. Note that system features mentioned in one document may not be shown in other documents.

1.2 Background.

Conmy Hall is a 35,000 SQF historic brick structure configured to conduct indoor ceremonial and special events. It consists of a rectangular polyurethane performance floor approximately 125 feet wide by 225 feet long surrounded on three sides by theatrical style seating area (1200 person capacity). The brick back wall serves as a backdrop for the ceremonial activities/parades and also accommodates the two large entry doors that enable marching elements to enter and exit the performance floor. The lighting system is currently comprised of an ETC dimming system with approximately 768 dimmers and an ETC lighting console. There is a 12 feet by 12 feet box truss grid running the length and width of the performance area, approximately 23 feet off of the concrete floor. The current sound system can best be described as a sports hall loudspeaker system. Two drop down screens supported by projectors provide the only visual presentation capability. There are administrative areas (hall entry ways to the performance area, control suite, VIP lounge, restrooms, and various storage and office spaces that total approximately 5000 SQF).

The lighting system is currently comprised of an ETC dimming system with approximately 768 dimmers and an ETC lighting console. There is a 12 inch by 12 inch by 20 foot long box truss grid running the length and width of the performance area, approximately 23 feet off of the concrete floor. The truss configuration allows for an infinite number of lighting positions for the 140-plus 575w & 750w incandescent ellipsoidal and par fixtures currently installed in a fixed-focus configuration. This system is inefficient and limits the capabilities and use of this facility. Upgrading to dynamic focus fixtures would increase the types of events that can be supported in this facility. Additionally, upgrading to high-efficiency LED type fixtures will significantly reduce energy consumption.

1.3 Objectives.

The contractor shall provide an integrated concert-grade performance sound system package for Conmy Hall, 241 Sheridan Ave., Joint Base Myer-Henderson Hall, Virginia to bring Conmy Hall, as the U.S. Army’s premier ceremonial indoor facility, in line with current industry sound system standards while helping to creating a facility that is more energy efficient and cost effective.

1.4 Scope.

The contractor shall provide an integrated concert-grade performance sound system and a theatrical lighting system in Conmy Hall, a historic ceremonial event facility, to improve and update technical audio and lighting capabilities to better accommodate current ceremonial/theatrical uses and leverage industry standards/best practices; improve participant experience in listening and viewing the events; and other improvements, as deemed necessary, to reduce the facility overall energy consumption.

1.4.1 The work covered under this Statement of Work shall include an assessment of the existing infrastructure; a review of the drawings and specifications as provided by the Government; furnish and install the materials and equipment necessary in accordance with the Government-provided design and specifications.

1.4.2 The contractor shall be responsible for coordination between the electrical installation and other trades installing theatrical lighting equipment and sound system components, for control terminations, system startup, system training, and warranty repair.

1.4.3 The contractor shall provide and test all necessary equipment and provide a complete and functional system.

1.4.4 The contractor shall be responsible for verifying mounting compatibility and clearances of all sound system fixtures. The contractor shall notify the Government of any conflicts with structure or electrical prior to the ordering of the specified equipment.

1.4.5 The contractor shall verify compliance of all sound system equipment specified, in its intended application on this project, to ensure it complies with all applicable national and local codes, ordinances, regulations, and jurisdictions prior to ordering equipment.

1.4.6 The contractor shall not replace, substitute, alter or exchange equipment, materials or specifications, as provided, without the approval of the Government.

1.4.7 The contractor must abide by all statutes, applicable regulations, publications, manuals, and federal policies and procedures.

1.5 Period of Performance.

The contract shall be for one (1) base period of 5 months to complete installation.

1.6.1.1 All equipment and components shall be new and complete. No used, reconditioned or manufacture’s “B” stock is acceptable.

1.6.1.2 All mounting hardware such as rack ears, mounting plates, bolts and hardware shall be included.

1.6.1.3 All components and systems shall be tested by the contractor prior to installation.

1.6.1.4 All wire sizes to comply with UL standards and local codes.

1.6.1.5 All wiring shall be contained in neat, combined harnesses or bundles using appropriate cable ties. No loose wiring shall be acceptable.

1.6.1.6 All wiring connections to terminal strip, connector or punch block. No wire to wire (flying splice) connections.

1.6.1.7 All 3-pin XLR connectors to be wired pin-2 hot.

1.6.1.8 Unless otherwise stated, all rack-mounted components shall be mounted to EIA racks using professional grade rack-mounting accessories per EIA standard.

1.7.1 All materials used shall be new and of good quality conforming to those specifications and the successful review submittals.

1.7.2 All work shall be in accordance with good engineering practices.

1.7.3 The contractor shall conduct an operating test of the complete system. The system shall test free from grounds, shorts and other faults and perform in accordance with performance standards. All connections will be thoroughly checked for mechanical and electrical connections. All sound system equipment shall be demonstrated to operate in accordance with the requirements set forth in the specifications.

1.7.4 The contractor shall perform all performance tests in the presence of the Contracting Officer’s Representative.

The work to be performed under this contract will be performed at Conmy Hall, Building 241, Joint Base Myer-Henderson Hall, Virginia.

1.8 Type of Contract. The Government will award a Firm Fixed Price Contract.

1.9 Security Requirements.

1.9.1 Work performed does not require a security clearance. However, all contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check with inquiries (NACI).

1.10 Special Qualifications.

The contractor shall accomplish the assigned work by employing and utilizing qualified Audio-Visual personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor must at all times maintain an adequate workforce for uninterrupted performance of all tasks defined within this Statement of Work. The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

1.10.1 Lighting Controller. The contractor shall provide a programmer with 5 years minimum experience programming the specified lighting controller. Experience must include multiple cue lists, event list programming, LED color mixing, DMX and lighting networks.

1.10.2 Systems Integrator. Due to the complex nature of the control system, fixture placement, accessories compatibility skill level needed to focus fixtures, and programming, a System Integrator with a minimum of 5 years of experience is required. Integrator must have a history working with both DMX and Ethernet based data distribution systems, theatrical control systems (specifically the High End Hog), theatrical and architectural lighting fixtures, and light fixture mounting.

1.11 Contract Administration and Management.

1.11.1 The physical conditions of Conmy Hall indicated on government drawings and/or specified as the result of site investigations by visual surveys or record drawings may not represent an as-built condition. Therefore, the contractor is responsible for checking and verifying all dimensions.

1.11.2 The contractor is responsible for verifying all dimensions, quantities, connectivity and performance of components to insure their suitability of use.

1.11.3 The contractor shall clean and dispose of waste materials, debris and rubbish during installation on a daily basis.

Part 2 - Government Furnished Property, Equipment and Services.

2.1 General. The Government shall provide the facilities, materials, drawings, and/or services listed below without cost to the contractor.

2.2 Services. The Government will provide:

2.2.1 Utilities: All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this Statement of Work. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

2.2.2 Facilities: The government will furnish the necessary workspace in Conmy Hall for the contractor staff to provide the support outlined in this Statement of Work.

2.2.3 Electrical and Lighting Work: The government will provide additional electrical work, if necessary, to support the sound system. All existing theatrical fixtures will be removed by the Government. The existing Conmy Hall House Light System will remain intact/unchanged. The control racks in the control room and dimmer room remain. The Follow Spot platforms remain as is, with new, more efficient, and quieter Follow Spots replacing the existing Follow Spots.

2.3 Materials/Templates.

2.3.1 The Government will provide drawings and specifications, as needed, of Conmy Hall, Bldg. 241, to support the desired functionality.

2.3.2 In the event that a specified product is recalled by the Manufacturer, the contractor shall notify the Government Point of Contact immediately and offer a replacement for the recalled product.

2.3.3 Any discrepancies or apparent omissions in the drawings shall be brought to the attention of the Government POC for clarification and resolution.

Part 3 – Contractor Furnished Items and Services.

3.0 General.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this Statement of Work.

Materials. The Contractor shall provide any supplies required to meet the requirements under this Statement of Work.

Except for those items specifically stated to be Government furnished in Part 3, the contractor shall furnish everything required to perform under this Statement of Work.

3.1 Contractor Furnished Permits.

The contractor shall obtain all permits required in the performance of services on this contract. All permits obtained by the contractor shall be maintained current throughout the entire period of performance of the contract.

Part 4 – Specific Tasks.

4.0 General.

The contractor shall provide an integrated state-of-the-art sound system package and integrated theatrical quality lighting to bring Conmy Hall, as the U.S. Army’s premier indoor facility, in line with current industry sound and lighting systems capabilities, while creating a facility that is more energy efficient and cost effective.

4.1 Sound System Package.

4.1.1 The contractor shall supply, install and test and provide a complete and fully functional integrated state-of-the-art sound system package.

4.1.2 The contractor shall provide and install a new left and right loudspeaker array to provide high-fidelity, hi-power reinforcement of official ceremonies, live music and special events. The loudspeakers shall avoid third party audio processors or routers to avoid additional digital conversions to provide the best fidelity. The loudspeaker models shall be of the same type used in music venues.

4.1.3 The contractor shall provide a loudspeaker module processed and powered with a dedicated, hi-power amplifier channel enabling D & B “Array Processing” to be deployed, to allow a similar level and frequency response to be delivered across the entire Conmy Hall seating area.

4.1.4 The contractor shall provide side-fill, front-fill and monitor loudspeakers. A complete side-fill system shall be comprised of a pair of hi-power point source loudspeakers, subwoofers, stand hardware and dollies. It shall also be capable to serve as a stand-alone operation as a complete, compact sound system. A complete monitor loudspeaker system will be included and shall compliment the main loudspeakers.

4.1.5 The contractor shall provide a main Cardioid subwoofer horizontal array to minimize energy onto the stage area and provide a more even LF response across Conmy Hall.

4.1.6 The contractor shall provide multiple hi-power, point source perimeter loudspeakers to provide direct coverage of the Conmy Hall fixed seating area. Loudspeakers shall be configured in a delay ring and arranged in an equidistant radius to provide proper time-alignment to a stage and the main loudspeakers.

4.1.7 The contractor shall provide loudspeaker drive lines, mix console interface through digital DANTE inputs to amp rack interfaces that deliver AES digital mix stems to the amplifiers.

4.1.8 The contractor shall provide a prediction simulations of the loudspeaker system over the multiple Conmy Hall seating area using Array Calc software. This software shall enable custom control panels and ensure a complete loudspeaker component test to check and verify the operational condition of all system transducers.

4.1.9 The contractor shall provide a minimum of eight (8) hours of training for the Government’s operating personnel on the proper operation and troubleshooting of the sound system package and provide a minimum of eight (8) hours of maintenance training to ensure Government personnel can provide basic troubleshooting and user-level maintenance for all installed sound equipment and systems. Training will take place upon completion of the installation.

4.1.10 The contractor shall provide maintenance manual(s) after final acceptance of the installed system. Complete technical data, instructions and parts catalog(s) shall be included for all mechanical, electrical and electronic equipment.

4.2 CAD Drawings.

4.2.1 The contractor shall provide CAD drawings detailing all loudspeaker component locations, rigging geometry, rack elevations, schematic drawings and custom connection panels. The contractor shall provide updated CAD drawings if the Government-provided drawings or specifications are altered.

Part 5 – Specific Tasks

5.0 General.

The contractor shall provide an integrated state-of-the-art sound system package and integrated theatrical quality lighting to bring Conmy Hall, as the U.S. Army’s premier indoor facility, in line with current industry sound and lighting systems capabilities, while creating a facility that is more energy efficient and cost effective.

5.1 Lighting System (Optimal Design).

5.1.1 The contractor shall supply, install and test and provide a complete and fully functional integrated lighting system as outlined in the Government-furnished drawings.

5.1.2 The contractor shall provide the “optimal lighting system” as outlined in the Government-furnished drawings utilizing energy-efficient LED technology and fully programmable lighting fixtures. The optimal design is an expanded version of the minimal design as specified by the attached drawings.

5.1.3 The four (4) follow-spot platforms will remain as is, with new, more efficient and quieter follow-spots replacing the existing follow-spots.

5.1.4 All existing theatrical fixtures will be removed by the Government.

5.1.5 The house light system remains unchanged.

5.1.6 The control racks in the control room and dimmer room remain.

5.1.7 The contractor shall install an Ethernet distribution system to the truss, unless a detailed site survey shows that an existing distribution system is in place and functional.

5.1.8 Power for light fixtures must be non-dim, and will be provided by existing dimmers configured in “switched” mode.

5.1.9 The Government prefers the High End Systems Hog series of consoles.

5.1.10 The contractor shall provide a minimum of eight (8) hours of training for the Government’s operating personnel on the proper operation and troubleshooting of the theatrical lighting equipment/system and provide a minimum of sixteen (16) hours of training to facility maintenance and electrical staff to ensure that Government personnel can provide basic troubleshooting and maintenance for all installed theatrical lighting equipment and systems. Training will take place upon completion of the installation.

5.1.11 The contractor shall provide maintenance manual(s) after final acceptance of the installed system. Complete technical data, instructions and parts catalog(s) shall be included for all mechanical, electrical and electronic equipment.

5.2 Service/Maintenance Plan.

Service Maintenance Agreement. The Contractor shall warrant equipment to be free of defects in materials and workmanship for not less than one year after date of acceptance by the COR. Defects occurring in labor or materials within the one-year warranty period shall be rectified by replacement or repair. Within the warranty period, telephone support shall be provided to answer service calls and requests for information within a 24-hour period, and repair or replace any faulty item within a 72-hour period without charge, including parts and labor. The Contractor shall provide the Government the option to extend the service agreement two (2) times for a period of one (1) year.